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ATEN Room Booking System User Manual

Adding Rooms, Buildings, and Users

1. Sign in to Google Admin console via

admin.google.com

2. (Optional) Add accounts for people who will need to sign in to use Google

Workspace services or configure its settings.

3. Mouse over to the left to expand the toolbar, and then locate the resources

page.

4. Add buildings and resources (meeting spaces) as needed.

5. Save the resource email of each added meeting space.

a) Go to the Resources list and click an added meeting space.

b) Copy and paste the resource email to a notepad to be used in RBS

Configurator.

Содержание VanCryst VK430

Страница 1: ...User Manual RBS Panel Configurator ATEN Room Booking System...

Страница 2: ...peration of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense The device complies with...

Страница 3: ...RoHS compliant User Information Online Registration Be sure to register your product at our online support center Telephone Support For telephone support call this number International http eservice a...

Страница 4: ...l necessary servicing repair and any incidental or consequential damages resulting from any defect in the software The manufacturer of this system is not responsible for any radio and or TV interferen...

Страница 5: ...o make sure that all components are in working order If you encounter any problem please contact your dealer VK430 1 VK430 10 1 RBS Panel with wall mount 2 LED bars 4 LED bar screws 4 hard wall mount...

Страница 6: ...onventions x 1 Introduction Overview 1 Features 2 VK430 10 1 RBS Panel 2 RBS Configurator 2 Requirements 3 Getting Started 4 Accessories 5 Components 6 VK430 RBS Panel 6 2 Hardware Setup 10 1 RBS Pane...

Страница 7: ...Distribution Group 44 Microsoft 2013 2016 2019 48 Exchange Admin Center EAC 48 Create a Room Mailbox 50 Set the Delegate for the Room Mailbox 53 Add the Room Mailbox to a Room List Distribution Group...

Страница 8: ...Today s Scheduled Meetings 85 Meetings Scheduled on Other Dates for Other Rooms 85 Suggesting a Room 86 Booking a Room 87 Administrator Settings 89 Enabling Disabling Access to Basic Panel Settings 8...

Страница 9: ...s Chapter 3 Configurator Installation Provides the basic information and installation instructions of the ATEN RBS Configurator Chapter 4 Panel Profile Guides you through how to configure and customiz...

Страница 10: ...features and fixes For an up to date ATEN RBS documentation visit http www aten com global en Conventions This manual uses the following conventions Monospaced Indicates text that you should key in I...

Страница 11: ...rough ATEN Room Booking System users can check for the availability of every room book the desired rooms while scheduling meetings as well as cancel or extend their room booking On each VK430 RBS Pane...

Страница 12: ...with a wall mount kit and provided with 3M VHB Tape for easy mounting onto a hard or glass wall 75 75 mm VESA compliant for flexible mounting across various installation scenarios RBS Configurator Ea...

Страница 13: ...Room Booking System with the following equipment 1 VK430 ATEN 10 1 RBS Panel per room 1 available PoE port per room from a PoE switch injector or 1 power adapter available for purchase see Accessorie...

Страница 14: ...a configuration tool ATEN RBS Configurator to a computer that has network access to the installed RBS panel s Installing RBS Configurator page 13 3 Define a desired layout and theme style to for the i...

Страница 15: ...below Contact your ATEN dealer for details Model Description Region 0AD8 8012 33MG power adapter all LIN2 418K D12G power cord A LIN2 418K E12G power cord E LIN2 418K D16G power cord J LIN2 418K F11G...

Страница 16: ...nts VK430 RBS Panel No Component Description 1 touch screen Tap to configure or reserve the corresponding room 2 status LED Lights on when the touch panel is powered on Front View Rear View Top View B...

Страница 17: ...r off 7 power jack Connects to power 8 USB Micro B port Reserved for debugging 9 USB type A port Used to update the ATEN RBS app and or firmware 10 LAN port with PoE Connects to the network while rece...

Страница 18: ...ATEN Room Booking System User Manual 8 This Page Intentionally Left Blank...

Страница 19: ...ions The RBS device covered includes For the installation and configuration of ATEN RBS Configurator please refer to RBS Configurator page 13 and Panel Management page 71 Model Product Name Page VK430...

Страница 20: ...atible with any VESA compliant 75 x 75 mm mounting accessory Follow the steps below to install and mount the VK430 onto a wall 1 Secure the 2 LED bars onto the sides of the VK430 using the 4 LED bar s...

Страница 21: ...glass mount tape provided IMPORTANT For optimal adhesive results make sure to firmly press the taped mounting plate against the wall for 3 5 seconds and wait for it to dry for at least 24 hours 5 Plac...

Страница 22: ...ATEN Room Booking System User Manual 12 This Page Intentionally Left Blank...

Страница 23: ...ft 365 Calendar and Google Workspace Installing RBS Configurator To install the RBS Configurator software do the following 1 Download RBS Configurator a Visit the ATEN download page http www aten com...

Страница 24: ...Booking System User Manual 14 Note On the License Agreement page thoroughly read through and accept the terms of the license agreement before proceeding 3 Once the installation is completed click Done...

Страница 25: ...tion menu for switching views between the following Edit Template Defines layout designs to be applied to the RBS panels managed Calendar Settings Contains the required calendar server settings for in...

Страница 26: ...oject Opens a previously saved project file Save Saves the current project Save as Saves the current project as a new project file Exit Exits and closes RBS Configurator 2 Edit Language Changes the la...

Страница 27: ...rofiles and define booking settings to be applied to any ATEN RBS Panels managed Editing Profile Names Duplicating and Deleting Profiles On a panel profile you can click the button for the following o...

Страница 28: ...ofile simply click Add New as illustrated below Defining Profiles Click on a desired profile to start The following dialog box appears No Item Description A Panel Profile Preview Displays an example o...

Страница 29: ...Background Main Page Defines the background of the RBS Panel s main page either by selecting a color or uploading an image jpg jpeg png or bmp up to 1280 732 pixels Sub Page Sets the display style of...

Страница 30: ...available for booking if not checked in within the time set Can Check in before Enable to allow users to check into the room within the time set prior to the start of a meeting Hold for Enable to hold...

Страница 31: ...setting a password for every conference room to be managed by the Room Booking System Configure the administrator account to retrieve detailed information of the rooms managed from the calendar server...

Страница 32: ...ft 365 s administrator account and click Admin Adding User Accounts Add a user account for every person who is allowed to book room resources through the Microsoft 365 calendar server by doing the fol...

Страница 33: ...urces Rooms equipment and click Add resource 2 Select Room from the Resource type drop down list and then follow the on screen instructions to create the room account 3 Go to Navigation Menu Users Act...

Страница 34: ...nistrator account to record the necessary conference room usage details by doing the following 1 Go to Navigation Menu Resources Rooms equipment and select and click any of the room accounts you want...

Страница 35: ...r account used to manage the conference rooms and their room accounts and then click Save changes 4 Repeat steps 1 3 for every room account Turning Off Multi factor Authentication MFA 1 Go to Navigati...

Страница 36: ...65 admin center go to Navigation Menu Admin centers and select Azure Active Directory Registering Application Register to obtain an Application ID for the ATEN Room Booking System by doing the followi...

Страница 37: ...desired name select Accounts in this organizational directory only under Supported account types and click Register 3 Once registered successfully the Application ID is displayed which shall later be...

Страница 38: ...flows by selecting Yes Then click Save for the changes to take effect Adding API Permissions After registering the application also make sure the required API permissions have been applied to it by do...

Страница 39: ...Chapter 5 Calendar Server 29 2 Select and enable the following permissions 4 Calendar permissions...

Страница 40: ...ATEN Room Booking System User Manual 30 1 Place permission 2 User permissions 3 Click Add permissions 4 Click Grant admin consent for your account as illustrated below and then click Yes to finish...

Страница 41: ...ter the Microsoft 365 Calendar related settings as below Item Description Admin Account Enter the Microsoft 365 Calendar s administrator account Admin Password Enter the Microsoft 365 Calendar s admin...

Страница 42: ...s which are the resource mailboxes linked to meeting rooms in advance and then complete your calendar settings on ATEN RBS Configurator The room mailbox configuration procedures are slightly different...

Страница 43: ...ld version of your Microsoft Exchange server Determine which Microsoft Exchange version is installed on your computer from the table below Note For the setup procedures of Microsoft Exchange 2010 refe...

Страница 44: ...rosoft Exchange 2010 Follow the steps to set up your Microsoft Exchange 2010 for managing your ATEN Room Booking System Create a Room Mailbox 1 Launch Exchange Management Console from the Start menu A...

Страница 45: ...ration Mailboxes right click on Mailboxes to open the context menu and select the option New Mailbox 3 The New Mailbox wizard appears and on the Introduction page select Room Mailbox as the mailbox ty...

Страница 46: ...ATEN Room Booking System User Manual 36 4 On the User Type page click New User and then Next to fill out the required user information for the new room mailbox...

Страница 47: ...ar Server 37 5 Enter the Alias on the Mailbox Settings tab and complete the other optional settings on both Mailbox Settings tab and the Archive Settings tab if necessary Click Next to proceed to the...

Страница 48: ...e do the followings Check the room mail information displayed on Configuration Summary Note down the information which will be used for filling in to the fields on your RBS Configurator Click New to c...

Страница 49: ...e result of the setup Click Finish to close the New Mailbox wizard Assign the Delegate to the Room Mailbox 1 Now the newly created room mailbox is listed on Mailbox Entire Forest Right click on this r...

Страница 50: ...Room Booking System User Manual 40 2 On the Properties window of this newly created room mailbox go to Resource Policy tab and click the Add button under Specify delegates of this mailbox to add a del...

Страница 51: ...er that is created for ATEN RBS purpose only to be the delegate Note Make sure to note down the information of the selected delegate and use it for setting up the calendar on your ATEN RBS Configurato...

Страница 52: ...l 42 Set up Password for the Room Mailbox 1 Go to the Start menu All Programs Administrative Tools Server Manager 2 In Server Manager navigate to Roles Active Directory Domain Services Active Director...

Страница 53: ...t menu and select the option Reset Password 4 Enter and confirm the new password and then click OK to reset it Note Note down the new password that will be used for setting your ATEN RBS Configurator...

Страница 54: ...nt Add the Room Mailbox to a Room List Distribution Group After successfully creating and enabling the room mailbox start to add this room mailbox to a Room List Distribution Group through Exchange Ma...

Страница 55: ...the command below to create a room list New DistributionGroup Name ROOM LIST RoomList Note ROOM LIST in the command is the name for the room list to be created e g forTesting as the figure shows 3 The...

Страница 56: ...ACCOUNT Note Member ROOM ACCOUNT here indicates the name of your room mailbox to be added e g Room A as the figure shows Repeat Step 4 to add more room mailboxes to the room list 5 To check whether th...

Страница 57: ...ermission accessRichts FullAccess Identity ROOM NAME User DELEGATE Note ROOM NAME in this cmdlet indicates the name of your room mailbox whereas DELEGATE here means the delegate you assigned when crea...

Страница 58: ...ent console Exchange Admin Center EAC Use the URLs to access your EAC https IP address of your Exchange server ecp or https host name of your Exchange server ecp The IP address of your Exchange server...

Страница 59: ...nfigured URL for accessing the EAC will be https 10 3 66 136 ecp 2 If you d like to use https host name of your Exchange server ecp to access your EAC a Check the host name of your Exchange server fro...

Страница 60: ...e a Room Mailbox To start 1 Access your Exchange Admin Center EAC through your own URL and log in with your admin account and password 2 Navigate to Recipients Resources and click on the add button to...

Страница 61: ...the new room mailbox window fill in the required information Room name and Alias and click the save button to create the new room mailbox 4 Launch Active Directory Administrative Center ADAC from the...

Страница 62: ...om mailbox you just created Click the name of this room mailbox and select Reset password in the Tasks pane 6 The pop up window Reset Password shows up Enter and confirm the password to reset it Note...

Страница 63: ...asks pane of the room mailbox click Enable Set the Delegate for the Room Mailbox 1 Return back to EAC and go to recipients resources Double click on the room mailbox to set the delegates for accepting...

Страница 64: ...added and then click the add button Finish your configuration by clicking the ok button Add the Room Mailbox to a Room List Distribution Group 1 Launch the Exchange Management Shell from the Start me...

Страница 65: ...ng to create Please configure your own room list name 3 Enter the cmdlet below to add the room mailbox into the room list Add DistributionGroupMember Identity ROOM LIST Member ROOM ACCOUNT Note ROOM L...

Страница 66: ...t DistributionGroupMember Identity ROOM LIST Note ROOM LIST in the cmdlet indicates the name of the room list you are going to check Calendar Settings in ATEN RBS Configurator Once the room mailbox es...

Страница 67: ...e of your Exchange server Check the computer name shown on Server Manager Admin Delegate Account Enter the admin delegate you designate For Microsoft Exchange 2010 see Assign the Delegate to the Room...

Страница 68: ...Manager is Server Manager WIN IH09SQ13L03 The part inside the brackets is the host name to be filled in the Host Name field in RBS Configurator You can also find out the host name in the Full Compute...

Страница 69: ...find the host name of your Microsoft Exchange 2013 2016 2019 a Launch Server Manager from the Start menu b On Server Manager go to Local Server PROPERTIES The Computer Name field shows the host name...

Страница 70: ...for managing rooms via the ATEN room booking system Note The information and illustrations in this section are prone to change by the service provider Google For full and up to date information on Goo...

Страница 71: ...plications For details see Authorizing Access from Third party Applications page 66 2 Configure the RBS project via RBS Configurator a In RBS Configurator go to Calendar Settings G Suite b Configure t...

Страница 72: ...o use Google Workspace services or configure its settings 3 Mouse over to the left to expand the toolbar and then locate the resources page 4 Add buildings and resources meeting spaces as needed 5 Sav...

Страница 73: ...ogle Cloud console using administrator credentials 2 Create a new project a If you have pre existing projects click the Select from drop down list select an organization and click NEW PROJECT b If no...

Страница 74: ...ame to a notepad for later use in the RBS Configurator 3 Add the required APIs a Select an organization and a project b Go to APIs and services ENABLE APIs AND SERVICES c In the API Library window sea...

Страница 75: ...vice account For role select Owner For example 2 Generate a certificate key for the service account a From the service accounts list click the settings button of the newly created service account and...

Страница 76: ...th client a Open the console left side menu and go to APIs Services OAuth consent screen b For user type select Internal and click CREATE c Configure the OAuth consent d From the service accounts list...

Страница 77: ...ol API Controls MANAGE DOMAIN WIDE DELEGATION SETTINGS b For API client click Add New c In the pop up screen configure the following fields Client ID paste the ID you copied in step 8 Scope fill in th...

Страница 78: ...e RBS Panels managed when they are not connected to the calendar server as well as the contact info to be displayed on the RBS Panels settings page To access the Panel Message settings select Calendar...

Страница 79: ...the RBS Panels when they are not connected to the calendar server Support Contact Define the contact info for support or assistance to be displayed on the RBS Panels settings page as exemplified below...

Страница 80: ...ATEN Room Booking System User Manual 70 This Page Intentionally Left Blank...

Страница 81: ...profiles to and configure the ATEN RBS Panels managed RBS Panel Search To start you can search for the RBS Panels you want to manage by 1 of the 2 following methods Auto Scan Automatically searches f...

Страница 82: ...nel Panel Password Type the password of the RBS Panel for the required authentication prior to uploading setting changes to the RBS Panel default password password Current Calendar Displays the calend...

Страница 83: ...the drop down list in the Profile column as illustrated below Note Select Keep Original only when you don t want to replace the RBS Panel s current profile with another Language Displays or adjusts th...

Страница 84: ...of the RBS Panels selected in the Panel Password column as illustrated below Note If the RBS Panels to which you want to upload profiles and or setting changes share the same panel password you can s...

Страница 85: ...d repeatedly 1 First check the RBS Panels to which you want to batch configure 2 Type the login passwords of the RBS Panels selected in the Panel Password column as illustrated below Note If the RBS P...

Страница 86: ...l 76 3 Select the same setting changes and or profile you want to apply to the RBS Panels selected in Batch Config 4 After all of the desired setting changes have been made click Upload for them to be...

Страница 87: ...e product webpage 2 Check the RBS Panels for which you want to upgrade firmware and or APP 3 Type the login passwords of the RBS Panels selected in the Panel Password column as illustrated below Note...

Страница 88: ...ATEN Room Booking System User Manual 78 4 Click Upgrade select FW Upgrade or APP Upgrade and browse for the firmware or APP upgrade file 5 Click Upgrade to finish...

Страница 89: ...ne of the following methods Defining the passwords directly on the RBS Panels see page 79 Changing the passwords of multiple RBS Panels simultaneously see page 80 Defining Passwords Directly on the Pa...

Страница 90: ...in page of the RBS panel tap The General settings page appears 2 Tap Password on the left to change the password 3 Clive Save to apply the change Changing the Passwords of Multiple RBS Panels by Batch...

Страница 91: ...RBS Panels selected in the Panel Password column as illustrated below Note If the RBS Panels to which you want to upload profiles and or setting changes share the same panel password you can simply t...

Страница 92: ...ATEN Room Booking System User Manual 82 4 Click Batch Config Change Password set a password and click Fill in Click Upload to apply the password change to the RBS Panels selected...

Страница 93: ...oms Note Before operating any of your RBS Panels make sure the necessary configurations and profiles have been uploaded and applied to them In highly humid environment it is advised that you keep the...

Страница 94: ...age 87 for details Reserved Check In During a meeting s scheduled time lets users to check in to the room and start the meeting Release During a meeting s scheduled time lets users to cancel it and re...

Страница 95: ...simply tap and drag on the ATEN RBS Panel s Daily Schedule Area Meetings Scheduled on Other Dates for Other Rooms 4 Other Dates Displays all meetings scheduled within the Room Booking System see View...

Страница 96: ...te to view the corresponding meeting schedule To book a room and schedule a meeting tap and see Booking a Room page 87 for details Suggesting a Room The Suggest Room function suggests conference rooms...

Страница 97: ...Booking System displays the conference rooms that are currently available for use as exemplified below 4 Select the desired room to finish The conference room selected is now hosting a meeting for th...

Страница 98: ...and schedule a meeting users can either tap or from a RBS Panel s main page or schedule page The following page appears 1 Select the desired conference room 2 Specify the meeting s start and end time...

Страница 99: ...f basic panel settings such as volume display settings network configuration and password setup you can disable the Brightness Volume and Function buttons as illustrated below To disable the Function...

Страница 100: ...dynamic or fixed IP address follow the steps below to access the settings 1 From the main page of the RBS panel tap 2 Log in with valid credentials This screen appears 3 Tap IPAddress from the left si...

Страница 101: ...hapter 8 Panel Operation 91 Setting the Password To change the panel password 1 From the RSB panel tap 2 Log in with valid credentials This screen appears 3 Tap Password to access the password setting...

Страница 102: ...ver Enabling Demo Mode Use one of the following methods to enable demo mode From the panel s settings page enter the password and then tap Demo Mode Enable Demo Mode Disconnect the RBS panel from the...

Страница 103: ...mo Mode Use one of the following methods to disable demo mode From the panel s main page tap the Demo Mode button on the top and tap Yes to confirm the action From the panel s settings page enter the...

Страница 104: ...ATEN Room Booking System User Manual 94 This Page Intentionally Left Blank...

Страница 105: ...ed sofa rug etc as this will block its ventilation openings Likewise the device should not be placed in a built in enclosure unless adequate ventilation has been provided Never spill liquid of any kin...

Страница 106: ...hibits a distinct change in performance indicating a need for service The device does not operate normally when the operating instructions are followed Only adjust those controls that are covered in t...

Страница 107: ...wing Angle 85 H 85 V Interfaces Ethernet 1 x RJ 45 Female 10 100 1000 BaseT USB 1 x USB Type A Power Power over Ethernet PoE 802 3 at PoE Power Consumption PoE 20 W 68 24 BTU Environmental Operating T...

Страница 108: ...ion ready beforehand Product model number serial number and date of purchase Your computer configuration including operating system revision level expansion cards and software Any error messages displ...

Страница 109: ...option to 1 repair said product with new or repaired components or 2 replace the entire product with an identical product or with a similar product which fulfills the same function as the defective pr...

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