Telekom Octophon F620 SIP Operating Instructions Manual Download Page 52

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Enhanced phone functions

Step by step

Deflecting a second call

Prerequisite:

You are conducting a call and call waiting

is allowed (

page 53).

Select and confirm the option shown.

If a destination phone number is stored

page 43, you

can select and confirm it. The call is deflected.

If you did not set a phone number when programming
call deflection, you are now prompted to enter a desti-
nation phone number for call deflection.

Enter and confirm the destination phone number.

The second call is deflected to the destination speci-
fied. You are reconnected with the first party.

Connecting parties

Select and confirm the option shown. The other two
parties are now connected to one another. You can now
hang up or dial another number for instance.

Connect by hanging up

Prerequisite

: Connecting by hanging up is activated

(ask your administrator) and "Switch assignment" must
be set to "Yes" (

page 54). Before you can be con-

nected by hanging up you must have toggled at least
twice (

page 35).

]

Replace the handset or, if you are in speakerphone
mode, press the loudspeaker key. The other two parties
are now connected to one another.

Deflect

Complete Xfer

Summary of Contents for Octophon F620 SIP

Page 1: ...Octopus F50 Octophon F620 SIP Key Module for Octophon F620 SIP Operating Instructions...

Page 2: ...nic products should be disposed of separately from the municipal waste stream via designated collection facilities appointed by the government or the local authorities Proper disposal and separate col...

Page 3: ...xpose the telephone to direct sunlight or any other source of heat as this is liable to damage the electronic components and the plastic casing Do not operate the telephone in damp environments such a...

Page 4: ...rphone quality and display legibility 9 Getting to know the Octophon 10 The user interface of your Octophon F620 10 Ports on the underside of the phone 11 Using network ports more efficiently 12 Line...

Page 5: ...dial 33 Consulting a second party 34 Switching to the held party alternating 35 Connecting parties 36 Call forwarding 37 Programming call forwarding 38 Activating and deactivating call forwarding 40 A...

Page 6: ...Adjusting the display to a comfortable reading angle 74 Setting contrast 74 Date and time 75 Setting the time 75 Setting the date 75 Setting daylight saving time 76 Automatic daylight saving time 77 T...

Page 7: ...nterface 89 Administrator Pages 89 User Pages 90 User menu 91 Fixing problems 93 Caring for your telephone 93 Troubleshooting 93 Contact partner in the case of problems 93 Local user menu 94 Opening t...

Page 8: ...hould be strictly complied with to avoid operating errors and ensure optimum use of your multifunctional telephone in the network These instructions should be read and followed by every person install...

Page 9: ...unit Specific details concerning your communications platform can be obtained from your service technician Please have this information ready when you contact our service depart ment regarding faults...

Page 10: ...for telephone operation two lines with up to 33 characters each 3 The function keys allow you to call up the most frequently used functions during a call e g Disconnect page 13 4 O mailbox key and N m...

Page 11: ...underside of the phone Properties of your Octophon F620 LCD display 24 x 2 characters Full duplex speakerphone function 10 100 Mbps Ethernet switch page 12 Wall mounting Power supply unit if necessar...

Page 12: ...that you can connect a PC to the LAN directly via the phone The option for connecting the telephone and PC must first be activated on the telephone by administrator Using this connection option saves...

Page 13: ...rding with red LED key Key Function when key is pressed N Open the phone s main menu with red LED key O Open the menu for voicemail or missed calls with red LED key Key Function when key is pressed p...

Page 14: ...ts displays Remove the protective film from the ring around the 3 way navigator before using the phone Using the function Functions when key is pressed Press the key In idle mode Open the idle menu pa...

Page 15: ...dition to the digits and special characters mentioned To do this press the numerical keys repeatedly Example To enter the letter h press the number 4 key on the keypad twice When entering text all cha...

Page 16: ...and confirm each one using i OK Applies changes and closes the editor Delete Deletes characters from right to left Cancel Discards changes and exits the editor Mode can also be used here to switch 12...

Page 17: ...en in idle mode press a key on the 3 way navigator page 14 to dis play the idle menu You can call up various functions here Entries may vary The idle menu may contain the following entries Redial Ring...

Page 18: ...n will be drawn to events in the second line Icon Explanation The ringtone is deactivated The phone lock is activated The Do not disturb function is activated Icon Explanation You received new voice m...

Page 19: ...oll up or down to reach the Calls menu The following calls or call attempts are logged as call lists Missed Missed calls Dialed Dialed calls with or without connection Received Answered calls Forwarde...

Page 20: ...the following menus with the navigator Date and time page 75 Audio page 79 Configuration e g page 69 or page 43 Phone page 74 Locality page 79 Security page 70 or page 72 Network information page 87...

Page 21: ...call during editing and you answer it you automatically change to the call view To go back to editing mode in the menu press the N key again Network information Information about the IP address or na...

Page 22: ...e deactivated You are additionally informed on the display that the control function is active Monitoring function In order to detect malfunctioning of a phone for example administrator can install a...

Page 23: ...tted calling party information name phone number appears on the display Please read the introductory chapter Getting to know the Octophon page 10 carefully before performing any of the steps described...

Page 24: ...nging The caller is displayed Confirm the option shown The n key lights up or n Press the key shown The key lights up The speaker phone function is activated if nec or Set the call volume Suggestions...

Page 25: ...rd mode n and Hold down the key and replace the handset Then release the key and proceed with your call Open listening in US mode If open listening is set to US mode you do not have to hold down the l...

Page 26: ...pen listening You can let other people in the room join in on the call Let the other party know that you have turned on the loudspeaker Prerequisite You are conducting a call via the handset Activatin...

Page 27: ...icrophone or the handsfree microphone Prerequisite You are conducting a call Deactivating the microphone p Press the key shown The key lights up Activating the microphone p Press the illuminated key E...

Page 28: ...multaneously if the call is not answered Alternately and then simultaneously if the call is not answered Following an average line seizure duration Accepting a group call A group call rings on your ph...

Page 29: ...ail If messages are waiting you will be shown a list with the new messages and the messages you have already listened to sorted by status The number of respective messages is indicated You can browse...

Page 30: ...Confirm or wait until the dial delay expires see page 61 or Confirm the option shown represents the last number dialed The connection is set up If you allowed the option Busy When Dialing page 63 you...

Page 31: ...on number i Press or wait until the dial delay expires see page 61 or Confirm the option shown represents the last number dialed Entering the phone number first First enter the number The loudspeaker...

Page 32: ...t the handset of the phone or press the loud speaker key with a hotline immediately or with a warmline after a defined period of time a number specified by administrator is dialed Examples The phone i...

Page 33: ...If you press the key again you are branched to the Dialed list Select and confirm the entry you want Confirm the option shown The phone number associated with the list entry is dialed Redialing from...

Page 34: ...if you intend to set up a conference with the new user j Enter and confirm the second party s phone number Ending or cancelling a consultation call Select and confirm the option shown The call with th...

Page 35: ...e first display line the phone number or name and the duration of the active connection are displayed Ending an alternate operation Select and confirm the option shown The active call is disconnected...

Page 36: ...or n Replace the handset or if you are in speakerphone mode press the loudspeaker key The other two parties are now connected to one another Allowing call joining z You can also configure this settin...

Page 37: ...o reply and Busy If active All Calls call forwarding is indicated on the graphic display when the phone is idle The Forwarding key also lights up Forwarded calls can be logged in a call list if allowe...

Page 38: ...r one of the following forwarding types All calls Busy No reply Confirm the destination selected Select and confirm the option shown Select and confirm the option shown j Enter and confirm the destina...

Page 39: ...shown and confirm twice Defining the ring duration before call forwarding on no reply You can define how often the phone should ring before the No reply form of call forwarding activates z You can al...

Page 40: ...programmed page 39 r Press the key shown Within three seconds Select and confirm the option shown Select the appropriate call forwarding type Select and confirm the option shown or Select and confirm...

Page 41: ...all forwarding for all calls r Press the illuminated key Wait three seconds or Confirm the option shown Call forwarding is deactivated Call forwarding chain Sometimes calls to a station are forwarded...

Page 42: ...gged in the missed calls list This list provides information on the missed call and lets you call back the number directly call lists page 19 O Press the key shown Select and confirm the option shown...

Page 43: ...rompted to enter a destination phone number for call deflection j Enter and confirm the destination phone number The call is deflected Permitting call deflection z You can also configure this setting...

Page 44: ...ll is displayed or signaled Select and confirm the option shown The caller hears a busy signal Default destination f Entering a destination phone number is not man datory when call deflection is activ...

Page 45: ...nter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Configuring forwarding Select and confirm the option show...

Page 46: ...r display last Select the option shown and confirm twice Placing a call on hold You can use this function to place an ongoing call on hold for instance to prevent the other party overhear ing a conver...

Page 47: ...this setting via the Web interface page 89 N Press the key shown Select and confirm the option shown if nec j Enter and confirm the user password Select and confirm the option shown Select and confir...

Page 48: ...imum value is 15 minutes z You can also configure this setting via the Web interface page 89 N Press the key shown Select and confirm the option shown if nec j Enter and confirm the user password Sele...

Page 49: ...ting via the Web interface page 89 N Press the key shown Select and confirm the option shown if nec j Enter and confirm the user password Select and confirm the option shown Select and confirm the opt...

Page 50: ...ond party The connection to the first party is on hold You can still toggle between an initial and second call or initiate a conference Consultation call from second call If the second call is your ac...

Page 51: ...itiate a conference toggle between the consultation call and your call party transfer a call A third call would be rejected with the busy signal If you have disconnected the first call the ignored sec...

Page 52: ...ber The second call is deflected to the destination speci fied You are reconnected with the first party Connecting parties Select and confirm the option shown The other two parties are now connected t...

Page 53: ...and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the op...

Page 54: ...g via the Web interface page 89 N Press the key shown Select and confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option...

Page 55: ...want to transfer the call Confirm or wait until the autodial delay expires Transferring with consultation You can announce a call to a recipient before transferring it Prerequisite You are conducting...

Page 56: ...call If the party does not answer you will be called back by the first party Allowing call transfer z You can also configure this setting via the Web interface page 89 N Press the key shown Select an...

Page 57: ...ing via the Web interface page 89 N Press the key shown Select and confirm the option shown if nec j Enter and confirm the user password Select and confirm the option shown Select and confirm the opti...

Page 58: ...on on the operation of the configured CTI appli cation can be found in the corresponding operating instructions z You can also configure this setting via the Web interface page 89 Prerequisite The opt...

Page 59: ...istrator z You can also configure this setting via the Web interface page 89 N Press the key shown Select and confirm the option shown if nec j Enter and confirm the user password Select and confirm t...

Page 60: ...k You can use speed dialing to call up phonebook entries saved centrally in the Octopus F50 You can dial a specific phone number by simply entering an assigned speed dial number As these are three dig...

Page 61: ...the i key This always works Lift the handset This only works if the phone number was entered when the phone was idle or if it was entered for a consultation call when the handset was off hook n Pressi...

Page 62: ...figure this setting via the Web interface page 89 N Press the key shown Select and confirm the option shown if nec j Enter and confirm the user password Select and confirm the option shown Select and...

Page 63: ...so configure this setting via the Web interface page 89 N Press the key shown Select and confirm the option shown if nec j Enter and confirm the user password Select and confirm the option shown Selec...

Page 64: ...ction is active page 65 Setting up a conference Select and confirm the option shown in the menu You are connected to both parties at once Conducting one on one calls On the display select and confirm...

Page 65: ...onference Select and confirm the option shown in the menu Both connections are cleared down the conference is cleared down Allowing a conference This option allows or blocks the Conference function z...

Page 66: ...configure this setting via the Web interface page 89 N Press the key shown Select and confirm the option shown if nec j Enter and confirm the user password Select and confirm the option shown Select...

Page 67: ...d chronologically with the most recent caller first You can use the navigator to browse through the list Select and confirm the appropriate list entry The phone number is dialed Deleting all entries O...

Page 68: ...display The ringer is reactivated or You can also activate the function using the option in the idle menu page 17 Select and confirm the option shown Do not disturb If Do not disturb is activated your...

Page 69: ...m the option shown if nec j Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the optio...

Page 70: ...ec j Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown j Enter a new password at least six characters and confirm text entry see page 15 Selec...

Page 71: ...in order to delete the old password j Enter six zeros 000000 to deactivate the password for text input see page 15 and confirm Select and confirm the option shown j Enter six zeros 000000 once again...

Page 72: ...ber via the dialpad Activating the phone lock Hold down the key shown Confirm the option shown The Locked phone icon appears on the display page 18 or N Press the key shown Select and confirm the opti...

Page 73: ...Privacy security 73 Step by step Unlocking the phone Confirm the option shown j Enter the User password and confirm The phone is unlocked if the password is correct Unlock phone...

Page 74: ...ple contrast levels that you can set according to your light conditions z You can also configure this setting via the Web interface page 89 N Press the key shown Select and confirm the option shown if...

Page 75: ...ser password Select and confirm the option shown Select and confirm the option shown The time set is displayed j Enter and confirm the time Select the option shown and confirm twice Setting the date N...

Page 76: ...g via the Web interface page 89 N Press the key shown Select and confirm the option shown if nec j Enter and confirm the user password Select and confirm the option shown Select and confirm the option...

Page 77: ...wn The difference set is displayed j Enter and confirm the difference between daylight and standard time in minutes Select the option shown and confirm twice Automatic daylight saving time The Auto DS...

Page 78: ...mat 12 or 24 hour display Select the option shown and confirm twice Date display format z You can also configure this setting via the Web interface page 89 N Press the key shown Select and confirm the...

Page 79: ...ting via the Web interface page 89 Example Handset N Press the key shown Select and confirm the option shown if nec j Enter and confirm the user password Select and confirm the option shown Select and...

Page 80: ...ect and confirm the option shown Select the required ringer file 1 or pattern You will immediately hear the associated ringer melody Confirm current ringtone file Select the option shown and confirm t...

Page 81: ...rm the option shown Select the required Pattern sequence between 1 and 3 e g 2 You immediately hear the set Pattern melody with the selected Pattern sequence Confirm the selected setting Select the op...

Page 82: ...listening see page 25 z You can also configure this setting via the Web interface page 89 N Press the key shown Select and confirm the option shown if nec j Enter and confirm the user password Select...

Page 83: ...d confirm the option shown if nec j Enter and confirm the User password Select and confirm the option shown Select and confirm the option shown Setting the volume for Key click Select and confirm the...

Page 84: ...g via the Web interface page 89 N Press the key shown Select and confirm the option shown if nec j Enter and confirm the user password Select and confirm the option shown Select and confirm the option...

Page 85: ...ia 3 Brasileiro 4 Catal 5 6 Dansk 7 Deutsch 8 English 9 English US 10 Espa ol 11 Fran ais 12 Hrvatski 13 Italiano 14 Latvie u Valoda 15 Lietuvi Kalba 16 Magyar 17 Nederlands 18 Norsk 19 Polski 20 Port...

Page 86: ...shown and confirm twice You may choose from the following countries User Locality Country Germany f United States f 1 The phone displays the current setting Save Exit l 1 Argentina AR 20 Luxembourg L...

Page 87: ...TTP address of the Web interface This address is specified in the address line of the Internet browser and is used to call the Web interface of the phone in the browser DNS domain The DNS domain that...

Page 88: ...ast Language setting Audio settings Volumes Settings Call lists All entries are deleted Important All data is reset without a warning tone Initiating the reset N Press the key shown Confirm the option...

Page 89: ...r administering your phone and the network environment Access to the Administrator Pages is protected by the admin password For more information contact your administrator or refer to the administrati...

Page 90: ...k a menu entry to open the corresponding form 3 Make the desired changes 4 Click the corresponding button to save or discard your changes Button functions Login Log in to the phone after you have ente...

Page 91: ...1 Open listening V page 82 Configuration Outgoing calls Autodial delay seconds V page 61 Allow busy when dialing V page 63 Allow transfer on ring V page 57 Allow immediate dialing Not relevant Incomin...

Page 92: ...56 Allow call joining V page 36 Allow exit conferenceV page 66 Allow hold reminder V page 47 Hold reminder delay minutes V page 48 Allow music on hold V page 49 Allow conferences V page 65 Toggle asso...

Page 93: ...ders Troubleshooting Pressed key does not respond Check if the key is stuck The phone does not ring on call Check whether the ringtone is deactivated see icon in the status bar on the display page 68...

Page 94: ...de via the Web interface page 89 Changes are usually confirmed using the Save Exit option or discarded using the Exit no save option The options greyed out are not available on the Octophon F620 or ha...

Page 95: ...7 8 Back Pattern sequence 1 page 81 1 2 3 Back Room Character Normal page 81 Normal Echoing Muffled Back Open listening Standard mode page 82 Standard mode US mode Back Save Exit Exit no save Back Co...

Page 96: ...ve Forwarding Settings All Calls Off page 38 On Back Destination Destination 1 to Destination 5 Edit favourites Back Destination 1 Destination 2 Destination 3 Destination 4 Destination 5 Busy Off page...

Page 97: ...Forwarding party Display last page 46 Display first Display last Back Save Exit Exit no save Handling Allow call waiting Yes page 53 No Back Allow DND Yes page 69 No Back Busy when dialing Yes page 63...

Page 98: ...Allow hold rem Yes page 47 No Back Hold rem delay 8 page 48 3 4 5 6 7 8 9 10 11 12 13 14 15 Back Music on hold Yes page 49 No Back Allow conferences Yes page 65 No Back Toggling associate Yes page 54...

Page 99: ...age 85 Back Date format dd mm yyy page 78 dd mm yyy yyyy mm dd mm dd yyyy Back Time format 24 hour page 78 24 hour 12 Hour AM PM Back Save Exit Exit no save Security User password page 70 Confirm pass...

Page 100: ...Local user menu 100 Exit no save Reset Reset all user data page 88 Cancel Back...

Page 101: ...l waiting 50 Calls 58 CE marking 2 Conference 64 Starting a conference 34 Connecting parties 36 Connection options 11 Consultation 34 Consultation call from second call 50 Contrast 74 Country setting...

Page 102: ...rogramming call forwarding 38 R Redial 33 Ringer melody 80 Ringtone off 68 Ringtone sequence 81 S Second call 50 Security 68 70 Setting the time 75 Settings 74 Speakerphone distance 3 Speakerphone mod...

Page 103: ...erved Part number A31003 T2080 U101 7 7619 SW version 1 0 Date 01 2012 Printed on environmentally friendly recycling paper Important telephone numbers In case of technical failures For sales queries F...

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Telekom Octophon F620 SIP, Operating Instructions Manual

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