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Toshiba e-STUDIO355 Operator'S Manual Download Page 85

5.

PRINTING LISTS AND REPORTS

This chapter explains how to print lists and reports.

Printing Lists & Reports Manually ........................................................................................ 84

Journal (transmission journal/reception journal)...................................................................................................84
Reservation list.....................................................................................................................................................85
Mailbox/relay box report .......................................................................................................................................86

Printing Lists & Reports Automatically................................................................................ 87

Lists/Reports Samples........................................................................................................... 88

Transmission journal ............................................................................................................................................88
Reception journal .................................................................................................................................................89
Reservation list.....................................................................................................................................................89
Mailbox/relay box report .......................................................................................................................................90
Memory transmission report.................................................................................................................................91
Transmission report..............................................................................................................................................92
Multi transmission report ......................................................................................................................................92
Multi polling report ................................................................................................................................................93
Relay TX orig. terminal report ..............................................................................................................................93
Relay TX relay station report ................................................................................................................................94
Relay TX end terminal report ...............................................................................................................................94
Relay station report ..............................................................................................................................................95
Mailbox reception report.......................................................................................................................................95
Power failure list ...................................................................................................................................................96

Summary of Contents for e-STUDIO355

Page 1: ...MULTIFUNCTIONAL DIGITAL SYSTEMS Operator s Manual for FAX Unit ...

Page 2: ...ION All rights reserved Under the copyright laws this manual cannot be reproduced in any form without prior written permission of TTEC No patent liability is assumed however with respect to the use of the information contained herein ...

Page 3: ...anual describes how to use the fax functions troubleshooting and its maintenance etc Before using the fax functions thoroughly read and understand this Operator s Manual To ensure that the fax functions are used in optimum working conditions keep this Operator s Manual in a handy place for future reference ...

Page 4: ...ved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 For earlier products the REN is separately shown on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of...

Page 5: ...dustrie Canada identifie le marériel homologué Cette étiquette certifie que le matériel est conforme aux normes de protection d exploitation et de sécurité des réseaux de télécommunications comme le prescrivent les documents concernant les exigences techniques relatives au matériel terminal Le Ministére n assure toutefois pas que le matériel fonctionnera à la satisfaction de l utilisateur Avant d ...

Page 6: ...mber should be dialled from your telephone DO NOT dial the area code digit or the 0 prefix TOSHIBA AUSTRALIA PTY LIMITED Level 1 Building 2 Central Park 666 Great South Road Penrose Auckland New Zealand Phone 64 9 526 7716 For EU only Warning This is a Class A product In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measure...

Page 7: ... of the buttons and parts are the same y The details on the touch panel menus may differ depending on the operating environment such as whether options are installed y The illustration screens used in this manual are for paper in the A B format If you use paper in the LT format the display or the order of buttons in the illustrations may differ from that of your equipment Indicates a potentially h...

Page 8: ...ed in a landscape direction Example A4 size original on the original glass Paper or originals of A3 B4 LD or LG can only be placed in a landscape direction therefore R is not added to these sizes Trademarks The company names and product names in this manual are the trademarks of their respective companies Accessories Accessories Provided for GD 1250 GD 1270 y Modular cable 1 y Operator s Manual 1 ...

Page 9: ...w excluded and no such implied warranties are given or apply in relation to the Products 3 TOSHIBA TEC CORPORATION shall not be liable for any loss cost expense claim or damage whatsoever caused by any of the following use of handling of the Product otherwise than in accordance with the manuals including but not limited to the Operator s Manual User s Guide and or incorrect or careless handling or...

Page 10: ......

Page 11: ...aper 42 Chapter 3 CHECKING AND CANCELING THE COMMUNICATIONS Checking Communications 46 Checking reserved transmissions 46 Checking communication status log 47 Canceling the Transmission 49 Canceling the memory transmission 49 Canceling direct transmissions 51 Canceling reserved transmissions 52 Chapter 4 ADVANCED FUNCTIONS Transmitting 2 Sided Originals 54 Priority Transmission 56 Polling Communic...

Page 12: ...ion report 92 Multi transmission report 92 Multi polling report 93 Relay TX orig terminal report 93 Relay TX relay station report 94 Relay TX end terminal report 94 Relay station report 95 Mailbox reception report 95 Power failure list 96 Chapter 6 SETTING ITEMS User Settings 98 Fax settings 98 Administrator Settings 101 Registering the terminal ID 103 Setting the initial setup 104 Setting RX prin...

Page 13: ...FORE USING FAX This chapter describes the basics of this equipment you should learn before you start using it Description of Each Component 12 Control panel 12 Touch panel 14 Options 15 Connecting Cables 16 ...

Page 14: ...ttons on the control panel used for the fax functions For any details of the control panel not covered in this document refer to the Quick Start Guide e STUDIO4520C Series e STUDIO455 Series e STUDIO855 Series GD 1250 e STUDIO6530C Series GD 1270 1 2 3 4 5 6 7 8 10 9 11 For example e STUDIO4520C Series 8 9 10 1 4 5 6 7 3 11 2 ...

Page 15: ...enter fax numbers etc 4 FUNCTION CLEAR button Use this button to clear all current selected functions and return to the default settings 5 STOP button Use this button to stop any scanning in progress 6 START button Use this button to start scanning a document for fax transmission 7 CLEAR button Use this button to cancel entered numbers 8 Alarm lamp This lamp lights when an error occurs and this eq...

Page 16: ...uctions are shown here 3 Operation object area Operation related buttons and text boxes are shown here 4 Alert message area Messages are shown here to inform you of various alerts such as replacement time of toner cartridges and waste toner boxes 5 Date and time The current date and time are shown here 6 JOB STATUS button Use this button to view the job status or its history When this equipment is...

Page 17: ...oard enables the use of 2 lines for sending and receiving faxes y Scanner Kit or Printer Scanner Kit You can use the functions of Onramp Gateway Offramp Gateway and Save as File when the Scanner Kit or Printer Scanner Kit is installed However these options are applicable to the e STUDIO455 Series e STUDIO855 Series and not applicable to the e STUDIO4520C Series e STUDIO6530C Series e STUDIO455 Ser...

Page 18: ... Connecting Cables Connecting Cables Be sure that the power of this equipment is turned OFF before connecting the cables e STUDIO4520C Series GD 1250 e STUDIO6530C Series GD 1270 e STUDIO455 Series GD 1250 3 2 1 1 2 3 1 2 3 ...

Page 19: ... the 2nd Line for FAX Unit optional is installed 2 LINE Connect a telephone line 3 TEL Connect an external telephone y Do not connect this equipment and the external telephone to a telephone connector in parallel y Use the external telephone without an answerphone or with the function off to be connected with the TEL 3 2 1 ...

Page 20: ......

Page 21: ...ibes how to send and receive a fax Sending a Fax 20 Basic procedures 20 Handling an original 23 Setting the transmission conditions 27 Specifying the recipient 31 Other transmissions 38 Receiving a Fax 40 Reception mode 40 Originals and paper 42 ...

Page 22: ...e the original s on the original glass or RADF Reversing Automatic Document Feeder in the correct direction The illustration above shows the original placed on the original glass P 23 Handling an original 2 Press the FAX button on the control panel The fax screen is displayed If you leave the screen unattended for the period of the auto clear setting time 45 sec by manufacture default the screen r...

Page 23: ...uipment automatically starts sending the scanned document In the direct transmission mode the fax number is dialed immediately and the scanned document will be sent Transmission conditions can be set in the transmission condition setting screen y If memory becomes full halfway through scanning the original s in the memory transmission mode that original will not be stored in memory When that happe...

Page 24: ...erved jobs Sending the next original If an original is placed on the original glass and its scanning is completed the confirmation screen for the next original is displayed If you want to continue scanning of the next original place it on the original glass and then press the START button on the control panel Once all the originals are scanned press JOB FINISH If you place an original on the RADF ...

Page 25: ...escribed below A4 A4 R A5 R A5 B5 R B5 LT LT R ST R ST Original scanning range The following figures show the original scanning area Any information in the shaded area is not printed on the paper 1 LD LG LT R ST R COMP A3 A4 R A5 R B4 B5 R FOLIO 2 LT ST A4 A5 B5 Location Maximum size Paper weight Original size Original glass Length 297 mm 11 69 Width 432 mm 17 01 North American format LD LG LT LT ...

Page 26: ... original 2 Align the original against the left inner corner of the glass y Different size originals can also be sent in one transmission y When an original of any size other than LT A4 is placed in the direction shown in the above left figure transmission to a recipient is carried out so that the pre entered sender information is printed in position A in the figure y When an original of LT A4 siz...

Page 27: ...he originals y Regardless of their sizes originals are acceptable up to 100 sheets 35 to 80 g m2 9 3 to 20 lb or 16 mm 0 62 in height y 2 sided originals can be set and sent P 54 Transmitting 2 Sided Originals y When an original of any size other than LT A4 is placed in the direction shown in the above left figure transmission to a recipient is carried out so that the pre entered sender informatio...

Page 28: ...tting the transmission conditions Precautions for using the RADF Do not use the following originals as they may misfeed or become damaged The following originals should be handled carefully 1 Badly wrinkled or folded originals In particular originals whose leading edge are curled may fail to be fed 4 Clipped or stapled originals 2 Originals with carbon paper 5 Originals with holes or torn original...

Page 29: ...rn to the default settings after the transmission y Each default setting of resolution original mode exposure transmission mode and ECM is adjustable P 98 Fax settings Making settings Pressing OPTION on the fax screen will display the transmission condition setting screen as shown below Set each setting item and then press OK y Press or to switch the pages y To cancel the operation and return to t...

Page 30: ...riginal with small size text and fine illustrations U FINE This is suitable for an original with ultra fine illustrations TEXT This is suitable for an original with text and line drawings TEXT PHOTO This is suitable for an original with a mixture of text and photos PHOTO This is suitable for an original with photos MEMORY TX Send the original after the scanned data are saved in the memory Up to 10...

Page 31: ... or OFF When this mode is set to ON originals are sent at a slower speed than usual and the chances of errors occurring decrease SUB SEP SID PWD For the communication compatible with ITU T International Telecommunications Union Telecommunications standards specify a subaddress or password to be sent to the recipient s fax machine Up to 20 digits can be entered To use this function the recipient s ...

Page 32: ...ove shows the original placed on the original glass If you place an original on the RADF Reversing Automatic Document Feeder and press the CONTINUE button during scanning the confirmation screen for the next original is displayed after the scanning is completed If you press the STOP button during scanning the scanning halts and the confirmation screen for the next original can be displayed 2 The s...

Page 33: ...eys 1 Key in the recipient s fax number using the digital keys on the control panel 2 Confirm the fax number displayed on the fax screen y To delete each entered value press BACK SPACE y To delete all the entered values at once press the CLEAR button on the control panel y In the memory transmission mode you can send the same document to multiple recipients up to 400 recipients at once Press MULTI...

Page 34: ...n E mail address have been registered to the recipient s address both of them are selected y To cancel the selected recipient press it again y In the memory transmission mode you can send the same document to multiple recipients up to 400 recipients at once Repeat this selection until you select all the recipients For the multi address transmission you can also specify the recipients up to a total...

Page 35: ...irm the addresses registered in that group press CONTENTS y In the memory transmission mode you can specify multiple groups up to 200 groups up to a total of 400 recipients to send the same document at once Repeat this selection until you select all the recipients For the multi address transmission you can also specify the recipients up to a total of 400 recipients by combining with other entry me...

Page 36: ...y you can select the recipient by pressing the address name box In such case if a fax number and an E mail address have been registered to the recipient s address both of them are selected y To cancel the selected recipient press it again y In the memory transmission mode you can send the same document to multiple recipients up to 400 recipients at once Repeat this selection until you select all t...

Page 37: ...htweight Directory Access Protocol server the name of the LDAP server to be connected is required to be registered to this equipment in advance For details of the LDAP server ask your network administrator 1 Press SEARCH y To display the recipient search menu press SEARCH while the address list is displayed Perform this operation when you want to search the LDAP server y To display the group searc...

Page 38: ... search result is displayed Press the desired FAX icon and then press OK y Press or to switch the pages y Alternatively you can select the recipient by pressing the address name box In such case if a fax number and an E mail address have been registered to the recipient s address both of them are selected y To cancel the selected recipient press it again y In the memory transmission mode you can s...

Page 39: ...ients You can confirm the recipients which you specified or delete unnecessary recipients 1 Press DESTINATION 2 The recipient list screen is displayed Select the recipient you want to delete and then press DELETE y Press or to switch the pages y Press CLOSE to return to the previous screen ...

Page 40: ...ecify the recipients you must specify the recipient in advance by following the procedures below Specify the recipients and then press MONITOR 5 Specify the recipients P 31 Specifying the recipient y For direct entry each press of a digital key on the control panel dials a number If you make a mistake when dialing the fax number press MONITOR to cut the line and then press it again to redial y If ...

Page 41: ...the handset of the external telephone 5 Use the external telephone to dial the fax number P 31 Specifying the recipient When you use the external telephone to dial the machine dials each number you enter If you make a mistake when dialing the fax number replace the handset to cut the line and then pick up the handset again to redial 6 When you hear the answer tone short high pitched tone through t...

Page 42: ... do not have to do anything when receiving a fax When the 2nd Line for FAX Unit optional is installed the reception mode of the 2nd line is limited to AUTO reception MANUAL reception Faxes are manually received by using an external telephone when you have an incoming call 1 Pick up the handset of the external telephone when you have an incoming call If the incoming call is a telephone call you can...

Page 43: ...data are stored in the memory and printing is resumed as soon as this equipment is ready As the memory reception function is always enabled you do not need to make any setting y During copying or printing y During printing of received copy of the originals y During printing of lists and reports y When paper has run out y When a paper jam occurs y When toner has run out ...

Page 44: ...ending on the length of the original RX reduction printing or Discard printing both of them are set to ON by manufacture default are applied P 106 Setting RX printing When an original is shorter or the same as the paper printing area It is printed in the original size When an original is longer than the paper printing area It is printed according to the following priority y When an original is up ...

Page 45: ...sponding paper size is not available in most cases the scanned original is printed on paper of a larger size However the sender s fax machine may reduce the scanned original to fit the paper size available in the recipient s fax machine this equipment Ex LD LT y The paper priority varies according to the RX reduction printing and Discard printing settings For details contact your service technicia...

Page 46: ...ed original to fit the paper size available in the recipient s fax machine this equipment Ex A3 A4 y The paper priority varies according to the RX reduction printing and Discard printing settings For details contact your service technician Priority Size of Original being Received A3 B4 A4 A5 A5 A4 B5 A3 B4 A4 A4 A4 A4 A4 B5 B5 A3 A3 B4 A4 A4 B5 B4 A3 A3 B5 B4 A3 A4 B4 1 2 3 4 5 6 7 FOLIO B4 FOLIO ...

Page 47: ...o check and cancel fax communications Checking Communications 46 Checking reserved transmissions 46 Checking communication status log 47 Canceling the Transmission 49 Canceling the memory transmission 49 Canceling direct transmissions 51 Canceling reserved transmissions 52 ...

Page 48: ...to switch the pages y To print the list of the reserved transmissions jobs press RESERVATION LIST y In the Status column the status of each job is indicated with the following Line1 Sending on the 1st line Line2 Sending on the 2nd line Network Reserved for sending via Internet Fax Delayed Reserved with the time to send specified Wait Communication is in the standby queue Invalid Under standby due ...

Page 49: ...TIONS Checking Communications 47 3 CHECKING AND CANCELING THE COMMUNICATIONS Checking communication status log You can check the log of fax transmissions and receptions 1 Press JOB STATUS 2 Select the LOG tab and then press SEND or RECEIVE ...

Page 50: ... the status is indicated with the following Registering recipients fax numbers to the address book To register recipient s fax numbers in the address book from the send receive log screen select a record in the send or receive log and then press ENTRY For details of the registration to the address book refer to the MFP Management Guide y Fax and E mail transmissions whose recipients are specified ...

Page 51: ...he original glass This section describes how to cancel the memory transmission when an original is placed on the original glass 1 When scanning is completed the confirmation screen for the next original is displayed Press JOB CANCEL If you leave the screen unattended for approximately 45 sec after it appears the scanned original is sent 2 The confirmation screen for the deletion is displayed Press...

Page 52: ...ess the STOP button on the control panel while the originals are being scanned Scanning is paused 2 The confirmation screen for the next original is displayed Press JOB CANCEL y If you press JOB FINISH the scanned originals are sent y If you leave the screen for the next original unattended for approximately 45 sec after it appears the memory transmission is canceled 3 The confirmation screen for ...

Page 53: ...t transmissions You can cancel the direct transmission during scanning Even if you cancel transmission in the direct TX mode the part of the original that was scanned before transmission is canceled has been sent 1 Press the STOP button on the control panel while the original is being scanned The scanning and transmission are stopped ...

Page 54: ...ns is displayed This step is the same as that for checking the reserved transmission P 46 Checking reserved transmissions 2 Select the reserved transmission you want to delete and then press DELETE In the Status column you can check the status of the reservation Wait indicates that the data are waiting to be sent Line1 and Line2 indicates that the data are being sent Delayed transmission reservati...

Page 55: ...Communication 57 Polling transmission 57 Polling reception 59 Mailbox Transmission 60 Registering printing deleting an original 61 Sending retrieving an original 65 Creating modifying deleting a mailbox 68 Chain Dial Communication 75 Delayed Transmission Reservation 76 Recovery Transmission 77 Onramp Gateway 78 Offramp Gateway 79 Save as File 80 ...

Page 56: ...e a 2 sided original of the LT A4 size change the direction of the original depending on its bound position as follows 1 Right to left book type original 2 Top to bottom tablet type original 2 Press the FAX button on the control panel P 20 Basic procedures 3 Press OPTION and set the transmission conditions P 27 Setting the transmission conditions 4 Select the ADVANCED tab and then press 2 SIDED SC...

Page 57: ...4 ADVANCED FUNCTIONS Transmitting 2 Sided Originals 55 4 ADVANCED FUNCTIONS 7 Press SEND P 20 Basic procedures ...

Page 58: ...lace the original s P 23 Handling an original 2 Press the FAX button on the control panel P 20 Basic procedures 3 Press OPTION and set the transmission conditions P 27 Setting the transmission conditions 4 Press the ADVANCED tab and then press PRIORITY RESERVE 5 Press OK 6 Specify the recipient s fax number P 31 Specifying the recipient In the priority transmission mode you cannot specify multiple...

Page 59: ...rmit specific recipients to receive the original using the polling transmission To use the polling communication function with the password verification applied the fax machines of both the sender and recipient have to be Toshiba Fax machines MFP 1 Place the original s P 23 Handling an original 2 Press the FAX button on the control panel P 20 Basic procedures 3 Press OPTION and set the transmissio...

Page 60: ...l y Upon request of the recipient s fax machine the data of the original stored into memory are sent automatically Once they are sent they are deleted from memory y You can delete the data of the original from memory by canceling the polling transmission P 52 Canceling reserved transmissions ...

Page 61: ... password and then press OK If you do not have to key in the password leave this entry box blank and then press OK 4 Specify the sender s fax number P 31 Specifying the recipient This equipment supports two types of receptions Individual polling reception in which you specify a recipient s fax number and Multi polling reception in which you specify multiple recipients fax numbers 5 Press SEND P 20...

Page 62: ...he mailbox Relay station mailbox Using this mailbox an original sent from a fax machine is relayed to pre registered multiple recipients To inform a user of the result of the relay a report called RELAY TX END TERMINAL REPORT can be sent to a specific recipient A copy of the original can be printed out regularly or when an error occurs Example of how to use the relay station mailbox If you want to...

Page 63: ... confidential or bulletin board mailbox must be created in advance P 68 Creating modifying deleting a mailbox 1 Place the original s P 23 Handling an original 2 Press the FAX button on the control panel P 20 Basic procedures 3 Press OPTION and set the transmission conditions P 27 Setting the transmission conditions 4 Press the ADVANCED tab and then press ITU MAILBOX 5 In the BOX TYPE group press C...

Page 64: ...word in the same way as the box number If you have selected the confidential mailbox it is not necessary to key in a password since it is not verified y If the box number or password is incorrect an error message is displayed and you are unable to proceed 7 Press the START button on the control panel When you cancel the registration press the STOP button on the control panel and then JOB CANCEL on...

Page 65: ...up press CONFIDENTIAL or BULLETIN BD In the MODE group press PRINT and then OK If the selected mailbox has not been set an error message is displayed and you are unable to proceed 4 Press BOX NUMBER to display the entry screen and key in the box number If a password has been set to the selected confidential mailbox key in the password in the same way as the box number If you have selected the bull...

Page 66: ...ng an original 3 In the BOX TYPE group press CONFIDENTIAL or BULLETIN BD In the MODE group press CANCEL and then OK If the selected mailbox has not been set an error message is displayed and you are unable to proceed 4 Press BOX NUMBER to display the entry screen Key in the box number and then press OK If a password has been set to the selected mailbox key in the password in the same way as the bo...

Page 67: ...confidential bulletin board relay station mailbox in this equipment 1 Place the original s P 23 Handling an original 2 Press the FAX button on the control panel P 20 Basic procedures 3 Press OPTION and set the transmission conditions P 27 Setting the transmission conditions 4 Press the ADVANCED tab and then press ITU MAILBOX 5 In the BOX TYPE group press CONFIDENTIAL BULLETIN BD or RELAY In the MO...

Page 68: ...sword in the same way as the box number The box number and the password you specified here are sent to the recipient s fax machine as SUD box number and SID password of the command compatible with the ITU T standards 7 Specify the recipient s fax number P 31 Specifying the recipient 8 Press SEND P 20 Basic procedures You can cancel the transmission of the original P 49 Canceling the Transmission ...

Page 69: ...Sending an original 3 In the BOX TYPE group press CONFIDENTIAL or BULLETIN BD In the MODE group press POLLING and then OK 4 Press BOX NUMBER to display the entry screen Key in the box number and then press OK If a password has been set to the selected mailbox key in the password in the same way as the box number The box number and the password you specified here are sent to the recipient s fax mac...

Page 70: ...istered to this equipment P 86 Mailbox relay box report Creating the confidential or bulletin board mailbox You can create the confidential or bulletin board mailbox in this equipment 1 Press the FAX button on the control panel P 20 Basic procedures 2 Press the ADVANCED tab and then press ITU MAILBOX 3 In the BOX TYPE group press CONFIDENTIAL or BULLETIN BD In the MODE group press BOX SETUP and th...

Page 71: ...creen key in the box number s a maximum of 20 digits and then press OK y If you want to set a password a maximum of 20 digits key in the password in the same way as the box number y If the box number or password keyed in has already been registered an error message is displayed and you are unable to proceed ...

Page 72: ...nfidential or bulletin board mailbox 3 In the BOX TYPE group press RELAY In the MODE group press BOX SETUP or MODIFY and then OK If the selected mailbox is not set at the time of modification an error message is displayed and you are unable to proceed 4 Press BOX NUMBER to display the entry screen Key in the box number s a maximum of 20 digits and then press OK y If you want to set a password a ma...

Page 73: ...a relay transmission report is displayed If you want to send the report select YES If not select NO By default the relay transmission end terminal report is sent when a communication error occurs On the ADMN menu you can make setting so that the report can be sent automatically For details of the operation refer to the MFP Management Guide 7 Specify the recipient to which you want to send the repo...

Page 74: ... 8 The confirmation screen for printing the received copy of the original is displayed If you want to print it out whenever a copy of the original is delivered press ALWAYS If you want to print it out only when an error occurs press the ON ERROR ...

Page 75: ...cedures 2 Press the ADVANCED tab and then press ITU MAILBOX This screen is the same as the one you see when you create the confidential bulletin board mailbox P 68 Creating the confidential or bulletin board mailbox 3 In the BOX TYPE group press CONFIDENTIAL BULLETIN BD or RELAY In the MODE group press BOX DELETE and then OK If the selected mailbox has not been set an error message is displayed an...

Page 76: ...NCED FUNCTIONS 74 Mailbox Transmission 5 The confirmation screen for the deletion is displayed Press YES If the box number or password is incorrect an error message is displayed and you are unable to proceed ...

Page 77: ... 1 Place the original s P 23 Handling an original 2 Press the FAX button on the control panel P 20 Basic procedures 3 Press OPTION and set the transmission conditions P 27 Setting the transmission conditions 4 Press the ADVANCED tab and then press CHAIN DIAL COMM 5 Repeat this operation until the desired number is formed P 31 Specifying the recipient You can form the dialing number which is up to ...

Page 78: ...ss DELAYED TX RESERVE 5 Key in the date hour and minute using the digital keys on the control panel and then press OK y The acceptable range of reservation is up to one month later y Press and to move the cursor y Specify the time on a 24 hour basis y To correct the entry press the FUNCTION CLEAR button on the control panel and then key in the correct number 6 Specify the recipient s fax number P ...

Page 79: ... set on the ADMN menu For the details of the current setting ask your administrator P 108 Setting recovery transmission 1 Press the FAX button on the control panel P 20 Basic procedures 2 Press OPTION and set the transmission conditions P 27 Setting the transmission conditions 3 Press the ADVANCED tab and then press RECOVERY TX 4 Select the transmission job and then press SEND y You can change the...

Page 80: ...lbox To use the onramp gateway you need to set an E mail address and Internet Fax to this equipment For details of the operation refer to the TopAccess Guide To use this function the scanning function is required The e STUDIO455 Series and the e STUDIO855 Series provide the scanning function as an option However this optional function is already installed in some models ITU T Compatible G3 Fax mac...

Page 81: ...se that the fax number is 1234567890 the subaddress is 1234 and the domain name of this equipment FQDN is host1 toshibatec ifax com the fax should be sent to FAX 1234567890 T33S 1234 host1 toshibatec ifax com Setting up the SMTP server SMTP is a server protocol for sending and receiving E mails To use the offramp gateway function you need to set up the SMTP server so that this equipment can receiv...

Page 82: ... for PDF security is enabled this function is not available For the details of the security settings refer to the MFP Management Guide The PDF security may not be available depending on the equipment 1 Place the original s P 23 Handling an original 2 Press the FAX button on the control panel P 20 Basic procedures 3 Press STORAGE 4 Press FILE NAME and then enter the file name a maximum of 45 charac...

Page 83: ...lder of the hard disk in this equipment it is saved in the TXFAX folder under the FILE_SHARE folder When PDF SINGLE TIFF SINGLE or XPS SINGLE is selected another folder with the same file name is automatically created in the TXFAX folder in which the file is saved 6 Specify the recipient s fax number P 31 Specifying the recipient 7 Press SEND P 20 Basic procedures When fax transmission is complete...

Page 84: ......

Page 85: ...Lists Reports Automatically 87 Lists Reports Samples 88 Transmission journal 88 Reception journal 89 Reservation list 89 Mailbox relay box report 90 Memory transmission report 91 Transmission report 92 Multi transmission report 92 Multi polling report 93 Relay TX orig terminal report 93 Relay TX relay station report 94 Relay TX end terminal report 94 Relay station report 95 Mailbox reception repor...

Page 86: ...lowing lists can be printed manually For details of the operation refer to the MFP Management Guide Journal transmission journal reception journal You can print a list of transmissions and receptions This equipment logs up to the latest 40 or 120 transmission reception records This number can be set on the ADMN menu For details of the operation refer to the MFP Management Guide 1 Press JOB STATUS ...

Page 87: ...TS AND REPORTS 3 Press JOURNAL If JOURNAL is pressed with the transmission reception records selected the journal of the selected file is printed Reservation list You can print a list of the reserved transmissions 1 Press JOB STATUS 2 Press the FAX and then press RESERVATION LIST ...

Page 88: ...ports Manually Mailbox relay box report You can print a list of the current status of the mailboxes registered to this equipment 1 Press the FAX button on the control panel P 20 Basic procedures 2 Press the ADVANCED tab and then press ITU MAILBOX LIST ...

Page 89: ... the report is printed RELAY TX ORIG TERMINAL REPORT When the document transmission from an originator terminal to a relay station is completed during the mailbox transmissions the report is printed You have an option to add a reduced image of the transmitted document RELAY TX RELAY STATION REPORT When a document transmission from a relay station to an end terminal is completed during the mailbox ...

Page 90: ...on Communication result and error code OK Succeeded 4 digit error code Failed Special communication mode P Polling communication SB Mailbox communication SR R Relay mailbox communication SF F Forward mailbox communication ML Internet Fax communication I N W Fax communication O Offramp Gateway communication The number of pages for the communication Fax name or telephone number Date and time when st...

Page 91: ...he group entry method NO FILE NO DATE TIME DURATION PGS FROM DEPT MODE STATUS 001 003 05 15 14 23 00 00 0 Aaabbb USA HQ NG 00B1 002 007 05 15 17 20 00 32 1 3109998888 EC 603 OK RECEPTION JOURNAL XXXXXXXXXXX XXXX XXX TIME 05 15 08 17 55 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A TX RX FILE NO DATE TIME FUNCTION PGS TO DELAY TIME 017 05 15 18 41 MULTI TX 1 G ABC EXPRESS RESERVATION LIST...

Page 92: ...S FILE NO DATE TIME FROM 11222 BULLETIN BD 11231 CONFIDENTIAL 1 008 05 15 17 24 LOCAL MAILBOX RELAY BOX REPORT TIME 05 15 08 18 00 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A RELAY BOX NO END STATION REPLY TO NUMBER 12345 ADDRESS 001 002 003 004 005 12345 GROUP 001 002 FORWARD INBOUND FAX TSI BOX NO AGENT DESTINATION 22222 E MAIL To ADDRESS 001 GROUP 001 Cc ADDRESS 002 003 GROUP 002 ...

Page 93: ... codes in the STATUS column see the following section P 112 Error codes FILE NO 004 DATE 05 15 17 11 TO ABC EXPRESS DOCUMENT PAGES 1 START TIME 05 15 17 13 END TIME 05 15 17 14 STORED TIME 05 15 23 14 PAGES SENT 0 STATUS 0050 MEMORY TRANSMISSION REPORT TIME 05 15 08 17 48 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A TX FAILURE NOTICE FILE NO 005 ITU MAILBOX 12345 DATE 05 15 17 25 TO 222...

Page 94: ...is specified with the direct entry method NO FILE NO DATE TIME DURATION PGS TO DEPT MODE STATUS 002 007 05 15 17 20 00 32 1 3109998888 EC 603 OK TRANSMISSION REPORT XXXXXXXXXXX XXXX XXX TIME 05 15 08 17 55 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A FILE NO 013 DATE 05 15 18 01 DOCUMENT PAGES 1 START TIME 05 15 18 01 END TIME 05 15 18 17 STORED TIME 05 16 00 17 SUCCESSFUL ADDRESS BOOK ...

Page 95: ...t entry method FILE NO 014 DATE 05 15 18 02 START TIME 05 15 18 17 END TIME 05 15 18 18 SUCCESSFUL ADDRESS BOOK 001 Cccddd ADMIN UNSUCCESSFUL FAX NUMBER 2139998888 NOT AVAILABLE MULTI POLLING REPORT TIME 05 15 08 18 18 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A FILE NO 016 DATE 05 15 18 22 TO 2139998888 RELAY BOX 12345 DOCUMENT PAGES 1 START TIME 05 15 18 22 END TIME 05 15 18 22 PAGES...

Page 96: ...345 SUCCESSFUL GROUP NUMBER 002 USA 1 ADDRESS BOOK 001 005 ASIA 1 UNSUCCESSFUL ADDRESS BOOK PAGE SENT 001 Cccddd ADMIN 0 RELAY TX RELAY STATION REPORT TIME 05 15 08 14 46 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A FILE NO 013 DATE 05 15 14 45 DOCUMENT PAGES 3 FROM 7141234567 START TIME 05 15 14 45 END TIME 05 15 14 46 RELAY BOX 12345 SUCCESSFUL ADDRESS BOOK 005 XYZ CORPORATION UNSUCCE...

Page 97: ...4 DATE 05 15 13 33 RELAY BOX 777 DOCUMENT PAGES 1 FROM 214 RELAY STATION REPORT TIME 05 15 08 13 33 FAX NO 1 2131234567 NAME Aaabbb L A FILE NO 016 DATE 05 15 18 22 BOX NUMBER 12345 BOX TYPE CONFIDENTIAL DOCUMENT PAGES 1 TOTAL 2 FROM LOCAL MAILBOX RECEPTION REPORT TIME 05 15 08 18 22 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A ...

Page 98: ...mples Power failure list TX RX FILE NO FUNCTION 044 POLLING RX 045 MULTI TX POWER FAILURE LIST TIME 05 15 08 17 53 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A MEMORY RECEPTION FILE NO 029 PC JOB FILE NO FUNCTION 049 SINGLE TX 050 MULTI TX ...

Page 99: ...istrator settings related to the fax function User Settings 98 Fax settings 98 Administrator Settings 101 Registering the terminal ID 103 Setting the initial setup 104 Setting RX printing 106 Setting recovery transmission 108 Setting 2nd Line for FAX Unit 109 ...

Page 100: ...6 SETTING ITEMS 98 User Settings User Settings Fax settings Set the initial settings for the fax transmission functions 1 Press the USER FUNCTIONS button on the control panel 2 Press FAX ...

Page 101: ...t takes to send an original ORIGINAL Set the scanning mode based on the type of the original In the TEXT PHOTO mode or PHOTO mode transmission time may be longer than in the TEXT mode STANDARD This is suitable for an original with regular size text FINE This is suitable for an original with small size text and detailed illustrations U FINE This is suitable for an original with ultra detailed illus...

Page 102: ...ng communication this mode allows good communication without image distortion by automatically resending the part that have been affected y Both the sender and the receiver must have the ECM function to make ECM communication available y When affected by noise during communication communication time is slightly longer than usual Even when the ECM communication is used an error may occur depending ...

Page 103: ...ction describes the FAX menu managed by the administrator Follow the procedures below to display the menu you want to operate 1 Press the USER FUNCTIONS button on the control panel 2 Press ADMIN tab and then press PASSWORD 3 Enter the administrator password and then press OK ...

Page 104: ...6 SETTING ITEMS 102 Administrator Settings 4 Press FAX The FAX menu is displayed The following section describes each menu ...

Page 105: ...l and receiver information on the trailing edge on the received fax P 98 Fax settings 1 Press TERMINAL ID 2 Set each setting option and then press OK y You can enter up to 20 characters in the ID NAME entry field y When you enter a fax number in the FAX NUMBER the confirmation screen for adding the international region code appears In that screen press either YES or NO To enter a pause press Pause...

Page 106: ...rom the bottom edge of the received copy of the original Setting the initial setup You can set the initial settings for the fax functions 1 Press INITIAL SETUP 05 15 08 15 08 FROM Aaabbb 1234567890 T 069 P0001 0001 F 049 Date sent automatically attached Sender s ID name Number of pages Pages sent Total pages Communication number File number Sender s ID Fax number RECEIVED 05 15 08 15 08 FROM Cccdd...

Page 107: ... volume You hear this tone when reception is completed Each volume can be set in 8 levels 0 tone Off DIAL TYPE DIAL TYPE LINE2 There are 2 types of telephone lines When you first install this equipment or you change the connected telephone line set this according to the telephone line type y Setting these items may not be required since they may not be displayed on the screen it depends on your co...

Page 108: ...on and then press OK DISCARD You can switch discard printing ON or OFF With it being set to ON if an original is up to 10 mm 0 4 inch longer than the printing area the part that exceeds the paper printing area is discarded P 42 Default setting for RX printing REDUCTION You can switch RX reduction printing ON or OFF With it being set to ON if an original exceeds the printing area by more than 10 mm...

Page 109: ...y Even when duplex printing is set to ON the document printed using the reception forward function is printed on a single side of paper y Duplex printing direction differs depending on the received document size as shown in the figures below Received LD LG LT A3 A4 or B4 sized documents are printed so that they can be bound along the long edge of the direction Figure 1 Received ST A5 or B5 sized d...

Page 110: ...enabling or disabling this function 1 Press RECOVERY TX 2 Press 24H or 1H to set the document stored time and then press OK When the screen is returned to the one shown in step 1 above make sure that an orange line is marked on RECOVERY TX This line indicates that the recovery transmission function is ON If you press RECOVERY TX again the orange line disappears that is the function is OFF ...

Page 111: ...terminal ID y Set the dial type P 104 Setting the initial setup 1 Press LINE 2 MODE 2 Set how you want to use the 2nd line and then press OK TX RX The 2nd line is used for both transmission and reception RX ONLY 24HR The 2nd line is used only for reception RX ONLY TIMER The 2nd line is used only for reception during a specified period of time To move the cursor use or Specify the time period on a ...

Page 112: ......

Page 113: ...D SPECIFICATIONS This chapter describes troubleshooting and specifications of GD 1250 GD 1270 Troubleshooting 112 Error codes 112 Error messages 112 Transmission reception trouble 113 Specifications of GD 1250 GD 1270 114 ...

Page 114: ...eck if the polling document exists 0042 Memory full Make sure that there is sufficient memory before making the call again 0050 Line busy Retry communications 0053 Security mismatch in relay or mail box transmission Confirm the remote party s security code system password and your setup 00B0 00E8 Communication Error Retry communications Message Cause Remedy Memory overflow Memory overflowed when s...

Page 115: ...te Fax even though it has been sent Was the original placed correctly facing up Black lines are shown in the image that was sent Is the scanning area of the Reversing Automatic Document Feeder clean Clean it with a soft cloth Originals are not sent even if operations are carried out normally Is the remote Fax compatible with your system This system supports G3 communications but not G2 or G4 commu...

Page 116: ... 7550 8550 GD 1270 For FC 5520C 6520C 6530C Size of Original North America LD LG LT LT R ST ST R COMP Size of Original A B format A3 A4 A4 R A5 A5 R B4 B5 B5 R FOLIO Recording Paper Size North America 11 x 17 LD 8 5 x 14 LG 8 5 x 11 LT 5 5 x 8 5 ST 10 1 8 x 14 COMP Recording Paper Size A B format 297 mm x 420 mm A3 210 mm x 297 mm A4 148 mm x 210 mm A5 257 mm x 364 mm B4 182 mm x 257 mm B5 210 mm ...

Page 117: ...lay station mailbox 70 deleting a mailbox 73 deleting an original 64 printing an original 63 registering an original 61 retrieving an original 67 sending an original 65 MEMORY RX 13 MEMORY TX 28 100 MONITOR VOLUME 105 N Network Fax 46 Next original 22 O Off hook transmission 39 Offramp gateway 79 On hook transmission 38 Onramp gateway 78 OPTION 20 27 30 Options 15 Original original scanning range ...

Page 118: ... 80 Sender information 103 104 Sending 20 SID PWD 29 SMTP server 79 Specifications 114 START button 13 STOP button 13 SUB SEP 29 SUBJECT 29 T Telephone line 17 Terminal ID 103 Touch panel 14 Transmission conditions changing the settings for each page 30 making settings 27 Trouble 113 TTI 100 TX TYPE 28 100 TX RX 109 U USER FUNCTIONS button 13 User management 14 User Settings 98 ...

Page 119: ...Printed in Malaysia GD 1250 1260 1270 OME080036C0 ...

Page 120: ...HIGASHIGOTANDA SHINAGAWA KU TOKYO 141 8664 JAPAN MULTIFUNCTIONAL DIGITAL SYSTEMS Operator s Manual for FAX Unit 2008 2009 TOSHIBA TEC CORPORATION All rights reserved 6LH40283000 R071220F1903 TTEC Ver03 2009 03 ...

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