User’s Manual forDigital AnsweringSystem 7720
1
Part 2
Please read
Part 1 — Important Product
Information,
included in your package.
Страница 1: ...User s Manual for Digital Answering System 7720 1 Part 2 Please read Part 1 Important Product Information included in your package ...
Страница 2: ... 1998 Philips Consumer Communications L P All rights reserved Printed in Mexico 848232625 Issue 1AT T ...
Страница 3: ...all Waiting 17 Call List Options 17 CALLER ID FEATURES 18 New Call Indicator 18 Call Announce 18 Recording Call Announcements 18 Reviewing and Deleting Call Announcements 19 Incoming Call History 19 Reviewing Call History 19 Display Dial 20 Removing Call Records from History 20 Caller ID Display Messages 20 TELEPHONE MEMORY 21 Memory Guard Feature 21 Storing Numbers in Memory 21 Storing a Pause in...
Страница 4: ...our General Announcement 28 Caller Specific Announcements 28 Setting Up Caller Specific Outgoing Announcements 29 Reviewing and Deleting Caller Specific Announcements 30 Announcement Play Silent 30 Feature Set Up 30 Ring Select and Toll Saver 31 Audible Message Alert 31 Remote Access Code 31 Priority Call Signal 32 Changing the Priority Calling Code 32 Base Ringer Setting 32 Reviewing Feature Sett...
Страница 5: ...t 39 Recording a Phone Conversation 39 Recording a Memo 40 Setting the Clock 40 Remote On Off 40 Recording a Message When System is Off 40 Changing Settings 41 Reviewing Settings 41 Exit Remote Access 41 HANDSET BATTERIES 42 Charging the Handset Battery Pack 42 Replacing the Handset Battery Pack 42 BASE UNIT BACK UP BATTERIES 43 Replacing the Base Power Reserve Batteries 43 SIGNALS AND DISPLAYS 44...
Страница 6: ...al programming features Scroll through screen information Make answer or end a call Turn handset ringer on or off Access custom calling services Dial number displayed on screen Activate Voice Security feature Adjust listening volume Put caller on hold Temporary Tone Change channels ...
Страница 7: ...answering system on or off Use with other buttons to change settings Record a memo Delete all or some messages Message Counter displays number of messages Put caller on hold Mute a call Repeat all or part of a message Skip all or part of a message Stop playback Activate speakerphone Review or record announcements Review or change time day Page the handset for two way conversation Adjust speaker vo...
Страница 8: ...r the battery compartment until it snaps firmly in place NOTE The new batteries must be charged before using this telephone Place the handset in the base unit and allow it to charge for four hours The telephone may operate before that but for best performance let the batteries charge fully 3 Set the handset RINGER switch Set the switch on the side of the handset to ON so the handset will ring When...
Страница 9: ...rtment door Reattach the mounting bracket by inserting the tabs into the slots Push down on the large end of the base to lock it into place Make sure the larger end is toward the top of the telephone The telephone should sit flat on your table or desk during use 5 Connect the telephone line cord Plug one end of the telephone line cord into the jack labeled TEL LINE on the back of the base Plug the...
Страница 10: ...on to charge the batteries The handset will charge when placed in the cradle either face up or face down 9 Check for a dial tone After the batteries are charged pick up the handset Check for a dial tone by pressing P the PHONE light should go on and you should hear a dial tone Press P again to turn the phone off 10 Set the dial mode If you have touch tone service the phone will be ready to use as ...
Страница 11: ...e of the wall mounting bracket Make sure you leave enough cord free to extend to the wall jack 5 Feed the free end of the line cord through the rectangular opening in the center of the bracket 6 Replace the bracket Place the bracket back on the base so that the thicker end will be at the bottom of the base when wall mounted 7 Connect the line cord to the wall jack Make sure it snaps firmly into pl...
Страница 12: ...LATION 10 Follow Steps 7 to 12 in Table Desk Installation Power cord Plug into standard electrical outlet Plug into base unit Plug into modular phone jack Plug into back of base unit Telephone line cord A B C D ...
Страница 13: ...lling options Answering a Call Press P The PHONE light goes on and the call is connected NOTE Although ringing stops when you answer you might not be able to hear the other party until the PHONE light goes on steadily Ending a Call Press P on the handset OR Place the handset in the base Handset Volume The handset volume can be set to three different levels Each time you press V on the handset the ...
Страница 14: ... a call The display shows SECURE at the top of the screen This feature remains activated from call to call unless you deactivate it 2 To deactivate Voice Security press s during a call or any time when you hear dial tone at the handset NOTE Activating this feature may reduce the sound quality of your calls Temporary Tone NOTE If you have touch tone service you do not need to use the Temporary Tone...
Страница 15: ...an respond by speaking toward the microphone on the base NOTE If the answering system is recording a call or playing messages or if the speakerphone is on when you select INTERCOM you will get an error tone Ending an intercom conversation from the handset Use the softkey to select OFF The display stops showing INTERCOM ON NOTE Pressing P will also end the intercom conversation Answering a call whi...
Страница 16: ...here the conversation will be recorded The system beeps and begins recording 3 To stop recording press 5 or a Power Reserve Feature The power reserve batteries in the base allow you to use your cordless handset temporarily in the event of a power failure To ensure that this feature will be available during power failure replace the power reserve batteries with fresh heavy duty or alkaline batterie...
Страница 17: ...ly if you subscribe to Call Waiting this phone lets you see who s calling while you re on another call your telephone company must provide the service needed for this feature to work The time and date are sent by the provider along with call information Call Waiting If you have Call Waiting with Caller ID service the screen will display information about your Call Waiting call when you hear the Ca...
Страница 18: ...r programming if you receive a call from one of these area codes the screen displays the 10 digits three digits of area code plus seven digits of phone number When you press D the phone dials 10 digits without inserting a 1 before the area code If you receive a call from an area code not programmed in the phone you will see 10 digits on the screen the area code and the phone number The phone will ...
Страница 19: ...HANGE The screen displays CIDCW OFF 6 Press U to exit or select NEXT to go to the next feature Call List Options You can customize how the phone stores call information Select whether the system stores information about ALL CALLS received or for NO CALLS The system comes set to ALL CALLS 1 Press U 2 Use the softkey to select NEXT 3 Use the softkey to select SETUP 4 Select NEXT until the screen dis...
Страница 20: ...he caller You can program up to 20 call announcements Each announcement can be up to five seconds long Recording Call Announcements 1 Press U and use the softkeys to select NEXT DIRECTORY ANS SYS and LOCAL in sequence 2 Select SETUP The screen displays the number of the announcement on the first line and shows ENTER NUMBER on the second line 3 To enter a number use the keypad and the digits will a...
Страница 21: ... call a number from 1 to 99 The most recent call will have the highest number for example if 10 calls have been received call number 10 is the most recent and call number 1 is the oldest When the Call History is full the oldest call information is deleted to make room for new incoming call information Reviewing Call History You can review information in the Call History at any time by pressing eit...
Страница 22: ...ord you want to remove 2 Press U 3 Use the softkey to select REMOVE The handset beeps and deletes the call record and the screen displays CALL REMOVED 4 Press or to continue scrolling or use the softkey to exit Removing All Call Records 1 Press or to display the number of calls in the Call History 2 Press U 3 The screen displays REMOVE ALL Select YES to remove all calls 4 The screen displays ARE Y...
Страница 23: ...stored in telephone memory when you change the handset battery or in the event of a power failure Storing Numbers in Memory 1 Make sure the PHONE light is off 2 Press U 3 Select the following softkeys in sequence NEXT DIRECTORY MEM and ADD 4 Enter the number you want to store up to 16 digits 5 Select DONE 6 Follow the directions in Storing a Name with a Number OR Select DONE if you don t want to s...
Страница 24: ...4 Enter a two digit memory location 01 20 Memory Match Names stored in memory will appear in your incoming Caller ID as stored in your memory For example if you store your parent s telephone number with their name Mom and Dad in memory the Caller ID display will show MOM AND DAD whenever you receive an incoming call from their stored phone number Viewing Numbers in Memory 1 Press U 2 Select the fo...
Страница 25: ...a call is received from that number the handset alerts you with a special ring that this is a priority call 1 While viewing numbers in memory press or to scroll to the desired location 2 Press to activate Priority Ring for the displayed number The screen displays PRIORITY To deactivate Priority Ring press Storing a Number from Call History in Telephone Memory You can store information received fro...
Страница 26: ...ge feature allows you to signal someone at the handset from the base 1 Make sure the HANDSET IN USE light on the base is off 2 Press i on the base This sends a three part paging tone to the handset 3 The display will show PAGING FROM BASE Select INTERCOM The INTERCOM HANDSET LOCATOR light on the base goes on and the handset and base can communicate with each other without tying up the telephone li...
Страница 27: ...the call might not connect when you press P Move closer to the base then press P again to answer the call If you move out of range during a phone conversation you will hear noise or interference To improve reception move closer to the base If you attempt to hang up while you are out of range the phone will be left off the hook To hang up walk back into range periodically pressing P until the PHONE...
Страница 28: ...tone phone can select the mailbox in which their messages will be recorded by pressing 1 or 2 after the system answers the call Those not using a touch tone phone or those who do not press 1 or 2 can still leave messages which are automatically recorded in Mailbox 1 Setting the Clock You ll need to set the clock so that it can record the day and time each message is received 1 Press C The Message ...
Страница 29: ...ents A B and AO Announcements A and B are used when you want the system to record callers messages Announcement AO Announcement Only is used when you want to give information to callers but you do not want the system to record any messages Some businesses use this announcement to advise callers of their hours of operation By selecting A B or AO you decide which announcement your callers will hear ...
Страница 30: ...ess A 3 Press D while the announcement is playing The system beeps once while the announcement is deleted Caller Specific Announcements This phone allows you to record up to three announcements that you can match to 1 specific incoming caller numbers or to 2 callers who choose to block their name and number when calling or to 3 callers from areas in which Caller ID information is not transmitted C...
Страница 31: ...ll type 4 Select DONE when you see the entry you want displayed on the screen 5 Select RECORD You will hear Record at the tone followed by a beep Speak into the handset to record your announcement RECORDING shows on the display Select STOP or press 5 when you are done speaking 6 The system will automatically play back your announcement for review Select DONE to exit OR To set the announcement for ...
Страница 32: ... Select ANNC ONLY or AO OFF to change the setting 4 To review the other caller specific outgoing announcements use the and keys Announcement Play Silent Your system comes set so you can hear your announcement when the system answers a call You can reset the system so you won t hear the announcement Press and hold A for approximately two seconds until the current setting AP for Announcement Play or...
Страница 33: ...ter displays for on and for off 1 Press C 2 Press and release u until you hear Message Alert is The Message Counter displays the current Message Alert setting 3 Press n or N to change the setting 4 Press u to save the setting Remote Access Code The Remote Access Code allows you to access features and functions of the answering system from a touch tone phone The Remote Access Code is preset to 500 ...
Страница 34: ...r from 500 to 999 following the directions below NOTE Do not use the same code as the Remote Access Code If you set the Remote Access Code and the Priority Calling Code to the same number the phone will always interpret that number as the Remote Access Code 1 Press C 2 Press and release u until you hear Priority Call Code is The system announces the current Priority Calling Code 3 Press n or N to ...
Страница 35: ...ystem is off and the phone rings the call will be answered after 10 rings and the caller will hear The machine is off If the system is on and the memory is full the call will also be answered after 10 rings The caller will hear Memory is full Remote access commands to change the On Off status are explained in the ANSWERING SYSTEM OPERATION From Cordless Handset or Touch Tone Phone section of this ...
Страница 36: ... If you have no new messages in that mailbox the system announces No new messages Repeat entire message Press and release N while the message is playing Back up to earlier message Press and release N while the system announces the date and time of the message you want Repeat part of a message Hold down N while the message is playing then release it to resume playing The system beeps while the butt...
Страница 37: ...to all of the messages the system sounds an error tone and does not delete messages Delete selected messages Press and release D while the message you want to delete is playing The system beeps once and continues with the next message If you want to check a message before you delete it you can press N to replay a message before deleting it When the system reaches the end of the last message the me...
Страница 38: ...ress m on the base Both mailbox lights blink rapidly 2 Press a l button to select a mailbox for the memo After the beep speak toward the microphone The Message Counter displays the length of your memo 3 To stop recording press S MESSAGE GUARD Power Fail Protection System With the MESSAGE GUARD Power Fail Protection System your messages and announcements will be saved in the event of a power failur...
Страница 39: ...ges and then beeps twice 3 After the two beeps the system is ready to accept a command 4 To end the connection with the answering system press A or return the handset to the base From a Touch Tone Phone 1 Dial your telephone number 2 When the outgoing announcement begins to play enter your Remote Access Code 3 The system announces the number of messages then beeps twice 4 After the two beeps the s...
Страница 40: ...ge is playing Each time you press and release 6 the system advances one more message If you re calling from a touch tone phone that sends a continuous tone when you hold down a button you can skip part of a message by pressing and holding down 6 To stop message playback press 5 To save messages hang up To play messages in another mailbox After playing messages in one mailbox the system announces E...
Страница 41: ...e system plays your announcement then beeps twice and is ready to accept a command Recording a Phone Conversation Using the handset you can record a phone conversation up to three minutes long You can listen to the recording as you do any other messages NOTE This unit does not sound warning beeps to let the other party know that the call is being recorded To ensure that you are in compliance with ...
Страница 42: ...me setting then beeps twice to indicate it is ready to accept a command Remote On Off Review ON OFF Status Connect with the answering system Press 0 The system announces the current status then beeps twice and is ready to accept a command Turning System Off 1 Connect with the answering system 2 Press 0 The system announces The machine is off then beeps twice to indicate it is ready to accept a com...
Страница 43: ...The system announces the current Remote Access Code followed by To select the first digit press 6 or 4 then press 9 10 Press 6 to increase the first digit or 4 to decrease it then press 9 to save it Continue in the same way for the second and third digits 11 The system announces the Priority Calling Code followed by To select the first digit press 6 or 4 then press 9 12 Follow Step 10 to change th...
Страница 44: ... fire The cell might explode Check with local codes for special disposal instructions Do not open or mutilate the battery Released electrolyte is corrosive and may cause damage to the eyes or skin It may be toxic if swallowed Charge the battery provided with or identified for use with this product only in accordance with the instructions and limitations specified in this manual Observe proper pola...
Страница 45: ...cket if the phone is wall mounted 2 Open the battery compartment door 3 Remove the old batteries 4 Insert four new AA batteries as indicated by the diagram in the compartment 5 Close the battery compartment door IMPORTANT Do not install batteries during a power failure Installing batteries during a power failure will not enable the phone to work When battery power is low the PWR RESERVE BATT LOW l...
Страница 46: ...ful CL You need to reset the clock PH The phone is in use System is taking a call or responding to remote access 0 98 You have messages waiting F flashing Answering system memory is full Counting 0 to 59 Shows time elapsed while recording an announcement or memo 0 7 Indicates volume level selected AP Announcement playback has been selected AO System is set to Announce Only SA System is set to Toll...
Страница 47: ...uld operate properly If it does not try the next step Place the handset in the base and check to make sure the CHARGING light is on Unplug the AC adapter from the outlet wait 15 seconds then plug it in again The CHARGING light should go on Wait another 15 seconds then pick up the handset and press P The phone should operate properly If it does not try the next step Pick up the handset open the bat...
Страница 48: ...firmly to the base and the telephone jack Make sure the power cord is plugged into an outlet not controlled by a wall switch You might be too far from the base Move closer to the base You might have too many extension phones on your telephone line to allow all of them to ring Try unplugging some of the other phones If you hear other calls while using the phone Press h to change to another channel ...
Страница 49: ...memory becomes full during a message the system stops recording and disconnects the call If you have difficulty hearing messages Check the speaker VOLUME setting If the system does not answer after correct number of rings Make sure that the Message Counter in the base is on If it is off press O If Toll Saver is on the number of rings changes from four to two when you have new messages waiting See ...
Страница 50: ...ur announcement at the base make sure you speak in a normal tone of voice about nine inches from the base Make sure there is no background noise TV music etc while you are recording For best sound quality record the announcement using the cordless handset Display Dial feature does not work Check to make sure you have stored correctly your area code or the phone number you are dialing This feature ...
Страница 51: ...ee Turn Off Caller ID with Call Waiting in the CALLER ID section of this manual for directions on checking the status of this feature The screen will not display the call information if someone is on an extension phone Caller ID with Call Waiting feature is inactive during a power failure The Memory Match feature does not work If the call is from a location using multiple lines the calling number ...
Страница 52: ...98 Philips Consumer Communications L P All rights reserved Printed in Mexico 848232625 Issue 1AT T Cordless Digital Answering System Speakerphone 7720 Connect with answering system 1 Dial telephone number and wait for system to answer 2 Enter Remote Access Code 3 After the system beeps twice enter a command from the other side of this card Your Remote Access Code __________ The preset code is 500 ...
Страница 53: ...settings 9 Review on off status 0 Change on off status 0 Voice Help Menu 5 any time you hear 2 beeps Play all messages 1 then mailbox in mailbox number Play new messages 2 then mailbox in mailbox number Save messages Hang up Delete message being played 3 Delete all messages 3 then mailbox in mailbox number after you hear End of messages Repeat 4 Stop playback 5 Skip message 6 Change announcement 7...
