SCAN data
COPY data
PRINT data
FAX data
Quick File
Folder
Main
Folder
SCAN data
COPY data
PRINT data
FAX data
Private
2
3
Custom
Folder
SCAN data
COPY data
PRINT data
FAX data
1
Web-based device management
Web-based PAU 4.0
Printer Status Monitor
Search results
Web access screen
LAN
Read data from PC and
clone settings (import)
Store data to
PC (export)
Master machine
PC
Client machine 1
Client machine 2
Web-based device cloning
XML
FILE
DEVICE MANAGEMENT
7
8
DOCUMENT MANAGEMENT
Sharpdesk for Total Document Management
Word
Excel
PowerPoint®
Scanned
image
etc.
Search screen
Compose
Store
View
Search
Edit
PC-Fax
OCR
ICT*
Document Management on the Hard Disk
You can save processed job data in designated folders on the
MX-4101N/4100N’s built-in hard disk, making it easy to instantly
recall saved documents or jobs for printing and sending at a later
time. This contributes greatly to efficient sharing and distribution
of information in your business operations.
Up to
1,700 pages
or 1,000
files*
1
that have been copied,
printed, scanned, or faxed*
2
can be stored by job on the
hard disk in a Quick File Folder.
You can easily reuse saved data
without having to reload or
rescan the original.
Quick Filing
Up to
5,500 pages
or 3,000 files*
1
that have been copied, printed, scanned, or faxed*
2
can be stored by job on
the hard disk in up to 1,000 folders with customised names and locations. Enhanced security features require
users to enter a 5- to 8-digit password to access secure folders, protecting your sensitive data. Storage options
include:
s-AIN&OLDERn9OUCANSTOREPROCESSEDFILESBY
user name in the main public folder and share
them across the workgroup. Any file name and
a PIN code can be assigned to each saved job.
s#USTOM&OLDER5PTOPRIVATEFOLDERSNAMEDAS
desired) can be created within the Custom Folder. When
saving a file in a private folder, any file name can be
assigned. A PIN code can be applied to both private folders
and files.
Advanced Filing Function
Sharpdesk is an original Sharp application that provides integrated desktop
management of documents in over
200 file formats
, including scanned
paper-based documents and those created with popular applications such as
Word. It allows you to organise, edit, search, and distribute your documents,
all with simple drag-and-drop operation.
s)NTUITIVEDESKTOPDISPLAYFEATURES
thumbnail
viewing
s3HARPDESK)MAGINGPROVIDES
annotation
tools for paper-free proofreading
s3HARPDESK
Composer
combines different types of files into a single
document
s
Optical character recognition
converts documents into editable text files
s
Output zone
distributes files to e-mail, printers, and other applications
s
File search
allows searching by file name, keyword, or thumbnail
Easy Access to Stored Files
Documents that are stored on the hard disk can be quickly
searched and accessed from the control panel display or through a
Web browser.
*1: Measured using Sharp’s standard chart (A4 with 6% coverage, B/W). The Quick File Folder shares the HDD with the Job Build function; up to 12GB of data storage is available
when using both functions. The storage capacity will be less for colour pages.
*2: For fax and Internet fax jobs, only transmitted data (not received faxes) can be saved in the Document Filing function.
* Image Compression Tool for converting images into high-compression PDF files
Send
To e-mail or FTP
Fax or Internet Fax*
Print Out
Paper documents
Electronic files created on a PC
* These functions require their respective option(s).
See page 5 for details.
** Print data cannot be retransmitted.
Copy
Print**
PC-Internet Fax*
Fax/Internet Fax*
PC-Fax*
Scan
Quick File Folder
Main Folder
Custom Folder
Reuse
Integrated Device Management
The MX-4101N/4100N allows for easy programming of complex settings and makes it possible for a system administrator
to manage multiple devices from a single location. The result is minimum time and effort and maximum work efficiency.
Web-Based System Settings
Administrators can configure
system settings such as address
book control, document filing
management, and user control
(accounting) from either over the
network or from the control panel
of the MX-4101N/4100N.
User Control
The MX-4101N/4100N has capabilities to
restrict machine access
and usage
. Easily manage overall running costs by setting access
rules through a Web browser to limit or restrict functions, such as
the printing out or copying of large-volume colour documents.
s!UTHORITY'ROUPSn5SEOFEACHFUNCTIONCANBERESTRICTED
individually.
s5SERCONTROLANDACCOUNTn5PTOPASSWORDPROTECTEDUSER
accounts can be created for customised access. Accounts can be
set up for individuals, groups or departments, in conjunction
with the authority group setting. Maximum limits for printing or
copying pages can be set for each account.
Remote Diagnosis
The MX-4101N/4100N can be monitored remotely through a Web
browser. In the event of a problem, such as a low amount of toner,
an alert is displayed on the Web page. Additionally, the E-Mail
Status and Alert function generates e-mail messages to notify the
administrator when action or maintenance is required.
Network Utility Software
s
Printer Administration Utility
makes printer networks easier to
manage by allowing administrators
to customise monitored items and
view settings such as the IP address
directly from their PC through a
standard Web browser.
s)FTHE-8..ISLOWON
paper or toner, the
Printer Status
Monitor
will alert you in the form
of easy-to-understand graphics,
allowing you to avoid problems
before they arise.
Device Cloning
Machine settings can be copied conveniently to another
MX-4101N/4100N via a Web browser in XML format, making it
easy to clone machines in a networked environment. With Device
Cloning, the administrator no longer needs to set up individual
machines one by one, thereby making his/her job a lot easier.
Remote Operation
With the MX-4101N/4100N’s new Remote Operation function, the
same control panel screen found on the MFD can be displayed on
the screen of a remote, office-networked PC, allowing the MFD to
be operated via that PC. This function can, for example, enable
the administrator to guide an MFD user in need of help through
necessary procedures. It also allows users, regardless of experience,
to operate the MFD remotely, via the PC.
Summary of Contents for MX-4100N
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