Siemens Gigaset S185 Operating Instructions Manual Download Page 24

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Operating the answering machine

Gigaset S185 / Canada EN / A31008-M1729-R401-1-5819 / answering_m.fm / 22.6.09

Operating the answering
machine

You can operate the answering machine

that is integrated in the base station via

the handset, via the keypad of the base

station (page 2) or via remote operation

(from another phone/cell phone). You can

also listen to messages via remote opera-

tion using voice commands (page 28).

Announcement mode

You can use the answering machine in

two different modes.

Ans. & Record

mode, the caller hears

the announcement and can then leave

a message.

Announce Only

mode, the caller hears

your announcement but cannot leave a

message.

Operation via the handset

The handset loudspeaker activates

auto-

matically

if you receive an acoustic

prompt or message while operating.

You can switch it off with the handsfree

key

Switching answering machine on/off

Voice Mail

Ans Machine

(

= on)

After switching on, the remaining mem-

ory time is announced. If the time has not

yet been set (page 13), an appropriate

announcement is then made. The

icon

is displayed on the screen.
The phone is supplied with a pre-recorded

announcement for the answer and record

mode or announce only mode. If a per-

sonal announcement has not been

recorded, the corresponding pre-recorded

announcement is used.

Recording a personal announcement/

announce only

Voice Mail

Announcements

Record Announce

Record Anc Only

§OK§

Press the display key to start

the recording.

You hear the ready tone (short tone).

Now speak your announcement (must

be at least 3 secs. long).

§End§

Press the display key to end

the recording.

Cancel the recording with

”

Restart the recording with

§OK§

After recording, the announcement is

played back for you to check. You can re-

record the announcement with

§New§

Please note:

Recording ends automatically if the

maximum recording time of 170 sec-

onds is exceeded or there is a break in

speech for more than 2 seconds.

If you cancel the recording, the pre-

recorded announcement is then used.

The recording is canceled if the answer-

ing machine memory is full.

Delete old messages and repeat

recording if required.

Playing back announcements

Voice Mail

Announcements

Play Announcement

Play Anc Only

If a personal announcement has not been

recorded, the corresponding pre-recorded

announcement is used.

Record a new announcement while play-

ing back announcement:

§New§

Press the display key.

The recording is canceled if the answering

machine memory is full.

‰

Note:

Announcements must be made speaking

directly into the microphone of the handset

as if making a call.

Summary of Contents for Gigaset S185

Page 1: ... Issued by Gigaset Communications GmbH Schlavenhorst 66 D 46395 Bocholt Gigaset Communications GmbH is a trademark licensee of Siemens AG Gigaset Communications GmbH 2009 All rights reserved Subject to availability Rights of modifications reserved www gigaset com Version 23 06 2009 ...

Page 2: ...and hold in idle status 7 2 5 mm socket for headset mono 8 Pound key Key lock on off press and hold in idle status Toggle between upper lower case and digits 9 Microphone 10 Star key Ringtones on off press and hold Open table of special characters 11 Key 1 Fast access to answering machine network mailbox press and hold 12 Talk key Answer a call start dialing 13 Handsfree key Switch between earpiec...

Page 3: ...ing of message press once or to previous message press twice 4 Play stop key Play back new messages from the answering machine see also page 23 or cancel the playback press briefly Play back new and old messages press and hold 5 Skip to next message press once or skip ahead two messages press twice 6 Delete current message 7 Adjust volume during message playback ð softer ñ louder While an external...

Page 4: ...iting names 21 Operating the answering machine 23 Operation via the handset 23 Activating deactivating listen in 26 Setting up the answering machine 26 Resetting fast access on the answering machine to Network Voice Mail 27 Operating when on the move remote operation 27 Using the network mailbox 29 Configuring the network mailbox for fast access 29 Viewing the network mailbox message 29 Using seve...

Page 5: ...toring default settings to base station 39 Shortcuts 40 Connecting the base station to the PABX 42 Dialing modes and flash time 42 Setting pauses 42 Switching temporarily to tone dialing DTMF 42 Appendix 43 Care 43 Contact with liquid 43 Questions and answers 43 Troubleshooting 43 Specifications 44 Industry Canada Certification 45 Safety precautions 45 Service Customer Care 47 End user limited war...

Page 6: ...charge the handset in charging unit or base station while the headset is connected Make sure the rechargeable battery is inserted the right way round Use the battery specified in these operating instructions The phone may affect medical equipment so always switch your phone off before entering hospitals or doctors practices To maintain compliance with the Industry Canada s RF exposure guideline pl...

Page 7: ...phone The phone must be switched off at all times in an aircraft Make sure it cannot be switched on accidentally If you give your Gigaset S185 to someone else you should also give them the operating instructions Dispose of batteries and the phone carefully Do not pollute the environment Emergency numbers cannot be dialed if the keypad lock is activated ƒ ...

Page 8: ...n abbreviated form This is illustrated below using the example of Setting the contrast for the display The things you need to do are explained in the boxes v Ð Display With the handset in idle status press on the right of the control key to open the main menu Select the Ð icon using the control key press the control key at the top or bottom In the display header Settings is dis played Press the OK...

Page 9: ...ou will see the following display example Date Enter month day and year in 6 digit format The date in the first line is marked with to show it is active Enter the date using the digit keys Time Enter hours minutes in 4 digit format Press the s key The time in the second line is marked with to show it is active Enter the date using the digit keys Date Time Date 12 23 08 Time 11 11 am Time mode 12 h...

Page 10: ...nge Have fun using your new telephone First Steps Package contents u one Gigaset S185 base station u one AC adapter for base station u one telephone line cord u one user guide For Gigaset S185 u one Gigaset handset u two batteries u one battery cover u one belt clip For Gigaset S185 Duo u two Gigaset handsets and one charger u one AC adapter for charger u four batteries u two battery covers u two ...

Page 11: ...munica tion line cord must be used with this phone u The power adapter must be always connected as the phone will not oper ate without an electrical connection Setting up the handset for use Carry out the following steps for each handset Inserting the batteries Fit the batteries with the correct polar ity see diagram The polarity is indicated in on the battery compartment 1 3 2 1 1 1 Caution Use o...

Page 12: ...ches for attaching the belt clip on the side of the handset just above the display Press the belt clip onto the back of the handset so that the protrusions on the belt clip engage with the notches Opening the battery cover If fitted remove belt clip Insert your fingernail into the headset socket notch and pull the battery cover upwards Placing the handset in the base station and registering To sta...

Page 13: ...s MX250 u Top Nice EP 21 RS C39453 Z5 C361 Initial charging of batteries To charge the batteries leave the handset in the base or charging cradle continu ously for ten hours The flashing battery icon e in the top right of the display indicates that the bat teries are being charged During handset operation the battery icon indicates the charge status of the bat teries page 1 Please remember u The b...

Page 14: ...codes In order to call back a caller using the incoming caller ID list page 21 your phone s area code local area code must be stored If your phone is in a mul tiple area code area the extra codes for this area must also be stored Local Area Code v Ð Base Local Area Code Select and press OK Enter local area code Save Press the display key a Press and hold idle status Extra Codes v Ð Base Extra Code...

Page 15: ... in the base or charger and the Auto Answer function is activated page 35 the call will be answered auto matically when you lift the handset from the base or charger Press the display key Silence to mute the ringer without answering the call You can answer the call as long the call is displayed on the screen Caller ID Caller ID CID and Caller Name ID CNID are optional subscription services pro vid...

Page 16: ...e page 36 Muting You can deactivate the microphone in your handset during an external call Mute Press the display key on the left to mute the handset Unmute Press the display key to reacti vate the microphone Operating the handset Activating deactivating the handset a Press and hold the end call key You will hear the confir mation beep Activating deactivating the keypad lock Press and hold the pou...

Page 17: ...s one char acter at a time from right to left u Go back one menu level or cancel Ó Copy number into directory Ÿ Divert external call to answer ing machine Open the last number redial list Returning to idle status You can go back to idle status from any where in the menu as follows Press and hold the end call key a Or Do not press any key after 2 minutes the display will automatically revert to idl...

Page 18: ...he cur sor u overwrite the flashing character when entering the time and date etc You will find examples of symbols used menu entries and multiple line input in the Notes on the operating instructions page 7 CID 2 5 services network services If CID is activated and a waiting call is dis played 4 different CID 2 5 services net work services are selected During a call Options Press the display key S...

Page 19: ...y if required page 19 Speed Dial Select key for quick dial Save changes Selecting entries in the directory s Open directory You have the following options u Use s to scroll through the entries until the required name is selected u Enter the first character of the name or scroll to the entry with s if required Dialing with the directory s s select entry c Press the talk key The number is dialed Man...

Page 20: ...Please remember u Entries with identical numbers are not overwritten on the receiver handset u The transfer is canceled if the phone rings or if the memory of the receiver handset is full Adding a displayed number to the directory Numbers that appear in a list such as the calls list or the last number redial list or displayed during a call can be added to the directory A number is displayed Option...

Page 21: ...s Open menu The following functions can be selected with q Display Number as in the directory page 18 Copy to Directory Copy an entry to the directory page 19 Delete Entry as in the directory page 18 Delete List as in the directory page 19 Opening lists with the message key The message key will flash if a caller left a voice mail message You can use the mes sage key f to open the following lists u...

Page 22: ...g the display key Options you can select more functions with q Copy to Directory Add a number to the directory Information Complete caller information is displayed Delete Calls List Delete complete list When you leave the calls list all entries are set to the status old so that the next time you call up the list they will no longer be shown in bold Answering machine list You can use the answering ...

Page 23: ... of directory entries Directory entries are usually sorted in alphabetical order Spaces and digits take first priority The sort order is as follows 1 Space 2 Digits 0 9 3 Letters alphabetical 4 Other characters To get around the alphabetical ordering of the entries insert a space or a digit in front of the name These entries will then move to the beginning of the directory Names which you have pre...

Page 24: ...nce only mode If a per sonal announcement has not been recorded the corresponding pre recorded announcement is used Recording a personal announcement announce only v Ð Voice Mail Announcements Record Announce Record Anc Only OK Press the display key to start the recording You hear the ready tone short tone Now speak your announcement must be at least 3 secs long End Press the display key to end th...

Page 25: ...g machine switches to Announce Only mode for this period Outside this period 8 01 am to 5 59 pm the Ans Record is active v Ð Voice Mail Announcements Set Ans Mode Ans Mode Time on Change multiple line input From Enter hours minutes for the start of the period in 4 digit format 24 hrs mode Until Enter hours minutes for the end of the period in 4 digit format 24 hrs mode Activation Select On or Off ...

Page 26: ...ress OK Playback of the current message is canceled Playback of next message starts if applicable The f key on the handset flashes Adding the telephone number of a message to the directory See also Adding a displayed number to the directory page 19 Deleting messages You can delete old messages either all at once or individually Deleting all old messages During playback or pause Options Press the d...

Page 27: ...deactivating listen in v Ð Voice Mail Call Screening Handset and or Base on a Press and hold idle status You can switch off the Call Screening func tion on the handset during the recording Switching off listen in for the current recording a Press the end call key Setting up the answering machine The answering machine has already been preset at the factory Set up individual set tings using the hand...

Page 28: ... mail box or the answering machine press and hold key 1 You will be connected directly The setting for fast access applies to all handsets Operating when on the move remote operation You can check or activate the answering machine from any other telephone hotel pay phone etc Requirements u You must set a system PIN to a 4 digit number other than factory default of 0000 page 38 u The phone you are ...

Page 29: ...e command DELETE Before each voice command press 9 and then speak the command when you hear the ready tone When deleting a message you are prompted to repeat the command Repeat DELETE without first press ing the 9 Activating the answering machine Phone home and allow the phone to ring until you hear Please enter PIN Enter system PIN Your answering machine is activated It tells you how much memory ...

Page 30: ...The setting for fast access applies to all Gigaset handsets If your network mailbox requires a pass word for access it is possible to add a pass word by entering pauses see Flash key on page 1 immediately after entering the mailbox access number then enter your password The Gigaset S185 will dial the mailbox number wait a few seconds until the mail box is accessed then dial your password If more t...

Page 31: ...ion You must activate manual registration of the handset at both the handset and the base station After it has been registered the handset returns to idle status The internal number of the handset appears in the display for example INT 1 If it does not repeat the procedure On the handset v Ð Handset Register H Set s Select base station for exam ple Base 1 and press OK Enter the system PIN of the b...

Page 32: ...roup call u Initiate internal call Press the star key All handsets are called Ending a call a Press the end call key Transferring a call to another handset You can transfer an external call to another handset u Open list of handsets The external caller hears the hold melody if activated see page 39 s Select a handset or Call All and press OK When the internal participant answers If necessary annou...

Page 33: ...ies are made aware of additional listeners by a signal tone Activating deactivating internal listening in v Ð Base Add Features Listening In a Press and hold idle status Internal listening in The line is engaged with an external call Your screen will display information to that effect You want to listen in to the existing external call c Press briefly the talk key You are linked into the call All ...

Page 34: ...tor is activated all keys are locked except the end call key The handset s speaker is muted When the room monitor is activated incoming calls to the handset are indi cated without a ringtone and are only shown on the screen The display and key pad are not illuminated and advisory tones are also turned off If you accept an incoming call the room monitor mode is suspended for the dura tion of the ca...

Page 35: ... be called page 33 Save changes page 8 Deactivating the room monitor remotely Important The destination phone must support touch tone dialing and the room monitor must be set for an external desti nation number Take the call from the room monitor and press keys 9 The external caller will hear a deactivation signal tone and then the call will end There will be no further room monitor calls But the ...

Page 36: ...ff no screen picture Selection Change screen picture if necessary see below Save changes If the screen picture conceals the display press the end call key briefly to show the idle display with time and date Changing the screen picture v Ð Display Screen Saver s Scroll to the Selection line View Press the display key The active screen picture is displayed s Select picture Clock Save Press the displ...

Page 37: ...ls u All the same for all functions For how to set the ringtones for the base station see page 38 Settings for individual functions Set the volume and melody depending on the type of signaling required v Ð Audio Settings Ringer Settings q Set for example select Ext Calls and press OK Change multiple line input r Set volume 1 6 s Scroll to the next line r Select melody Save Press the display key In...

Page 38: ...ry Menu end tone when scrolling at the end of a menu u Battery tone The batteries need to be charged v Ð Audio Settings Advisory Tones Change multiple line input Key Tones Select On or Off Confirm Select On or Off Battery Select On Off or In Call The battery warning tone is activated deactivated or only sounds during a call Save changes page 8 You cannot deactivate the confirmation tone for placin...

Page 39: ...ystem settings of the base sta tion with a PIN known only to yourself The system PIN must now be entered when for example registering de regis tering a handset to from the base station or when restoring the default base station settings Changing the system PIN You can change the 4 digit system PIN set on the base station default setting 0000 to a 4 digit PIN known only to yourself Setting a system...

Page 40: ...or deactivate the hold melody on Restoring default settings to base station When resetting all handsets remain regis tered The following settings are not reset u System PIN u Setting First ringtone suppressed v Ð Base Base Reset Enter the system PIN and press OK Yes Press the display key Cancel the restoring process by pressing a or the display key No a Press and hold idle status ...

Page 41: ...r page 33 5 Settings Ð 5 1 Date Time 5 2 Audio Settings 5 2 1 Ringer Settings page 36 5 2 2 Advisory Tones page 37 5 3 Display 5 3 1 Screen Saver page 35 5 3 2 Color Scheme page 35 5 3 3 Contrast page 35 5 3 4 Backlight page 35 5 4 Handset 5 4 1 Language page 34 5 4 2 Auto Answer page 35 5 4 3 Register H Set page 30 5 4 4 Select Base page 31 5 4 5 Reset Handset page 38 5 5 Base 5 5 1 Ringer Settin...

Page 42: ... M1729 R401 1 5819 menuetree fm 22 6 09 5 6 Voice Mail 5 6 1 Set Key 1 page 29 5 6 2 Ans Machine page 23 5 6 3 Call Screening page 26 5 6 4 Announcements page 23 5 6 5 Message Length page 26 5 6 6 Record Quality page 27 5 6 7 Ring Delay page 26 ...

Page 43: ...mber v Open menu 5 5 O 1 L Press keys Enter digit for the pause length 1 1 sec 2 3 secs 3 7 secs and press OK Changing the pause after the flash key You can change the length of the pause if your PABX requires this refer to the user guide for your PABX v Open menu 5 5 O 1 2 Press keys Enter a digit for the length of the pause 1 800 ms 2 1600 ms 3 3200 ms and press OK Changing the dialing pause v O...

Page 44: ...ble solu tions Troubleshooting The display is blank 1 The handset is not switched on Press a and hold the end call key 2 The batteries are empty Charge or replace the batteries page 12 The handset does not respond to a key press The keypad lock is activated Press and hold the pound key page 15 Base station x is flashing in the display 1 The handset is outside the range of the base station Reduce t...

Page 45: ...ailed invalid input Repeat the operation Watch the display and refer to the operat ing instructions if necessary You cannot listen to messages on the net work mailbox Your phone system is set for pulse dialing Set your phone system to tone dialing The calls list does not indicate a time for a message Date time are not set Set the date time page 13 The answering machine reports PIN is incorrect dur...

Page 46: ...tion authority or electrician as appropriate This product meets the applicable Industry Canada technical specifications A copy of the supplier s Declaration of Conform ity SDoC is available at this Internet address http www gigaset com docs The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The ter mination of an interfa...

Page 47: ...esult in damage and may require extensive work by a qualified technician to restore the product to normal operation e If the product has been dropped or physi cally has been damaged f If the product exhibits a distinct change in performance 13 Avoid using a telephone other than a cord less type during a thunderstorm There may be a remote risk of electrical shock from lightning Therefore we suggest...

Page 48: ...MITED WARRANTY DOES NOT COVER AND IS VOID WITH RESPECT TO THE FOLLOWING Cosmetic damage physical damage to the surface of the Product including without limitation breakage cracks dents scratches or adhesive marks on the LCD screen or outside casing of the Product Products which have been repaired main tained or modified including the antenna by anyone other than Gigaset NAM or a Gigaset NAM approv...

Page 49: ...by third parties that the operation of the software will be uninterrupted or error free or that all defects in the software products will be corrected 6 LIMITATION ON REMEDIES NO CONSEQUENTIAL OR OTHER DAMAGES Your exclusive remedy for any breach of this limited warranty is as set forth above Except for any refund elected by Gigaset NAM YOU ARE NOT ENTITLED TO ANY DAMAGES INCLUDING BUT NOT LIMITED...

Page 50: ...NTY OF GIGASET NAM OR SELLER OR ANY SUPPLIER AND EVEN IF GIGASET NAM OR SELLER OR ANY SUPPLIER HAS BEEN ADVISED OF THE POSSIBIL ITY OF SUCH DAMAGES REPAIR OR REPLACE MENT AS PROVIDED UNDER THE WARRANTY IS YOUR SOLE AND EXCLUSIVE REMEDY FOR BREACH OF THE LIMITED WARRANTY 9 LIMITATION OF LIABILITY AND REMEDIES NOTWITHSTANDING ANY DAMAGES THAT YOU MIGHT INCUR FOR ANY REASON WHATSOEVER INCLUDING WITHO...

Page 51: ...ea code 13 Auto answer 14 35 B Base station changing 31 connecting and setting up 9 connecting the device 10 connecting to PABX 42 range 10 restoring to factory settings 39 setting 38 system PIN 38 Battery charging 12 display 12 fitting 10 icon 12 recommended batteries 44 tone 37 Best base station 31 Birthday see Anniversary C Call answering 14 caller listening in 32 ending 14 external 14 forwardi...

Page 52: ...4 contrast 35 in idle status 16 keys 1 16 lighting 35 memory 19 network mailbox message 29 number CID CNID 14 screen picture 35 setting 35 wrong language 34 DP pulse dialing 42 E Earpiece mode 15 Earpiece volume 36 End call key 1 14 Ending call 14 Ending see Deactivate Entry selecting menu 7 selecting from directory 18 Error beep 37 Example menu input 7 multiple line entry 8 External call divertin...

Page 53: ...1 Internal call 31 call waiting 32 K Key 1 fast access 1 27 Keypad lock 15 Keys assigning directory entry 18 cancel key 16 control key 1 15 delete key 16 display keys 1 16 end call key 1 14 fast access 1 27 flash key 1 handsfree key 1 last number redial key 20 menu key 16 message key 1 On Off key 1 pound key 1 15 quick dial 18 19 star key 1 36 talk key 1 14 L Language display 34 Last number redial...

Page 54: ...n hold 15 Play back announcement answering machine 23 24 Pound key 1 15 Power consumption 44 Power supply unit 5 Protecting phone from access 38 Pulse dialing 42 Q Questions and answers 43 Quick dial 18 R Range 10 Reception strength 10 Recording two way recording of call 26 Recording quality 27 Recording time 26 Redial key 20 Registering handset 30 Reminder call 20 Remote control 27 Ringtone chang...

Page 55: ...1729 R401 1 5819 V300AMSIX fm 22 6 09 V Viewing network mailbox message 29 VIP directory entry 19 Volume earpiece 36 handset loudspeaker 36 loudspeaker 36 ringtone 36 38 39 setting 36 W Warning beep see Advisory tones Writing editing names 21 ...

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