Black Box PocketMail Composer Manual Download

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CUSTOMER

SUPPORT

INFORMATION

Order

toll-free

in the U.S.: Call

877-877-BBOX

(outside U.S. call

724-746-5500

)

FREE technical support 24 hours a day, 7 days a week: Call

724-746-5500

or fax

724-746-0746

Mailing address:

Black Box Corporation

, 1000 Park Drive, Lawrence, PA 15055-1018

Web site:

www.blackbox.com

• E-mail:

[email protected]

AUGUST 2001

PKTM010

PocketMail

Composer™

Summary of Contents for PocketMail Composer

Page 1: ...U S call 724 746 5500 FREE technical support 24 hours a day 7 days a week Call 724 746 5500 or fax 724 746 0746 Mailing address Black Box Corporation 1000 Park Drive Lawrence PA 15055 1018 Web site w...

Page 2: ...couraged to try to correct the interference by one of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment...

Page 3: ...s with the requirements of the European EMC Directive 89 336 EEC TRADEMARKS USED IN THIS MANUAL PocketMail is a registered trademark and Composer is a trademark of PocketMail Inc Any other trademarks...

Page 4: ...Screens 24 3 3 Working with the Main Screen 25 3 4 Viewing the Status of Messages 26 3 5 Using the Address Book 28 3 5 1 Creating Editing and Deleting Addresses 28 3 5 2 Finding an Address 29 3 5 3 Ac...

Page 5: ...s 45 6 3 Setting the Message Size Limit 46 6 4 Setting Message Title Preview Options 47 6 5 Using the SPAM Filter 48 6 6 Using Mailbox Consolidation 49 6 7 Clearing Your Mailbox 49 6 8 Reviewing Your...

Page 6: ...he PocketMail button and the Progress Bar lights are located on the outside top of the Composer The PocketMail button activates sending and receiving PocketMail messages Progress lights monitor the pr...

Page 7: ...to align the microphone with the telephone receiver to communicate with the PocketMail server The AA battery compartment houses the two AA batteries required to power the Composer Figure Q 3 Bottom of...

Page 8: ...Installing the batteries 1 Move the battery replacement switch to the open position as shown in Figure Q 4 Note that a red dot appears next to the switch as explained in Step 4 below 2 Release the bat...

Page 9: ...r will not function if the battery replacement switch is not correctly repositioned 5 Your Composer is ready for use Turning the PocketMail Composer On and Off You can turn on the Composer by pressing...

Page 10: ...the Composer with the Scheduler displayed in Calendar View Displays a two month overview of appointments and special dates These functions are discussed in the rest of this manual NOTE The Composer c...

Page 11: ...een The following PocketMail work areas are available To Do to keep a brief list of action items Calculator provides basic mathematical functions Tools for managing your PocketMail account Find search...

Page 12: ...ser name would be for example tjones for a person named Tom Jones Each user name must be unique so you may need to provide an alternative Possible alternatives for Tom Jones would be jonest or tom_jon...

Page 13: ...the From field located above the To field defaults to your username and address Figure Q 11 Compose screen 2 In the To field type the following hello 3 Use the key to move the cursor to the Subject fi...

Page 14: ...achine To send your message 1 On the back of the Composer gently lift the microphone up to the open position Figure Q 13 Lifting the microphone 2 Measure the Composer against the telephone receiver an...

Page 15: ...oser now properly adjusted to the telephone receiver dial the number on the label on the back of the unit 1 800 762 5386 in the USA 1 800 320 6727 for USA pay phones or for Canada or 1 408 689 0100 fo...

Page 16: ...cketMail button NOTE Press the PocketMail button once only for about one second until you hear a high pitched beep Pressing it a second time cancels the transmission 5 Listen for the communication cha...

Page 17: ...lephone 9 Return the Composer s microphone to its original position by folding the arm down Checking Your Messages Dialing in to the PocketMail server has a dual function the Composer sends your outgo...

Page 18: ...working with messages see Chapter 4 Managing PocketMail Messages The following two Composer functions are particularly helpful for managing your email Mailbox Consolidation sends copies of incoming m...

Page 19: ...w Messages Data Communication Hardware PocketScience proprietary DSP based modem Low Battery Detect Indicates when less than 10 of total battery life remains Power Management Auto Power Off after 3 mi...

Page 20: ...ok Mailbox Consolidation Receive messages from your other email accounts over the PocketMail service Message Title Preview Save your time and memory resources by previewing messages before deciding wh...

Page 21: ...they check them In the PocketMail scenario the Composer is like your desk There you compose emails or faxes and put them in the Outbox Dialing into the PocketMail server is the equivalent of the trip...

Page 22: ...746 5500 2 5 System Requirements To use the Composer you need the following Contents of the Composer package see above PocketMail service 2 6 Compatible Telephones The Composer operates with most conv...

Page 23: ...notepad to do list or address book can be synchronized with your Composer 2 8 Getting Help If you need help in setting up or using the Composer or the PocketMail Service you can visit the PocketMail W...

Page 24: ...s the Compose screen with the cursor in the To field Pressing turns on the Composer with the Address Book displayed Pressing turns on the Composer with the Scheduler displayed in Calendar View Display...

Page 25: ...any changes you have made in the current screen Pressing this key two or three times takes you back to the Main screen Takes you directly to the Main screen from any other screen EDITING When you cre...

Page 26: ...the Composer by pressing the power button the Main screen appears immediately after the Welcome screen You can access the Main screen from any other screen by pressing the Main button The date and ti...

Page 27: ...rst open your Inbox or Outbox you see the list of messages that are inside From left to right the first column shows the message status the second shows the author s email address or recipient s email...

Page 28: ...line for the message is downloaded solid black box Unread full message Table 3 2 shows the status indicators for messages in the Outbox Table 3 2 Outbox status indicators Indicator Explanation blank...

Page 29: ...d in records Each record represents a person or business with whom you communicate Within each record are several lines for email addresses and fax numbers in addition to lines for telephones postal a...

Page 30: ...nfirm that you want to delete this address record Figure 3 6 Deleting an Address Book record 3 5 2 FINDING AN ADDRESS Once an address record is stored in the Address Book it is easy to find it for upd...

Page 31: ...or fax exists for this person it is inserted into the message header If both types of address exist they are now presented for your selection Move the the desired address and press 3 5 4 ADDING ADDRE...

Page 32: ...k as described in Section 3 5 3 NOTE You can send a message to more than one person at a time as described in Section 4 1 4 3 Press to move up to the From field Your PocketMail address is inserted her...

Page 33: ...compose and save a fax it is stored in the Outbox The next time you connect to the PocketMail server over the phone any faxes in your Outbox are sent along with any email messages To compose a fax 1...

Page 34: ...tents 6 Press to save the message The message is placed in your Outbox queued to be sent during your next connection to the PocketMail server When a fax is sent successfully the PocketMail server send...

Page 35: ...from the menu 4 The address book records are shown in alphabetical order Select an addressee in the same way you would when accessing the address book from a message 5 Select the email address or fax...

Page 36: ...ur Inbox is full you may move messages to a personal folder and then connect to the PocketMail server again to get your additional messages If your message folders and or organizer features fill up al...

Page 37: ...il message 1 Press and select the message you want to reply to 2 Select and choose on of the following options Reply all w text Your reply will contain the text of the original message and will be sen...

Page 38: ...an also retrieve addresses from the Address Book For more information see Section 3 5 3 5 Optionally you may enter additional text in the message body area above the original text 6 Press to save the...

Page 39: ...g that it is marked 2 Press and choose Delete Marked from the menu 4 8 Working with Folders The Composer provides several types of folders for storing your messages Inbox contains email messages that...

Page 40: ...folders in the same way Just open the folder containing the messages you want to move mark them to be moved and select the folder you want to move them to 4 10 Sorting PocketMail Messages You can sor...

Page 41: ...ess the Web site 1 Open a Web browser and enter the following URL http www pocketmail com 2 Log into the Web site using your PocketMail account name and password You have the option of a secure login...

Page 42: ...000 characters and cannot have attachments You may therefore want to download very long messages or messages with attachments to your PC using a standard desktop email software package such as Eudora...

Page 43: ...preferences Personal Information Stores your personal information in Address Book format This is where you specify the email address to which people should reply to your messages Signature Add a sign...

Page 44: ...eference selections Your preferences take effect immediately 5 7 Adding a Signature to PocketMail Messages You can specify a signature a personalized text string that is automatically added to the bot...

Page 45: ...rename the Inbox or Outbox To rename or add a folder 1 In the Main screen select 2 Select the folder you want to rename press and choose Rename 3 Delete the existing name by pressing 4 Type in your n...

Page 46: ...ilter Mailbox Consolidation Clear PocketMail from Mailbox Get Account Usage Update 6 2 Blocking and Allowing Email Messages You can save time and memory resources by blocking or allowing the downloadi...

Page 47: ...s of text in quotes 5 To clear any conditions you have set for blocking or allowing messages choose Reset 6 Press to save these settings NOTE Your conditions for blocking or allowing messages are sent...

Page 48: ...specify downloading the beginning of messages The first 80 characters of the message are shown to help you decide if you want to download the entire message Before you can use this feature Message Ti...

Page 49: ...e effect after you connect to the PocketMail server 6 5 Using the SPAM Filter The term SPAM refers to email messages that are similar to the junk mail that arrives at your home that is messages that a...

Page 50: ...the PocketMail Web site www pocketmail com Go to the Customers Only section and follow the instructions After initializing Mailbox Consolidation it may take up to 60 minutes to take effect Once Mailb...

Page 51: ...rything received on the server in the 12 hour period prior to your next connection to the server will be preserved Everything else will be cleared 4 Press to save the settings Your changes take effect...

Page 52: ...subject Calculator provides basic mathematics functions 7 2 Using the Scheduler The Scheduler allows you to keep two types of schedule entries appointments and anniversaries special dates view your sc...

Page 53: ...tails 4 Save the entry by pressing To navigate to a particular Day View 1 Press Calendar View displays two months to a view Use and to scroll forward and back through different months 2 Highlight the...

Page 54: ...e Alarm field The default is N for no alarm Change to Y if you want to set the alarm 9 Press to save the appointment entry To create a new anniversary special date In Day View 1 Press 2 Select Anniver...

Page 55: ...te the position of the small squares to the right of days 4 5 6 and 7 in Figure 7 2 low indicates a morning appointment high indicates an afternoon appointment middle indicates an anniversary Calendar...

Page 56: ...order of their Start Times Use the arrow keys to move to a particular entry Press to display the full details of the entry The Bell symbol appears between the start and end times of an appointment whe...

Page 57: ...y special date 1 Go to the relevant Day View or use the Calendar View menu to view the list of All Appointments or the list of All Anniversaries 2 Use the arrow keys to move to the entry you want to d...

Page 58: ...sort by Priority Description or Date To create a new To Do item 1 Access the To Do list 2 Press and select New from the menu A blank To Do item is displayed with the cursor in the Description field 3...

Page 59: ...you want to delete 2 Press the button and select Delete from the menu 3 Press Enter to select Yes in the Delete Confirmation dialog If you want to say No to the confirmation use to select No then pre...

Page 60: ...above or below those currently displayed a scroll bar appears on the right hand side The following menu options become available when you press New displays a blank memo for editing Edit opens the cur...

Page 61: ...list without saving To delete a memo 1 In the Memo list use the arrow keys to move to the entry you want to delete 2 Press the button and select Delete from the menu 3 Press Enter to select Yes in the...

Page 62: ...een will show the percentage of total memory currently available on the Composer and the total amount of memory fragmentation Fragmented memory can be made available for use by selecting Compress memo...

Page 63: ...successful transmission by checking the Status column at the far left Successful messages are indicated with an S whereas unsent messages have either an I and H or no letter at all Q I am sending Pock...

Page 64: ...d PocketMail Customer Service can guide you through the steps to completely reset your Composer This will result in the loss of all information on your device if you have not used the software on the...

Page 65: ...treme force Make sure that the Composer is adequately protected when carrying it with other objects Do not carry it loose in a bag or briefcase Instead find a pocket or secure compartment within your...

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