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Quick Use Guide

Page 11

Getting Started

Control Panel Overview

Help 

Accesses additional 
information.

Pause 

Temporarily stops the current job.

Interrupt 

Temporarily stops the current job to 
allow a priority job to be run.

Features 

Displays the job features on the screen.

Hash 

Indicates the dialing 
character or designates a 
group dial number. Also 
used when entering a 
password.

Clear 

Deletes numeric 
values or the last digit 
entered.

Asterisk 

Use to start a DTMF (Dual Tone 
Multi-frequency) operation.

Language 

Changes text to an alternative 
language.

Start 

Starts the job.

Touch Screen

Displays and selects all the available programming 
features, plus fault clearance procedures and general 
machine information.

Access 

Accesses 

Tools

, used to adjust the 

defaults of the machine.

Clear All 

Resets all the features to their default 
settings.

Job Status 

Displays job progress
information.

Machine Status 

Displays the current status of the 
machine.

Power Saver Indicator 

Indicates when the machine is in 
Power Saver Mode.

*

Dial Pause

Enters a pause in a telephone 
number when transmitting a fax.

Summary of Contents for WorkCentre 5638

Page 1: ...ive User Guide CD is supplied with your product The CD provides animated tutorials and interactive screens When installed on your network it will always be available to everyone or load it on your har...

Page 2: ...oration All rights reserved Xerox and the sphere of connectivity design are trademarks of Xerox Corporation in the United States and or other countries Product names and trademarks of other companies...

Page 3: ...ard 15 Saving for Reprint 16 Reprinting Saved Jobs 17 Sending an Embedded Fax 18 Sending a Server Fax 19 Sending an Internet Fax 20 Scanning a Document to a File 21 Sending an E mail 22 Printing from...

Page 4: ...Page ii Quick Use Guide Table of Contents...

Page 5: ...machine for network printing and instructions on installing any of the optional features The System Administration CD CD1 is intended for System Machine Administrators Interactive User Guide CD CD2 F...

Page 6: ...cess Use the Build Job feature to divide a copy or embedded fax job into different segments and apply different settings to each of the segments This allows you to Combine originals from the document...

Page 7: ...nal Internet Fax service allows users to transmit and receive documents as an e mail attachment This type of fax travels over the internet or intranet Overview of Features at the Workstation If your m...

Page 8: ...ion as described in the customer documentation supplied with the product The power cable is the disconnect device for this equipment It is attached to the back of the machine as a plug in device To re...

Page 9: ...er capacity than trays 3 and 4 further reducing the number of times you need to replace paper in the machine Paper Tray 6 Inserter Optional inserter tray available with the High Volume Finisher and Hi...

Page 10: ...on Basic Fax also referred to as Embedded Fax will scan your documents and send them to most types of fax machine connected to a telephone network The images are sent from your machine directly to the...

Page 11: ...er provided these services are installed on the machine Usage limits can be applied to users and the administrator can print a report which contains all Xerox Standard Accounting data Foreign Interfac...

Page 12: ...isher Professional Finisher with Booklet Maker Stacker Tray Booklet Maker Tray Top Tray Stacker Trays Top Tray Stacker Tray Top Tray Stacker Tray Top Tray High Volume Finisher Stacker Tray Top Tray Hi...

Page 13: ...Finisher Holds up to 250 sheets of paper in the Top Tray and up to 1500 sheets in the Stacker Tray The Professional Finisher can collate stack staple and hole punch your output depending on the featur...

Page 14: ...Page 10 Quick Use Guide Product Overview...

Page 15: ...Use to start a DTMF Dual Tone Multi frequency operation Language Changes text to an alternative language Start Starts the job Touch Screen Displays and selects all the available programming features...

Page 16: ...pop up screen displays NOTE To re activate the machine when in this mode touch a button on the Touch Screen or control panel If Quick Restart is selected and confirmed the machine will restart A pop...

Page 17: ...he fill line Close the tray NOTE For paper trays 1 and 2 ensure the guides are just touching the paper otherwise the size automatically detected may be incorrect 3 Select Confirm OR select Change Size...

Page 18: ...e number of copies required Press Start Producing stapled or hole punched sets if there is a finisher available Image Quality adjustment Auto Reduce Enlarge Copying mixed size originals Adding printed...

Page 19: ...the control panel 3 Select the required side 1 Image Quality features on the Touch Screen Press Start NOTE Side 1 of the card is only scanned once 4 Load side 2 of the ID card on the document glass Se...

Page 20: ...the Save Job for Reprint screen if necessary select the Features button on the control panel 3 Select the required option Select Save Only if you want to store your document without printing Select C...

Page 21: ...ect the folder where you stored your document Select the document from the list Select the required features on the Touch Screen Select the required option Select Print if you want to print and then d...

Page 22: ...x features include Adjusting the Resolution Faxing double sided originals Programming the size of the originals being scanned Image Quality adjustment Delaying the start time of a fax Adding a Cover L...

Page 23: ...orkCentre at the same time however only one service can be enabled for use Fax features include Adjusting the Resolution Faxing double sided originals Programming the size of the originals being scann...

Page 24: ...riginals Programming the size of the originals being scanned Image Quality adjustment Changing the default file format setting 1 Load the documents either in the document handler or on the document gl...

Page 25: ...sided originals Programming the size of the originals being scanned Changing the destination for the scanned image 1 Load the documents either in the document handler or on the document glass NOTE Do...

Page 26: ...nals Programming the size of the originals being scanned Image Quality adjustment 1 Load the documents either in the document handler or on the document glass NOTE Documents are only scanned once 2 Se...

Page 27: ...or printing Print features include Printing 1 or 2 sided Producing stapled or hole punched sets if available Changing the printing Resolution Adding a Banner Sheet Adding a front cover Adjusting the I...

Page 28: ...a Phone book Confirmation Sheet Send Speed Resolution Send Time Cover sheet 1 Select Print in your application Select your machine as the printer 2 Select Properties Select Job Type and then Fax from...

Page 29: ...ing and deleting scan templates if Network Scanning is available Promoting deleting or releasing a job in the Print Queue Reviewing the status of your machine Reprint Saved Jobs 1 Open your Web Browse...

Page 30: ...the local network you will not be authenticated using this mode Guest Access Requires a generic passcode that is set up by the System Administrator You will need to obtain the passcode from the Syste...

Page 31: ...o ensure you get optimum performance from your machine The Tools facility is accessed using the Access button on the control panel Some of the settings within Tools are critical to the operation of th...

Page 32: ...al information 3 Press the Machine Status button on the control panel Select Machine Details to display the machine serial number NOTE The serial number can also be found on a metal plate inside the f...

Page 33: ...ing the end of its life Only replace the unit when a message actually instructs you to do so To replace a Replaceable Unit follow the instructions on the User Interface or refer to the Maintenance sec...

Page 34: ...are not suitable for use in electrical applications Use of such cleaners can result in a risk of explosion and fire For more information about maintaining other areas of your machine please refer to t...

Page 35: ...ww xerox com or contact the Xerox Welcome and Support Centre quoting the machine serial number 1 Press the Machine Status button on the control panel 2 The Machine Information screen displays Select M...

Page 36: ...Page 32 Quick Use Guide Maintenance...

Page 37: ...Any printed sheets removed will automatically be reprinted once the paper jam is cleared 2 Paper Jams The fault screen will indicate the location of the jam Use the green handles and knobs indicated...

Page 38: ...of your company Locating the Serial Number NOTE The serial number can also be found on a metal plate inside the front door 3 Document Jams Remove all the documents from the document handler and docume...

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