Sharp FO-A660 Operation Manual Download Page 58

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Sending a Fax by Automatic Dialling

Sending a fax by Direct Keypad Dialling

You can also enter a full number with the number keys and then press the

key to begin dialling. You can use this method to dial a full

number when you don't need to speak to the other party before faxing.

START/MEMORY

Load the document(s).

•

If desired, press

to set the

resolution and/or contrast.

Enter the number of the receiving machine by pressing the number
keys.

•

If a pause is required between any of the digits to access a special service

or an outside line, press

. The pause will appear as a hyphen.

Several pauses can be entered in a row.

Check the display. If the number of the receiving machine shown is

correct, press

•

If the number is not correct, press

to backspace and clear one digit

at a time, and then re-enter the correct digit(s).

RESOLUTION

FUNCTION

START/MEMORY

STOP

READY TO SEND

all.book Page 56 Monday, September 29, 2003 4:48 PM

Summary of Contents for FO-A660

Page 1: ...ODEL FO A660 OPERATION MANUAL FACSIMILE 1 Installation 2 Using the Answering Machine 3 Sending Faxes 4 Receiving Faxes 5 Making Copies 6 Special Functions 7 Printing Lists 8 Maintenance 9 Troubleshooting ...

Page 2: ...illage vermin infestation software use of consumables other than those approved by Sharp or any alterations made to the product which are not authorised by Sharp Please retain your sales documentation as this should be produced to validate a warranty claim This warranty is in addition to and in no way limits varies or excludes any express and implied rights and remedies under any relevant legislat...

Page 3: ...of voice messages including OGMs with no documents in memory Modem speed 14 400 bps with automatic fallback to lower speeds Transmission time Approx 6 seconds only when ECM is on Resolution Horizontal 8 pels mm Vertical Standard 3 85 lines mm Fine Halftone 7 7 lines mm Super fine 15 4 lines mm Automatic document feeder 10 pages max A4 size 80 g m2 paper Recording system Thermal transfer recording ...

Page 4: ...not cover the line on the tray Compatibility ITU T CCITT G3 mode Input document size Automatic feeding Width 148 to 210 mm Length 140 to 297 mm Manual feeding Width 148 to 210 mm Length 140 to 600 mm Effective scanning width 210 mm max Effective printing width 204 mm max Contrast control Automatic Dark selectable Reception modes TEL FAX TEL FAX A M Copy function Single Multi 99 copies page Telepho...

Page 5: ...en spilled into the machine or the machine has been exposed to rain or water The machine produces odors smoke or unusual noises The power cord is frayed or damaged The machine has been dropped or the housing damaged Do not allow anything to rest on the power cord and do not install the machine where people may walk on the power cord This machine must only be connected to a 230 240 V 50 Hz earthed ...

Page 6: ...or this equipment is written on the back of the machine The sum of all Ringer Equivalence Numbers REN s on your telephone line should not exceed 3 to assure correct service from your telephone company IMPORTANT NOTICE FOR NEW ZEALAND USERS Please note The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with the minimum condit...

Page 7: ...going Message 27 Operating the Answering Machine 28 Optional Answering Machine Settings 32 Transfer Function 34 Override Ringing 37 Remote Operations 39 3 Sending Faxes 46 Transmittable Documents 46 Loading the Document 47 Adjusting the Resolution and Contrast 48 Sending a Fax by Normal Dialling 50 Sending a Fax by Automatic Dialling 52 Sending a Fax From Memory 59 4 Receiving Faxes 61 Using TEL F...

Page 8: ...ce 73 Distinctive Ring Requires Subscription to Service 78 Blocking Reception of Unwanted Faxes 79 Polling Requesting a Fax Transmission 80 7 Printing Lists 81 8 Maintenance 84 9 Troubleshooting 87 Problems and Solutions 87 Messages and Signals 91 Clearing Paper Jams 94 Quick Reference Guide 96 Index 97 ...

Page 9: ...MEMO key Press this key to record an outgoing message phone conversation or memo pages 27 and 31 PLAY HOLD key Press this key to play recorded messages page 30 or to place a call on hold page 66 Display This displays messages and prompts to help you operate the machine A Look at the Operation Panel 1 2 3 4 5 6 JKL ABC 1 DEF WXYZ 9 GHI 4 5 MNO 6 PQRS 7 TUV 8 0 2 3 RESOLUTION RECEPTION MODE FUNCTION...

Page 10: ... of a document page 71 This key is also used after dialling to poll request fax transmission from another machine page 80 START MEMORY key Press this key after dialling to begin fax transmission page 50 Press this key before dialling to send a fax through memory page 59 SPEAKER key Press this key to listen to the line and fax tones through the speaker when faxing a document page 50 Left and right ...

Page 11: ...o the lowest setting each time the handset is replaced Note that the speaker cannot be used for speaking it is only for listening To avoid feedback a loud howling sound be sure to turn off the speaker press once again before you replace the handset REPEAT key Press this key while listening to a message to play it again page 30 SKIP key Press this key while listening to a message to skip to the nex...

Page 12: ...ce it is possible that condensation may form on the scanning glass preventing proper scanning of documents for transmission To remove the condensation turn on the power and wait approximately two hours before using the machine Paper tray Paper tray extension Operation manual Gears 2 Handset Handset cord Telephone line cord Imaging film initial starter roll If any are missing contact your dealer or...

Page 13: ...achine Use the handset to make ordinary phone calls or to transmit and receive faxes manually Connecting the power cord Plug the power cord into a 230 240 V 50 Hz earthed AC 3 prong outlet When disconnecting the fax unplug the telephone line cord before unplugging the power cord Caution The power outlet must be installed near the equipment and must be easily accessible The machine does not have a ...

Page 14: ...on a pulse dial line you must set the fax machine for pulse dialling Press the keys on the operation panel as follows 1 Press once and once 2 Press once and 3 times 3 Press once 4 Select the dial mode TONE PULSE 5 Press to exit FUNCTION 1 2 STOP TEL SET TEL LINE Display The display briefly shows your selection then OPTION SETTING DIAL MODE PSEUDO RING 1 TONE 2 PULSE For Australia For New Zealand N...

Page 15: ...mmend that you install surge protectors for the power and telephone lines Surge protectors can be purchased from your dealer or at most telephone specialty stores Moving your fax and reconnecting Should it be necessary to move your fax to a new location first disconnect the telephone line cord before disconnecting the power lead When reconnecting it is necessary to connect the power lead before co...

Page 16: ...L SET socket on the fax 1 Remove the seal covering the TEL SET socket 2 Connect the extension phone line to the TEL SET socket TEL SETTEL LINE TEL LINE TEL SET Note In New Zealand not all standard telephones will respond to incoming ringing when connected to the extension socket of the equipment ...

Page 17: ...pages Important If the wrong type of film is loaded printing will not be possible Near end of film detection At approximately 3 m from the end of the imaging film approximately 10 pages can still be printed NEAR END OF FILM REPLACE FILM will appear in the display This alerts you that you will soon need to replace the film Correct operation of this function is only guaranteed when SHARP FO 9CR imag...

Page 18: ...nto the print compartment 7 Rotate the front gear as shown until the film is taut 8 Close the operation panel press down on both sides to make sure it clicks into place Fit ends of rolls onto hubs Make sure the gears fit into the slots in the ends of the rolls 1 slot 2 slots Thick roll to rear Ensure that both gears are properly seated by pushing down lightly on the gears ...

Page 19: ... IN THE PAPER TRAY DO NOT FORCE THE PAPER DOWN INTO THE FEED SLOT Note Do not use paper that has already been printed on or paper that is curled Loading Printing Paper You can load up to 50 sheets of A4 size 60 80 g m2 paper in the paper tray at room temperature maximum stack height should not be higher than the line on the tray Note If at any time the display shows the alternating messages at rig...

Page 20: ...ed you can change the print contrast setting to LIGHT 1 Press once and once 2 Press once and twice 3 Press once 4 Select the print contrast NORMAL LIGHT 5 Press to return to the date and time display FUNCTION 1 2 STOP Display The display briefly shows your selection then OPTION SETTING PRINT CONTRAST COPY CUT OFF 1 NORMAL ...

Page 21: ... 2 Press once 3 Press once FUNCTION 1 9 4 5 6 7 8 0 2 3 Display ENTER FAX ENTRY MODE OWN NUMBER SET Once you enter this information it will automatically appear at the top of each fax page you send Before you begin sending faxes enter your name and fax telephone number as explained below and set the date and time as explained on page 21 ...

Page 22: ...to 24 characters can be entered Example SHARP 7777 44 2 777 7 To enter two letters in succession that require the same key press after entering the first letter To clear a mistake press To enter a lower case letter continue pressing the key for the letter until the lower case letter appears To enter one of the following symbols press or repeatedly _ 7 Press 8 Press to return to the date and time d...

Page 23: ...th To correct a mistake press to move the cursor back to the mistake and then enter the correct number FUNCTION 0 5 Display The currently set date appears example ENTRY MODE DATE TIME SET DATE 15 02 2003 DATE 05 02 2003 FUNCTION START MEMORY STOP 1 9 4 5 6 7 8 0 2 3 The date and time appear in the display and are printed at the top of every page you fax Set the date and time as shown below ...

Page 24: ...r the year four digits Example 2003 7 Enter a two digit number for the hour 00 to 23 and a two digit number for the minute 00 to 59 Example 9 25 8 Press to start the clock 9 Press to return to the date and time display 0 1 2 0 0 3 0 9 2 5 START MEMORY STOP The currently set time appears example TIME 12 19 05 JAN 09 25 ANTI JUNK DATE 05 01 2003 ...

Page 25: ...e TEL FAX mode This mode is convenient for receiving both faxes and voice calls When a call comes in the fax will detect whether it is a voice call including manually dialled faxes or an automatically dialled fax If it is a voice call the fax will make a special ringing sound to alert you to answer If it is an automatically dialled fax reception will begin automatically A M mode Select this mode w...

Page 26: ...iving faxes in FAX and TEL modes see Chapter 4 Receiving Faxes For more information on using A M mode see Chapter 2 Using the Answering Machine FAX TEL A M TEL FAX 01 JAN 10 30 FAX TEL A M TEL FAX 01 JAN 10 30 A M TEL FAX FAX TEL 01 JAN 10 30 A M TEL FAX FAX TEL 01 JAN 10 30 ...

Page 27: ...n Volume Adjustment You can adjust the volume of the speaker and ringer using the up and down arrow keys 1 Press 2 Press or until the display shows the desired volume level Press again to turn off the speaker Speaker 1 9 4 5 6 7 8 0 2 3 ...

Page 28: ...The ringer will ring once at the selected level then the date and time will reappear in the display 2 If you selected RINGER OFF OK press Note When the reception mode is set to TEL the ringer will still ring at LOW if turned off START MEMORY Ringer Display RINGER HIGH RINGER MIDDLE RINGER LOW RINGER OFF OK ...

Page 29: ...e greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax Follow the steps below to record a message Example Hello You ve reached ______ No one is available to take your call right now Please leave a message after the beep or press your facsimile Start key to send a fax Thank you for calling Display OGM1 GENERAL LIFT HANDSET OR PLAY PLAY...

Page 30: ...ting the Answering Machine Activating the answering machine To turn on the answering machine so that callers can leave messages press until the arrow in the display points to A M PLAY HOLD RECEPTION MODE 4 Press and speak into the handset to record a message The outgoing message can be up to 60 seconds long While recording the display will show the time left to record 5 When finished replace the h...

Page 31: ...er function The number of rings on which the machine answers incoming calls in A M mode depends on whether the Toll Saver function is turned on and if it is on whether you have messages The Toll Saver function is initially turned on ON OFF No received messages 4 Rings Received messages 2 Rings Toll Saver Toll Saver NOTHING Hello Hi Hi Ring Ring Ring Ring Ring Ring Ring Ring Ring Ring Answer accord...

Page 32: ... and time of recording will appear briefly in the display If no messages were received NO MESSAGES will appear Repeat To listen to a message a second time press before playback of that message ends To move back to the previous message press within 3 seconds of the beginning of the current message Skip To skip forward to the next message press Note Playback will stop if you receive a call lift the ...

Page 33: ...ing memos You can record memos for yourself and other users of the machine These will be played back together with incoming messages when the key is pressed PLAY HOLD 1 Press once and once 2 Pick up the handset press and speak into the handset 3 When you have finished speaking replace the handset or press REC MEMO START MEMORY STOP Recording phone conversations 2 way recording To record a phone co...

Page 34: ...ve a message If desired you can change this setting to 15 30 or 60 seconds Display A M SETTING RECORDING TIME 1 2 3 4 The display briefly shows your selection then REMOTE CODE FAX mode on A M failure If the memory for recording incoming messages becomes full while you are out the answering machine will no longer be able to record messages The ON A M FAILURE setting is used to choose the response o...

Page 35: ...achine from a remote location you can wait until it answers listen to your messages and then erase them see Remote Operations on page 39 The initial setting is NO If you want to change the setting to YES press the panel keys as follows Display A M SETTING 1 YES 2 NO The display briefly shows your selection then OGM ONLY MODE OGM only mode If needed you can turn off recording of incoming messages I...

Page 36: ...u are at a remote location To use the Transfer function you must first program the number that you wish the machine to call the transfer number and record the transfer message that plays when you answer the phone at the remote location When you go out and wish to use the transfer function turn it on When you return and no longer wish to use the transfer function turn it off Programming the transfe...

Page 37: ...e plays when you answer the telephone and informs you that the call is a transfer call It can be up to 15 seconds long To record a transfer message follow the steps below The following is an example Hello This is a transfer call for YOUR NAME Enter your remote code number now 1 Press once and twice 2 Press once If you have already recorded a message you can press to listen to the message or press ...

Page 38: ...follow Steps 1 and 2 of the above procedure and then press to check the message or to erase the message PLAY HOLD DELETE Turning the Transfer function on and off When you go out and wish to use the Transfer function turn it on as follows 1 Press once and once 2 Press once and 3 times 3 Press 4 Press to turn on the Transfer function Press to turn the function off 5 Press to return to the date and t...

Page 39: ...nging up if you want to hang up during message playback first enter and to stop playback then enter twice 0 Override Ringing This function allows selected callers using a touch tone telephone to override the answering machine s outgoing message and cause the machine to make a special ringing sound alerting you that they are calling This is useful when you are near the machine but only want to talk...

Page 40: ...n the outgoing message begins they should press the key on their telephone The caller will hear a short beep and the outgoing message will stop 2 The caller should enter the override code and by pressing the appropriate keys on their telephone If an incorrect code is entered the caller will hear four beeps He or she must re enter the correct code within 10 seconds or the line will be disconnected ...

Page 41: ...ings Remote code number To access the machine to perform remote operations you must first enter your remote code number The remote code number has been set to 001 at the factory If you wish to use a different number follow these steps Display A M SETTING REMOTE CODE Toll Saver When you call the machine to listen to your messages it will answer after two rings if it has received at least one messag...

Page 42: ...our selection then RECORDINGTIME Retrieving your messages 1 Call the machine from a tone dial telephone When your outgoing message begins press on the telephone You will hear a short beep and the outgoing message will stop If you do not want to use the Toll Saver function you can turn it off by following the steps below In this case the machine will answer after the number of rings set with the NU...

Page 43: ...Other remote operations 3 While the messages are playing you can do any of the following Repeat To listen to a message a second time press and on the telephone before that message ends To move back to the previous message press and during the first 3 seconds of the current message Skip forward To skip forward to the next message press and on the telephone Stop To stop playback press and on the tel...

Page 44: ... the machine and perform remote operations when the reception mode is set to FAX In this case when you call the machine press immediately after it answers before you hear the fax tone and then continue from Step 2 above Comments When a remote command is accepted by the machine you will hear one beep If an incorrect command is entered you will hear four beeps In the latter case re enter the correct...

Page 45: ... the command Changing the fax reception mode Select a new reception mode by pressing the keys as follows 0 A M mode and FAX mode and TEL mode and Caution If you select TEL mode you will not be able to change the reception mode again TEL FAX mode and 8 1 8 2 8 3 8 4 Recording a new outgoing message 1 Press and on the telephone 2 When you hear a short beep speak into the telephone to record the new ...

Page 46: ...he new telephone number When finished press To insert a pause between any two digits of the number press 9 0 Recording a new transfer message 1 Press and on the telephone 2 When you hear a short beep speak into the telephone to record the new message The time for the transfer message is fixed at 15 seconds After 15 seconds or earlier if the machine detects silence after you finish speaking you wil...

Page 47: ... a short beep speak into the telephone to record the memo 3 When you are finished press and on the telephone If the machine detects silence it will stop recording automatically 0 OGM only mode To turn on OGM only mode Press and on the telephone Your outgoing message will play but callers will not be able to record a message Faxes sent by automatic dialling will be received To turn off OGM only mod...

Page 48: ...es at once Note Letters or graphics on the edges of a document will not be scanned 5 mm 5 mm Letters in the shaded area will not be scanned 210 mm 600 mm 52 g m 157 g m 297 mm 210 mm 80 g m Loading one page at a time Minimum size Maximum size Minimum weight Maximum weight Minimum size Maximum size Minimum weight Maximum weight 52 g m Loading up to 10 pages at once 140 mm 148 mm 140 mm 148 mm ...

Page 49: ...ent Up to 10 pages can be placed in the feeder at one time The pages will automatically feed into the machine starting from the bottom page If you need to send or copy more than 10 pages place the additional pages gently and carefully in the feeder just before the last page is scanned Do not try to force them in as this may cause double feeding or jamming If your document consists of several large...

Page 50: ...documents containing very small letters or very fine drawings HALF TONE Use HALF TONE for photographs and illustrations The original will be reproduced in 64 shades of gray 3 Adjust the resolution and or contrast settings as explained in Resolution and Contrast below then dial the receiving machine as explained on page 50 You must adjust the settings each time you don t want to use the default set...

Page 51: ...nd contrast can be adjusted 2 Press one or more times until the desired resolution and contrast settings appear in the display The first time you move through the list of resolution settings the contrast setting AUTO will appear next to each resolution setting The second time you move through the list the contrast setting DARK will appear RESOLUTION Display STANDARD AUTO FINE AUTO SUPER FINE AUTO ...

Page 52: ... or Sending a Fax by Normal Dialling With Normal Dialling you pick up the handset or press and dial by pressing the number keys If a person answers you can talk with them through the handset before sending the fax If you pressed you must pick up the handset to talk Normal Dialling allows you to listen to the line and make sure the other fax machine is responding JKL ABC 1 DEF WXYZ 9 GHI 4 5 MNO 6 ...

Page 53: ...eceiving machine to issue a fax tone 5 When you hear the fax tone press Replace the handset If the transmission is completed successfully the fax will beep once If an error occurs the fax will beep three times and print a Transaction Report to inform you of the problem see page 82 START MEMORY Note If the transmission is unsuccessful and DOCUMENT JAMMED appears in the display remove the document a...

Page 54: ...d phone numbers for automatic dialling START MEMORY 1 Press once and once 2 Press once 3 Enter the fax or voice number by pressing the number keys Up to 32 digits can be entered Note A space cannot be entered To clear a mistake press If a pause is required between any of the digits to access a special service or an outside line press The pause appears as a hyphen Several pauses can be entered in a...

Page 55: ...mbols press or repeatedly _ 6 Press 7 Return to Step 2 to store another number or press to return to the date and time display To confirm that an auto dial number has been stored correctly print out the Telephone Number List as explained on page 81 START MEMORY STOP A B C D E F G H I J K L M N O P Q R S T U V W X Y Z SPACE Display Note The fax machine uses a lithium battery to keep automatic diall...

Page 56: ...ges to the number Press or to move the cursor to the digit or digits you wish to change and then enter the new digit The new digit will replace the old digit If you do not wish to change the number go directly to Step 6 6 Press 7 Make the desired changes to the name Press or to move the cursor to the letter or letters you wish to change and then press the appropriate number key repeatedly until th...

Page 57: ... document s If desired press to set the resolution and or contrast 2 Press or until the name of the other party appears in the display if no name was stored the number will appear 3 If you are sending a fax press Dialling and transmission begins If the transmission is completed successfully the fax will beep once If an error occurs the fax will beep three times and print a Transaction Report to in...

Page 58: ... to set the resolution and or contrast 2 Enter the number of the receiving machine by pressing the number keys If a pause is required between any of the digits to access a special service or an outside line press The pause will appear as a hyphen Several pauses can be entered in a row 3 Check the display If the number of the receiving machine shown is correct press If the number is not correct pre...

Page 59: ...re can be used to send a fax or make a phone call Note If a fax transmission is unsuccessful and DOCUMENT JAMMED appears in the display remove the document as explained on page 94 This may occur if the other fax machine doesn t respond properly when you attempt to send the document Automatic redialling If you use automatic dialling including Direct Keypad Dialling to send a fax and the line is bus...

Page 60: ...ction is called Error Correction Mode ECM ECM is effective for both transmissions and receptions and is only effective when the other fax machine has ECM as well When there is considerable noise on the line you may find that transmission with ECM turned on takes longer than normal If you prefer a faster transmission time you can try turning ECM off STOP 1 Press once and once 2 Press once and 4 tim...

Page 61: ... as 20 different locations in just one operation When sending to multiple locations only auto dial numbers can be used to dial the numbers of the receiving machines 1 Load the document s If desired press to set the resolution and or contrast 2 Press 3 Press or until the name of the number appears in the display if no name was stored the number will appear 4 Press to select the number 5 Repeat Step...

Page 62: ...ad the document press and then dial using one of the following methods Press the number keys to enter the fax number and then press Press repeatedly to select an auto dial number and press Press once to select the last number dialled and press START MEMORY START MEMORY START MEMORY START MEMORY If the memory becomes full If the memory becomes full while the document is being scanned MEMORY IS FULL...

Page 63: ...r manually dialled fax it will make a ringing sound called pseudo ringing for 15 seconds to alert you to answer If you don t answer within this time your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire Note Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing An extension phone connected to the same li...

Page 64: ...date and time display 15 SECONDS 30 SECONDS 60 SECONDS 120 SECONDS STOP 1 2 3 4 Using A M Mode To select A M mode press until the arrow in the display points to A M RECEPTION MODE In A M mode your fax machine will automatically receive voice messages and faxes See Chapter 2 for more details PSEUDO RING 1 15 SECONDS The display briefly shows your selection then DISTINCTIVE RECEPTION MODE FAX TEL A ...

Page 65: ... or receive a fax as explained in Using TEL Mode on page 64 2 rings Fax reception Changing the number of rings If desired you can change the number of rings on which the fax machine answers incoming calls in FAX and TEL FAX mode Any number from 2 to 4 can be selected 1 Press once and once FUNCTION Display FAX TEL A M TEL FAX OPTION SETTING Using FAX Mode RECEPTION MODE To select FAX mode press unt...

Page 66: ...P Using TEL Mode When the reception mode is set to TEL you must answer all calls by picking up the fax machine s handset or an extension phone connected to the same line FAX TEL A M TEL FAX The display briefly shows your selection then NUMBER OF RING FAX REMOTE ENTER 2 4 2 RECEPTION MODE To select TEL mode press until the arrow in the display points to TEL RECEPTION MODE ...

Page 67: ...et 3 If the other party first speaks with you and then wants to send a fax press after speaking Press before the sender presses their Start key When RECEIVING appears in the display hang up START MEMORY Answering with the fax s handset Note If you have set the Fax Signal Receive setting page 67 to NO press to begin reception START MEMORY Beep START MEMORY RECEIVING RECEIVING ...

Page 68: ...to NO Your fax will not accept the signal to begin reception 5 if a document is loaded in its feeder In New Zealand not all standard telephones will respond to incoming ringing when connected to the extension socket of the equipment 5 Phone goes dead Beep Answering on an extension phone Putting a call on hold To put the other party on hold during a phone conversation press When this is done they c...

Page 69: ...s on the same line you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem Follow the steps below to change the setting 1 Press once and once 2 Press once and 6 times 3 Press once 4 Press to turn on the function or to turn it off 5 Press to return to the date and time display FUNCTION 1 2 STOP Display OPTION SETTING F...

Page 70: ...from an extension telephone You can select any number from 0 to 9 1 Press once and once 2 Press once and once 3 Press once 4 Enter the desired number any number from 0 to 9 Example 3 5 Press to return to the date and time display FUNCTION 3 STOP Display OPTION SETTING FAX REMOTE The display briefly shows your selection then TRANSACTION ENTER 0 9 5 ...

Page 71: ...e remainder will be printed on a second page In this case the cut off point may occur in the middle of a line Automatic reduction may not be possible if the received document is too large contains too many fine graphics or images or is sent at high resolution In this case the remainder of the document will be printed on a second page 1 Press once and once 2 Press once and 3 times 3 Press once 4 Pr...

Page 72: ...memory When you have received a document in memory FAX RX IN MEMORY will appear in the display alternating with ADD PAPER PRESS START KEY or CHECK FILM CHECK COVER CHECK PAPER JAM When you add paper and press replace the imaging film or clear the jam the stored documents will automatically print out Note Your fax will retain any received faxes in memory until printed even if the power to the machi...

Page 73: ... AUTO The default setting is 100 Example Press twice Number of copies per original Press the number keys to enter a number from 1 to 99 The default setting is 1 Example Press for five copies 3 When you are ready to begin copying press RESOLUTION 5 COPY POLL READY TO SEND RATIO 125 5 If MEMORY IS FULL appears If the memory becomes full while a document is being scanned MEMORY IS FULL and SEE MANUAL...

Page 74: ...rn to the date and time display FUNCTION 1 2 STOP Display The display briefly shows your selection then OPTION SETTING COPY CUT OFF NUMBER OF RING 1 YES 2 NO Copy Cut off When making a copy of a document that is longer than the printing paper use the copy cut off setting to select whether the remaining part of the document will be cut off or printed on a second page The initial setting is YES cut ...

Page 75: ...cribe to a caller identification service from your telephone company Your fax may not be compatible with some caller identification services 1 Press once and once 2 Press once and 5 times 3 Press once 4 Press YES to turn on Caller ID To turn off Caller ID press 5 Press if you are in Australia or if you are in New Zealand 5 Press to return to the date and time display FUNCTION 1 2 1 2 STOP Display ...

Page 76: ...ID function your fax machine will keep information on the most recent 30 calls and faxes you have received You can view this information which consists of the name and number of each caller in the Caller ID List NO SERVICE No caller information was received from your telephone company Make sure that the telephone company has activated your service CALLER ID ERROR Noise on the telephone line preven...

Page 77: ...ased if you unplug the fax or a power failure occurs Follow the steps below to view the Caller ID List in the display If desired you can immediately dial a number when it appears 1 Press twice 2 Press or to scroll through the list 3 If you want to dial one of the numbers in the list scroll through the list until the number appears in the display Fax If you want to send a fax load the document and ...

Page 78: ...ete a single call from the caller list press while the call appears in the display If you want to delete all calls from the list hold down for at least 3 seconds while you are viewing any number in the list Priority Call With Caller ID turned on you can set your fax to make a special ringing sound when you receive a call from a designated phone number This lets you know immediately who is calling ...

Page 79: ...e when a voice call or a fax comes in from the number you have specified as a Junk Number your fax will terminate the call as soon as it receives the calling phone number from the caller ID service The caller will hear a 3 second high pitch tone to signal the call s termination In Australia the call will not break off until the caller has hung up To use this function enter the number that you wish...

Page 80: ... of rings set with the Number of Rings setting see page 63 When your voice number is dialled the fax machine will signal the call with the normal ringing sound to let you know that you must answer personally The initial setting for distinctive ring is NO If set to YES both Australian Fax Duet and New Zealand FaxAbility distinctive ring are supported Important The distinctive ring function can only...

Page 81: ... and time display FUNCTION 1 2 START MEMORY STOP Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from a party that you specify This saves paper by not printing out unwanted junk faxes To use this function follow the steps below to enter the fax number from which you do not wish to receive faxes One fax number can be entered Display ENTRY MODE ...

Page 82: ... initiates the transmission 1 Dial the fax machine you want to poll using one of the following methods Enter the full number using the numeric keys Pick up the handset or press and dial the full number Wait for the fax answerback tone If the number has been stored for automatic dialling press or until the name or number of the other party appears in the display 2 Press If you used the handset repl...

Page 83: ... phone numbers that have been stored for automatic dialling Setup List This list shows your current selections for the FUNCTION key settings The list also shows your name and fax telephone number as entered in the machine and a sample of the header printed at the top of every page you transmit HEADER PRINT Message List This list shows information about the messages currently recorded in the answer...

Page 84: ...ted received NOTE One of the following notes will appear under NOTE in the report to indicate whether the transaction was successful and if not the reason for the failure OK Transmission reception was successful P FAIL A power failure prevented the transaction JAM The printing paper or document jammed preventing the transaction BUSY The fax was not sent because the line was busy COM E X Where X is...

Page 85: ...ll be printed after each transmission reception or error ERROR MEMORY A report will be printed after an error or a memory operation SEND ONLY A report will be printed after each transmission ERROR ONLY A report will be printed only when an error occurs NEVER PRINT A report will never be printed FUNCTION 1 5 STOP Display The display briefly shows your selection then 1 2 3 4 5 OPTION SETTING TRANSAC...

Page 86: ...he operation panel press 2 Take the imaging film out of the print compartment and place it on a sheet of paper 3 Wipe the print head with isopropyl alcohol or denatured alcohol Caution Do not use benzene or thinner Avoid touching the print head with hard objects The print head may be hot if your fax machine has just received a large number of documents If this is the case allow the print head to c...

Page 87: ... close the operation panel press down on both sides to make sure it clicks into place Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies Note Remove the paper from the paper tray before cleaning the scanning glass and rollers 1 Open the operation panel press 1 2 ...

Page 88: ...you find it difficult to remove dirt from the scanning glass you can try moistening the swab with isopropyl alcohol or denatured alcohol Take care that no alcohol gets on the rollers 4 Flip down the green levers on each side of the white roller Rotate the front gear until the film is taut and then close the operation panel press down on both sides to make sure it clicks into place The housing Wipe...

Page 89: ...on The cord from the TEL LINE socket to the wall socket should be no longer than two meters Make sure there are no modem devices sharing the same telephone line Check with the other party to make sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting the fax machine to a different telephone line If the problem still occurs your fax machine may...

Page 90: ...n page 12 The power is on but no transmission takes place Make sure that the receiving machine has paper Make sure that the telephone line cord is plugged into the TEL LINE socket and not the TEL SET socket If the receiving machine is in manual mode with no attendant reception will not be possible Check the display for error messages Pick up the handset and check for a dial tone Nothing is printed...

Page 91: ...ent is faint Ask the other party to send higher contrast documents If the contrast is still too low your fax machine may need service Make a copy or print a report to check your machine s printing ability Received images are distorted Noise on the telephone line may cause distortion Have the other party try sending the document again The print head may be dirty See Print head on page 84 Make a cop...

Page 92: ...lm has not been loaded See Loading the Imaging Film on page 15 Nothing appears in the display Make sure the power cord is properly plugged into a power outlet Connect another electrical appliance to the outlet to see if it has power The machine does not respond when you press any of its keys If a beep sound is not made when you press the keys unplug the power cord and then plug it in again several...

Page 93: ...e print compartment that prevents printing Check to see if the imaging film is not loaded properly or if it has been used up and needs replacement Make sure the operation panel is completely closed press down on both sides If a paper jam has occurred clear the jam as explained in the following section Clearing Paper Jams CHECK PAPER SIZE An incorrect size of paper has been loaded in the paper tray...

Page 94: ... message will indicate the problem resolve the problem so that printing can continue see Substitute Reception to Memory on page 70 If you are attempting to transmit from memory see If the memory becomes full on page 60 If you are copying see If MEMORY IS FULL appears on page 71 MEMORY PRINTING The fax is preparing to or printing out a document from memory MESSAGES RCVD XX This indicates that you h...

Page 95: ... and the fax machine is waiting for you to begin faxing or copying RECALLING This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer Your fax machine will automatically reattempt the call See Automatic redialling on page 57 TOTAL PAGE S 01 Number of pages transmitted received or copied Continuous tone 3 seconds Indicates the...

Page 96: ...ressing If the document doesn t feed out remove it as explained below Important Do not try to remove a jammed document without releasing it as explained below This may damage the feeder mechanism START MEMORY 1 Press and slowly open the operation panel until it is half open 2 Flip up the green levers on each side of the white roller 3 Gently remove the document Be careful not to tear the document ...

Page 97: ...ent or rollers 3 Rotate the front gear until the film is taut and then close the operation panel press down on both sides to make sure it clicks into place Clearing jammed printing paper 4 Flip down the green levers on each side of the white roller Rotate the front gear until the film is taut and then close the operation panel press down on both sides to make sure it clicks into place 1 2 ...

Page 98: ...matically answers and receives faxes TEL mode Answer all calls even faxes by picking up the handset To begin fax reception press TEL FAX mode The fax machine automatically answers and receives faxes Voice calls are signalled by a special ringing sound A M mode Select this mode when you go out to receive both voice messages and faxes Storing Auto Dial Numbers 1 Press once and twice 2 Enter the full...

Page 99: ...Error Correction Mode 58 Extension telephone Connecting 14 Using 66 F Fax Ability distinctive ring 78 Fax Duet distinctive ring 78 Fax mode on A M failure 32 FAX reception mode 23 63 Fax Signal Receive 67 H Halftone setting 48 Handset 11 Hold 66 Housing cleaning 86 I Imaging film replacing 15 J Jams clearing 94 95 L Letters entering 20 53 Line error 87 Loading paper 17 Loading the document 47 M Me...

Page 100: ...mode 23 61 Reception Ratio setting 69 Redialling 57 Remote code number 39 Remote operations 39 Resolution 48 Ringer volume 26 S Scanning glass cleaning 85 Sender s name and number entering 19 20 Setup List 81 Speaker volume 25 T TEL reception mode 23 64 TEL LINE socket 12 TEL SET socket 14 TEL FAX reception mode 23 61 Tel Fax Remote Number 68 Telephone line cord 12 Telephone Number List 81 Time se...

Page 101: ...r remote code 3 Press 4 After listening to your messages you can either hang up to save them or enter one of the commands on the reverse side REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation Cut it out and carry it with you when you go out Remote Operation Guide ...

Page 102: ...nsfer number 9 0 Tel No Record transfer OGM 9 3 To quickly disconnect OGM ONLY MODE Turn on 1 1 Turn off 1 2 PLAYBACK Play messages 7 Move backward repeat 2 Skip forward 5 Stop 0 Play new messages only 6 first stop playback ERASING MESSAGES Erase single message 3 Erase all messages 3 3 RECORDING A MEMO Start End 0 RECORDING A NEW OGM Start 4 ...

Page 103: ...382XHTZ SHARP CORPORATION OF AUSTRALIA PTY LTD A C N 003 039 405 1 Huntingwood Drive Huntingwood Blacktown N S W 2148 SHARP CORPORATION OF NEW ZEALAND LIMITED 59 Hugo Johnston Drive Penrose Auckland New Zealand SHARP CORPORATION ...

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Sharp FO-A660, Operation Manual

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