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Voice Mailbox

11.4

Listening to your Messages

Received messages are divided into the following three categories:

•

New messages (not heard); indicated by a flashing message led and a
special dial tone.

•

Heard messages; indicated by a lighting message led and a special dial
tone.

•

Stored messages; not indicated.

Note:

Messages are deleted from the system after a certain time. Please ask

your system administrator regarding this.

To listen to your messages, do the following:

Access the mailbox. (See section

Accessing the Mailbox

on Section 11.3

Accessing the Mailbox on page 50.)

Press the numeric key

to listen to available messages.

Note:

If there are no messages in your mailbox, the option to listen to

your messages will not be available.

Select one of the three message categories (new, heard, stored). Listen to
your messages and follow the voice announcements in the dedicated menu.

•

play message again

•

forward a message

•

get date and time info

•

pause during play

•

play previous message

•

store message

•

play next message

•

erase message

Note:

Voice messages will be heard. “Call me” messages will call the

sender (these messages cannot be stored).

Press

to finish the procedure.

11.4.1

Forwarding a Voice Message

A copy of your received voice messages (in the individual mailbox) can be
forwarded to other mailbox numbers (individual or common). When you forward

8/1553-DBC 446 01 Uen B3 2008-09-10

Содержание Dialog 5446 IP Premium

Страница 1: ...Dialog 5446 IP Premium IP Phone for BusinessPhone USER GUIDE...

Страница 2: ...e publisher except in accordance with the following terms If this publication is made available on Aastra media Aastra gives its consent to downloading and printing copies of the content provided in t...

Страница 3: ...ing Off The Phone 20 3 4 Software Version and Communication Protocol 21 4 Incoming Calls 23 4 1 Answer Calls 23 4 2 Picking Up Calls 23 5 Outgoing Calls 25 5 1 Making Calls 25 5 2 When You Receive a B...

Страница 4: ...nce Information 47 10 1 Selecting an Absence Reason 47 10 2 Canceling Absence 47 11 Voice Mailbox 49 11 1 Activating the Mailbox 49 11 2 Deactivating the mailbox 49 11 3 Accessing the Mailbox 50 11 4...

Страница 5: ...ne Settings 65 14 3 Network Settings 69 15 Web Browser 71 15 1 Opening the Web Browser 71 15 2 Using the Web Browser 71 15 3 Exiting the Web Browser 72 16 Web Interface 73 16 1 Accessing the Telephone...

Страница 6: ...Dialog 5446 IP Premium 8 1553 DBC 446 01 Uen B3 2008 09 10...

Страница 7: ...CC Statement This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC rules These limits are designed to provide reasonable protec...

Страница 8: ...ique afin de r duire les risques d incendie de choc lectrique et de blessures En voici quelquesunes Ne pas utiliser l appareil pr s de l eau p ex pr s d une bagnoire d un lavabo d un vier de cuisine d...

Страница 9: ...always be followed to reduce risk of fire electrical shock and other personal injury Follow instructions in the equipment s user guide or other documentation Always install equipment in a location and...

Страница 10: ...uipment slots that is not part of the product or auxiliary product Do not disassemble the product Contact a qualified service agency when service or repair work is required Do not use a telephone othe...

Страница 11: ...color touch screen Most features are activated from the display and the phone is equipped with a stylus for this purpose For more information on the display see Section 2 3 Display on page 9 Note Cle...

Страница 12: ...ernal 24 V AC DC adapter see details below or alternatively over a Power over Ethernet PoE capable hub If you use the external power adapter connect one end of the adapter to the phone connection mark...

Страница 13: ...ion on your PC When the telephone is starting up booting a connected PC will loose network connection for a few seconds Optional You can connect a headset to the phone connection marked HEADSET Connec...

Страница 14: ...key for 4 seconds see above Press the mute key to turn off the microphone in speech state This is useful when you do not want the person at the other end of the line to hear what you say to your colle...

Страница 15: ...iction Network LAN access control DHCP IP Address Subnet Mask Default Gateway Automatic SW Server SW Server Proxy Server Protocol Gatekeeper Discovery Gatekeeper VLAN for Phone Port VLAN for PC Port P...

Страница 16: ...the user logged in on the extension Icons indicate the ring volume for your extension or that there are messages in your mailbox if available as well as activated features such as Follow me When you r...

Страница 17: ...ou can retrieve your messages Tap the telephony tab to open the Telephone page This page is the default screen where you make and receive calls set presence options log off the phone etc For detailed...

Страница 18: ...some features may not work Reduced system access occur when the phone is registered towards another exchange than the usual one Silent ringing mute Indicates that the ring signal is switched off The...

Страница 19: ...ights indicates line status using different flash patterns see below Off Indicates idle status Fast blinking Indicates an incoming call Fast blinking Indicates a parked call Steady glow with fast blin...

Страница 20: ...dure and instead of replacing the handset after a call you press the C key Clear Note Everything that works with the handset also works with the headset 2 6 3 Using the Speakerphone Using handsfree wi...

Страница 21: ...phone is set to connect calls to the loudspeaker when you answer incoming calls or when you make calls by tapping a Line button This default setting is known as the loudspeaker preset mode When you d...

Страница 22: ...dset icon disappears from the display to the right the headset preset mode is deactivated Note The headset preset mode can only be activated and deactivated when the phone is in idle mode When you lif...

Страница 23: ...cation to gain access to the network You then have to enter a valid user name and password Note The user identity and password used for the network authentication are not the same user identity and pa...

Страница 24: ...nothing the software update will start automatically after 60 seconds In the lower right corner of the window a counter indicates how many seconds remain before the automatic update will start Note Be...

Страница 25: ...ote You can enter the password from the keypad on the phone or from the soft keyboard in the display The password is the RAC initiated for this extension 3 Tap Log on The display shows your extension...

Страница 26: ...automatically logged off with your individual number during the night and logged on with the default number 3 3 Logging Off The Phone To log off from the phone do the following 1 On the main page tap...

Страница 27: ...tions and Settings page 2 Select Administrator Settings Information and then Log Off Restriction These are the log off restriction settings Protocol Displays the protocol used H 323 Software version T...

Страница 28: ...Dialog 5446 IP Premium 22 8 1553 DBC 446 01 Uen B3 2008 09 10...

Страница 29: ...ng indicator lamp Handset Lift the handset The call is automatically received on Line 1 Handsfree Press the Line 1 button to answer without lifting the handset You can then switch to the handset simpl...

Страница 30: ...Dialog 5446 IP Premium 24 8 1553 DBC 446 01 Uen B3 2008 09 10...

Страница 31: ...have several options available try again later or order automatic callback call waiting or intrusion 5 2 1 Callback When the number you have called is busy or does not answer you can request automatic...

Страница 32: ...se the callback is cancelled When you answer the system calls the number you have requested for callback 5 2 2 Call Waiting If the calling party has activated the Camp on as active feature and CallWai...

Страница 33: ...usion tone To intrude on an ongoing call at a busy extension do the following Press the numeric key 8 Note Austria Belgium Brazil Denmark Germany 4 5 2 4 Bypass If you need to get through to a certain...

Страница 34: ...ork administrator 5 4 Redial Calls 5 4 1 Redial An External Number To redial the last dialed external number do the following 1 Lift the handset and wait for a dial tone 2 Dial while in idle state or...

Страница 35: ...or an answer 5 5 2 Programming Name Keys Before you can program a dial by function key make sure the phone is logged on to the exchange Otherwise contact the system administrator To program a name key...

Страница 36: ...s Common Abbreviated Numbers in the exchange Your personal most frequently used external numbers can be stored and used on the programmable keys on the telephone or on the keys 0 to 9 5 8 Common Abbre...

Страница 37: ...l line access depends on the configuration of the system If your public network requires waiting for a second dial tone press 5 Press 5 9 2 Cancelling one specific Individual Abbreviated Number To can...

Страница 38: ...Dialog 5446 IP Premium 32 8 1553 DBC 446 01 Uen B3 2008 09 10...

Страница 39: ...ric key 1 6 2 Transfer You can transfer a call to another extension in your exchange or private network to an external number or to the operator If you have several parked calls the call that was park...

Страница 40: ...re are only two parties left 6 4 Parking You can temporarily put the ongoing call on hold Calls put on hold can be resumed on your own or on another phone To put a call on hold do the following 1 Tap...

Страница 41: ...ack messages To send a Call Me message do the following Dial 9 6 6 2 Voice messages To send a voice message do the following 1 Press the numeric keys 99 and speak 2 Press to playback and listen to you...

Страница 42: ...Dialog 5446 IP Premium 36 8 1553 DBC 446 01 Uen B3 2008 09 10...

Страница 43: ...the internal Follow me feature When Follow me is activated on your phone a reminder text appears in the display Note When Follow me is activated on your phone you can still make calls from the phone a...

Страница 44: ...you can order a new answering position from the extension 2222 or from the new answering position To redirect calls from an answering position do the following 1 Lift the handset and wait for a dial t...

Страница 45: ...To order external follow me from your phone do the following From the Display 1 Select the External Follow me menu and press Select 2 Enter the external number and tap OK The Follow me indicator icon...

Страница 46: ...nd cannot be changed by the user 7 3 1 Selecting a Profile from Your Phone To select a profile from your phone do the following 1 Tap the Presence button 2 Select the Select Profile menu 3 Enter the d...

Страница 47: ...word starts with an upper case character that is after an entered space Note You can select a different character set from the Settings page see Section 14 2 4 Language on page 67 8 1 Microsoft Outlo...

Страница 48: ...on key 4 Select the desired contact and tap the Call button to initiate the call From the Keyboard To retrieve a contact using the keyboard do the following 1 Press one of the numeric keys 2 9 and hol...

Страница 49: ...page 2 Select My Dialog Contacts 3 Select AddContact edit the number and name 4 Click Save and OK to make the contact available in the phone 8 2 3 Editing An Entry In My Dialog Contacts To edit a con...

Страница 50: ...Dialog 5446 IP Premium 44 8 1553 DBC 446 01 Uen B3 2008 09 10...

Страница 51: ...or a contact in the corporate directory do the following 1 Open the Contacts page and select Corporate Directory 2 Enter the search criteria in the appropriate field and tap Search 9 2 Calling A Conta...

Страница 52: ...Dialog 5446 IP Premium 46 8 1553 DBC 446 01 Uen B3 2008 09 10...

Страница 53: ...l although you have enabled absence 10 1 Selecting an Absence Reason To activate the absence feature from your phone do the following 1 Tap the Presence button and then the Absence reason button 2 Sel...

Страница 54: ...Dialog 5446 IP Premium 48 8 1553 DBC 446 01 Uen B3 2008 09 10...

Страница 55: ...your extension has to be authorized by the system administrator 11 1 Activating the Mailbox To divert your extension to the mailbox system do the following 1 Dial 21 2 Enter the number of the mailbox...

Страница 56: ...ccessing the mailbox from your own extension To access the mailbox from your own extension do the following 1 Press the messages tab to open the Messages page 2 Listen to and follow the voice announce...

Страница 57: ...1 to listen to available messages Note If there are no messages in your mailbox the option to listen to your messages will not be available 3 Select one of the three message categories new heard stor...

Страница 58: ...ain menu 2 Press the numeric key 2 to change your Personal Greeting 3 Select the desired diversion type Listen and follow the dedicated voice announcements When you activate the diversion the recorded...

Страница 59: ...w password You have full access to the mailbox system Notification without mailbox access You get a short voice announcement informing you that someone has left a message for you You acknowledge the n...

Страница 60: ...cedure Changing the password via the telephone on Section 11 8 2 Changing the password via the telephone on page 54 11 8 2 Changing the password via the telephone To change the password via the teleph...

Страница 61: ...ording time is four minutes and 15 seconds 3 Select from the options below Press to play back Press the numeric key 9 to speak and re record Press to stop the recording and save the message 4 Press C...

Страница 62: ...Dialog 5446 IP Premium 56 8 1553 DBC 446 01 Uen B3 2008 09 10...

Страница 63: ...le or a fictive number Please ask your system administrator if you require this function Note The number of cordless extensions in a hunt group are limited to eight including Tandem configurations Inc...

Страница 64: ...hunt groups To log out from all hunt groups do the following 1 Lift the handset and wait for a dial tone 2 Dial 28 and wait for the verification tone 3 Replace the handset 12 3 Common Bell The Common...

Страница 65: ...ures if you dial the Common Bell pick up code and there are no calls waiting at the Common Bell extension Note You can also program the Common Bell code on a Function key 59 8 1553 DBC 446 01 Uen B3 2...

Страница 66: ...Dialog 5446 IP Premium 60 8 1553 DBC 446 01 Uen B3 2008 09 10...

Страница 67: ...llowing 1 Dial 28 to log on the secondary phone 2 Press C to finish the procedure For incoming calls Both telephones are treated as 1 single extension For outgoing calls Both telephones are treated as...

Страница 68: ...y to set a Reminder 3 Press C to finish the programming 13 2 2 Canceling Reminder To cancel the Reminder do the following 1 Dial 32 to cancel all settings 2 Press C to finish the procedure 13 3 Door P...

Страница 69: ...nt Number which has to be used each time he she wants to make an external call Verified Account Numbers contain up to 10 digits Own Account Numbers contain up to 15 digits To use verified or your own...

Страница 70: ...1 Making an Outgoing Call Using LAC To make a call using LAC do the following 1 Lift the handset 2 Dial the LAC If provided a dial tone is received 3 Dial with the external number If no free trunk is...

Страница 71: ...phone Settings The page My Settings includes a number of telephone settings that you can adjust according to your preferences To open the My Settings page do the following 1 Tap the icon at the top me...

Страница 72: ...e Ring Character Ring tones are generated by a tone ringer in the phone loudspeaker To change the ring tone do the following 1 From the My Settings page select Ring Character 2 The current setting is...

Страница 73: ...ages are available Note Before you can change the language settings make sure the phone is logged on to the exchange and that the desired language is available Contact the system administrator if your...

Страница 74: ...e unit is used to connect either an extra bell outside your room or a busy signal lamp outside your door To check or set the option unit for extra bell or for busy signal do the following 1 From the M...

Страница 75: ...rm the selection and return to the previous page 14 3 Network Settings The Network page includes a number of network settings that require administrator rights However you can view most of these setti...

Страница 76: ...Dialog 5446 IP Premium 70 8 1553 DBC 446 01 Uen B3 2008 09 10...

Страница 77: ...he Internet page see below 2 Tap in the input field to activate it and enter a valid web address The requested page starts loading Note For faster downloading you are recommended to use only web pages...

Страница 78: ...d the currently requested page The home navigation button Tap to go to the start page The add bookmark button Tap to bookmark the current page Bookmarks you create are automatically stored in a bookma...

Страница 79: ...the Telephone Through the Web Interface To be able to use the telephone s features through web interface do the following 1 Log on to the telephone by entering a password in the Password text box Use...

Страница 80: ...Dialog 5446 IP Premium Settings Includes the options Programmable keys Hearing Level and Ring Character 5 Click Log off to exit 74 8 1553 DBC 446 01 Uen B3 2008 09 10...

Страница 81: ...r 2 seconds Trouble The access warning triangle appears in the display Cause There is disturbance in the LAN or in the exchange Solution Although some features may not work the phone can still be used...

Страница 82: ...Dialog 5446 IP Premium 76 8 1553 DBC 446 01 Uen B3 2008 09 10...

Страница 83: ...vidual Press key 8 group 8 CALL WAITING not applicable CONFERENCE Press key 3 EXTERNAL FOLLOW ME to order 22 route access code and external number to cancel 22 FOLLOW ME to order from own extension 21...

Страница 84: ...niversal 8 Flexible to order 84 route number external line number to cancel 84 NUMBER PRESENTATION RESTRICTION 42 B number REBOOT Press the keys C mute and simultaneously for at least one second SOFTW...

Страница 85: ...tion on Inquiry N A Sweden R Conference 3 Intrusion 8 Austria 4 Belgium 4 Brazil 4 Denmark 4 Germany 4 Call Waiting Indication 4 Austria 5 Belgium 5 Brazil 5 Denmark 5 Germany 5 France 6 New Zealand 6...

Страница 86: ...Predialing 72 Germany 75 The Netherlands 75 North America 6 Sweden 75 Lock Unlock Common Authorization Code 73 North America 71 Change Individual Authorization Code 74 Dial With Individual Authorizat...

Страница 87: ...onference 8 North America 6 Maximum number of external lines in a conference 8 North America 6 PBX Operator Service Codes Selection of a specific line within a route 0 North America 3 Conference 3 Nor...

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