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VEMS Portal Server User Guide

51

3. Content Description

Use this page to describe your content. Title and Description are required; Tags are optional.
You can also upload an image that will replace the generic "presentation" icon on the Portal
Server pages.

Use the Presenter(s) field to add one or more presenters whose names will be shown on the
presentation page. Click the plus button to add additional presenters. The Presenter

Login

Name

is the user name used to login to the Portal Server. (This name is also used to

determine authoring privileges. Some users may not have edit or authoring permissions for
presentations. See the "Multimedia Authoring Privileges" topic in the

Portal Server Admin

Guide

for more information.)

4. Content

Use this panel to identify your PowerPoint slide presentation and to upload reference
material before a presentation (you cannot upload reference material

during

a presentation).

Presentations can include virtually any reference material. For example when creating a
presentation, you can select and upload PDFs, Word files, Excel spreadsheets, video files,
Flash demos, .jpg images, etc. These reference materials are listed and can be viewed or
downloaded by presentation viewers. Simply browse to the desired file and click

Publish

. You

can upload as many files as necessary.

Note

Several other administrator configuration steps are required before you can publish
rich media presentations to the Portal Server. See the "Configuring for Presentations"
topic in the

Portal Server Release Notes

for complete details.

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Summary of Contents for ENTERPRISE MEDIA SYSTEM V5.0

Page 1: ...VEMS v5 0 Portal Server User Guide August 15 2009 4410 0264 0000 VBrick Enterprise Media System ...

Page 2: ...osted at http www vbrick com opensource About VBrick Systems Founded in 1997 VBrick Systems an ISO 9001 certified vendor is a privately held company that has enjoyed rapid growth by helping our customers successfully introduce mission critical video applications across their enterprise networks Since our founding VBrick has been setting the standard for quality performance and innovation in the de...

Page 3: ...rs 6 Search Parameters 7 2 Media Library Playing Stored Streams 9 Customizing Stored Videos 12 Sharing Content 14 Creating Thumbnails 15 Creating Bookmarks 15 Viewing Closed Captions 16 Viewing Stored Presentations 16 3 Live Media Playing Live Streams 19 Viewing Multiple Streams 21 Recording Live Streams 22 Customizing Live Streams 22 4 Channel Guide Viewing Scheduled Programs 23 Recording Schedul...

Page 4: ...ord to NVR 40 Record to VBrick 42 Record by Manual Entry 43 Script 44 Control Device 45 6 More Tools Create Presentation 49 Creating Presentations 50 Authoring Presentations 53 Viewing Live Presentations 58 Viewing Saved Presentations 60 Playlist 60 Creating Playlists from the Media Library 62 Creating Playlists from the Playlist Page 62 Editing Playlists 63 Add Video 65 Status 67 Priority Alert 6...

Page 5: ...pports Windows Media and H 264 technology content encoders and VOD servers Existing MPEG 2 and MPEG 4 devices and content are compatible with VEMS 5 0 but have not been tested and will not be initially supported by VBrick This means you can use existing MPEG content and devices at your own risk and that some VEMS functionality e g video conferencing that requires MPEG devices will not be available...

Page 6: ...rrors or omissions in any of our documents please send e mail to documentation vbrick com and let us know For more information about any VBrick products all of our product documentation is available on the web Go to www vbrick com documentation to search or download VBrick product documentation Font Conventions Arial bold is used to describe dialog boxes and menu choices for example Start All Prog...

Page 7: ...written from a PC perspective so certain screen shots may be slightly different on a Macintosh or a IP Receiver For example the Macintosh client can be configured to use QuickTime Player or the VBrick Player to display video With Apple QuickTime the player window will look different from the screen shots provided here Optional Modules Various Portal Server functions are optional and may not be inc...

Page 8: ...roadcast or Playlist pages Presentations Allows you to create live and stored rich media webinars Distribution Server s Load balances webinar delivery for large scale presentations Zones As shown below a certain number of addressable zones are available without charge Additional zones require a separate license and fee Standard 2 zones Professional 10 zones Enterprise 100 zones PC Type Requirement...

Page 9: ...time you access the server No download is necessary for subsequent access You must answer Yes to security requests when prompted to download components The Portal Server may require the installation of up to five components If you check the box Always trust content from VBrick Systems any required components will be automatically downloaded the next time they are needed After a download you don t ...

Page 10: ... you out of the application and lets you log back in as a different user This may be necessary to gain access to certain functionality For example some users may not be allowed to create thumbnails and you may want to login as a user who has the permissions to do this The Logout hyperlink is only shown when Access Control is enabled by an administrator Home Page There is no specific Portal Server ...

Page 11: ...a VBrick maintained server Scheduling View or create scheduled broadcasts of live or stored content See Scheduling on page 27 More Tools Create Presentation launches a page from which you can create rich media presentations with PowerPoint slides See Create Presentation on page 49 Playlist opens the Playlists page from which you can create and manage playlists See Playlist on page 60 Add Video if ...

Page 12: ...ontent 1 Use the Search box to find specific text or keyword tags associated with a stream or to specify a broad category of content For example on the Media Library page you can select Search Presentations from the dropdown menu 2 Click the Search button to launch the search and the results will be displayed in the content pane below 3 Then you can use the filters to refine your search Start by s...

Page 13: ...sonal content or whatever No one else can see your My Media folder a forward slash indicates the root folder The root folder is the highest folder at the top level of the file system It contains all other folders and can also contain files Filter by Date On the Live Media page you can filter the content for upcoming events by date day week month or date range only Use the radio buttons or specify ...

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Page 15: ...ot available or does not work as you would expect Topics in this section Playing Stored Streams 9 Playing Stored Streams If the VEMS Portal Server installation includes one or more VOD Video on Demand servers the Media Library link on the home page displays a list of content files stored on the server Note that you will only see files for which you have been given permission To launch a stored vid...

Page 16: ... icon indicating it is a video clip A thumbnail image may provide a visual preview as to what is in the clip Add to Playlist create a new playlist or append to an existing playlist See Playlist on page 60 Edit Playlist modify an existing playlist Jumps to the Playlist page Info shows any descriptive text keyword tags or links associated with the stream You can also use this page to share content w...

Page 17: ...l video file You can replace the standard video icon with a custom image or a thumbnail of any frame See Creating Thumbnails on page 15 for details This icon denotes rich media presentations those with both video and PowerPoint slides for example that were recorded using VEMS Presentations recorded on the Rich Media Studio appliance and added using VEMS have the standard library content icon Creat...

Page 18: ...tting on your computer Mute click or unclick to mute volume Toggle CC On turn closed captions on or off See Viewing Closed Captions on page 16 Create Thumbnail creates a thumbnail from the next frame in the stream See Creating Thumbnails on page 15 Upload Thumbnail browse to an image on your computer See Creating Thumbnails on page 15 Create Bookmark Use to bookmark a stream This creates a playlis...

Page 19: ...al Server T To customize a stored video 1 Click on the Info button to the right of any stored video 2 Click Modify Info to display the customization page 3 Change the Name or Folder and add a Description and Tags separated by spaces as appropriate For video Name use any combination of alphanumeric characters and the following special characters _ 4 Click Add New Link to create a link to a web page...

Page 20: ...fy any of the text as necessary For example if the intended user is on the local network you may want to delete the outside Internet hyperlink and vice versa You can also use the LAN and Internet links at the bottom of the page to obtain the URL for use with PDAs or other handheld devices Simply click on the appropriate Get URL link then right click and copy the entire URL so you can paste it into...

Page 21: ...t until you are satisfied or mouseover the title and click the Remove Thumbnail icon to replace it with the generic icon T To upload your own thumbnail image 1 Launch a video and select Upload Thumbnail from the Options menu 2 Browse to the jpg or gif image and click Upload Image 3 Click Cancel to close the window Creating Bookmarks You can quickly bookmark any location in a stream playing in the ...

Page 22: ...r until turned to CC OFF A video stream must be encoded with captions in advance VBrick can add a date time stamp to a live stream from a security camera for example but it provides no other functionality to encode live or stored video with closed captions Closed captions if enabled are superimposed on the video as shown here The actual placement of the closed captions will vary depending upon how...

Page 23: ...Media Library VEMS Portal Server User Guide 17 Figure 5 Stored Rich Media Presentation ...

Page 24: ...18 2009 VBrick Systems Inc ...

Page 25: ...n a column to the left of each live stream To launch a live broadcast or a presentation simply click on any live channel and it will launch in the preview window on the right The preview window has standard video controls For example click Full Screen to go to full screen press Esc on the keyboard to return to preview If you receive a message indicating the broadcast exceeds the maximum number of ...

Page 26: ...nt The Live Media page shows stations and streams that can be requested and played Each item has its own icon and is preceded by a channel number if available The scroll bar on the right of the table of available videos allows the user to scroll up or down through the entries You can also scroll up or down through the entries using a mouse wheel or Page Up and Page Down Scrolling may be limited by...

Page 27: ...o from playing Does not stop recording Record records the video to the VOD server Depending on your user permissions you may not have the ability to record Press once to start recording press again to stop recording A message will indicate a recording is in progress black icon indicates no recording in progress green icon indicates recording in progress Go to More Tools Status for information abou...

Page 28: ... To record a stream 1 Launch a live channel 2 Press the red record button under the preview window A message will note that a recording is in progress 3 To stop the recording press the record button again A message will note the recording is complete and the file will be available shortly 4 If necessary go to the Status page to view or cancel any record or auto ingestion currently in progress See ...

Page 29: ...BS NBC CNN National Geographic Channel etc The programming is hosted on a VBrick maintained server Topics in this section Viewing Scheduled Programs 23 Recording Scheduled Programs 24 Viewing Scheduled Programs The Channel Guide page shows what s currently on or what will be on up to 14 days in advance Use the right or left arrows or search using the Show Me filter to search for programming in dif...

Page 30: ...Programs Use the right or left arrows or the Show Me filter to display the program you want to record Then click on the Info icon associated with the program to view program data or to schedule a recording The popup has options that let you record an entire program in progress or schedule a future recording You can also use the record pushbutton on the preview window but it only records what s cur...

Page 31: ...ern Time US it will be displayed as 6 00 PM Pacific Time US in California Schedule Options Use this option to schedule and customize a recording of the selected program For example you may want to add an Expiration Date for the recording This launches the Scheduling module prepopulated with the name date and time of the selected program Schedules created with this option will be shown will be show...

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Page 33: ...l in which case you will not see the Add button on the Scheduling page To modify or delete a scheduled event including one that s running click on the event on the calendar page then click Modify or Delete When using the Scheduler be aware that all VBrick encoder decoder resources must be available at the date and time of the scheduled event When creating a schedule the VEMS Portal Server verifies...

Page 34: ...Anyone can view scheduled events but only those users who have been granted permissions can actually schedule an event The following window shows a Month view with several events scheduled for a user who does not have schedule permissions there is no Add button Mouseover a scheduled event as shown below to see schedule details The schedule details include the dates recurrence pattern and owner Fig...

Page 35: ... They can also be viewed from a PC if VBrick s StreamPlayer is installed The first steps in creating a schedule are the same for all types of schedules T To schedule an event 1 Click Scheduling on the Portal Server home page to display the calendar page shown below This pages uses special icons to indicate recurring events or events currently in progress Switch to the view Month Week Day you prefe...

Page 36: ... Recurrence button will be displayed at the bottom of the window and a recurrence icon will be shown on the calendar page Schedule Name Alphanumeric no special characters must be unique Maximum 128 characters Start Use the calendar and the dropdown menu respectively to select start date and time End Use the calendar and the dropdown menu respectively to select start date and time Time Zone Be sure...

Page 37: ...edule below If you need to make changes click Modify and adjust the schedule as necessary When done the named schedule is added to the calendar page of scheduled events Any scheduled links use color coded text as shown in Table 6 Schedule time Set start end and duration Duration cannot exceed 24 hours Recurrence pattern Use the radio buttons and check boxes to set a Daily Weekly or Monthly recurre...

Page 38: ...he following window shows advanced settings for a Windows Media encoder See the specific appliance documentation for more about these device settings Create Schedule The final step in creating a schedule is to review and confirm the settings If you are satisfied with the schedule and or the recurrence pattern click Create Schedule If not click Modify Text Color Description Red Expired The schedule...

Page 39: ...it open the schedule click Modify and page back to the item you want to change then page forward to Finish In this manner you can change the devices recurrence pattern or other details in a schedule without deleting the schedule and starting from scratch Live Broadcast Use these steps to create a schedule for a live broadcast This means that at the scheduled date and time a live stream will be add...

Page 40: ...me and click Next 3 Select the destination VBrick s or IPR s that will receive the video and click Finish 4 Verify the information and click Create Schedule to add the new schedule to the calendar VBrick Select a live stream by VBrick name Program Name Select a live stream by Program Name from all available Enter Manually Enter an appliance source Note If you create a server schedule whereby a uni...

Page 41: ...hedule Start Options and click Next The options vary as follows depending on the Source device type Source Select one MPEG 1 MPEG 2 MPEG 4 WM or H 264 Source IP Address Destination multicast IP address that will receive the broadcast Range 224 0 0 0 239 255 255 255 Port Destination port number that will receive the broadcast Range 1040 65534 ...

Page 42: ...er the IP Address or Hostname of a VBrick encoder managed by the Portal Server the availability will be verified IP Address Host Name must include Slot number if dual encoder decoder and Management Port URL use VBHTTP or RTSP format For example vbhttp MPEG4Unit1 vbs1d1 sdp rtsp 172 2 3 4 vbrickvideo1 SDP on Flash read the onboard SDP file to make a connection Enter the path to where file resides o...

Page 43: ...reate Schedule to add the new schedule to the calendar T To use a stored video on a VBStar 1 Select a VBStar and navigate to a video that will be the source of the broadcast 2 Select a video and click Next 3 Select the destination VBricks or IPRs that will receive the video and click Finish 4 Verify the information and click Create Schedule to add the new schedule to the calendar This icon denotes...

Page 44: ...rs at each end You cannot use Windows Media or H 264 appliances for conferencing VBrick 1 VBrick at one end of conference For MPEG 4 RTSP conferencing the RTSP ports must be set to 554 the default on each VBrick In IWS go to Configuration System Security RTSP Server Port Private Limited to the specified participants Configure for Unicast using the Advanced Settings Public Available to any particip...

Page 45: ...d optionally recurrence pattern see Scheduling an Event 2 For Schedule Type select Record and click Next 3 Select a Program Name as a record source and click Next Alternately click Advanced Settings and select Manual Entry See Record by Manual Entry on page 43 Record by Program Name When the Record Source is Program Name you can Record To an NVR Network Video Recorder or to a VBrick as explained b...

Page 46: ...aved to an NVR on the VEMS Portal Server or to a standalone Network Video Recorder See the Portal Server Admin Guide for more about NVRs VBrick The recording will be saved to an MPEG 2 or WM VBStar General Filename Name of file to be recorded The default is based on the Program Name and device Type If you schedule a recording with a recurrence pattern the filenames are automatically appended with ...

Page 47: ...urrent viewers Default Unlimited Enter a value or select the default Advanced Add to VOD Server Check to automatically ingest to VOD server Delete Recorded File After Ingestion Check to delete file from the Portal Server after ingestion to VOD server Overwrite Current File on NVR Check to overwrite a file on the NVR with the same name Batch Enable Batch Use to divide the recording into the specifi...

Page 48: ...e it will include the date and time in mmddyy and hhmm format For example if you enter the record filename as history d t mpg the recorded file will be history0602081105 mpg if the recording started at 11 05 AM on 06 02 08 If you schedule a recording with a recurrence pattern the filenames are automatically appended with the date and time Add to VOD Server The recorded file will be ingested to all...

Page 49: ... a live stream from the list of Program Names 2 Go to Advanced Settings and select Manual Entry 3 Select and define MPEG 1 MPEG 2 MPEG 4 WM or H 264 as the record source and click Next MPEG 1 Enter a Program Name or IP Address and Port number MPEG 2 Enter a Program Name or IP Address and Port number MPEG 4 Enter a Program Name or URL If URL use VBHTTP or RTSP in following format vbhttp MPEG4Unit1 ...

Page 50: ...ly defined script device such as a camera or a VCR This means that at the scheduled date and time the script will run against a networked script device For example PTZ cameras respond to pan tilt and zoom commands these commands can be scripted and executed from the Portal Server A script device must be physically connected to the network and must be available at the runtime of a scheduled event S...

Page 51: ... If no control devices are configured Control Device is not shown as a Schedule Type Once configured a special icon on the Live Media page indicates that you can control a stream from the device using a graphical control panel similar to the one shown here This panel is displayed when you launch the stream and you can use it for supported functions like Start Stop Fast Forward etc Note Control dev...

Page 52: ...stems Inc T To schedule a control device 1 Select a schedule name dates and optionally recurrence pattern see Scheduling an Event 2 For Schedule Type select Control Device and click Next 3 Select a device and click Next ...

Page 53: ...uling VEMS Portal Server User Guide 47 4 Select the destination VBricks that will receive the video and click Finish 5 Verify the information and click Create Schedule to add the new schedule to the calendar ...

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Page 55: ...esentations are automatically displayed on the Live Media page previously recorded presentations are shown in the Media Library You create a presentation by following the sequence of steps shown in Figure 10 on the Create Presentation page When creating a presentation all required fields are marked with an asterisk In most cases you will be scheduling a presentation that will take place at a later...

Page 56: ...shed creating or editing a presentation click Publish to save and or upload your changes 1 Schedule Use the scheduler to select a date time and time zone for your presentation In most cases it should be scheduled in your local time zone For remote viewers the time will be converted and shown to them in their own time zone 2 Select VBrick Select a WM VBStar VBrick encoder that has been configured f...

Page 57: ...topic in the Portal Server Admin Guide for more information 4 Content Use this panel to identify your PowerPoint slide presentation and to upload reference material before a presentation you cannot upload reference material during a presentation Presentations can include virtually any reference material For example when creating a presentation you can select and upload PDFs Word files Excel spread...

Page 58: ...e which viewers will be allowed to access a live webinar There are three different ways to define permissions for live presentations 1 permissions can be based on selected VEMS groups 2 they can be restricted to authenticated users 3 or they can be granted to everyone Select the Permission Mode see below that best matches the viewer environment for your presentation Each of these methods can also ...

Page 59: ...s with password Any of the Permission modes explained below can also be configured with a password that will be sent with the e mail invitation If you configure a password end users will be prompted for that password before they can view a presentation Protect presenter access with password Presenters can also be restricted by password Presenters can present this live webinar only if they first en...

Page 60: ...nch Page Figure 12 Live Presenter Page Present Launches the Live Presenter page Figure 12 Edit Displays the Create Presentation page Figure 10 so you can edit the configuration change dates times VBricks etc as necessary Delete If you are authorized this will automatically delete the presentation There is no additional confirmation or warning ...

Page 61: ... replace the entire PowerPoint presentation When done use Upload a presentation to replace the overlay text with a presentation Logged in viewers This read only field shows the number of viewers currently logged in to the presentation Viewer Questions This panel shows questions submitted by viewers See Submitting Questions on page 57 for details Record while online If checked the presentation will...

Page 62: ... is an interactive feature that lets you communicate with viewers and share the results Select Create Poll to conduct a realtime multiple choice poll of your viewing audience You can type in a question and up to five answers If you type the questions and answers in realtime your audience will have to wait while you type the questions If you prepare the questions and answers in advance the polling ...

Page 63: ...low 5 If desired the presenter can click Send Results to display the results in a viewer pop up and to populate the Poll Results pane on the viewer page Submitting Questions Live presentations only Viewers can submit questions at any time during a live presentation by clicking Questions Simply type your question on the viewer page and click Send Submitted questions are only seen by the presenter i...

Page 64: ... The e mail invitation will direct viewers to a load balanced distribution server if present Invited viewers will receive an e mail similar to the following with different links for internal and external viewers Internal viewers are those in your local network they will view the presentation via multicast External viewers are those on the public Internet they will view the presentation via unicast...

Page 65: ...More Tools VEMS Portal Server User Guide 59 2 The internal e mail link for example will display the following page 3 Click View webinar to launch the live presentation Figure 14 ...

Page 66: ...se the buttons to view reference material or poll results if any Figure 15 Viewing a Saved Presentation Playlist Playlists are saved in the Media Library A playlist is a mechanism to consolidate multiple video files or video file segments regardless of format into a virtual file A playlist is a list of pointers bookmarks to video streams or parts of streams that can be played as if they were a sin...

Page 67: ...ach defined user and is available and viewable only to the user who is currently logged in If Access Control is enabled each user has their own My Media folder which no one else can access If Access Control is not enabled everyone s playlists are stored in My Media T To play an existing playlist 1 Click on the Media Library and navigate to the My Media folder or to any folder that has a playlist 2...

Page 68: ...by selecting a name and a folder Creating Playlists from the Playlist Page T To create a playlist from the Playlists page 1 Go to More Tools Playlist and mouseover any video from the folders you have permission to access 2 Click the Add to Playlist icon This adds the selected stream to the playlist editor at the bottom of the page By default it starts at the beginning of the file and ends at the e...

Page 69: ... change the Title or Folder location 3 To add additional items to a playlist mouseover any file currently displayed in the Available Content list and click Add to Playlist If necessary navigate to any folder you have permission to access 4 Click Save or Delete Playlist as appropriate Click New Playlist to clear the editor and start building another playlist Note You may have folders without conten...

Page 70: ...lick Start without launching the clip and use the popup to enter Start time in exact format shown for example 0h 23m 57s End Sets bookmark end time default end of file There are two ways to set End time 1 Launch the clip in the preview window and click End at the point where the clip will end Use the Fast Forward Rewind buttons to advance through the video as necessary 2 Mouseover and click End wi...

Page 71: ...n in the dropdown list 4 Enter a required Name with a wmv file extension for Windows Media files and optional Tags and Description The name will be shown on the Media Library page the tags and description will be shown on the Info page 5 Optional Complete Additional Info not shown Reference Links and Advanced as explained below 6 Click Start to begin ingestion to the selected folder This may take ...

Page 72: ...id file extensions are asf wmv wma mp3 and wsx Use any combination of alphanumeric characters and the following special characters _ Tags Assign keyword tags that can be used to search for the video later Description Define a brief description of the video This is displayed in the messages area of the user interface when the video is played Additional Info A window similar to this is shown only if...

Page 73: ...roadcast is launched instantly for a specified duration and preempts all other broadcasts Any schedules whose start times occur during a priority alert are discarded It is not subject to copyright restrictions or expiration dates When done or manually stopped all preempted schedules automatically resume Priority alert templates are pre defined in advance by administrators as explained in the VEMS ...

Page 74: ...own only on monitors or TVs attached to VBrick appliances and IPRs respectively They are not shown on the Portal Server user interface If you are watching a stream in the preview window on the Portal Server user interface you will not see a priority alert except as selectable live stream Template Name Pre defined template created by an administrator Maximum Duration Maximum duration in minutes aft...

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Page 76: ...VBrick Systems Inc 12 Beaumont Road Wallingford Connecticut 06492 USA ...

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