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Aastra Voice 800

Voice-Mail System

User Guide

Communications system

Aastra 800

Содержание VOICE 800

Страница 1: ...Aastra Voice 800 Voice Mail System User Guide Communications system Aastra 800...

Страница 2: ...rating instructions will assist you in using your Aastra Voice and answer most of the questions that may arise If you require further technical support or information about other Aastra products pleas...

Страница 3: ...x Secretary 9 Forward Message with Comment 10 Remote Access and Remote Control 10 Operating Functions 10 PIN protected Voicebox 10 Call Forwarding to Voicebox 10 Activating Deactivating Your Voicebox...

Страница 4: ...System Terminals 22 in the Aastra CTI 800 Application 22 on Standard Terminals 23 Accessing and Editing Messages 23 on the Aastra 677x OpenPhone 7x and OpenPhone 6x System Telephones 23 on the OpenPh...

Страница 5: ...3 Appendix 33 Technical Data 33 Overview Voice Menu 35...

Страница 6: ...4...

Страница 7: ...ived from voiceboxes are displayed on system terminals and in the Aastra CTI 800 application of the communications system The voice menus of the Aastra Voice programme guide you through its operation...

Страница 8: ...rogramme It thus complements the user guides for the communica tions system Installing and Commissioning corded and cordless system telephones used on the Aastra 800 and standard terminals which provi...

Страница 9: ...scribers who have their own voicebox After users dial this number they are guided through further operation by post dialling digits according to the voice prompts The Voice Menu User Guidance Internal...

Страница 10: ...system connection Every external caller hears the central welcoming text assigned to the user group or call number after a specified number of rings This text could be a current adver tisement for exa...

Страница 11: ...Aastra 800 voicebox can be notified of incoming messages by e mail This function is configured in the Aastra CTI 800 application Notification Call Voicebox owners can also be notified of the arrival o...

Страница 12: ...ing to Voicebox Voicebox owners can set call forwarding to their voiceboxes and can choose between call forwarding busy after Time and immediately The busy after Time setting enables them to activate...

Страница 13: ...an either use the standard texts or record and edit their own texts If the option Central welcome track changeable is activated for owner s voiceboxes they can also edit the central welcoming texts Ca...

Страница 14: ...very caller to a voicebox has the possibility of changing the current voicebox The new voicebox is identified via its call number If the new voicebox is protected the caller has to verify their identi...

Страница 15: ...ice 800 is included in PDF format on the Aastra 800 USB flash drive Recording capacity Received messages are stored on the hard disk of the Aastra 800 communications system For a recording capacity of...

Страница 16: ...or Aastra Voice with the transaction record TAD the serial number of the communications system You can view the serial number on the Web console of the communications system in the Configurator s Syst...

Страница 17: ...g the update of the firmware and the configuration of Aastra Voice can be found in the online help documentation To configure Aastra Voice 1 Select the optional component Aastra Voice in the System Co...

Страница 18: ...if an external caller rings the configured MSN or the call number on the system connection 2 Define whether and how the system should react to external calls with the Courtesy Service Select an annou...

Страница 19: ...elcome track changeable for a voicebox allowing users of this voicebox to configure and administer central welcoming texts The Courtesy Service feature for the user group is actually activated in the...

Страница 20: ...the time available to a caller for leaving a message Whether or not you have remote access to your voicebox i e from a terminal other than the one assigned and Whether or not you are authorised to ed...

Страница 21: ...function or to change menus and you can also record your personal texts here Use the star key to confirm the input of a string of digits Use the hash key to cancel an entry or to return to the next hi...

Страница 22: ...losing texts can also be set via the voice menu but only for the currently active time group In the Aastra CTI 800 you can also save your announcement texts welcoming and closing text and the central...

Страница 23: ...signed to your voicebox 1 Enter the internal call number your system administrator has configured for Aastra Voice 2 If the querying of a secret code is switched on the enter it after the request You...

Страница 24: ...n different ways You can also be informed of new messages in the voicebox by e mail if you have con figured this function in the Aastra CTI 800 application You will find information con cerning in the...

Страница 25: ...function key you have programmed see Programming a Function Key starting on page 26 You will see a list of incoming messages New messages which have not been listened to yet are marked with a the mos...

Страница 26: ...an call the caller back Delete deletes the message Via Phone book and New Entry to add a caller to your telephone book Add to edit all the details of an entry Save your entries Select Forward to forwa...

Страница 27: ...ebox from an Internal Terminal on page 20 and Calling Your Voicebox from a Remote Terminal on page 25 Calling Your Voicebox from a RemoteTerminal If your system administrator has set Remote control au...

Страница 28: ...e voice menu Programming a Function Key On a system terminal e g an Aastra 6773 OpenPhone 73 you can programme a function key to query your voicebox messages This function key will enable you to liste...

Страница 29: ...de The Aastra Voice will advise you whether there are any new messages in your box In this situation you can also edit new and existing messages and also edit settings for your voicebox To do so pleas...

Страница 30: ...urning a call Example Listen to message 96 0000 2 5 4 You call Aastra Voice 96 The system asks you to enter your secret code You enter 0000 as your voicebox is new and you have not changed your secret...

Страница 31: ...th one 8 5 and you confirm your input of the message number with the star key Menu 3 Central settings In this menu you can define which welcoming and closing texts are to be used for people who call y...

Страница 32: ...are played back Example 96 4321 3 3 3 In the above example you switch the announcement stating the call number on or off the announcement is switched off if it was previously on and it is switched on...

Страница 33: ...ecretarial call number remains stored Callers can now put themselves through to the secretary To do this they press the star key when they hear the greeting or have begun leaving a message You should...

Страница 34: ...hange directly from your current voicebox to another voicebox The change to another voicebox is only possible if it has the Remote control authori sation Your are now prompted to enter the call number...

Страница 35: ...r voicebox Maximum recording time Adjustable per voicebox Call numbers 20 per voicebox Welcoming texts 7 per voicebox Closing texts 4 per voicebox Courtesy Service Yes Central welcoming texts 8 for en...

Страница 36: ...Appendix 34 Leaving a message Yes Length of voicebox PIN 4 digits Power supply Via the Aastra 800 communications system Ambient conditions As for the Aastra 800 communications system...

Страница 37: ...sage 9 Delete message 99 Delete all messages Messages and Central Welcoming Texts Main menu 1 New messages 2 Existing messages 3 Central settings 4 Central welcoming texts 5 Change voicebox 6 Record a...

Страница 38: ...n calls 1 Change notification number 2 Notification call on off 8 Secretarial function 1 Change secretarial number 2 Secretarial function on off 9 PIN number Settings 1 Message length 60 sec specify 2...

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