background image

Electronic Auditron Administration Report Software  

Electronic Auditron Administration Report Software Overview 

The Electronic Auditron Administration Report Software provides access only to the 
Internal Auditron information described in these instructions.  It cannot provide access 
to any image(s) or information that has been printed, is currently being printed, or is in 
the queue to be printed. The software captures data and provides the following two 
reports: 

• 

Electronic Auditron Administration Report 

• 

Electronic Auditron Usage Report 

Electronic Auditron Administration Report 

The 

Electronic

 

Auditron Administration Report

 shows all of the details for Active 

Accounts. Active Accounts are defined as: 

• 

User Accounts that have an assigned User Number 

• 

General Accounts with a Copy Count 

• 

Group Accounts with a Copy Count (CopyCentre/WorkCentre Pro 
C2128/C2636/C3545 only).  

Information within the Electronic Auditron Administration Report includes:  

• 

User Numbers for all active user accounts (i.e. those with User Numbers 
assigned) 

• 

the maximum number of black & white and color copies available to each active 
User Account 

• 

the Access Rights assigned to each active User Account 

• 

the current black & white and color counter values for each active User Account 

• 

the current black & white and color copy counts from all active General Accounts (i.e. 
those which have been used and contain a copy count) 

• 

the current black & white and color copy counts from all active Group Accounts 
(CopyCentre/WorkCentre Pro C2128/C2636/C3545 only) 

• 

the default Group Account (CopyCentre/WorkCentre Pro C2128/C2636/C3545 only) 

• 

the maximum black & white and color prints available (WorkCentre Pro 
C2128/C2636/C3545 only) 

• 

the current black & white and color print counts (WorkCentre Pro 
C2128/C2636/C3545 only) 

Page 5 of 19

 

 

Summary of Contents for WorkCentre Pro 40

Page 1: ...on data on the CopyCentre C32 C40 WorkCentre Pro 32 40 CopyCentre C2128 C2636 C3545 and WorkCentre Pro C2128 C2636 C3545 products Contact Xerox if you have any questions about using this software and...

Page 2: ...s that are displayed on the screen such as icons screen display looks etc XEROX The Document Company and the stylized X and identifying product names and numbers are registered trademarks of XEROX COR...

Page 3: ...nic Auditron Usage Report 7 Types of Auditron Accounts Shown on the Reports 8 Collecting Data via USB Cable 9 Processing Information Offline 14 Tips for modifying the data file 15 Writing Information...

Page 4: ...ata from these products using a PC In order to establish the Internal Auditron a person referred to as the Auditron Administrator assigns accounts to users and assigns a User Number to each User Accou...

Page 5: ...Group Accounts with a Copy Count CopyCentre WorkCentre Pro C2128 C2636 C3545 only Information within the Electronic Auditron Administration Report includes User Numbers for all active user accounts i...

Page 6: ...Administrator rights This software will collect data only from active accounts A sample Electronic Auditron Administration Report is shown below NOTE The sample shown above was generated from a WorkCe...

Page 7: ...active User Account and in each active General Account for the WorkCentre Pro C2128 C2636 C3545 only This report does not include sensitive information such as User Numbers Access Rights or Account L...

Page 8: ...rize additional access rights including Machine Administrator Auditron Administrator and General Accounts to any of these accounts General Accounts The optional General Accounts can be made available...

Page 9: ...45 WorkCentre Pro C2128 C2636 C3545 3 Select Start Programs Xerox Applications WCPS Auditron Report Tool to start the program 4 The PC window will briefly display the configuration of the machine in t...

Page 10: ...User Number window then select Verify If the User Number is valid the Enter User Number window will automatically close If the User Number is not valid an error message will be displayed Close the mes...

Page 11: ...tron Administrator rights you will be able to select either the Read Admin Report or Read Usage Report button If the User Number does not have Auditron Administrator rights you can only select Read Us...

Page 12: ...is not available until after you have read a report from the machine 9 On the Save Report Window choose either Microsoft Access Format or Comma Separated csv Comma Separated format is appropriate for...

Page 13: ...to a different machine 11 Close the program and disconnect the USB Cable and PC from the machine If the cable is disconnected at any time before the RptDoc window is closed a Communication Status win...

Page 14: ...ication The illustration below shows how a file will appear after it has been imported into Microsoft Access NOTE The sample shown above is for the CopyCentre C32 C40 WorkCentre Pro 32 40 Information...

Page 15: ...iate At a minimum the account number and User Number will need to be changed User Numbers cannot be repeated or contain non numeric characters Under Account Type the number 1 indicates a General Accou...

Page 16: ...chine you will need a User Number for an account that has Electronic Auditron Administrator rights and an Auditron Administration report file in csv format 1 Click on the Write Report button on the Rp...

Page 17: ...ge check for the following 1 There cannot be any repeated User Numbers 2 The User Number 1111 is reserved for account number 1 It cannot be used for any other account 3 There may be a typo such as non...

Page 18: ...Software Clear All Counts If you click on the Clear All Counts button and then confirm your selection all current counts will be set to zero Use of this button requires an account with Electronic Aud...

Page 19: ...ount to the total number of accounts that are active at the machine 2 After closing a report you must regenerate the report to view it again 3 During installation Windows XP users may be warned that t...

Reviews: