Cisco CONFERENCING EXTENSIONS - FOR MICROSOFT EXCHANGE V2.2 User Manual Download | Manualshive

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Conferencing eXtensions

for Microsoft Exchange

Version 2.2

User Guide

D14753 01

December 2010

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Summary of Contents for CONFERENCING EXTENSIONS - FOR MICROSOFT EXCHANGE V2.2

Page 1: ...Conferencing eXtensions for Microsoft Exchange Version 2 2 User Guide D14753 01 December 2010 ...

Page 2: ...g Direct Resource Booking 4 Using Asynchronous Booking 5 Editing Meetings 5 Deleting Meetings 5 Modifying Meetings from Cisco TMS 6 Using the Resource s Calendar Directly 6 Using the TANDBERG Form 7 Description of Form Fields 7 Frequently Asked Questions regarding Outlook Booking 9 Checking for updates and getting help 10 ...

Page 3: ...TMS This integration gives you the ability to schedule video conferences and invite participants directly from your Microsoft Outlook client while viewing availability information of resources regardless of where meetings are created Booking meetings in Outlook that include video conferencing resources is done using the same steps as booking traditional meeting room resource ...

Page 4: ...try to book MCUs or Gateways as they will be handled automatically by Cisco TMS 6 Click OK to save the participants and return to the meeting request 7 By clicking on the Scheduling tab you can view the free busy information for all of the meeting s invitees Ensure everyone is free during the requested time period or adjust the meeting s start and end times as necessary 8 When finished press the S...

Page 5: ...t using the default parameters defined by the Conference Settings in Cisco TMS defined by the Cisco TMS administrator See Editing Meetings for more assistance with sending updates Editing Meetings Meetings that have not yet started can be easily changed directly in your Outlook client if you are the meeting organizer attendees can only suggest new times not edit the entire meeting To edit a meetin...

Page 6: ...lly update the existing calendar entry in user s calendars If a meeting is updated in Cisco TMS the meeting organizer should update the calendar entry in their calendar and send out updates to ensure their calendar and their invited participants are up to date This is also a convenient time to add the updated video conference information to the meeting s details Using the Resource s Calendar Direc...

Page 7: ...articipants to the conference To use the form select the TANDBERG tab in the calendar entry and make changes as desired Any values left as Default will use the default setting as defined in Cisco TMS by the administrator An existing meeting can be edited with changes on the TANDBERG tab Be sure to use the Send Update button when saving changes to an existing meeting Description of Form Fields A br...

Page 8: ...sword here will require dial in conference participants to enter this password to join the conference Restrict ISDN Sets 56k Restricted on ISDN calls if checked Notes A free text area where notes about the conference can be added and can be seen in Cisco TMS If the booked video systems are linked up with a contact person who receives email messages when a system is booked the person will also get ...

Page 9: ...ing Ensure at least one integrated room system is included if you wish to schedule a video or audio conference Q Can I book just a web conference from Outlook A For a meeting request in Exchange to create a Cisco TMS conference at least one integrated room system must be included in the meeting Trying to book a meeting that has Web Conference set to Yes in the TANDBERG tab but no resource accounts...

Page 10: ...roblems when configuring or using Cisco TMS Extension for Microsoft Exchange consult the documentation at http www tandberg com support video conferencing documentation jsp for an explanation of how its individual features and settings work You can also check the support site at http www tandberg com support to make sure you are running the latest software version You or your reseller can also get...

Page 11: ...MED SUPPLIERS DISCLAIM ALL WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION THOSE OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT OR ARISING FROM A COURSE OF DEALING USAGE OR TRADE PRACTICE IN NO EVENT SHALL CISCO OR ITS SUPPLIERS BE LIABLE FOR ANY INDIRECT SPECIAL CONSEQUENTIAL OR INCIDENTAL DAMAGES INCLUDING WITHOUT LIMITATION LOST PROFITS OR LOSS OR DAMAGE TO...

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