Tandberg Data IBM LOTUS NOTES-DOMINO V 11.3 - INSTALLATION AND ... Integration Manual Download

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Contents

TANDBERG IBM Lotus Notes/Domino v 11.3 - Installation & getting started guide

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Contents

Table of figures.................................................................................................................... 4

Introduction ......................................................................................................................... 5

How to use this document ....................................................................................................................... 5

Requirements ...................................................................................................................... 6

Server operating system .......................................................................................................................... 6

Domino server ......................................................................................................................................... 6

Supported clients ..................................................................................................................................... 6

TMS requirements ................................................................................................................................... 6

Naming of systems in Domino/Lotus and TMS ................................................................. 7

System IDs in TMS .................................................................................................................................. 7

Adding systems to TMS after installation of the Notes/Domino integration ............................................ 7

Installation ........................................................................................................................... 8

Copying the required files to the Domino Server (Version 6.x) ............................................................... 8

Copying the required files to the Domino Server (Version 7.0 and 8.0) .................................................. 9

Copying the required files to the Domino Server (Version 8.5) ............................................................. 10

Updating the java.policy file ................................................................................................................... 11

Editing the notes.ini file .......................................................................................................................... 11

Restarting the Domino Service .............................................................................................................. 12

Signing the templates ............................................................................................................................ 12

Creating the TMS Resource Reservation Database ............................................................................. 13

Creating a Service Account on the Domino Server ............................................................................... 15

Creating a service account on the TMS Server..................................................................................... 17

Adjusting the web permissions on the TMS Server .............................................................................. 18

Enable secure communication (Optional) ............................................................................................. 18

Enabling agents in Resource Database (Notes V6.5, V7.0, and V8.0) ................................................. 19

Enabling agents in Resource Database (Notes/Domino V8.5) ............................................................. 21

Configuring the TMS settings of the Resource Database ..................................................................... 24

Configuring the Domino Rooms for TMS Systems ............................................................................... 25

Starting the Synchronizer ...................................................................................................................... 26

Updating the Mail Template for Notes Users ........................................................................................ 26

Upgrading ...........................................................................................................................28

Upgrading from V11.2 to V11.3 ............................................................................................................. 28

Stopping the Domino Server ................................................................................................................. 28

Copying the required files to the Domino Server................................................................................... 28

Restarting the Domino Service .............................................................................................................. 29

Signing the templates ............................................................................................................................ 29

Replacing the Resource Template ........................................................................................................ 29

Replacing the Mail template for the users ............................................................................................. 29

Enabling agents in Resource Database ................................................................................................ 30

Starting the Synchronizer ...................................................................................................................... 30

Post installation setup .......................................................................................................31

Calendar options in the TANDBERG mail template .............................................................................. 31

Summary of Contents for IBM LOTUS NOTES-DOMINO V 11.3 - INSTALLATION AND ...

Page 1: ...TANDBERG IBM Lotus Notes Domino v 11 3 Installation getting started guide D13561 15 July 2010...

Page 2: ...e TMS Resource Reservation Database 13 Creating a Service Account on the Domino Server 15 Creating a service account on the TMS Server 17 Adjusting the web permissions on the TMS Server 18 Enable secu...

Page 3: ...ppendix A Technical description of the IBM Lotus Notes integration package 38 Overview 38 Synchronizing changes from TMS 38 Synchronizing changes to TMS 38 Communication between TMS and Domino 39 Appe...

Page 4: ...ster Person page 17 Figure 9 Creating a new user group having the Booking permission 18 Figure 10 Listing the agents in Domino Designer 7 0 20 Figure 11 Configuring the run time of the Scheduled Synch...

Page 5: ...ing bookings The integration uses software components installed on the Lotus Domino server therefore client machines do not need to be modified This gives system administrators a centrally deployed so...

Page 6: ...ested on TANDBERG Lotus Notes Domino integration version 11 2 Notes client v6 5 1 Notes client v6 5 3 Tested on TANDBERG Lotus Notes Domino integration version 11 3 Notes client v7 0 Notes client v8 0...

Page 7: ...tant not to purge and re add a system to TMS unless absolutely necessary Doing so will make the system appear as a completely different system in TMS along with a new system ID If a system s ID change...

Page 8: ...n administrator can go to Control Panel User Accounts and click Turn User Account Control on or off to turn the feature on Copying the required files to the Domino Server Version 6 x Note This section...

Page 9: ...Verify the proper file security permissions on the copied template files by right clicking on them and selecting Properties In the Properties dialog make sure Read only is cleared Go to the Security...

Page 10: ...see Figure1 The TMSEventCatcher dll Copying the required files to the Domino Server Version 8 5 Note This section is only applicable if running version 8 5 of Notes Domino 1 Copy the LotusNotesIntegr...

Page 11: ...java util PropertyPermission java protocol handler pkgs write Save and close the java policy file Figure 2 An updated java policy file Editing the notes ini file The notes ini file is by default foun...

Page 12: ...mailbox located on the server where you are installing the integration package It is recommended you create a utility account on the Domino Server for the purpose of signing the new mail agents Alter...

Page 13: ...oss Certificate Warning if TANDBERG is not recognized as a trusted organization This should be handled according to your organization policies Creating the TMS Resource Reservation Database Open Domin...

Page 14: ...t the Title field to the value that you specified in the TMSResourceDatabaseName variable in the notes ini file Video Conference Resources if you followed the recommendation in this document 4 In the...

Page 15: ...Account on the Domino Server This account will act as the owner of the video resources Make this account a normal restricted user 1 Open the server in Domino Administrator for example by using File Op...

Page 16: ...word when prompted 4 In the Register Person page see Figure 8 The Register Person page TANDBERG recommends setting the following properties a First Name TMS b Last Name Service c Short Name TMS Servic...

Page 17: ...the TMS server You can use any name and username for the account The account needs no special Windows permissions except being able to log into TMS IIS server Log into TMS using the new user account t...

Page 18: ...ccess Control panel Click Edit 5 Make sure both the Integrated Windows Authentication and Basic Authentication check boxes are selected 6 Click OK to close the Authentication Methods window and then c...

Page 19: ...nd prompt on the Domino server 4 Change directory to Domino directory jvm lib security for example cd Program Files Lotus Domino jvm lib security 5 Import the certificate by writing bin keytool exe im...

Page 20: ...ck the Enable button at the top of the list You are prompted for the server on which the agents should run the server on which the database is created The database and agents must be on the same serve...

Page 21: ...igner Enabling agents in Resource Database Notes Domino V8 5 1 Start Lotus Domino Designer and open the Resource Reservations Database that you created earlier normally called Video Conference Resourc...

Page 22: ...TMS Trigger Click the Enable button at the top of the list The database and agents must be on the same server Close the agent dialog 6 Double click Scheduled Synchronizer Locate the Properties sectio...

Page 23: ...ring the run time of the Scheduled Synchronizer agent 7 Click the Schedule button to open the Agent Schedule window see Figure 14 The Agent Schedule window Set the interval to 0 hours and 15 minutes a...

Page 24: ...Access Control List window 4 Select the current user ID from the list and select the Admin and Create Resource check boxes to add the current user ID to these roles for the database see Figure 15 Che...

Page 25: ...e delays consider turning off this option 5 12 Click Save and Close to save your changes to the document Configuring the Domino Rooms for TMS Systems Each system that will be bookable through Lotus No...

Page 26: ...restrictions Make sure this is set to Autoprocessing h List of names This must be set to the name of the TMS service user only i Owner s name This must be set to the name of the TMS service user only...

Page 27: ...users use can be updated in several ways but one method is as follows 1 Open Domino Administrator and select the Server containing the mail files of the user to be updated 2 Select the Files tab and...

Page 28: ...p file is found on the installation media 2 Copy TMSConference jar found in the bin directory of the Javafiles zip file to the jvm lib ext directory of the Domino directory This is the only file from...

Page 29: ...rator and select the server that you copied the template files to 2 Go to the Files tab and select the data folder In the Show me drop down list change the view to Templates Only Highlight the two TAN...

Page 30: ...ly called Video Conference Resources by going to File Application Open selecting the server where the database was created and then selecting the database from the list 2 From the Applications pane ex...

Page 31: ...nality is not required to be able to book meetings from Lotus in TMS but if you intend to give users the ability to override the conference defaults or use one of the additional features you must upda...

Page 32: ...Post installation setup TANDBERG IBM Lotus Notes Domino v 11 3 Installation getting started guide Page 32 of 49 Figure 18 The Video Conference Advanced Options window...

Page 33: ...e meeting requests for the rooms show up in the Reservation Database under Reservations Waiting for Approval 4 The Waiting for Approval requests are processed by the TMS Trigger agent 5 The Integratio...

Page 34: ...tion of the TMS Service Account by manually trying to log into TMS s web page using the same account information Verify the installation steps to change the security settings of the TMS Booking page S...

Page 35: ...at 5 minute intervals and keeps track of the last booking change relayed by TMS 4 At a timed mark the Scheduled Synchronizer Agent runs and requests changes made since the last saved change from TMS 5...

Page 36: ...meeting in Lotus Notes but it is not showing up in TMS under My Meetings Why Answer If you received the meeting accept emails the meeting has been booked in TMS The meeting is booked in TMS under the...

Page 37: ...vice to be booked in both TMS and Lotus Notes Question Is resource booking via Domino Web Access iNotes supported Answer Resources set up with the Lotus Integration package can be booked via the iNote...

Page 38: ...ewed in the Domino Server log Synchronizing changes to TMS Bookings and updates from the Lotus Notes clients are delivered by the Domino Mail system to the Resource Reservation Database and queued Aft...

Page 39: ...cation with the TMS server is done using web services HTTP implemented in Java on the Domino server The network link between the TMS server and the Domino server should not cross a public network beca...

Page 40: ...ter template check box 12 Open the newly created database in Domino Designer This can be done in Administrator by double clicking the database and then going to View Design 13 Open the TANDBERG suppli...

Page 41: ...Then close the Property for the action 23 From the supplied TANDBERG template open the _Calendar Entry form select the Video Conference Settings action highlight and copy the formula code from the cod...

Page 42: ...Domino Server is running in console mode that is not as a Windows service you can also view log messages directly in the console Changing log level You can increase or decrease the number of log messa...

Page 43: ...llation or upgrade the TMS Admin view might not be available under the administrative role This is due to a missing installation step Please verify the following steps 1 Open Domino Administrator usin...

Page 44: ...k that both Lotus Agents TMS Trigger and Scheduled Synchronizer are enabled and set to scheduled execution on your Domino Server default is 5 every minute Wait maximum 15 minutes in a default configur...

Page 45: ...e the installation 6 Click Windows Start Run and type certmgr msc to run Certificates Manager 7 Expand Trusted Root Certification Authorities right click Certificates and choose All Tasks Import 8 Whe...

Page 46: ...APPENDIX C Troubleshooting TANDBERG IBM Lotus Notes Domino v 11 3 Installation getting started guide Page 46 of 49 7 Click Save and Close...

Page 47: ...oftware at the Site on Your behalf within the scope of license granted herein and provided such third party service provider agrees to be bound by the terms and conditions of this Agreement make a cop...

Page 48: ...ntially similar functionality or c if neither a nor b is commercially feasible refund the license fee paid to TANDBERG for the Software EXCLUSIONS TANDBERG will have no responsibility warranty or othe...

Page 49: ...dity shall not affect the validity of the remaining provisions of this Agreement and further agree to substitute for the invalid provision a valid provision which most closely approximates the intent...

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