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 | Using Yealink Meeting Server | 

62

Related tasks

Enabling or Disabling Live Broadcast on CTP20

Meet Now Conference

When you register a YMS account, you can initiate a Meet Now conference at any time, without a reservation.

Contact your administrator to check whether the Meet Now conference is enabled for your account.
•

Initiating Meet Now Conferences

•

Joining a Meet Now Conference by Dialing

Initiating Meet Now Conferences

You can initiate a Meet Now conference at any time without any reservation.

Procedure

Do one of the following:

• On your remote control, go to 

Meet Now

.

• On your CP960, tap 

Meet Now

.

After the Meet Now conference is initiated successfully, you can invite participants.

Note: 

 In Meet Now conference, if you receive a call from a YMS contact, a reminder that you can allow

or refuse the contact to join your conference will prompt.

Joining a Meet Now Conference by Dialing

You can join a Meet Now conference by dialing. You can obtain the conference information from the conference

participants.

Procedure

Do one of the following:

• If you register a YMS account, dial the 

conference ID

 to join the conference.

• For SIP devices, dial 

conference ID** @server address

 or 

server address##conference ID

 to join the

conference.

• For H.323 devices, dial 

server IP address##conference ID

 to join the conference.

Virtual Meeting Room (VMR)

The VMR is created by the enterprise administrator on Yealink Meeting Server, and the YMS user can call into the

VMR to initiate a video conference at any time, without a reservation. For more information, refer to 

Yealink Meeting

Server User Guide

.

•

Joining a VMR from Directory

Summary of Contents for MeetingSpace VC880

Page 1: ......

Page 2: ...ing the Directory 25 Local Contacts and Conference Contacts 25 Adding a Local Contact 25 Adding Conference Contacts 26 Editing Contacts 27 Deleting Contacts 27 Yealink Cloud Contacts 28 Enterprise Dir...

Page 3: ...cal Video Conference 41 Initiating a Conference by Dialing a Group 41 Initiating a Conference by Inviting Contacts 42 Removing Conference Participants 43 Removing Conference Participants by Remote Con...

Page 4: ...d Conference from a Conference Invitation 59 Joining a Scheduled Conference from the Conference Schedule 60 Joining a Scheduled Conference from the Notification Center 60 Joining a Scheduled Conferenc...

Page 5: ...ce File via WPP20 80 Importing an Existing Whiteboard during a Call via WPP20 81 Using Basic Features 81 Viewing the World Time on the CP960 81 Recording Videos 82 Recording Local Videos 82 Recording...

Page 6: ...ophones 101 Muting or Unmuting the Microphone 101 Using the Soundbar 101 Using the CPW90 BT Bluetooth Wireless Microphones with VCS 101 Viewing the Information of CPW90 BT Bluetooth Wireless Microphon...

Page 7: ...ing system and VC500 Pro PVT950 video conferencing endpoint suitable for medium meeting room VC200 video conferencing endpoint suitable for huddle rooms This guide can help you to quickly use VP59 Bef...

Page 8: ...de Install VCC22 Video Conferencing Camera On the website English Chinese Yealink PSTN Box CPN10 Quick Start Guide Connect the video conference system to PSTN On the website in the package English Chi...

Page 9: ...ntroduces the basic operation of VCS Hardware of VCR11 Remote Control Hardware of CP960 Conference Phone Running the Setup Wizard Powering on the System Powering off the System Putting the System to S...

Page 10: ...Start or stop recording the video and audio 3 Layout Key Adjust the layout during a video call 4 Custom Key Customize the key function The system administrator can customize the key as the Presentati...

Page 11: ...ystem is connected to a USB flash drive you can long press it for 2 seconds it to start capturing packets and long press it for 2 seconds again to stop capturing packets 16 On hook Key End a call or e...

Page 12: ...ect this key to switch between English and Russian input methods 5 Space Key Enter a space 6 Cursor Position a cursor 7 Hide the onscreen keyboard 8 Special Characters Enter the corresponding special...

Page 13: ...tive 5 point touch screen with two idle screens Tap to select items and navigate menus Display the information about the call the message the time the date and other relevant data Call information the...

Page 14: ...ns by the Onscreen Keyboard Enter Characters by Dial Pad Entering Characters by Onscreen Keyboard You need to be familiar with the onscreen keyboard before using it CP960 provides English US and Googl...

Page 15: ...input method to Google Pinyin then you can enter Chinese Tap the key in the left corner to change the input method to Android Keyboard AOSP Performing Other Operations by the Onscreen Keyboard About...

Page 16: ...pad only provides digit keys and key Running the Setup Wizard The setup wizard appears automatically at the first startup or when the system is reset to factory You can configure the initial settings...

Page 17: ...our remote control long press the Power Key for 3 seconds 2 Select Sleep The system goes to sleep immediately and the LED on the system or the camera glows red Waking up the System Procedure Do one of...

Page 18: ...5 255 255 255 indicates the system fails to obtain an IP address Check the connection between the system and the DHCP server or configure a static IP address for the system Register Account Generally...

Page 19: ...nce schedule 4 Applications Use the corresponding feature 5 Screen Indicator Indicates the current screen You can swipe to left or right to view more screens CP960 Control Center Notification Center T...

Page 20: ...s or configure the related features 3 Notification Center Display the notifications for example the reminder of the ongoing conference Exiting Control Center Notification Center Procedure On your CP96...

Page 21: ...Wi Fi mode is enabled and is connected the wireless network Wireless hotspot is enabled but no device is connected to it Wireless hotspot is on and some devices are connected to it A SIP account is re...

Page 22: ...the CPW90 BT Bluetooth wireless microphones are registered CTP20 is connected to the device the number of connected CTP20 is displayed in the button right corner VCM34 is connected to the device the...

Page 23: ...act it is only applicable to the PVT980 PVT950 video conference system and VC880 VC800 that has a multipoint license Yealink Cloud contacts or YMS contacts Virtual Meeting Room VMR Third party devices...

Page 24: ...alls H 323 account SIP account IP Call Missed calls Cloud platform Multipoint Licenses Only VC880 VC800 PVT980 PVT950 supports multipoint licenses The PVT980 has a built in 8 way multipoint license an...

Page 25: ...cense 16 way video call with a presentation and 5 way call a conference moderator and 21 participants VC880 VC800 PVT980 PVT950 with a 24 way multipoint license 24 video calls with a presentation a co...

Page 26: ...acts to the system with a multiple license A conference contact consists of several local contacts and you can quickly initiate a conference by calling a conference contact Note The number of local co...

Page 27: ...lect Local or Conference Contacts from the drop down menu 3 Select the desired contact and then press the right key 4 Select Edit 5 Edit the contact information 6 Save the change Editing Contacts by C...

Page 28: ...y the Yealink Cloud enterprise administrator Only the Yealink Cloud enterprise administrator can add edit and delete Yealink Cloud contacts on the Yealink VC Cloud Management Service platform On your...

Page 29: ...em the devices registered with YMS accounts in the video meeting room Third party device The devices without YMS accounts Virtual Meeting Room it exists permanently The enterprise administrator can de...

Page 30: ...On your remote control go to Dial History 2 Select the desired list from the All Calls drop down menu Viewing the Call History by CP960 Procedure 1 On your CP960 tap History 2 Tap the All Calls field...

Page 31: ...e pop up dialog box 3 Tap beside the desired record 4 Tap Add to Contact 5 Edit the corresponding information 6 Save the change Deleting History Records You can delete one or all history records Delet...

Page 32: ...control go to Dial History 2 Select the desired list from the All Calls drop down menu 3 Select Clear The monitor prompts whether or not you are sure to delete all records 4 Confirm the action Operati...

Page 33: ...Remote Control Dialing the Number by CP960 Dialing the Number by Remote Control Procedure 1 On your remote control go to Dial 2 Optional Select the desired call type from the Call Type drop down menu...

Page 34: ...aling input box automatically 4 Edit the number and dial out Placing a Call from the Search Result You can enter search criteria on the dialing screen to find your desired contact or number and then p...

Page 35: ...tory 2 Select Local from the drop down menu 3 Select the desired contact 4 Press OK key to place a video call If you want to place a voice call press the right key to select voice call Placing Calls t...

Page 36: ...he VMR Video conferencing system can act as a virtual meeting room so that users can call the desired video conferencing system to join a meeting Note This feature is not available on the VC200 Custom...

Page 37: ...e control center 2 Tap Auto Answer Answering Multiple Calls Automatically You can specify whether to answer a call automatically when the system is already in a call Auto answer multiway feature may c...

Page 38: ...60 tap Answer Turning off the Local Camera In a call you can turn off the local camera Turning off the Local Camera by Using Remote Control Turning off the Local Camera by Using CP960 Turning off the...

Page 39: ...able DND Procedure 1 On your remote control go to More Setting Call Features 2 Enable DND The icon will appear in the status bar of monitor and Do not disturb now will be prompted at intervals Enablin...

Page 40: ...the Local Video Conference MCU multipoint control unit in the device can allow you to initiate local video conferences Local video conference should involve at least three parties and the following in...

Page 41: ...enses Initiating a Conference by Dialing a Group You can add multiple contacts to a group and then dial this group to initiate a conference call Dialing a Group by Remote Control Dialing a Group by CP...

Page 42: ...d contact group check the desired contacts checkboxes and then press the right key to select Start conference call Select History select the desired history record and then dial out 4 Repeat the above...

Page 43: ...rence Participants by CP960 Procedure 1 On your CP960 tap Members list during a call All participants are displayed on the touch screen 2 Tap to remove the desired participant Muting or Unmuting All C...

Page 44: ...isplayed on the touch screen 2 Tap beside the participant that you want to unmute The icon becomes The participant is unmuted and other participants can hear his voice Ending the Local Video Conferenc...

Page 45: ...ud videoconferencing you can do the following View and join scheduled conferences Initiate and join meet now conferences Join the permanent VMR Manage Yealink Cloud video conferences If you purchase a...

Page 46: ...ces of the latest month Joining Scheduled Conferences Joining a Scheduled Conference from the Conference Reminder Joining a Scheduled Conference from the Conference Schedule Joining a Scheduled Confer...

Page 47: ...ence notification to join the conference Joining a Scheduled Conference by Dialing If you do not register a Yealink Cloud account or you register a Yealink Cloud account but you do not receive the con...

Page 48: ...without any reservation Procedure Do one of the following On your remote control go to Meet Now On your CP960 tap Meet Now After the Meet Now conference is initiated successfully you can invite parti...

Page 49: ...ng a VMR by Remote Control Procedure 1 On your remote control go to Dial Directory 2 Select Cloud from the drop down menu 3 Select VMR 4 Select the desired VMR 5 Press OK key to place a video call If...

Page 50: ...ing control permissions Guest Participants other than the moderator have no control over the meeting Appointing a Lecturer Switching the Roles of Teacher and Student Switching Free Speak and Raise Han...

Page 51: ...witching Free Speak and Raise Hand Mode on CTP20 If you are the teacher in the Education mode video conference during the conference the students can speak freely by default You can switch to the rais...

Page 52: ...ging the Application by CP960 Procedure On your CP960 do one of the following Tap Allow to allow the applicant to speak Tap Members list Tap to allow the applicant to speak or tap Clear handup to clea...

Page 53: ...y CP960 Procedure 1 On your CP960 tap Layout during a conference 2 Do one of the following If you tap select the desired department tap the desired Yealink Cloud contact and then tap to dial out If yo...

Page 54: ...embers list on your CP960 All participants are displayed on the touch screen 2 Tap All mute or All unmute to mute unmute all conference participants Muting or Unmuting a Conference Participant If you...

Page 55: ...Procedure 1 In the Conference Control page tap Participant 2 Tap after the desired participant to disable enable the camera Controlling Cameras by CTP20 The moderator teacher can control the camera o...

Page 56: ...t time and the live QR code 3 If no live broadcast is required tap RTMP is active and select Stop RTMP Tip During the live broadcast tap RTMP is active to display the QR code again Related tasks Watch...

Page 57: ...ud video conference press Hang up key Leaving Conferences by CP960 Procedure Do one of the following according to your role If you are a moderator or an organizer of a Yealink Cloud video conference t...

Page 58: ...nferences Note If multiple devices with the same YMS account registered in join the same conference the former joined device will leave the conference automatically once another device joins The confe...

Page 59: ...led conference Select Detail to view the conference details and select Join Select Ignore to remove the reminder and then it will not pop up any longer Note When the system is in a call the conference...

Page 60: ...ification center 2 Tap the desired conference notification to join the conference Joining a Scheduled Conference by Dialing About this task If you schedule a conference or you are invited to a schedul...

Page 61: ...nce phone CTP20 and select the corresponding meeting 2 Scan the QR code to join the scheduled meeting Watching the Live Broadcast by Scanning the Code Some activities for example lectures or training...

Page 62: ...conference if you receive a call from a YMS contact a reminder that you can allow or refuse the contact to join your conference will prompt Joining a Meet Now Conference by Dialing You can join a Meet...

Page 63: ...a VMR by CP960 Procedure 1 On your CP960 tap Directory 2 Select Enterprise directory from the drop down menu 3 Tap VMR 4 Tap the desired VMR to place a video call If you want to place a voice call ta...

Page 64: ...ons Guest Participants other than the moderator have no control over the meeting Appointing a Lecturer Applying for Speaking Managing the Application Inviting Conference Participants Removing Conferen...

Page 65: ...ing On the touch screen of CP960 tap one of the Mute keys on CP960 codec On your CPE90 wired expansion microphones CPW90 BT Bluetooth wireless microphones tap the Mute key Note Applying for speaking i...

Page 66: ...partment and select the desired YMS contacts and then press the right key to select Start conference call 4 Repeat above steps until all the desired participants are added Inviting Conference Particip...

Page 67: ...Procedure 1 During a call tap Members list on your CP960 All participants are displayed on the touch screen 2 Tap All mute or All unmute to mute unmute all conference participants Muting or Unmuting a...

Page 68: ...e 1 In the Conference Control page tap Participant 2 Tap after the desired participant to disable enable the camera Controlling Cameras by CTP20 The moderator can control the camera of the participant...

Page 69: ...P is active and select Stop RTMP Tip During the live broadcast tap RTMP is active to display the QR code again Related tasks Watching the Live Broadcast by Scanning the Code Viewing the Message List A...

Page 70: ...f you are a moderator or an organizer of a YMS video conference tap End Call and select Leave others keep going If you are not a moderator or an organizer of a YMS video conference tap End Call Ending...

Page 71: ...tasks Placing a Call by Entering a Number Presenting You can present the content in your computer during a call Using dual screen for sharing contents is recommended Only one content can be shared at...

Page 72: ...ation to stop sharing content Sharing Content in a Call You can share content from a computer when your system is in a call Before you begin Make sure the computer is powered on and connected to your...

Page 73: ...ng connect it to the computer according to the quick start guide in the product package For more information refer to Yealink WPP20 Wireless Presentation Pod Quick Start Guide Sharing Content via WPP2...

Page 74: ...New Share 2 Select the file or window you want to share and then click Start Sharing Stopping Sharing Content via WPP20 Procedure Do one of the following to stop sharing content On your computer remov...

Page 75: ...The Apple device connects to the wireless AP of the VCS codec 4 Go to the Control Center 5 Tap Screen Mirroring and select the related content sent by the VCS codec from the pop up dialogue The conten...

Page 76: ...or more information about how to connect the wireless AP of the VCS codec contact to your administrator Stopping Sharing Content via Apple Device Procedure Go to the Control Center and select VCS from...

Page 77: ...te Contact your system administrator to check whether the whiteboard feature is available Note If you use the WPP20 on your Mac device and after starting the Yealink Wireless Presentation Pod software...

Page 78: ...data click the Sharing area to receive the sharing on the Yealink Wireless Presentation Pod software Enter the four digit authentication code in the security check box The authentication code is disp...

Page 79: ...cessory within a certain period of time configured by the administrator If timeout the accessory needs to be re authenticated Procedure 1 On the Yealink Wireless Presentation Pod software click Conten...

Page 80: ...are 2 Do one of the following click Save to cloud disk to save the whiteboard to the YMS server click Send E mail enter the email address and then tap Send to share whiteboard via email Multiple email...

Page 81: ...tting CTP20 to the Sleep Mode Viewing the World Time on the CP960 You can use CP960 to check the current time of different cities in the world Procedure 1 On your CP960 tap the digital clock The curre...

Page 82: ...h drive is not connected the recorded video is saved directly in the local storage if a USB flash drive is connected it is saved on the USB flash drive by default Before recording the video your syste...

Page 83: ...ing Control Recordon the Yealink Wireless Presentation Pod software 2 Select the storage location for the recording file The system prompts whether or not you agree with the recording request 3 Confir...

Page 84: ...op recording Taking Screenshots You can capture the screenshot on the device The screenshots are saved as jpg files and named as the captured time and date About this task You can use the remote contr...

Page 85: ...cedure If on your remote control is set as ScreenShot key by your system administrator press to capture screenshots Capturing Screenshots by CP960 Procedure 1 In the top right corner of your CTP20 tap...

Page 86: ...ger Local Storage Video 2 Select a desired video and then press the right key to select Viewing Screenshots Procedure 1 On your remote control navigate to More Recording Screenshot For VC200 video con...

Page 87: ...ideo 3 Do one of the following Select and press OK key to pause and select to resume playing Select and press OK key to skip forward For VC880 VC800 VC500 PVT980 PVT950 press once to skip forward 4 se...

Page 88: ...rocedure 1 On your CTP20 tap Setting Wallpaper 2 Select the desired wallpaper 3 In the top right corner of the page tap Set as wallpaper Setting the CTP20 Brightness Procedure 1 In the top right corne...

Page 89: ...when playing recorded videos Procedure Do one of the following On your remote control press volume key to adjust the volume On your CP960 tap volume key or drag the volume slider to adjust the volume...

Page 90: ...e left volume touch key to decrease the ringer volume to minimum Swipe down from the top of the screen to go to the control center and tap Silent Note When the silent mode is enabled the icon will app...

Page 91: ...o accept the change Allowing Website Snapshot You can enable the Website Snapshot feature so that the image on the monitor can be synchronized to the web user interface If you do not want others to vi...

Page 92: ...nput key by your system administrator press to enable the video input source The monitor shows Camera Camera PC and PC input sources 2 Select the desired input source If you select PC the remote video...

Page 93: ...onference the large screen displays the conference layout and the small screen displays the local video Speaker View the active speaker is given prominence in the largest pane and other participants a...

Page 94: ...d in a strip beside the active speaker Multi Way Video Calls with a Presentation Take four way video calls as an example the voice activation layout is used by default The PC content is displayed in l...

Page 95: ...onitor the local video image is displayed in a large pane Multi Way Video Calls with a Presentation Take four way video calls as an example the voice activation layout is used by default Primary monit...

Page 96: ...be displayed on the primary screen Configuring Camera Settings You can configure camera settings on the system Controlling Cameras Allowing the Remote System to Control Your Camera Setting Camera Pre...

Page 97: ...ngle 4 Tap or to adjust the focal length Controlling Cameras by CP960 during a Call Procedure 1 On your CP960 tap More Camera Control The current control camera in a conference 2 Select the desired ca...

Page 98: ...tion If you are using remote control select the local video image and press OK key and then press 2 Select New Preset 3 If you connect VCC22 video conferencing camera to your VC880 VC800 PVT980 video...

Page 99: ...00 VC500 PVT980 PVT950 navigate to More Preset Location If you are using remote control select the local video image and press OK key and then press 2 Select Update Preset All the stored preset will b...

Page 100: ...Clearing up the Stored Preset by Remote Control Procedure 1 Do one of the following on your remote control when your system is idle Select the local video image and press OK key and then press For VC...

Page 101: ...evice It can be used directly after connected to the system VP59 cannot be used with a Soundbar For more information about how to use the Soundbar refer to Yealink_Soundbar_Quick_Start_Guide Using the...

Page 102: ...create a conference with the PSTN user Using the VCC22 Video Conferencing Cameras You can connect up to 9 VCC22 video conferencing cameras to the VC880 PVT980 video conferencing system You can connec...

Page 103: ...rominence in the largest pane Others are displayed in small panes Selected Speaker the video stream captured by the selected camera is displayed in a large pane Equal N N all video streams are given e...

Page 104: ...VCC22 video conferencing camera only display the default background image Resetting the Camera Generally some common issues may occur while using the VCC22 video conferencing camera To solve the prob...

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