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Backup4all

Take full control of your backup

Version 3.8

For

OTB

(One Touch Backup)

External HDD Enclosure

User Guide

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Summary of Contents for Backup4all

Page 1: ...Backup4all Take full control of your backup Version 3 8 For OTB One Touch Backup External HDD Enclosure User Guide ...

Page 2: ...h respect to the use of the information contained herein The information in this document is subject to change without notice Although every precaution has been taken in the preparation of this book Softland assumes no responsibility for errors and omissions Nor is any liability assumed for damages resulting from the information contained herein Windows is a registered trademark of the Microsoft C...

Page 3: ...ng Started 16 16 1 How to Configure a New Backup 20 2 How to Run a Backup Job 21 3 How to Manage Backup Jobs 21 4 How to Restore from a Backup 22 5 How to Test a Backup 24 6 How to Password Protect a Backup 25 7 How to Schedule a Backup 26 8 How to Backup to USB Drives 27 9 How to Send Email Notifications 28 10 How to Configure One Touch Backup 29 11 How to Use One Touch Backup 29 12 How to Enable...

Page 4: ...Introduction Part I ...

Page 5: ... backup to FTP with support for SSL encryption proxy server passive mode backup to CD DVD or otherremovable media such as USB drives Backup4all can backup open locked files and it can perform full differential incremental and mirror backups When defining a backup you can also set file filters and schedule the backup for automatic execution Once a backup is performed you can see what files have bee...

Page 6: ...NT 2000 2003 XP Vista and offers multi language support over 17 language packsavailable 1 2 System Requirements To install Backup4all you need Windows 95 98 Me NT 4 0 2000 XP Server 2003 or Windows Vista and at least 20 megabytes of free disk space Installing additional language files may increase the space requirements Because the application uses zip compression additional disk space is needed f...

Page 7: ...Start menu folder lets you select where to place shortcuts in the Start Menu folder 6 Select default settings lets you select if you want to have the settings and backup jobs kept different for each users Current User or shared for all users All Users Also it allows to override the location of the default destination and folder where settings will be kept 7 Select additional tasks i Create a deskt...

Page 8: ...d but the installation progress window is Everything else is normal so for example error messages during installation are displayed If a restart is necessary and the NORESTART command isn t used see below and Setup is silent it will display a Reboot now message box VERYSILENT Instructs Setup to be very silent When a setup is very silent the installation progress window is not displayed and if a re...

Page 9: ...y select deselect some of them Task names desktopicon Create a desktop icon associate Associate Backup4all with the bkcfile extension autostart Start on Windows startup quicklaunchicon Create a Quick Launch icon startotbagent Start One Touch Backup Agent addburnright Allow restricted users to use the CD DVD writer devices startVSS Start the Volume Shadow Service Needed for open file backup MERGETA...

Page 10: ...ote locations using the FTP service with SSL support active passive transfer modes firewall support Email notifications You can configure Backup4all to send custom emails after a finished backup with success error warning notifications Additional options allow you to attach the backup logfile and send theemail to several addresses AES encryption Backup4all supports 128 bit 192 bit and 256 bit AES ...

Page 11: ...3 will give you the possibility to import the backup jobs groups that you have defined in Backup4all 2 x without additional re configuration For more details on how to import backup jobs groups go see the Import help section 1 5 Features Summary Intuitive interface With the help of the file tree you can see allfiles included in the backup and the new files that will be stored at next backup execut...

Page 12: ...nd theavailable free space on storage destination Summary Textual description of all configurations made to a backup job New backup wizard Provides step by step instructions to create a new backup job Easy file and folder selection You can browse a folder tree to select individual files and folders as source of the backup or you can include or exclude themindividually Backup types Backup4all perfo...

Page 13: ...ng Password protection You can protect your zipfiles by setting a password for each backup Snapshots The mirror backup type makes an exact copy of selectedfiles and folders Disk spanning Automated support for splitting your backup between many removable disks or even on the same media You canspecify themaximum size of the zip archives When performing a mirror backup and using disk spanning you can...

Page 14: ...rt the execution of an associated program If you have such a device you can configure Backup4all to execute a backup job or a backup group when this button is pressed Play custom sounds Backup4all can play custom success warning error sounds at the end of the backup File warnings File warnings like access denied locked files etc are displayed to the user during backup execution if the user chooses...

Page 15: ...Getting Started Part II ...

Page 16: ... valid storage destination first three steps of this wizard the rest of the options not being mandatory These are the steps you must perform in the New Backup Wizard 1 General Enter the name of the backup in the Name field select a group or define a new one and choose the predefined backup type or leave None to create a new backup Click Next to go to thefollowing step 2 Sources Select the files an...

Page 17: ...anual Copyright 2007 Softland 3 Destination Select a destination for the backup where the source files will be stored and click Next You can choose as destination your local hard drive Local a network computer LAN or an FTP destination FTP ...

Page 18: ...rror set backup type and ZIP compression related options and press Next 5 Filters Filter the source files indicating what files and folders to be included or excluded from the backup 6 Advanced Set advanced options for the Backup Actions Sounds and Emails sections like comparison criteria automatic test actions before or after the backup ...

Page 19: ... Scheduler Schedule the backup job for unattended backup executions Backup4all provides extended information about the backup which can be consulted before the backup execution You can switch between views by pressing the following buttons from theapplication toolbar Explore showsfiles and folders for the backup job ...

Page 20: ...s main window On the right you will see the content of the backup job files and folders depending on the chosen view 2 2 How to Run a Backup Job To start a backup click the Backup button from the application s toolbar or press F6 During the execution of the backup you will see a Backup image appear in front of the icon chosen for the backup job If the backup isfinished successfully without errors ...

Page 21: ...ick menu of the backup job After the Properties window is opened go to the page with the settings you want to modify Delete a Backup Job Select the backup job you want to delete and click the Delete button from the application s toolbar Another possibility is to choose Delete from the right click menu of the backup job Files and folders from the source and destination will not be deleted by any of...

Page 22: ... you want to restore a particular file version switch to the Explore View select the targeted file in the tree right click on a file version from the bottom list and choose Restore or Restore to Beside files folder information is also added to backup so a restore process can recreate the original folder structure 2 5 How to Test a Backup With Backup4all you can test one or more versions of a backu...

Page 23: ...sources than a Normal priority process While performing the operation a Test icon appears in front of the icon of the backup job being tested To be sure the test automatically runs after each backup you should open the Backup Properties window by pressing the Properties button from the application s toolbar and in the Advanced tab make sure the Test after backup option is checked If the test was e...

Page 24: ...ect the size of the encryption keys used to protect the data the higher the number the stronger the encryption All three types provide higher security than the password protection method When choosing a password it is recommended that you use a combination of letters and numbers and at least a 6 character long password You should manually enter the password in the New password field and re enter i...

Page 25: ...chedule a Backup You can schedule a backup either from the Backup Properties window or from the Schedulers window Open the Backup Properties window by pressing the Properties button from the application s toolbar and select the Scheduler section or open the Schedulers overview window by pressing the Scheduler button The difference between the two methods is that the first displays the scheduled ta...

Page 26: ...the Task Scheduler 2 8 How to Backup to USB Drives You can backup your data to a USB drive or from a USB drive using Backup4all This is a practical backup destination as it allows you to store important files to external devices offering increased portability It can be considered as an additional protection against data loss as the result of hardwarefailure or other disasters There are external US...

Page 27: ...ecognized by Windows it will be recognized by Backup4all too Now to backup to the USB drive you should define a backup job in Backup4all that has the destination set to the USB drive To ensure this please select the backup job you want to run press CTRL P in order to open the Backup Properties window go to the Destination page and select a drive from the Destination drive drop down list You can al...

Page 28: ... the Backup Properties window right click and select Properties or Ctrl P 2 Go to the Advanced tab and click on Emails 3 Enable the option Send email notification 4 Optionally you can edit the default emails sent and also to attach the backup log to the email 5 Press the Save button to save your changes 2 10 How to Configure One Touch Backup Some USB enclosures have a button to start the execution...

Page 29: ...d backup job or backup groupwill be executed If Backup4all is not started it will start automatically If it is already started but minimized it will show a pop up window or the main window while backing up depending on the settings from the Options window When the backup finishes Backup4all is minimized if the Hide when finished option is checked If the main window of the application was already o...

Page 30: ...FAQ Part III ...

Page 31: ...he new backup job will be added to the same group as the original one 3 How can I see only new and modified files in the Explore view How can I see only the files already backed up First you need to switch to the Explore View Click the Explore button or F2 To show only new andmodifiedfiles make sure that Show New Files is pressed Ctrl 1 Show Unchanged Files is not pressed Ctrl 2 Show Modified File...

Page 32: ... that I can run it from the desktop First select the backup job you want to run Right click on it and select the Create Shortcut menu item Save the shortcut to the desktop 8 How can I run a backup when I am not logged in to Windows First you will have to create a shortcut to the backup job you want to execute Open Windows Scheduler and add a new scheduled task Schedule the shortcut to be run at th...

Page 33: ...up Outlook Express emails and settings if it is installed on a NTFS partition When you define a new backup job using the New Backup Wizard in the General window you can select Outlook Express from the Predefined Backup box This way Backup4all will automatically backup all your emails and settings from Outlook Express including your account settings rules signatures blocked senders list stationary ...

Page 34: ...Advanced Settings Here you can choose from four compressionlevels none low medium or high 20 How can I split a backup across several disks Open Backup Properties go to the Type page and press Advanced You can choose a predefined split size or define a custom one Spanning is automatically done when the removable disk is full 21 How can I give customized names to the zip files Open Backup Properties...

Page 35: ...ation folder name To do this open Backup Properties and go to the Type tab Customize the subfolder names as you wish Note that Backup4all does not keep track of all destination folder names and can restore only from the latest destination folder However you can restore an older backup version made with mirror backup manually 28 Is there a way to test verify files automatically after each backup Ye...

Page 36: ...n Add and then Ok to apply the filter 33 How do I back up my scheduled jobs settings If you scheduled several backup job using the Windows Task Scheduler by default Backup4all uses it you can back up those scheduled tasks so that if something happens you would be able toeasily restore them Information about the scheduled tasks is saved in the Windows directory Tasks subdirectory To back up the sch...

Page 37: ...on the Restore button To restore to a different folder select Choose another location option and enter the full path where you wish to restore the files or browse to a folder of your choice To filter the files that will be restored define your filters on the second page or the third page in case of a custom restore 40 What happens to excluded files Will they be restored No excludedfiles will not b...

Page 38: ... bmusic wav first twofiles are the sources last file is the destination and press Enter Note that you have to be in the folder where the sourcefiles are in order for it to work 42 Does Backup4all work with dual layer double layer DVDs For now Backup4all cannot write to dual layer DVD R DL or double layer DVD R DL DVDs We will add thisfunctionality in a future release of Backup4all ...

Page 39: ... 29 Enclosures 26 28 Encryption AES encryption 24 Zip encryption 24 Execute backup 20 External device 26 F FAQ using Linux 31 Macintosh 31 Outlook express 31 Tape 31 Features summary 11 FireWire 26 I Installation Install 6 License agreement 6 Setup language 6 Uninstall 6 Introduction 5 L Logging 29 M Manage backup jobs Copy backup 21 Delete backup 21 Modify backup 21 N New backup 16 New backup wiz...

Page 40: ...ackup job 20 Run backup 20 S Schedule a backup 25 Scheduler Standalone scheduler 25 Task scheduler 25 Send email notifications 27 Start backup 20 System requirements 6 T Test a backup 22 Test after backup 22 Test backup 22 Test log 22 U USB backup Detect device 26 Format device 26 One Touch Backup 26 Start device 26 USB drive 26 Use One Touch Backup 29 W Windows 2000 6 Windows 2003 Server 6 Window...

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