Standart Register TE1914 Operator'S Manual Download

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Summary of Contents for TE1914

Page 1: ... I It TE1916 with Remote Keyboard ...

Page 2: ... 2 II IS Standard Register I 3 IFinancial E quipment 1 11 41 I II 1 I J as I r f it I I I L I r 8 I I Operator Manual ITE1914 Exception Item Encoder TE1916 Batch Encoder TE1916 with Remote Keyboard ...

Page 3: ...401 1167 C C C C C C C C C C C C C C C c C C C C c C C C C C C C C C C C Trademark Acknowledgment STANDARD REGISTER and the S AND DESIGN LOGO are registered trademarks of The Standard Register Company FCC Radio Frequency Interference Statement WARNING This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the operators manual may cause...

Page 4: ...ur Encoder 2 3 Connecting the Power Cord s 2 3 Preparing for Operation 2 4 Typical Power Up Sequence 2 4 The Next Steps 2 6 J J _ 4 Chapter 1 0 Operator Manual Learning About Your Encoder 1 1 Encoder Components 1 2 Encode r Featu res 1 3 Exception Item Encoding 1 4 Batch Encoding 1 4 Batch Recall Encoding 1 4 Check Digit Feature 1 5 Lister Printer Features 1 6 Numbering the Lister Tape 1 7 Modes o...

Page 5: ...ck Stub Document 4 17 Using the Batch Encoding Feature 4 18 Taking a Subtotal 4 18 Taking a Batch Total 4 19 Taking a Grand Total 4 19 Adjusting the Batch Encoding Totals 4 20 Using the Batch Recall Encoding Feature 4 21 Working with Batch Numbers 4 22 Entering a Batch Number at Power Up 4 22 Changing the Batch Number 4 23 Confirming the Batch Number 4 23 Correcting an Error when Entering a Batch ...

Page 6: ...ing the LCD Display 8rightness 5 11 Chapter 6 I Error Messages 6 1 Appendix A I Using the Encoder s Add Mode A 1 Appendix B Appendix C I Optional Programs and Features TE1916 only 8 1 Closed 8atch Option 8 1 Closing a Batch 8 1 Reopening a Batch 8 2 Grand Total 8 3 Totals Option 8 4 Subtotal 8 4 Batch Total 8 4 Closing a Batch 8 5 Reopening a Batch 8 6 Grand Total 8 8 If Batch is Open at Start Up ...

Page 7: ...der Congratulations on your selection of Standard Register s TE1914 1916 Encoder The TE1914 1916 is an advanced encoding system that combines flexible easy to learn easy to use functions in a convenient desktop unit TE1916 Encoder with built in keyboard vii ...

Page 8: ... Setting Up Your Encoder describes how to unpack install and set up the components of your Encoder Chapter 3 Understanding the Keyboard describes the function keys on the Encoder s keyboard Chapter 4 Operating Your Encoder provides easy step by step instructions for encoding in the single field mode multi field mode and the auto repeat mode It also describes operating procedures for the Encoder s ...

Page 9: ... operation This chapter describes error recovery procedures You ll also want to glance at the Appendixes when you get a chance The Appendixes describe the Encoder s optional programs features and configu rations It also tells you how to use the Encoder s add mode and provides a list of machine specifications If you ve already had some experience using Standard Register s line of Encoders you can p...

Page 10: ... third grounding pin This plug will only fit into a grounding type power outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete outlet Do not defeat the purpose of the grounding type plug If an extension cord is used with this product make sure that the total of the ampere ratings on the products plugged into the exten...

Page 11: ... J 3 J J J iI _4 _4 _ J 4 J 4 Operator Manual I Learning About Your Encoder This chapter identifies the Encoder s key features and functions and describes how they might be used 1 1 ...

Page 12: ... Power S Ch RS 232 Con ctor optional Connects the Encoder to a host computer for communication purposes Document Transport Track Moves a document through the machine during the encoding process the track is self aligning Built in Keyboard Used to enter data contains 17 multi functional keys Figure 1 1 Encoder Components 1 2 Learning About Your Encoder Keyboard Connector right front Connects the de...

Page 13: ...des batch and grand total reports The Encoder is user friendly A menu system guides users through each step of operation by display prompts The Encoder contains error detection capabilities This feature prevents you from incorrectly encoding documents and reduces document spoilage by alerting you to any errors that may occur The Encoder contains data communication capabilities Totals summaries and...

Page 14: ... by subtotal batch total and grand total Each report includes the number of checks encoded their individual amounts and the total amount The batch encoding feature can also encode batch tickets throughout the run as well as a deposit slip at the end of the day Like the batch encoding feature the TE1916 Batch Recall feature increases capabilities contained in the TE1914 Encoder without limiting the...

Page 15: ... in the usual way If the check digit isn t valid for the account number you have entered then you have probably made an entry error When this happens the error message CHECK DIGIT ERR appears on the display Press the Reset key and re enter the correct data PLEASE DETACH iVIIO RETAIN THIS STUB FOR YOUR RECORDS THE STANDARD REGISTER COMPANY Dayton Ohio 45401 ONE THOUSAND SIXTY FIVE DOLLARS AND 22 CE...

Page 16: ...it down after the second tap to advance the tape continuously When you release the key the tape stops advancing Transaction Sequence Type of Number Transaction Amount 01 10 00 AM Added to Totals 002 25 00 AM non encode 003 42 00 AM entry 004 123 52 AM 005 10 00 AM optional 004 25 00 AM Subtracted feature 182 52 ST from Totals credit entry STORE NAME OR NUMBER 004 Subtotal STORE NAME OR NUMBER 004 ...

Page 17: ... the Encode and Add modes See figure 1 4 for an example of numbering the lister tape To number the lister tape 1 Type a number that you want listed but not encoded or added to the totals 2 Press and hold the Shift S key then press the Non Add NA key Confirms that document was not encoded NA Reference Number 234 Figure 1 4 Numbering the Lister Tape The reference number is printed on the left side o...

Page 18: ...red in a special encode total memory The Encode mode has several modes of its own called encoding modes There are four encoding modes Each mode is designed to help you efficiently encode the MICR line The four encoding modes include Single field mode Single field auto repeat mode Multi field mode Multi field auto repeat mode The modes and when to use them are described in the chart below Refer to ...

Page 19: ... of an account number Routing and Transit Field Indicates the financial institution upon which the check is drawn This field contains up to 9 digits and is bracketed by two transit number symbols I This field begins to the left of the On Us field and is contained in character spaces 33 43 Auxiliary On Us Field This extension of the On Us field is used on business checks This field appears to the l...

Page 20: ...egative adding machine for simple addition and subtraction Entering the Add mode from the Encode mode does not affect values and or numbers stored in the Encoder s memory To enter the Add mode press the Add ADD key twice See Appendix A Using the Encoder s Add Mode for specific instructions on how to use this mode TE1914 1916 Encoder ...

Page 21: ...914 1916 Encoder is easy and takes only a few minutes This chapter gives you instructions for unpacking and shows you how to prepare your Encoder for operation Both first time users and experienced users should read this chapter even if someone has already set up your machine 2 1 ...

Page 22: ...ve everything shown in figure 2 1 TE1914 1916 Encoder Document Receiver Detachable Keyboard optional accessory Operator Manual SR Part No 00600097 Warranty Statement Power Cord One roll of paper for the Lister Printer TE1916 Dust Cover MICR Ribbon and hammer cap Figure 2 1 What You Should Have 2 2 Setting Up Your Encoder TE1914 1916 Encoder ...

Page 23: ...n line voltage Keep the Encoder away from potential sources of electromagnetic interference such as loudspeakers or the base units of cordless telephones If your Encoder includes a detachable keyboard plug the exposed end of the keyboard cable into the keyboard connector located on the Encoder s front right hand side Connect the female end of the power cord into the Encoder s main power input loca...

Page 24: ... 1916 Encoder You will use a typical power up sequence only at the beginning of a work session Refer to the appropriate section for instructions on using the batch recall feature selecting the appropriate Field Select keys and entering data in the Encode mode 1 Turn the machine power ON The Encoder automatically displays the first preprograrnmed field The particular field displayed depends on the ...

Page 25: ...ot been entered before the display shows six zeros You must enter a date before you can operate any other function Accept the displayed batch number by pressing the Debit key OR Change the batch number displayed o Press the Reset R key o Type the desired batch number 01 20 o Press the Debit key The Encoder displays an operator number You can accept this operator number or choose to change it to a ...

Page 26: ...e Transport Track The Encoder prints the amount on the MICR line as the check moves through the machine On the TE1916 check amounts are printed on the lister tape and added to the subtotal batch total and grand total The cycle is complete when the document is ejected into the receiver tray NOTE After power up the machine is in an idle state The field that was last encoded on the check is displayed...

Page 27: ... in combination with other keys to activate an upper key function See figure 3 1 TE1914 TE1916 Figure 3 1 The TE1914 and TE1916 Keyboards NOTE Your Encoder can be configured with either a built in or detachable keyboard This chapter describes the keys on the built in keyboard The key functions on the built in and the detachable keyboards are the same however key combina tions may differ See Append...

Page 28: ...tivate a Field Select key press and hold the Shift key then press the Field Select key for the designated field The Field Select keys are programmed for any combination of encode fields The following describes what document encode field each Field Select key represents Key Document Encode Field AM Amount TC Transaction Code AN Account Number RT Houtinq Transit X1 Sequence Number X2 Account No 2 S1...

Page 29: ...l without processing a check An amount posted with the non encode key is treated as a debit entry This key functions only when you are working in the amount AM field No MICR encoding is done when this key is used Debit Enters numeric data into memory Pressing the Debit key completes data entry for a particular field On the TE1916 when in the Add mode this key enters numeric data into the add total...

Page 30: ...lti field mode clears the data in all the fields in the sequence and returns the display to the first field in the sequence even if that field is one that you earlier told the Encoder to skip You can enter new data for the fields even those that were previously defined as skipped fields C Clear Before the Debit key is pressed clears from the display the data you ve typed After the Debit key is pre...

Page 31: ...begins This prevents the machine from printing on a check stub located on the leading edge of a check R Reset Before you press the Debit or Credit key clears data from the display After you press the Debit or Credit key clears the DOCUMENT ERROR or DOC TOO SHORT error message ejects the document and returns the display to the DROP DOCUMENT prompt You can immedi ately try to process the document ag...

Page 32: ...e only if the amount field AM is displayed GT Grand Total TE1916 only Used with the Shift key Active only in the Encode mode Displays the grand total Prints grand total on the lister tape MICR encodes a document with the grand total Sets to zero the subtotal batch total and grand total Active only if the amount field AM is displayed NOTE Unlike the other functions the DROP DOCUMENT prompt doesn t ...

Page 33: ... a single field Single Field Auto Repeat Mode Encode more than one MICR field at a time Multi Field Mode Repeatedly encode more than one MICR field at a time Multi Field Auto Repeat Mode Encode floating On Us fields Encode a check stub document Use the Batch Encoding feature Use the Batch Recall feature 4 e 41 J Operator Manual 4 1 ...

Page 34: ...total batch total and grand total The cycle is complete when the document is ejected into the receiver tray In this example we are encoding a 12 00 check The amount is encoded in the amount field of the check s MICR line This is the first transaction of the day on the machine 1 Press and hold the Shift S key then press the amount AM Field Select key The display prompts you for a check amount 2 Typ...

Page 35: ...uto repeat field No Press Repeat RPT Key Figure 4 1 Auto Repeat Assignment Message Operator Manual 4 Press the Debit key You have entered the data into memory and the Encoder displays the DROP DOCUMENT message 5 Insert the check into the document transport track The Encoder prints the amount on the check s MICR line On the TE1916 check amounts are printed on the lister tape and added to the subtot...

Page 36: ...ssage appears on the display 3 Press the Debit key The field you selected ANI is now an automatic repeating field 4 Type 17236985473 into the selected ANI auto repeat field You have typed in an l l digit account number 5 Press the Debit key You have entered the data into memory and the Encoder displays the DROP DOCUMENT message 6 Insert the check into the document transport track The Encoder print...

Page 37: ...s your machine uses depends on the order received from your company 1 When the machine is in an idle state press and hold the Shift S key then press the Multi Field key The first preprogrammed field is displayed This is the first field in a sequence 2 Type the appropriate data into the first preprogrammed field 3 Press the Debit key You have entered the amount into memory and the Encoder displays ...

Page 38: ...to the single field mode by pressing and holding the Shift S key then pressing the desiredField Select key o All fields originally defined as skipped fields continue to be skipped until you either exit the multi field mode press the Clear All CA key or press the Multi Field key NOTE If you press the Skip key at this point the field is skipped for only one docu ment The field reappears on the displ...

Page 39: ...s processed Sequential numbers can be encoded in either the single field or multi field modes When you enter the first sequential number into the selected field the data encodes exactly as entered During this procedure the Encoder continuously displays the DROP DOCUMENT message As each successive document is dropped into the track the encoded number automatically increases or decreases by one When...

Page 40: ...nto memory The Encoder displays the sixth field in the sequence AM 12 Type 1200 into the check amount field 13 Press the Debit key You have entered the check amount into memory The Encoder displays the DROP DOCUMENT message 14 Insert the check into the document transport track The Encoder prints all the fields on the check s MICR line On the TE1916 check amounts are printed on the lister tape and ...

Page 41: ... the auto repeat assign ment message is displayed for the next field in the sequence If you press the Skip key the Encoder will not repeat the data defined for this particular field After each document pass a prompt appears for this non repeat field You must enter new data for the non repeat field 3 Continue to press either the Repeat RPT key or the Skip SKP key for each field in the multi field s...

Page 42: ...Each field continues to be repeated or non repeated as previously defined o Completely redefine the multi field auto repeat sequence by pressing and holding the Shift S key then pressing the Multi Field key twice o All fields originally defined as skipped fields continue to be skipped until you either exit the multi field mode press the Clear All CA key or press the Multi Field key o Exit the mult...

Page 43: ...N2 4 Press the Repeat RPT key to activate the auto repeat mode for the AN2 field The auto repeat assignment message is displayed for the third field in the multi field sequence SEQ 5 Press the Repeat RPT key to activate the auto repeat mode for the SEQ field The auto repeat assignment message is displayed for the fourth field in the multi field sequence RT 6 Press the Repeat RPT key to activate th...

Page 44: ...ence RT 15 Type 412876523 into the routing and transit code field 16 Press the Debit key You have entered the routing and transit code into memory The Encoder displays the fifth field in the sequence TC 17 Type 001 into the transaction code field 18 Press the Debit key You have entered the transaction code into memory The Encoder displays the sixth field in the sequence AM 19 Type 1200 into the ch...

Page 45: ...24 Press the Debit key You have entered the check amount into memory The Encoder displays the DROP DOCUMENT message 25 Insert the check into the document transport track The check is encoded and the Encoder is ready for the next check amount 2251 lB I 5 II 2251 lBI 75 nucno 1 2B71 5 2 1 72 1I lB51 7 1 oo i OOOOOO 200 First Check s MICR Line 00002 1 2B71 5 2 1 2 II lB 51 7 I 00 0000025000 Second Ch...

Page 46: ...ld does not have to be floating The Floating On Us Field is a special customer ordered option When you select a floating On Us field a special prompt appears on the display see figure 4 5 This prompt is designed to help you place the MICR field in the proper place on the MICR line The prompt consists of three parts IB4I 1FislL 1 Left mostJ Rig m J position i position Alpha Identifier J Figure 4 5 ...

Page 47: ...ace the first magnetic ink character the On Us symbol in position 16 Using spaces in this way allows you to place data in the correct location within a floating On Us field Like other MICR fields the floating On Us fields can be encoded in either the single field or multi field modes and in the auto repeat mode Follow the procedure below to encode a floating On Us field 1 Select the desired floati...

Page 48: ...u ve typed the appropriate data but you have not yet positioned it in the field 3 Press the Space SP key three times You have positioned the data so the On Us symbol appears in position 16 4 Press the Debit key You have entered the field data into memory The Encoder displays the DROP DOCUMENT message 5 Insert the check into the document transport track The Encoder prints the amount on the MICR lin...

Page 49: ...ld 4 Press the Debit key You have entered the field data into memory The Encoder displays the DROP DOCUMENT message 5 Insert the check into the document transport track The machine pulls the document the width of the check stub then the document is encoded in the usual way For single field encoding the check stub function remains active until the field is changed or until the check stub mode is ca...

Page 50: ... amount field AM must be displayed before you can take a subtotal Taking a subtotal doesn t clear the totals IMPORTANT Depending on the way your machine is configured you may have the optional feature that allows you to reset the subtotal to zero 0 after printing and displaying the subtotal At that point subsequent amount entries will again begin to accumulate into the subtotal value 1 Press and h...

Page 51: ...coded with the batch totals amount This is an optional feature Once a batch total is taken the subtotal and batch total are reset to zero and the check sequence number is reset to 1 The grand total includes the item count and dollar amount total of all the documents encoded since the machine was turned on or since the last grand total was taken This total also includes document amounts entered by ...

Page 52: ...entered into memory Use the Non Encode NC key to add to the Subtotal Batch Total and Grand Total Use the Credit key to subtract from the Subtotal Batch Total and Grand Total 1 Press and hold the Shift S key then press the Amount AM Field Select key The amount field appears on the display 2 Type the desired amount 3 Press the Credit key to subtract the amount from the totals or press and hold the S...

Page 53: ... four distinct totals Subtotal Batch total Operator total Grand total Each total includes the item count and the dollar amount of all checks encoded since the last time the totals were cleared You can track both the total dollar amount and item count by teller The batch recall feature also allows you to encode batch tickets throughout a batch run as well as a deposit slip at the end of the day A b...

Page 54: ... number In addition batch size limits are discussed If machine memory is clear when machine power is turned on the display first shows NOTE If machine power is not clear when power is turned on the batch number displayed is the same batch number that was active when power was turned off At this point you can choose to o Press the Debit key to reconfirm the batch number This action keeps active the...

Page 55: ...urrent operator number prompt The lister printer will print the current batch number on the lister tape To be accepted as a valid entry the batch number must be a number from 01 to 20 Attempts to enter other numbers will result in an error message At the current batch number prompt o Press the Debit key o The lister printer will print the current batch number on the lister tape If an error is made...

Page 56: ...nnel to operate the Encoder You are required to enter an operator number after a batch number has been entered changed or confirmed and after a subtotal has been taken As soon as the batch number is entered the operator number prompt is displayed At the operator number prompt you can choose to o Press the Clear C key to keep the same operator number with no changes to memory This action keeps acti...

Page 57: ...ive operator number o Press the Debit key to enter the operator number into memory o The lister printer is activated and confirms the operator number that was entered Whenever the operator number prompt is displayed you always have the option to change the operator number At the operator number prompt o Press the Reset R key o Enter a new four digit active operator number o Press the Debit key to ...

Page 58: ...total quantity and value are reset to zero whether the operator number is a new one or is a re entry of the last operator number entered A Subtotal ST can be taken at any time during an encoding operation 1 Press and hold the Shift S key then press the Subtotal key 2 The lister printer prints the subtotal which is identified by the letters ST The number for the subtotal item count is also printed ...

Page 59: ...change the operator number Press the Reset R key Type in a four digit operator number Go to step 4 below 4 Press the Debit key You are now in the batch recall encode mode you can begin data entry NOTES 1 After an operator number is entered the subtotal is reset to zero 0 2 If you have the optional Operator Total feature then the operator totals are accumulated by current batch and closed out after...

Page 60: ...ive batch number Batch number 01 is the active batch number in the following example 1 Press and hold the Shift S key then press the Batch Total U key 2 The lister printer prints the batch total which is identified by the letters BT The number for the batch item count is also printed on the lister tape see figure 4 11 For an individual batch 9 999 is the maximum item count Batch Number 01 BA Item ...

Page 61: ...ber I 1234 OP 896 520T 5678 ________ Batch Number Item Count 01 SA 1638 67 ST Batch Total Amount 9999 99 GT Grand Total Amount Figure 4 12 Grand Total Report 1 Press and hold the Shift S key then press the Grand Total GT key to start taking a Grand Total Report Press the Clear C key to interrupt the Grand Total Report run at any time 2 The Grand Total Report begins printing The printer begins list...

Page 62: ... total value A deposit slip or ticket dropped into the track will automatically be encoded in the amount field with the grand total value for all batches in the grand total group 4 Insert a document or deposit slip into the document transport track for grand total document encoding When grand total listing and encoding procedures are completed the message Clear Memory is displayed 5 Press the Clea...

Page 63: ...tch recall totals is the same procedure described for adjusting totals in the batch encoding feature For specific instructions see Adjusting the Batch Encoding Totals on page 4 20 NOTE If you need to change the batch number or operator number prior to adjusting the totals take a batch total and then enter the proper batch number or opera tor number J J 4 _ 4 4 Operator Manual Using the Batch Recal...

Page 64: ...een designed to minimize operator maintenance This chapter describes how to Clean the sensors Replace the MICR ribbon Replace the Encoder hammer cap Replace the lister printer ribbon Replace the lister printer paper roll Adjust the brightness on the LCD display Figure 5 1 Operator Maintenance Locations 5 1 ...

Page 65: ...ng its left front edge 2 Remove the MICR ribbon from its mount to gain access to all sensors 3 Visually inspect the document transport track for debris Normal document processing should keep the track floor clear of paper dust so cleaning the track is not usually necessary except in cases of a severe obstruction tape staples etc If the obstruction cannot be easily removed contact your Standard Reg...

Page 66: ...osition sensor to remove loose flakes of MICR ink WARNING Standard Register does not recommend the use of canned air for cleaning the TE1910 Series Encoders If you tilt the canister more than 45 or turn it upside down the liquid propellant in the canister is sprayed This can leave a residue on the sensor s lenses which can cause the encoder to operate improperly requiring a service call to a Stand...

Page 67: ...hand on the left edge of the keyboard and lifting up so the keyboard is out of the way To remove the used ribbon cartridge unlatch the cartridge hold down strap lift out the cartridge and discard it C t t t C C C C C C C C C c C TE1914 1916 Encoder C c 3 Take the new MICR ribbon cartridge out of the plastic bag Discard and discard the ribbon stopper 4 Insert the new MICR cartridge Make sure the ri...

Page 68: ... in the 3 direction indicated by the 3 arrow in order to ensure the 3 ribbon is winding smoothly 7 Replace the encoder hammer J cap see instructions on the next page 4 J I J J ill d I I 1 II II II I Operator Manual Replacing the MICR Ribbon Cartridge 5 5 ...

Page 69: ...inger grasp the cap and pull it up sharply If the space is too small for your fingers or you can t seem to grip the cap in this manner place the forefinger of each hand on each side of the cap and pull up sharply Pull up on Hammer Cap olenoid L _ I IExposed shaft in down position Machine Base c C C C C C C C C C C_ c c c 2 ft 3 Place the new cap in the same position on top of the shaft larger open...

Page 70: ...n the right rear corner of the ribbon cartridge assembly marked PUSH The 4 ribbon cartridge pops up Lift out the cartridge and discard it 4 3 Thread the paper tape between the ribbon of the replacement cartridge and the rear inner portion of the cartridge 4 Place the smaller right end of the replacement cartridge marked PUSH into position and push down Then place the larger left hand end of the ca...

Page 71: ...rnail ridges on the wheel at the top left of the ribbon cartridge The ribbon advances automatically when the machine is in normal operation 6 Replace the top cover threading the paper tape through the lister printer opening in the cover Align the rear of the cover then slowly close the cover from back to front C C C C C C C C C C C C C c C TE1914 1916 Encoder ...

Page 72: ...paper scrap 3 Discard the paper scrap and core Operator Manual Paper Advance 4 Slide the new paper roll onto the spindle NOTE The paper only prints on one side and therefore must be inserted in the direction shown on the illustration 5 Thread the paper through the slot on the rear of the lister printer assembly Use the manual paper advance wheel to advance the paper up and through the lister print...

Page 73: ... Maintenance 7 Replace the top cover Thread the paper through the lister printer opening in the cover Align the rear of the cover with the machine then slowly close the cover from back to front TE1914 1916 Encoder I ...

Page 74: ...machine will be operated 2 For T 1914 users o Press and hold the Shift S key then press the display DIS key in quick succession until the desired brightness level is achieved For T 1916 users o Press the Add ADD key twice o Press and hold the Shift S key then press the display DIS key o Press the display DIS key in quick succession until the desired brightness level is achieved i 1 Adjusting the L...

Page 75: ... 5 Operator Maintenance Inspect the last processed document to ensure all fields were encoded Press the Clear C key The check digit doesn t match the account number you entered Press the Reset R key and enter the correct data The MICR ribbon is obstructing a sensor or paper dust is on the document transport track or the face of the sensors Make sure the MICR ribbon isn t obstructing the sensor To ...

Page 76: ...e document wasn t ejected from the transport track Press and hold the Shift S key then press the Clear All CA key The document is ejected into the receiver tray If the document is tom repair it Otherwise re enter the data making sure to encode the correct number of fields for the size of the check The MICR encoding mechanism isn t communicating with the rest of the machine Press and hold the Shift...

Page 77: ...m continues contact your Standard Register Customer Engineer for assistance You pressed a key that isn t programmed as a Field Select key Press and hold the Shift S key then press one of the active Field Select keys Too much data has been entered into a particular field Press the Reset R key and enter the correct data When you turned the machine on a memory error occurred Turn the machine off and ...

Page 78: ...r tape and enters add total memory The number appears on the tape followed by the letters AD If you press the Credit key a minus follows AD Positive Amount 3 56 AD1 3 56 AD Negative Amount Figure A I Adding and Subtracting 4 To obtain a total press and hold the Shift S key then press the Subtotal key for a subtotal or the Batch Total key for a final total The Batch Total key also clears the add to...

Page 79: ... once you return to the Encode mode however switching from the Encode mode to the Add mode has no effect on the encode totals Amount of Subtotal S3 56AB in Add Mode 356 AT L Amount of Total in Add Mode Positive Entry Amount of Subtotal Y in Add Mode 3 56AS 1 356AT __ AmountofTotal in Add Mode Negative Entry Figure A 2 Add Mode Totals TE1914 1916 Encoder ...

Page 80: ...open at a time You can close a batch during a shift when the display shows the amount field prompt At the amount field prompt o Press and hold the Shift S key then press the Batch Total key to take a batch total The display shows the batch total At this point you can cancel the batch total and leave the batch open or take the batch total and close the batch To cancel the batch total o Press the Cl...

Page 81: ...2 Item Count 0005 for the Batch BA 22 508T Dollar Total for the Batch Figure B l Lister Printer Tape for the Closed Batch Feature Reopening a Batch You can reopen a batch to correct mistakes or to add or subtract entries from a batch when the display shows the batch prompt f t t t t t t c C t c C C C L e rl S 2 At the batch prompt o Press the Reset R key o Key in the number of the closed batch o P...

Page 82: ... totals and item counts and retains the new entries in memory These new entries are added to the Grand Total GT at the end of the shift J 3 I J J Batch Number 02 02 Batch Number BO BA Batch Reopened rl Batch Figure B 2 Lister Printer Tape for a Reopened Batch Grand Total You must close all batches before a Grand Total GT can be taken When you take a Grand Total the machine prints operator totals b...

Page 83: ...ke a Subtotal when the amount field prompt is displayed To take a Subtotal o Press and hold the Shift S key then press the Subtotal key The lister printer tape prints the subtotal and the display shows the current operator number with the identifier OP Figure B 3 illustrates the lister printer tape for the Subtotal feature Operator Number Item Count I Subtotal 0123 OP Subtotal I 0002 4 505T 0002 4...

Page 84: ...E The display does not show the message DROP DOCUMENT Operator Manual Totals Option 8 5 I When you drop the batch ticket the encoder closes out the batch encodes the batch ticket and prints the totals on the lister printer tape The encoder retains this batch total and item count in memory This total becomes part of the Grand Total GT at the end of the shift Figure B 4 illustrates the lister printe...

Page 85: ... press the Credit key To cancel the reopening o Press the Credit key The display returns to the batch prompt To reopen the batch o Press the Debit key The operator number prompt appears on the display The lister printer prints a BO to indicate that a batch has been reopened Figure B 5 illustrates the lister printer tape for a reopened batch Batch Numb l _ Batch Number 02 02 BO BA Batch Reopened I ...

Page 86: ...from a batch that was reopened and then closed 3 3 JI l J J J 3 3 J i J J _ J Batch Number _ _ _ Totalfor I 02 BA A the Batch Item Count 0005 22 50 BT I for the Batch L Operator Total 0123 p Item Count fo 0003 15 77 OT the Operator Operator Number Figure B 6 Lister Printer Tape from Re closing a Batch These new entries are added to the Grand Total GT at the end of the shift Operator Manual Totals ...

Page 87: ...t any time o Press the Clear C key The display shows the batch number prompt The lister printer prints each of the batch totals in numeric order The display shows the Grand Total GT Figure B 7 illustrates a sample lister printer tape for the Grand Total printout Batch Number I 01 0004 I Item Count for each Batch 02 0003 BA 22 50 BT bDollar Totals BA for Each Batch 15 77 B1 8 8 Optional Programs an...

Page 88: ... the Grand Total GT key The batch numbers and totals the operator numbers and totals and the Grand Total GT are cleared from memory The display shows the batch prompt This section shows you what to do if a batch is still open when you turn the Encoder on You can either continue working with that batch or you can close it and open another one If a batch is open on power up the following prompt appe...

Page 89: ...eyboard in the most convenient place at your work location The figure below illustrates the 22 multi functional keys on the Encoder s detachable keyboard This keyboard allows you to select some of the Field Select keys without using the Shift S key combination NOTE The key functions on the detachable keyboard are the same as the key functions on the built in keyboard however key combinations may d...

Page 90: ...n SR Part 88100122 65 000 characters avg E13B or CMC7 45 documents per minute maximum Grey 2 inches 8 l 2 inches 7 inches Liquid Crystal Display One line of 16 characters Color Height Width Depth Display Print Method Print Direction Print Speed Printing Width Ribbon Life Printer Ribbon Paper Roll Width Paper Roll Length Lines per Paper Roll Dot matrix Left to right relative to paper feed Approxima...

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