Xerox VersaLink C505S, User Manual

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To send a cover sheet with a fax:
1. At the printer control panel, press the Home button, then touch Fax.
2. Add fax recipient names and adjust fax settings, as needed. For details, refer to
Sending a Fax .
3. Touch Cover Sheet.
4. Touch Add Cover Sheet.
5. To add predefined comments in the From or To fields, touch Blank Comment, then
select from the list of predefined comments.
Note
If no predefined comments have been added, the list is unavailable. To populate the
list with predefined comments, refer to
Adding Predefined Comments .
6. Touch OK.
Adding Predefined Comments
To add a predefined comment:
1. At the printer control panel, press the Home button.
2. Touch Device > Apps > Fax.
3. Touch Cover Sheet Comments.
4. Select a Not in Use comment.
5. Enter the required text, then touch OK.
6. To return to the Home screen, press the Home button.
Forwarding a Fax to an Email Address
You can configure the device to forward faxes to an email address. You can specify the
types of faxes to forward, for example, received faxes, sent faxes, or sent and received
faxes.
Note
Before you can forward a fax to an email address, ensure that the Fax Forwarding feature
is enabled and a SMTP server is configured. For details, refer to the System Administrator
Guide at
www.xerox.com/office/VLC505docs .
To forward a fax to an email address:
1. At the printer control panel, press the Home button.
2. Touch Device > Apps > Fax.
3. Touch Fax Forwarding > Fax Forwarding.
4. Select Receive Only, Send Only, or Send & Receive.
5. Touch Add Email. To enter an email address, use the touch screen keypad, or select
a contact from the Address Book.
6. To add a subject line, touch Subject, enter your subject line text, then touch OK.
7. To add a filename for attachments, touch Attachment, then enter a filename.
8. To change the file format for attachments, touch the current format extension, then
select a new format.
Note
The default file format is .pdf.
Xerox ® VersaLink ® C505 Multifunction Printer 4-38
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