MACROMEDIA BREEZE-USING THE MACROMEDIA BREEZE MANAGER Use Manual Download

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Using the Macromedia Breeze Manager

Summary of Contents for BREEZE-USING THE MACROMEDIA BREEZE MANAGER

Page 1: ...Using the Macromedia Breeze Manager...

Page 2: ...logos designs titles words or phrases mentioned within this publication may be trademarks servicemarks or tradenames of Macromedia Inc or other entities and may be registered in certain jurisdictions...

Page 3: ...3 Permission types 13 Permissions for built in groups 16 Setting permissions for custom groups 18 Setting permissions for a file or folder 19 About multiple permissions precedence 20 CHAPTER 2 Managin...

Page 4: ...tructure of the Meeting Library 90 Meeting Library permissions 90 Navigating the Meeting Library 92 Searching Meeting Library archives 93 Viewing meeting information 93 Creating a meeting 95 Managing...

Page 5: ...ol all functionality of the Breeze Presentation platform through the Macromedia Breeze Manager web application This guide gives step by step procedures for using Breeze Manager to create and manage us...

Page 6: ...ch Breeze presentation has a unique URL for viewing You can share the URL with others for direct viewing or you can use the Breeze presentation in a course or in a Breeze meeting The steps for creatin...

Page 7: ...ing content Creating and managing courses Creating and managing meetings System requirements To use Breeze Manager you need the following An Internet connection One of the supported operating systems...

Page 8: ...egistration for courses New features for Breeze presenters Breeze Manager now includes the following features designed for Breeze presenters Supports the FlashPaper format Breeze Manager supports the...

Page 9: ...in Open or review courses that you are enrolled in including their opening and closing dates Create a new Breeze meeting Create a new Breeze meeting Change your information Change your password or ti...

Page 10: ...ate to your organization You can view account reports containing detailed information about your presentation and training Breeze Live usage and active meetings Integration with learning management sy...

Page 11: ...e If you purchase just the Breeze Live module of the Breeze Presentation platform only Breeze Live User Guide applies to you Additional Macromedia resources More information is available at the Breeze...

Page 12: ...12 Introduction Using Breeze Manager...

Page 13: ...ypes Permission types are assigned to a user or a group for a particular file or folder Possible values are Manage Publish View and Access Denied For more information see Permission types on page 13 P...

Page 14: ...e is shown in the following table Must be a member of the Account Administrators group Functionality Access Denied View Publish Manage Navigate search content folders X View content file information X...

Page 15: ...ourses X Delete courses X Edit course information X Change course content X Change course enrollees X Send change settings for course notifications X Send change settings for course reminders X Set up...

Page 16: ...ers to a group on page 32 Edit meeting information X Change meeting participants X Send meeting notifications X Move uploaded content to the Content Library X Delete uploaded content X Move meeting re...

Page 17: ...20 Account authors Account authors can publish Breeze presentations A user must be a member of the Account Author group to publish presentations To publish presentations to a specific folder a user mu...

Page 18: ...an place more restrictive permissions either on the individual user or on a group to which the user belongs Setting permissions for custom groups Assigning individual permissions for content files or...

Page 19: ...derlying content that has been assigned to use the parent folder s permissions changes as well To avoid listing and managing large numbers of users on the permission profile for a file or folder you s...

Page 20: ...permissions through group acquired permissions then the permission granting the greatest access to features applies These three group permissions are additive 2 If the user acquires any Access Denied...

Page 21: ...hat are set Note To simplify account management it is best to assign permissions only at the group level not at the individual level whenever possible Setting group permissions Use group permissions t...

Page 22: ...22 Chapter 1 About Permissions...

Page 23: ...s Publish permissions for folders in the Content Library Rapidly enroll groups of users in a course To access the user management functionalities of Macromedia Breeze Manager click the Users tab at th...

Page 24: ...llows you to select the number of users and groups to display per page You can choose from 25 50 100 or 200 The default number is 25 If you have more users and groups than this number a Next page link...

Page 25: ...25 Note You are the only person who can change your password Account administrators cannot change it If you forget your password click the Forgot your password Click here link when attempting to log...

Page 26: ...playing times in reports Times are displayed in your local time zone To change your time zone 1 Click the Home tab at the top of the Breeze Manager window 2 Click the Change My Time Zone link located...

Page 27: ...assword option Group Memberships A list of all the groups to which you want to add the user You can also add or remove the user from groups after they are created See Assigning a user to groups on pag...

Page 28: ...link when attempting to log in to Breeze Manager To edit a user s information 1 Click the Users tab at the top of the Breeze Manager window 2 Navigate to the user whose information you want to edit F...

Page 29: ...must finish adding them to groups and then remove the user from the group afterward See Removing a user from groups on page 29 or Removing members from a group on page 32 The User Information page ap...

Page 30: ...nactive users or something similar that has access denied permission for the Content Course and Meeting Libraries See Creating a new group on page 31 and Adding members to a group on page 32 Make the...

Page 31: ...5 Click the Save button The Users and Groups page appears To add members to the new group see Adding members to a group on page 32 To add the group to the permissions profiles of folders or files see...

Page 32: ...Users tab at the top of the Breeze Manager window 2 Navigate to the group to which you want to add members If the list of users and groups is long select Groups Only from the Show pop up menu For mor...

Page 33: ...Edit Group Membership page appears 6 Select the check boxes for the users that you want to remove from a group 7 Click the Save button The Group Information page appears Deleting a group If you are an...

Page 34: ...34 Chapter 2 Managing Users and Groups...

Page 35: ...Library To complete these tasks you must have Manage permissions for the Content Library See Managing content files on page 48 and Managing content folders on page 56 Add content to the Content Librar...

Page 36: ...in the Content Library All content in the Content Library must be one of the following types of media a Breeze presentation a Macromedia Flash application SWF file a Macromedia Flash video FLV file or...

Page 37: ...Users Content folder they can publish only to their individual user folder within it My Content Each account author has their own folder within the Users Content folder The actual name of the folder...

Page 38: ...er Account Author None None Publish have their own folder no Manage Course Manager Manage Manage Manage individual user folders do not have their own folder Account Meeting Administrator None None Non...

Page 39: ...e up to the parent folder the folder one level above the current folder by clicking the Up One Level button in the navigation bar above the content list To move up one folder Click the Up One Level bu...

Page 40: ...es the keywords are shown in the browser window along with a file preview Note You can go to the Content Information page for a specific file by selecting the content name in the list of search result...

Page 41: ...mation see System requirements on page 7 Opening Breeze content from the Content Library You can open content from within Breeze Manager after you locate it in the Content Library To view a content fi...

Page 42: ...inistrator or content publisher For more information see the Publishing Macromedia Breeze Presentations guide If however you access Breeze content directly in a browser window by using a URL you may o...

Page 43: ...control bar on page 44 Slide notes Notes that you can display at the bottom of the presentation window to supplement a slide For more information see Viewing slide notes on page 45 Using the presentat...

Page 44: ...e slide progress bar on page 44 Mute button A toggle button that mutes the audio playback Using the slide progress bar Within the presentation control bar is a slide progress bar that displays informa...

Page 45: ...esentation outline is not originally visible the Breeze presentation switches to full screen mode with no controls 2 Click the full screen mode again to change viewing modes If presentation controls a...

Page 46: ...slide are as follows Pause and resume slide playback Move to a specific location in the slide playback Move backward in the slide playback To pause slide playback To pause playback click the Pause bu...

Page 47: ...Breeze Manager there are two ways to add content to the Content Library Uploading SWF FLV and JPEG files from Breeze Manager You can upload SWF FLV and JPEG files to the Content Library from Breeze M...

Page 48: ...a content file on page 49 Editing content information on page 49 Sending a content URL for viewing by e mail on page 50 Downloading content on page 51 Setting custom permissions for content files on...

Page 49: ...on to manage a specific Content Library folder can edit the information for a content file You can modify the content title summary information and speaker information To edit content information 1 Cl...

Page 50: ...rom within Breeze Manager When you use Breeze Manager to send the URL to other people a unique version of the URL is created for each e mail recipient This process has two main advantages over sending...

Page 51: ...t to Generate a return receipt when presentation is viewed selected otherwise clear the check box 8 Click the Send button The e mail is sent Downloading content If you are an account administrator or...

Page 52: ...ed as a Zip file which you then extract to your computer To download a complete Breeze presentation 1 Click the Content tab 2 Navigate to the presentation that you want to download For more informatio...

Page 53: ...e As dialog box navigate to where you want to save the file Note You must save the PPC file in the same folder that you saved the PPT file and you must give it the same name as the PPT file with a PPC...

Page 54: ...as a custom permission profile that allows only certain groups to view or manage it then by default so does the content file A content file does not have to keep the same permission profile as its par...

Page 55: ...to the permission access list 1 In the access list navigation bar click the Add button A list of users and groups appears 2 Select the type of permission that you want to assign to specific groups or...

Page 56: ...creating moving and deleting folders These users can also set permissions for specific folders You can manage content folders by doing the following Creating a content folder on page 56 Moving a conte...

Page 57: ...r above the content listing The Move window appears listing the items you have selected and allowing you to specify their new folder location 5 Click the folder titles or the Up One Level button to na...

Page 58: ...even if the parent folder permission setting is not set to allow public viewing as long as the content has a Same As Parent permission setting and not a custom permissions profile prohibiting public v...

Page 59: ...Managing content folders 59 If the folder already has a custom profile and you want to set its permissions back to those of its parent folder click the Reset to Parent button...

Page 60: ...60 Chapter 3 Managing the Content Library...

Page 61: ...e new courses using content from the Content Library See Creating a new course on page 65 Organize the Course Library Move and delete courses and course folders within your Course Library See Managing...

Page 62: ...sions for permission types Course permissions control what features a user can access There are two types of permissions that a user can be assigned for the Course Library Manage and Access Denied Not...

Page 63: ...t course folder are displayed and the name of the selected directory is displayed in the navigation links trail near the top of the browser window Moving up one directory level You can move up to the...

Page 64: ...The course name ID summary open date close date course URL number of slides and audio duration and whether course self registration is allowed Course Status The date the course was last taken by any...

Page 65: ...fications Set up a custom notification message about the course to be sent to all course enrollees on a date that you choose See Step 5 Setting up notifications on page 69 Step 6 Setting up reminders...

Page 66: ...played on the Course Information page and in course reports A course summary can be up to 750 characters in length Course Starts On The course start date A required field for setting a date before whi...

Page 67: ...63 3 Select the radio button next to the presentation that you want to use for the course 4 Do one of the following Click the Next button The Enroll Learners page appears Click the Finish button The...

Page 68: ...mail reminders later you can edit the course See Setting up course self registration on page 81 Setting up course self registration on page 81 or Step 6 Setting up reminders on page 71 Step 4 Setting...

Page 69: ...nformation variables that are automatically filled in for you when the e mail is sent Note You can change the course notifications any time after the course is created For more information see Changin...

Page 70: ...untime fields include the following course name The current name of the course course id The current course ID course description The current course summary course start date The current course start...

Page 71: ...elds are course information variables that are automatically filled in for you when the e mail is sent Note You can change the course reminders any time after the course is created For more informatio...

Page 72: ...here If the preceding URL is a hyperlink click it to access the course Otherwise cut and paste the URL into your browser address box You are receiving this email because You are enrolled in this cour...

Page 73: ...the courses that you want to move 4 Click the Move button located in the menu bar above the course listing A new window appears listing the items that you have selected and allowing you to specify th...

Page 74: ...hat is displayed on the Course Information page and in course reports A course summary can be up to 750 characters in length Course start date A required field for setting a date before which users ca...

Page 75: ...il status for users who took the course before quiz changes occurred If you want to update a course quiz including changing the passing score adding or removing questions changing answers changing que...

Page 76: ...ck the Courses tab at the top of the Breeze Manager window 2 Navigate to the course whose content you want to change For more information see Navigating the Course Library on page 63 3 In the course l...

Page 77: ...day the course started and that date has already passed you can choose a later date to have another notification e mail sent If a course notification was not yet sent you can change the date that it w...

Page 78: ...you can use in your e mail and that are automatically filled in for you when the e mail is sent The runtime fields include the following course name The current name of the course course id The curre...

Page 79: ...ake or pass a course In the course reminder e mail settings you set the reminder timing when the e mail is sent to enrollees and how often the reminder recipients all enrollees those who have not yet...

Page 80: ...e current course start date displayed in the format Saturday 12 July course end date The current course close date displayed in the format Saturday 12 July Default e mail reminder fields If an e mail...

Page 81: ...ted that you distribute to users This course URL is provided after you submit the self registration page You can then distribute this course self registration URL to whomever you want by using e mail...

Page 82: ...n page click No for the Enable Self Registration option 6 Click the Save button The Course Information page appears Managing course folders Account administrators course managers and users with permis...

Page 83: ...r the Up One Level button to navigate to the folder location where you want to place the course As you navigate to the new location the new destination location is shown in the upper right of the Bree...

Page 84: ...been created for a course folder you can choose to reset it to the permissions profile of its parent folder To set permissions for a course folder 1 Click the Courses tab 2 Navigate to the course fol...

Page 85: ...or groups with a different permission type do the following Click Apply Repeat steps 2 and 3 with another permission type 5 Click OK You are returned to the main Customize Permissions page which now...

Page 86: ...86 Chapter 4 Managing the Course Library...

Page 87: ...eeting in addition to having manage permissions for the folder Within the Meeting Library you can perform the following tasks Navigate meetings Navigate to and view information about specific meeting...

Page 88: ...only to schedule online meetings at particular times but also to create meeting rooms You create a virtual meeting room before a meeting starts and just as a real meeting room does the virtual meetin...

Page 89: ...s one of the following Presenter A presenter can screen share chat broadcast live audio and video customize the meeting room layout and show content to the participants that includes Breeze presentati...

Page 90: ...eeting Administrators group Breeze creates an individual user folder here This folder is visible only to users with view permission Account administrators can manage it My Meetings Each account meetin...

Page 91: ...nied access Group Shared Meeting folder User Meeting folder My Meetings folder Account Administrators Manage Manage Manage individual user folders do not have their own folder Account Authors None Non...

Page 92: ...ks trail near the top of the browser window Moving up one directory level You can move up to the parent folder the folder one level above the current folder by clicking the Up One Level button in the...

Page 93: ...or entering search keywords is located on the Breeze Manager home page To use keywords to search for meeting information 1 Click the Home tab at the top of the Breeze Manager window 2 Type one or more...

Page 94: ...the Edit Participants link in the navigation bar The names of registered participants and groups are displayed To edit the list of participants see Changing meeting participants on page 103 Viewing a...

Page 95: ...ze users select the users and groups that you want to register as participants or presenters for the meeting See Step 2 Selecting participants on page 97 Step 3 Enable meeting self registration If the...

Page 96: ...his case you can generate a report listing all attendees at the meeting Anyone Anyone who has the URL for the meeting can enter the room In this case no attendance report is available Note If you chan...

Page 97: ...or more information see Changing meeting participants on page 103 Instead of creating a list of specific enrollees at this step you can leave the list blank and then set up self registration for the m...

Page 98: ...r users to enroll in a specific meeting you can set up self registration Meeting self registration lets users register and enroll themselves in a meeting so that you don t have to create a Breeze user...

Page 99: ...send meeting invitations any time after the meeting is created For more information see Sending meeting invitations on page 105 To send invitations for an Invitees Only meeting 1 On the Send Invitati...

Page 100: ...ons for the meeting folder Setting up meeting self registration Instead of specifying Breeze groups or users to enroll in a specific meeting you can set up self registration Meeting self registration...

Page 101: ...on for users is enabled Select which group to add these users to from the pop up menu 7 Click the Save button To disable meeting self registration 1 Select the Meeting tab at the top of the Breeze Man...

Page 102: ...moved from the Meeting Library Participants can no longer access the meeting room Reports for the meeting are no longer available The uploaded content and recordings associated with a meeting room are...

Page 103: ...a date in the future participants and presenters can still enter the meeting room at any time When you are logged in to a meeting room you can stop participants from entering the room between meetings...

Page 104: ...s 1 Select the Meetings tab at the top of the Breeze Manager window 2 Navigate to the meeting whose content you want to change For more information see Navigating the Meeting Library on page 92 3 In t...

Page 105: ...ager You can send the e mail to all registered participants and presenters presenters only or participants only You can customize the subject and message body You can also attach a Microsoft Outlook c...

Page 106: ...ontent Library If you are an account administrator an account meeting administrator or a user with permission to manage a specific Meeting Library folder you can move the content uploaded from a meeti...

Page 107: ...hose uploaded content you want to manipulate For more information see Navigating the Meeting Library on page 92 3 In the meeting list select the name of the meeting The Meeting Information page appear...

Page 108: ...tor an account meeting administrator or a user with permission to manage a specific Meeting Library folder you can delete meeting recordings To delete a meeting room recording 1 Select the Meetings ta...

Page 109: ...ators and users with permission to manage a specific Meeting Library folder can move the location of meeting folders When you move a meeting folder all the meetings within the folder are also moved to...

Page 110: ...ns are set to Same as parent folder The folder has the same permissions profile as that of the folder in which it is created Note To change permissions on a folder you must open the folder before sett...

Page 111: ...o your file and the type of access Note Users who belong to the Account Administrators group can view all meetings and folders Users who belong to the Account Meeting Administrators group can view all...

Page 112: ...roup from the permission access list 1 Click the Courses tab at the top of the Breeze Manager window 2 Select the check boxes next to the names of the folders that you want to remove the user or group...

Page 113: ...information for courses including users scores passing status certificate number and total user statistics See Course reports on page 114 Meeting reports Provide summary information for meetings and...

Page 114: ...number of students who completed each course the number of students who passed each course and the number of students who failed each course For each course you can also access individual course repo...

Page 115: ...o length Course Status The number of enrolled users courses completed courses completed by unique users users who passed and users who failed Quiz and Survey Information The number of questions total...

Page 116: ...led or who has taken the course The following information is displayed user name user login e mail user status P for pass F for fail C for completing an ungraded course score in percent date that the...

Page 117: ...owing information Question information The question text all possible question answers and the correct answers User answers The user s answers All users answers The number of users who selected each a...

Page 118: ...r a user on page 117 To access the answers selected report for a question Do one of the following On the By Questions page click the view answers link for a specific question On the By Answers page cl...

Page 119: ...he selected directory of the Meeting Library Each meeting or meeting folder displays the following information Name The name of the meeting or meeting folder Reports A column that contains links to tw...

Page 120: ...eting report by participants on page 121 Meeting report by sessions For a meeting provides usage information for each slide within a presentation For more information see Meeting report by sessions on...

Page 121: ...e report is for a meeting folder the meeting name is displayed also To access the meeting report by attendees Do one of the following On the Meeting Reports page click the By Participants link in the...

Page 122: ...mber of meeting room attendees in each 10 minute interval of a session The duration of the meeting room session is divided into 10 minute intervals letting you track the attendance throughout the dura...

Page 123: ...ports Course reports list This list displays the names of courses and folders in the selected directory of the Course Library From this page you can navigate to more detailed course reports For more i...

Page 124: ...ummary report on page 124 Content report by slides Provides usage information for each slide within a presentation including the number of times each slide was viewed and the date and time it was last...

Page 125: ...in the navigation bar below the header for the content The By Slides page appears To re sort the data in a course report by slides On the By Slides page click the header of the Slide Views or Last Vi...

Page 126: ...a report on the meetings that the user attended To access user reports 1 Click the Reports tab The List Reports page appears 2 Do one of the following Click the User Reports link in the green navigati...

Page 127: ...mn more than once in succession the data is sorted in the opposite order from the order currently shown from either ascending to descending or descending to ascending Meetings attended report The meet...

Page 128: ...of slide views for each content and course slide page Content Quiz Information Provides a list of quizzes and the questions and answers for each quiz Content Quiz Responses and Results Provides the r...

Page 129: ...lide seen in the presentation To download the Content Slide Views data 1 Click the Reports tab The List Reports page appears 2 Do one of the following Click the Download Report Data link in the green...

Page 130: ...of the following Click the Download Report Data link in the green navigation bar directly below the Tab menu Click the View link next to Download Data on the List Reports page Click the View Download...

Page 131: ...t Reports page Click the View Download Data link in the Download Data section on the List Reports page The Download Report Data page appears 3 Select the period of time that you wish the downloaded da...

Page 132: ...ick the Save button 6 Select a directory location and filename and then click Save Course Quiz Responses and Results The Course Quiz Responses and Results download provides the results for each course...

Page 133: ...ovides a summary of each meeting including the list of invited meeting participants The default name of the downloaded file is data csv The CSV file includes the following data fields Meeting ID The u...

Page 134: ...eting attendee joined the meeting Attendee Exit The time that the meeting attendee left the meeting To download the Meeting Attendance data 1 Click the Reports tab The List Reports page appears 2 Do o...

Page 135: ...e Manager login page the administrator banner or the Presentation Player See Adding custom logos on page 136 Adding special LMS component Add your own learning management system LMS component See Addi...

Page 136: ...allation to use a special LMS application Note Not all customization options are available in some Breeze installations To access customization options you must be a Breeze account administrator Addin...

Page 137: ...the Customize Breeze link in the green navigation bar directly below the Tab menu The Logos window appears which is the default customization screen Note The color of the navigation bar may have been...

Page 138: ...er be green 3 Click the LMS link The LMS screen appears 4 Type the path to your custom LMS component in the File Name text box or click the Browse button to navigate to the location of your custom fil...

Page 139: ...es the following information about Live activities Live Peak Concurrent Users The greatest number of users present during a Live session Number of Active Users The current number of Breeze Live users...

Page 140: ...140 Chapter 7 Managing and Customizing Accounts...

Page 141: ...ons 16 C colors custom 136 Comma Separated Value CSV format reports 128 components Breeze Manager 5 Content Library accessing 35 adding new content 47 creating a content folder 56 deleting a content f...

Page 142: ...ps 33 meeting folders 110 meeting recordings 108 meetings 102 uploaded content from Meeting Library 107 users 30 description group 31 documentation 10 downloading Breeze presentation files 52 files fr...

Page 143: ...ssions custom 18 permissions precedence 20 removing a user 29 removing members from 32 viewing information about 31 guides 10 H help 10 home page 9 I information account 135 Content Library files 40 c...

Page 144: ...106 Content Library files 48 Content Library folders 57 course folders 83 course to a different folder 73 Meeting Library folders 109 meeting location 101 recordings meeting 107 multiple permissions...

Page 145: ...course 114 downloading data 128 List Report page accessing 113 128 meeting 119 options 113 user 126 S searching Content Library 40 Meeting Library 93 security Content Library 42 self registration cour...

Page 146: ...bar 24 password changing 24 removing from a group 29 reports 126 viewing information about 27 user guides 10 User Meetings folder 90 Users Content folder 37 V view permission setting 14 W Windows ver...

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