Sharp FO-730 Operation Manual Download Page 60

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Press 1 to turn automatic reduction on, or 2 to turn it off.

AUTO

100%

If you selected AUTO, go to Step 3. If you selected 100%, go to Step
4.

If you selected AUTO, select the reception ratio to be used in the
event that the reception buffer becomes full (automatic reduction is
not possible when the buffer is full). Press 1 for 93% or 2 for 100%.

93% 100%

Press the STOP key.

STOP

Receiving Documents

Summary of Contents for FO-730

Page 1: ...O 730 1 Installation 2 Sending Documents 3 Receiving Documents 4 Making Copies 5 Making Telephone Calls 6 Answering Machine Connection 7 Special Functions 8 Option Settings 9 Printing Reports and Lists 10 Maintenance 11 Troubleshooting ...

Page 2: ...oloured red This apparatus must be protected by a 13A fuse in the mains plug or distribution board WARNING THIS APPARATUS MUST BE EARTHED This equipment complies with the requirements of Directives 89 336 EEC and 73 23 EEC as amended by 93 68 EEC Dieses Gerät entspricht den Anforderungen der EG Richtlinien 89 336 EWG und 73 23 EWG mit Änderung 93 68 EWG Ce matériel répond aux exigences contenues d...

Page 3: ...m roll two rolls in package one roll yields approx 95 A4 pages Automatic document feeder 10 sheets max Modem speed 9600 bps with automatic fallback to 7200 4800 or 2400 bps Transmission time Approx 22 seconds Reception modes FAX TEL TEL FAX A M Resolution Horizontal 8 lines mm Vertical Standard 3 85 lines mm Fine Halftone 7 7 lines mm Super fine 15 4 lines mm Note The facsimile machine is Year 200...

Page 4: ...10 mm max Contrast control Automatic Dark selectable Copy function Standard Telephone function Standard Cannot be used for incoming outgoing if power fails Power requirements 230 V AC 50 Hz Operating temperature 5 to 35 C Humidity Maximum 85 Power consumption Stand by 2 6 W Maximum 115 W Dimensions Width 343 mm Depth 313 mm Height 312 mm Weight Approx 3 4 kg As a part of our policy of continuous i...

Page 5: ... machine has been exposed to rain or water The machine produces odors smoke or unusual noises The power cord is frayed or damaged The machine has been dropped or the housing damaged Do not allow anything to rest on the power lead and do not install the machine where people may walk on the power lead Never insert objects of any kind into slots or openings on the machine This could create a risk of ...

Page 6: ...to report a gas leak in the vicinity of the leak The socket outlet must be installed near the equipmentand must beeasily accessible Important This facsimile machine is not designed for use on a line which has call waiting call forwarding or certain other special services offered by your telephone company If you attempt to use the fax machine on a telephone line using any of these services you may ...

Page 7: ...ovided by BT is assumed to have a REN of 1 unless otherwise marked Satisfactory ringer operation can not be guaranteed in installations consisting of mixed apparatus types even if the REN value does not exceed 4 Emergency services Emergency services 999 can be called from this apparatus Please display on the telephone the number required to access that service together with the number of the telep...

Page 8: ... parties during telephone conversations If difficulties are experienced contact the supplier or maintainer of the series apparatus in the first instance While operation may be possible initially changes to or modernisation of the network taking place in the normal course of events may result in the facsimile equipment being connected to a network service with which it was not designed to be compat...

Page 9: ...djustment 33 2 Sending Documents 35 Transmittable Documents 35 Loading the Document 37 Resolution and Contrast 39 Sending a Fax by Normal Dialling 41 Sending a Fax by Automatic Dialling 43 3 Receiving Documents 52 Using TEL FAX Mode 52 Using FAX Mode 53 Using A M Mode 54 Using TEL Mode 55 4 Making Copies 59 5 Making Telephone Calls 61 6 Answering Machine Connection 65 Connecting an Answering Machi...

Page 10: ...on of Unwanted Faxes 80 Polling Requesting a Fax Transmission 82 Timer Operations 85 8 Option Settings 87 9 Printing Reports and Lists 95 10 Maintenance 101 11 Troubleshooting 105 Problems and Solutions 105 Messages and Signals 110 Clearing Paper Jams 113 Quick Reference Guide 116 Index 118 8 ...

Page 11: ...following items If any are missing contact your dealer or retailer Handset Handset lead Telephone line cord Imaging film initial starter roll Rapid key labels Operation manual Imaging film cartridge Paper tray extension Original document support Gears 4 Emergency labels Extension telephone socket adapter 9 ...

Page 12: ...L key Press this key to dial a 2 digit Speed Dial number REDIAL key Press this key to automatically redial the last number dialled Display This displays messages and prompts during operation and programming RECEPTION MODE key Press this key to select the reception mode An arrow in the display will point to the currently selected reception mode RESOLUTION key Press this key to adjust the resolution...

Page 13: ...R key Press this key to hear the line and fax tones through the speaker before sending a document or dialling a voice number Note This is not a speakerphone You must pick up the handset to talk with the other party Rapid Dial Keys Press one of these keys to dial a fax or voice number automatically Note that you must attach the Rapid Key labels STOP key Press this key to cancel operations before th...

Page 14: ...y from the machine Keep the area around the machine clear About condensation If the machine is moved from a cold to a warm place it is possible that condensation may form on the scanning glass preventing proper scanning of documents for transmission To remove the condensation turn on the power and wait approximately two hours before using the machine Connections 12 ...

Page 15: ... handset lead are identical so they will go into either socket Make sure the handset lead goes into the socket marked with a handset symbol on the side of the machine Use the handset to make ordinary phone calls or to transmit and receive documents manually 1 Installation Connections 13 ...

Page 16: ...achine does not have a power on off switch so the power is turned on and off by simply plugging or unplugging the power lead Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased from your dealer or at most telephone specialty stores Connections 14 ...

Page 17: ...e recall mode for the PBX This is done by setting Option Setting 15 as described in Chapter 8 If you intend to use a computer fax modem on the same phone line you must reset Option Setting 16 Fax Signal Receive to NO in order to prevent transmission and reception errors This procedure is described in Chapter 8 Option Settings The facsimile machine will not ring in response to incoming calls and ca...

Page 18: ...orizontally into the notches in the paper tray Rotate the paper tray extension up until it snaps into place Attach the original document support Note The original document support has a top side and a bottom side If you cannot insert the tabs on the support into the holes turn the support over Connections 16 ...

Page 19: ...SET socket 2 Connect the extension phone line to the TEL SET socket using the provided extension telephone socket adapter Comments The safety status of this socket is TNV and is provided for the connection of approved telephone equipment only To ensure continued safety compliance do not connect any other equipment to this socket More than one extension telephone may be connected to the same line a...

Page 20: ...luded with your fax can print about 30 A4 pages When replacing the film use a roll of Sharp UX 3CR imaging film One roll can print about 95 A4 pages Note If there is paper in the paper tray pull the paper release plate forward and remove the paper before loading the imaging film 1 Open the operation panel by grasping the finger hold and pulling up 2 Pull the green release on the right side of the ...

Page 21: ... imaging film cartridge from the print compartment grasp the handle at the front of the cartridge and turn it over 4 Remove the used film from the cartridge 5 Remove the four green gears from the used film DO NOT DISCARD THE FOUR GREEN GEARS 1 Installation Loading the Imaging Film 19 ...

Page 22: ...ure the two protrusions on the large gear fit firmly into the slots in the end of the spool Insert the remaining three gears into the spools making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool If needed pull the spools apart slightly to allow the gears to fit the band will stretch Protrusion Slot Large gear Loading the Imaging Film 20 ...

Page 23: ...t the small gear on the other end of the spool into its holder 9 Cut the band that holds the two spools together Unroll the film slightly and insert the small gears into their holders 10 Turn the cartridge over grasp the handle and insert the cartridge into the print compartment 1 Installation Loading the Imaging Film 21 ...

Page 24: ...press the following keys to initialize the film Note Paper must be loaded before the film can be initialized To load paper see the following section Loading the Printing Paper Display shows INITIALIZE FILM When to replace the imaging film Replace the imaging film when the display shows FILM END Use the following imaging film which is available from your dealer or retailer FUNCTION 6 START Sharp UX...

Page 25: ... even the stack 2 Pull the paper release plate toward you 3 Insert the stack of paper into the tray print side down If paper remains in the tray take it out and combine it into a single stack with the new paper before adding the new paper Be sure to load the paper so that printing takes place on the print side of the paper Printing on the reverse side will result in poor print quality 1 Installati...

Page 26: ...cause paper jams 5 Your fax has been set at the factory to print at normal contrast Depending on the type of paper you have loaded you may find that you obtain better print quality by changing the setting to LIGHT Press these keys The display will show PRINT CONTRAST Press 1 to select NORMAL or 2 to select LIGHT FUNCTION 6 NORMAL LIGHT 1 STOP 2 or The display will show COPY CUT OFF Press the STOP ...

Page 27: ... set the date and time Once you enter this information it will automatically appear at the top of each fax page you send 2 1 3 9 4 5 6 7 8 0 3 key FUNCTION key STOP key START key key 1 Press these keys FUNCTION 3 The display will show ENTRY MODE 2 Press the key twice The display will show OWN NUMBER SET 1 Installation Entering Your Name and Number 25 ...

Page 28: ...ld number Example 5 5 5 2 1 4 3 Cursor A dark square mark in the display that indicates where a number or letter will be entered 5 Press the START key to enter the fax number in memory START The display will show ENTER YOUR NAME 6 Enter your name by pressing the number keys as shown in the chart below Up to 24 characters can be entered To enter two letters in succession that require the same key p...

Page 29: ... key repeatedly to select one of the following symbols _p 7 Press the START key to save your name in memory The display will show START SPEED DIAL REDIAL SEARCH SPEAKER ABC DEF JKL MNO GHI TUV WXYZ PQRS SYMBOLS R SECURITY SELECT 8 Press the STOP key to return to the date and time display STOP A B C D E F G H I J K L M N O P Q R S T U V W X Y Z SPACE 1 Installation Entering Your Name and Number 27 ...

Page 30: ...nted at the top of every page you fax 2 1 3 9 4 5 6 7 8 0 3 key FUNCTION key STOP key START key key 1 Press these keys The display will show FUNCTION 3 ENTRY MODE 2 Press the key three times The display will show DATE TIME SET Note The fax is Year 2000 compliant Setting the Date and Time 28 ...

Page 31: ...ck to the mistake and then enter the correct number Example the 5th 5 Enter a two digit number for the month 01 for January 02 for February 12 for December etc Example January 6 Enter the year four digits Example 1999 7 Enter a two digit number for the hour 00 to 23 and a two digit number for the minute 00 to 59 Example 9 25 0 1 0 5 9 0 2 5 9 9 9 1 1 Installation Setting the Date and Time 29 ...

Page 32: ...8 Press the START key to start the clock START The display will show STORE JUNK 9 Press the STOP key to return to the date and time display STOP Setting the Date and Time 30 ...

Page 33: ...ing faxes TEL FAX mode This mode is convenient for receiving both faxes and voice calls When a call comes in the fax will detect whether it is a voice call including manually dialled fax transmissions or an automatically dialled fax If it is a voice call the fax will make a special ringing sound to alert you to answer If it is an automatically dialled fax transmission reception will begin automati...

Page 34: ... FEB 10 30 TEL FAX FAX TEL A M 14 FEB 10 30 TEL FAX FAX TEL A M 14 FEB 10 30 TEL FAX FAX TEL 14 FEB 10 30 A M TEL FAX 2 1 3 9 4 5 6 7 8 0 RECEPTION MODE key For more information on receiving faxes in TEL TEL FAX and FAX modes see Chapter 3 Receiving Documents For more information on using A M mode see Chapter 6 Selecting the Reception Mode 32 ...

Page 35: ... 1 3 9 4 5 6 7 8 0 DOWN key UP key Speaker 1 Press the SPEAKER key SPEAKER DOWN UP 2 Press the UP or DOWN key or Display SPEAKER HIGH SPEAKER MIDDLE SPEAKER LOW 3 When the display shows the desired volume level press the SPEAKER key to turn off the speaker SPEAKER 1 Installation Volume Adjustment 33 ...

Page 36: ...ime will reappear in the display Display RINGER HIGH RINGER MIDDLE RINGER LOW RINGER OFF OK 2 If you selected RINGER OFF OK press the START key START Note When set to TEL mode the fax machine will ring even if the ringer is turned off When set to TEL FAX mode the special pseudo ringing sound will be generated if the machine detects a voice call or manually dialled fax Volume Adjustment 34 ...

Page 37: ...pend on whether you load one page at a time or several pages at once Loading one page at a time Minimum size Maximum size Minimum weight Maximum weight Loading several pages at once Minimum size Maximum size Minimum weight Maximum weight 140 mm 148 mm 210 mm 600 mm 52 g m 157 g m 52 g m 80 g m 140 mm 148 mm 297 mm 210 mm 2 Sending Documents 35 ...

Page 38: ... correcting fluid on documents must be dry before they pass through the document feeder All clips staples and pins must be removed from documents before loading in the feeder If these are not removed they may damage the machine Documents which are patched taped torn smaller than the minimum size carbon backed easily smudged or have a slippery coated surface should be photocopied and the copy loade...

Page 39: ... time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding 1 Adjust the document guides to the width of your document 2 Place the document face down and push it gently into the document feeder The top edge of the document should enter the machine first The feeder will draw the leading edge of the document into the machine The display will s...

Page 40: ... panel Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Open the operation panel by grasping the finger hold and pulling up 2 Remove the document 3 Close the operation panel making sure it clicks into place Click Loading the Document 38 ...

Page 41: ...e not effective for receiving a document Resolution settings STANDARD Use STANDARD for ordinary documents This setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small letters or fine drawings SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings HALF TONE Use HALF TONE for photographs and illustrations The or...

Page 42: ...etting AUTO will appear next to each resolution setting The second time you move through the list the contrast setting DARK will appear RESOLUTION Display STANDARD AUTO FINE AUTO SUPER FINE AUTO HALF TONE AUTO STANDARD DARK FINE DARK SUPER FINE DARK HALF TONE DARK Note In order to transmit in FINE or SUPER FINE resolution the receiving fax machine must also have that resolution If it doesn t your ...

Page 43: ...t to talk Normal Dialling allows you to listen to the line and make sure the other fax machine is responding 1 Load the document s The display will show READY TO SEND 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 SPEAKER or Set the resolution and or contrast if desired 2 Pick up the handset or press the SPEAKER key Listen for the dial tone 3 Dial the number of the receiving machine by pressi...

Page 44: ...on tone press the START key Replace the handset if you used it When transmission is completed the fax will beep once Using the REDIAL key You can press the REDIAL key to redial the last number dialled To send a document proceed from Step 4 of Normal Dialling Note that the speaker will be automatically activated when you press the REDIAL key START Beep Facsimile reception tone This is a pronounced ...

Page 45: ...ne number you select a two digit Speed Dial number for it 88 Speed Dial numbers are available 1 1 01 START SPEED DIAL Speed Dial numbers 01 through 08 are for Rapid Key one touch Dialling Speed Dial numbers 09 through 88 are for dialling with the SPEED DIAL key 2 1 3 9 4 5 6 7 8 0 SPEED DIAL key Rapid keys Attach the strip of Rapid Key labels above the Rapid Keys When you store a number in a Rapid...

Page 46: ...g 09 to 88 for Speed Dialling Example 4 Enter the fax or voice number by pressing the number keys max of 32 digits including pauses Press the SPEED DIAL key to clear a mistake If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key The pause will appear as a hyphen Several pauses can be entered in a row Press the SEARCH R key to enter a ...

Page 47: ...number will be used for Rapid Key Dialling you can write the name on the appropriate Rapid Key label Step 3 or START STOP Note Numbers stored for automatic dialling will appear on the Telephone Number List printout so this facility should not be used to store least cost routing or system access passwords which need to remain private Note To confirm that Automatic Dialling numbers have been stored ...

Page 48: ... to clear another number or press STOP to exit Step 3 or Making changes To make changes in a number previously stored repeat the storing procedure Select the Speed Dial number for which you want to make changes in Step 3 and then change the number and or name when they appear in the display Steps 4 and 6 respectively START 2 STOP 0 1 A lithium battery keeps automatic dialling numbers in memory The...

Page 49: ...rast if desired RESOLUTION 2 Press the Rapid Key corresponding to the desired Speed Dial number The name of the receiving party will appear in the display If no name was stored the fax number will appear If the name or number is incorrect press the STOP key The document will be automatically transmitted once the connection is made 01 02 03 04 05 06 07 08 Example To dial Speed Dial number 01 press ...

Page 50: ...rast if desired RESOLUTION 2 Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the number keys To enter numbers 1 through 9 first enter 0 and then the number SPEED DIAL 2 0 Example 3 Check the display If the name or number shown is correct press the START key If not press the STOP key and then repeat Step 2 START Sending a Fax by Automatic Dialling 48 ...

Page 51: ...e receiving machine by pressing the numeric keys If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key The pause will appear as a hyphen Several pauses can be entered in a row 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 3 Check the display If the number of the receiving machine shown is correct press the START key If it is not ...

Page 52: ...TION 2 Press the SEARCH R key and then the 1 key SEARCH R 1 3 Enter the first letter of the stored name by pressing the appropriate number key the key which corresponds to the required letter one or more times until the letter appears in the display If the name begins with a special character or number press 1 If you can t remember the first letter go to Step 4 you will scroll through the list fro...

Page 53: ...l be automatically transmitted once the connection is made Automatic redialling If you use automatic dialling including Direct Keypad Dialling and the line is busy the machine will automatically redial the number Up to 2 redialling attempts will be made at intervals of 5 minutes To stop automatic redialling press the STOP key If desired you can change the number of times the machine redials with O...

Page 54: ...o ringing for 15 seconds to alert you to answer If you don t answer within this time your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire Comments Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing An extension phone connected to the same line will not ring after the connection has been made The hand...

Page 55: ...en the reception mode is set to FAX the machine will automatically answer all calls on 1 ring and receive incoming faxes 1 ring Fax reception You can change the number of rings on which the machine answers calls by changing Option Setting 3 See Chapter 8 Option Settings If you pick up the handset before the machine answers you can talk to the other party and or receive a document as described in U...

Page 56: ...s the RECEPTION MODE key until the arrow in the display points to A M In A M mode your fax will automatically receive voice and fax messages if you have connected an answering machine to the fax machine See Chapter 6 for more details Receiving Documents 54 ...

Page 57: ...x machine s handset or an extension phone connected to the same line Answering with the fax s handset 1 Pick up the handset when the machine rings 2 If you hear a fax tone wait until the display shows RECEIVING and then replace the handset Beep RECEIVING Note If you have set Option Setting 16 Fax signal receive to NO press the START key to begin reception 3 Receiving Documents Receiving Documents ...

Page 58: ... 2 If you hear a soft fax tone wait until your fax responds the extension phone will go dead if it is connected to your fax or you will hear pronounced high pitched tones if the phone is connected to a separate wall socket then hang up Beep Phone goes dead or pronounced high pitched tones 3 If the fax doesn t respond or if the other party first talks to you and then wants to send a fax press 5 and...

Page 59: ... factory to automatically reduce the size of received documents to fit the size of the printing paper This ensures that data on the edges of the document are not cut off If desired you can turn this function off and have received documents printed at full size Note If a document is too long to fit on the printing paper the remainder will be printed on a second page In this case the cut off point m...

Page 60: ... Step 3 If you selected 100 go to Step 4 3 If you selected AUTO select the reception ratio to be used in the event that the reception buffer becomes full automatic reduction is not possible when the buffer is full Press 1 for 93 or 2 for 100 93 100 or 1 2 4 Press the STOP key STOP Receiving Documents 58 ...

Page 61: ...t if desired The default setting for copying is SUPER FINE 2 Press the COPY HELP key RESOLUTION COPY HELP Incoming calls during copying The fax goes into manual reception mode during copying so if a call comes in at this time pick up the handset to answer To receive a document press the START key after copying is finished If you want to begin reception immediately press the STOP key to stop copyin...

Page 62: ...ut off the remainder To change the setting follow the steps below 1 Press these keys The display will show FUNCTION 6 COPY CUT OFF 2 Press 1 to set copy cut off to YES the remaining part of the document will not be printed or 2 to set copy cut off to NO the remaining part will be printed on a second page or 1 2 YES NO The display will show INITIALIZE FILM 3 Press the STOP key to return to the date...

Page 63: ...al the number using one of the following methods Normal Dialling Enter the full telephone number with the numeric keys Rapid Key Dialling Press the appropriate Rapid Key Speed Dialling Press the SPEED DIAL key and enter the 2 digit Speed Dial number with the numeric keys 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 3 Speak with the other party when they answer If you pressed the SPEAKER key...

Page 64: ...red an area code or an access code for a special service in a Rapid Key you can press the Rapid Key for that area code or access code then dial the remainder of the number by pressing a Rapid Key pressing number keys or pressing the SPEED DIAL key and entering a two digit Speed Dial number Using the SEARCH R key You can use the SEARCH R key to search for a Rapid Key or Speed Dial number First sear...

Page 65: ...er party on hold make a further call to a third party and then go back to your original caller Transferring calls You can transfer a call to another number on the same PBX without operator assistance Your fax is also fully compatible with British Telecom Network Services and Telecom Eireann Phone Plus Services and can be used in conjunction with any facility that requires a recall command Note To ...

Page 66: ...urned to the original caller as soon as the third party hangs up Transferring calls 1 During the telephone conversation press the SEARCH R key This puts the other party on hold 2 When you hear the dial tone dial the number to which you want to transfer the call When the other party answers hang up and the call will be transferred If the other party does not answer press the SEARCH R key again to r...

Page 67: ... machine is not connected to the extension telephone socket on the fax as shown the set up will not operate correctly 1 Remove the seal covering the TEL SET socket 2 Connect the answering machine s telephone line plug to the TEL SET socket using the extension telephone socket adaptor provided Eire Insert the plug of the answering machine line directly into the TEL SET socket TEL SET TEL LINE To an...

Page 68: ...y receiving faxes sent by automatic dialling Your callers can even leave a voice message and send a fax message on the same call Modify your outgoing message to explain that they can first leave a voice message and then press their Start key to send a fax Using the Connection 1 Set the reception mode of your fax to A M by pressing the RECEPTION MODE key RECEPTION MODE FAX TEL A M TEL FAX 2 Set you...

Page 69: ...ne or a duration of silence greater than four seconds it will take over the line and begin reception If the connection is not good or there is noise on the line the answering machine and or fax machine may not respond properly The call counter on your answering machine may indicate that voice messages were received when only fax messages were received Note To prevent the fax from taking over the l...

Page 70: ... have unusually fast disconnect times equal to or very slightly less than 4 seconds which means that the answering machine may disconnect the line before fax reception can begin In this case try a Quiet Detect Time setting of about 3 seconds If the fax machine is interrupting callers before they can leave a message try a longer Quiet Detect Time setting If your outgoing message includes a period o...

Page 71: ...ge to ensure clear detection of fax signals you can use this setting to delay the start of silence detection so that the pause will not cause the fax to take over the line Quiet Detect Start Timing has been turned off at the factory If you want to use this function turn it on by resetting Option Setting 12 to the desired delay time 1 to 15 seconds This procedure is explained in Chapter 8 Option Se...

Page 72: ...t subscribe to a caller identification service from your telephone company Your fax may not be compatible with some caller identification services Caller ID may not function if the machine is connected to a PBX 1 Press these keys FUNCTION 4 The display will show OPTION SETTING 2 Press the key three times The display will show CALLER ID 2 1 3 Press 1 to turn on Caller ID or 2 to turn it off The dis...

Page 73: ...s only supply the caller s number therefore the caller s name will only appear providing that the caller s name and number have been programmed into memory Display example STOP DOE JOHN 444 555 6666 Caller s name Caller s number Display messages One of the following messages will appear while the fax rings if caller information is not available NO SERVICE No caller information was received from yo...

Page 74: ...t most caller id equipped telephone networks only supply the caller s number therefore the caller s name will only appear providing that the caller s name and number have been programmed into memory Follow the steps below to view the Caller ID List in the display If desired you can immediately dial a number when it appears To print out the list see Chapter 9 Printing Reports and Lists 1 Press thes...

Page 75: ...OP To delete calls from the caller list If you want to delete a single call from the caller list press the 0 key while the call appears in the display If you want to delete all calls from the list hold the 0 key down for at least 3 seconds while you are viewing any number in the list Priority Call If desired you can set your fax to make a special ringing sound when you receive a call from a design...

Page 76: ...ibed in Blocking Reception of Unwanted Faxes in this chapter to prevent voice calls as well as fax receptions the Anti Junk Fax function can normally only prevent faxes In this case when a voice call or a fax transmission comes in from a number you have specified as a Junk Number your fax will break the connection as soon as it receives the calling phone number from the caller ID service before th...

Page 77: ...med Your name and number must be programmed as explained in Chapter 1 You can select a message Follow the steps below to turn on the cover sheet function Once the cover sheet function is turned on cover sheets will be included with all tranmissions until you turn it off 1 Press these keys The display will show FUNCTION 4 OPTION SETTING 2 Press these keys The display will show COVER SHEET MODE 7 Sp...

Page 78: ...l When the cover sheet function is turned on you can also select a message which will appear as a header at the top of the cover sheet Note that the message selection is only effective for one transmission 1 Load the document s The document must be loaded before a message can be selected The cover sheet function must be turned on 2 Press these keys The display will show FUNCTION 5 COVER SHEET HEAD...

Page 79: ...1 URGENT 2 IMPORTANT 3 CONFIDENTIAL 4 PLS DISTRIBUTE 1 Example 4 Dial the receiving machine and transmit the document Note To cancel a cover sheet header setting press the STOP key or remove the document from the feeder 7 Special Functions Cover Sheet 77 ...

Page 80: ...receiver to check for missing pages 1 Load the document s The document must be loaded before batch page numbering can be set 2 Press these keys The display will show FUNCTION PAGE COUNTER SET 3 Enter the total number of pages 01 to 99 by pressing the number keys If you are sending a cover sheet do not include it in the total number of pages the number will be adjusted automatically 8 0 Example Eig...

Page 81: ...ey If the number of pages actually transmitted does not coincide with the batch number entered the alarm will sound and PAGE COUNT ERROR will appear in the display PAGE E will also appear in the NOTE column of the Transaction Report if it has been set to print out 7 Special Functions Batch Page Numbering 79 ...

Page 82: ... has also been stored as a Priority Call number To clear a number from the Anti Junk Number List you need to know the 1 digit number which identifies it If you have forgotten this number print out the Anti Junk Number List as explained in Chapter 9 1 Press the keys shown at right STORE JUNK will appear in the display 2 Press 1 to store a number in the Anti Junk Number List or 2 to clear a number f...

Page 83: ...want to block max of 20 digits Example 5 Press the START key 6 Return to Step 3 to enter or clear another number or press STOP to exit Step 3 or 5 5 5 3 2 1 4 STOP START 7 Special Functions Blocking Reception of Unwanted Faxes 81 ...

Page 84: ...et as a polling key it cannot be used for Rapid Key Dialling Requesting transmission Note Rapid Dial Keys cannot be used for polling To dial a Rapid Dial location press the SPEED DIAL key and then enter the 2 digit number corresponding to the Rapid Key 1 Dial the fax machine you want to poll using one of the following methods Pick up the handset or press the SPEAKER key and dial the full number Wa...

Page 85: ...mber of the polling fax machine has been entered in your machine s list of permitted fax numbers called passcode numbers The number of the polling fax must also be correctly programmed into itself for identification To use Polling Security follow the steps below to turn the function on and then enter permitted numbers as shown on the following page 1 Press the keys shown at right ENTRY MODE will a...

Page 86: ... a number or 2 to clear a number or 4 Storing Enter a 2 digit number from 01 to 10 This number identifies the fax number you will store in the next step Clearing Enter the number which identifies the fax number you want to clear and go to Step 6 Example 5 Enter the fax number max of 20 digits Example 6 Press the START key 7 Return to Step 4 to enter or clear another number or press STOP to exit St...

Page 87: ...e rates without having to be there when the operation is performed Note Only a Speed Dial number can be used to dial the receiving machine Setting a timer operation 1 Press the keys shown at right TIMER MODE will appear in the display 1 FUNCTION 2 Press to set a transmission operation SEND MODE or to set a polling operation POLLING MODE or 3 Press 1 to select SET 4 Enter the time at which you want...

Page 88: ...ransmission operation load the document in the feeder sometime before the specified time of transmission To cancel an operation If you need to cancel an operation after it has been set follow the steps below 1 Press the keys shown at right TIMER MODE will appear in the display 2 Press to cancel a transmission operation or to cancel a polling operation or 3 Press 2 to select CLEAR 4 Press the START...

Page 89: ...etting is not made with the RESOLUTION key for transmitting documents Press 1 YES to set the default resolution to FINE or 2 NO to set it to STANDARD Initial setting 2 FUNCTION 4 FUNCTION 4 Display will show FINE PRIORITY STOP 2 1 YES NO or GRAY SCALE LEVEL Setting 2 GREY SCALE SETTING This sets the grey scale used for the HALF TONE resolution setting Press 1 for 16 levels this gives lower quality...

Page 90: ...ill wait between automatic redials when the line is busy Enter 01 for 1 minute 02 for 2 minutes etc up to a maximum of 15 minutes Initial setting 05 FUNCTION 4 Press until display shows RECALL INTERVAL Enter a number from 01 to 15 RECALL TIMES STOP Setting 5 RECALL TIMES This sets the maximum number of times your fax will automatically redial if the line is busy Enter any number from 00 to 04 In E...

Page 91: ...signal similar to the TEL FAX REMOTE NUMBER while you are talking on an extension phone Press 1 to turn detection on or 2 to turn detection off Initial setting 1 FUNCTION 4 Press until display shows REMOTE RECEPTION STOP 2 1 YES NO or TRANSACTION LIST Setting 8 TRANSACTION REPORT PRINT SELECT This sets the condition for printing out a Transaction Report Enter a number from 1 to 5 as follows 1 ALWA...

Page 92: ...SEC 15 seconds 2 30 SEC 30 seconds 3 60 SEC 60 seconds 4 120 SEC 120 seconds Initial setting 1 Press until display shows PSEUDO RING DUR Enter a number from 1 to 4 QUIET DETECT TM Setting 11 QUIET DETECT TIME When an answering machine is connected to the fax the fax will take over the line and begin reception if it detects a certain duration of silence after the answering machine answers a call Th...

Page 93: ...take over the line a set number of seconds after an answering machine connected to the fax answers Set the number of seconds by entering a 3 digit number 001 to 255 or enter 000 to turn off the function See Chapter 6 for more details Initial setting 000 FUNCTION 4 Press until display shows OFF HOOK HOLD STOP 2 1 STOP Enter a number from 001 to 255 SELECT AUTO RCV Setting 14 SELECT AUTO RECEIVE Pre...

Page 94: ...Press until display shows PBX RECALL STOP Enter a number from 1 to 3 FAX SIGNAL RX Setting 16 FAX SIGNAL RECEIVE Your fax will automatically begin reception if you hear a high pitched fax tone after answering a call If you use a computer fax modem on the same line you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents sent from the computer fax...

Page 95: ...8 POLL as a polling key Press 2 if you want to use it as a regular Rapid Key Initial setting 2 FUNCTION 4 Press until display shows POLLING STOP 2 1 YES NO or CALLER ID Setting 19 CALLER ID If you subscribe to a caller ID service and want to use the Caller ID function press 1 To turn Caller ID off press 2 Caller ID is explained in more detail in Caller ID in Chapter 7 Initial setting 2 FUNCTION 4 ...

Page 96: ...until display shows COVER SHEET MODE STOP 2 1 YES NO or AUTO PRINT OUT Setting 21 ACTIVITY REPORT AUTO PRINT OUT Press 1 to have your fax automatically print out an Activity Report once every 30 operations The list can still be printed out on demand when desired Press 2 to turn automatic print out off Initial setting 2 FUNCTION 4 Display will show AUTO PRINT OUT STOP 2 1 YES NO or FINE PRIORITY Op...

Page 97: ...2 The display will show LISTING MODE START 2 Press the key or the key until the desired list appears in the display or 3 Press the START key Activity Report This report shows information on your most recently performed send and receive operations a combined maximum of 30 operations can appear The report is divided into two parts the TRANSMISSIONS ACTIVITY REPORT which shows information on transmis...

Page 98: ...involved in the transaction In the case of a transmission the number dialled appears In the case of a reception the programmed ID of the sending machine appears If this machine does not have an ID function the communication mode will appear for example G3 PAGES Number of pages transmitted or received NOTE OK Transmission reception was normal P FAIL A power failure occurred If you have power and th...

Page 99: ...ion using a function which your fax does not have If you were attempting to fax make sure a document is in the feeder If you were receiving contact the faxing party to see how they are trying to send to you Timer List This list shows the timer operations which are currently set Telephone Number List This list shows the fax and voice numbers which have been stored for automatic dialling 9 Printing ...

Page 100: ...urity your name and fax telephone number as entered in the machine and a sample of the header printed at the top of every page you transmit HEADER PRINT Option Setting List This list shows the current status of the option settings Printing Reports and Lists 98 ...

Page 101: ... that are blocked by the Anti Junk function Caller ID List This list shows information about your most recent calls maximum of 20 calls This list is only available if you are using the Caller ID function 9 Printing Lists Printing Reports and Lists 99 ...

Page 102: ... is set at the factory to print out the report after every transmission but you can change the setting to have it printed out under a variety of other conditions This is done by changing Option Setting 8 as described in Chapter 8 The same headings appear in the Transaction Report as in the Activity Report See Activity Report in this chapter for an explanation of the headings The Transaction report...

Page 103: ...mance 1 First unplug the telephone line then unplug the power lead 2 Pull the paper release plate forward and remove the paper 3 Open the operation panel grasp the finger hold and pull up and then pull the release on the right side of the machine forward to open the print compartment cover 10 Mainenance 101 ...

Page 104: ...ead and roller with isopropyl alcohol Print head Roller Caution Do not use benzene or thinner Avoid touching the print head with hard objects The print head may be hot if your fax machine has just received a large number of documents If this is the case allow the print head to cool prior to cleaning Maintenance 102 ...

Page 105: ...partment 7 Gently close the print compartment cover press down on both sides to make sure it clicks into place and then close the operation panel 8 Reinsert the paper in the paper tray and push the paper release plate back down 10 Mainenance Maintenance 103 ...

Page 106: ...and stains will cause vertical lines on transmitted images and copies Adhesive cellophane tape is useful for removal of debris from the rollers Take care not to leave any pieces of tape on the rollers Document rollers Scanning glass Caution When wiping take care not to damage any of the protruding parts on the underside of the operation panel The housing Wipe the external parts and surface of the ...

Page 107: ...ke sure your fax machine s TEL LINE socket is connected to the wall socket Make sure your fax machine s TEL SET socket is connected to your answering machine s telephone line socket not the answering machine s extension phone socket Make sure your answering machine s outgoing message is under 10 seconds Make sure that Option Setting 11 Quiet Detect Time is set to three or four seconds see Chapter ...

Page 108: ...ake sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting your fax to a different telephone line If the problem still occurs your fax machine may need service Dialing and transmission problems Problem Check and remedy No dial tone when you pick up the handset or press the SPEAKER key Make sure the handset cord is connected to the correct sock...

Page 109: ...ing is printed at the receiving end Make sure that the document for transmission is placed face down in the feeder A distorted image is received at the other end Noise on the telephone line may cause distortion Try sending the document again Make a copy of the document on your fax If the copy is also distorted your fax may have a problem If the problem persists call for service Reception and copyi...

Page 110: ...r document on your fax If the copy is also distorted your fax may have a problem If the problem persists call for service The quality of copies is poor and or black spots appear Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes Clean the fax print head and the scanning glass as explained in Chapter 10 Reception copying is interrupted If reception...

Page 111: ... it back in several seconds later Automatic document feeding does not work for transmission or copying Check the size and weight of the document see Transmittable documents in Chapter 2 Voice calls taken on an extension phone are interrupted by the fax The fax may interrupt during a voice call if the reception mode is set to A M To prevent interruption on a tone dial extension phone press any thre...

Page 112: ...Paper Jams FILM END The imaging film may need replacement Check the film and replace if necessary FUNCTION MODE The FUNCTION key has been pressed LINE ERROR Transmission or reception was not successful Press STOP to clear the message and then try again If the error persists see Line Error in Problems and Solutions in this chapter LINE IS IN USE An extension phone connected to the fax is being used...

Page 113: ...er is jammed See the following section Clearing Paper Jams READY TO SEND A document has been loaded and the fax is waiting for transmission or copying instructions RECALLING This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer Your fax machine will automatically reattempt the call See Automatic Redialling in Sending a Fax...

Page 114: ...ission reception or copying Intermittent tone 3 bleeps 5 seconds 1 second on 1 second off Indicates incomplete transmission reception or copying Rapid intermittent tone 35 seconds 0 7 seconds on 0 3 seconds off Indicates that the handset is off hook Display Messages 112 ...

Page 115: ...essing the START key If it doesn t feed out remove it as follows Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Open the operation panel by grasping the finger hold and pulling up 2 Remove the document 3 Close the operation panel making sure it clicks into place Click 11 Troubleshooting Clearing Paper Jams 113 ...

Page 116: ...peration panel grasp the finger hold and pull up and then pull the release on the right side of the machine forward to open the print compartment cover 3 Gently pull the jammed paper out of the machine making sure no torn pieces of paper remain in the print compartment or rollers Clearing Paper Jams 114 ...

Page 117: ...rtment cover press down on both sides to make sure it clicks into place and then close the operation panel 5 Reinsert the paper in the paper tray and push the paper release plate back down 11 Troubleshooting Clearing Paper Jams 115 ...

Page 118: ...ress Display shows FUNCTION 3 TEL SET TEL LINE SPEED DIAL REDIAL SEARCH SPEAKER ABC DEF JKL MNO GHI TUV WXYZ PQRS SYMBOLS R OWN NUMBER SET 2 Press 3 Enter your fax number max of 20 digits by pressing the number keys If you make a mistake press the SEARCH R key to move the cursor back to the mistake then enter the correct number or letter 4 Press 5 Enter your name by pressing the appropriate number...

Page 119: ... DOCUMENTS Place your document up to 10 pages face down in the document feeder Normal Dialling 1 Lift the handset or press 2 Dial the fax number 3 Wait for the reception tone if a person answers ask them to press their Start key 4 Press Rapid Key Dialling Press the appropriate Rapid Key Transmission will begin automatically Speed Dialling 1 Press 2 Enter 2 digit Speed Dial number 3 Press SPEAKER S...

Page 120: ... Dialling 62 Cleaning 101 104 Contrast 39 Copies 59 Copy cut off setting 60 Copy Help key 11 59 Cover sheet 94 D Date setting 28 Dial mode 90 Dialling Direct Keypad 49 Normal 41 61 Rapid Key 47 61 Search 50 62 Speed 48 61 Direct Keypad Dialling 49 Display 10 Display messages 110 Document feeder 37 Document guides 37 Document restrictions 36 Document rollers 104 Document sizes 35 Document maximum s...

Page 121: ...ll Wait Interval 88 Reception mode A M mode 31 54 66 FAX mode 31 53 Setting 32 TEL mode 31 55 TEL FAX mode 31 52 Reception mode key 10 32 Reception Ratio setting 57 Redial key 10 42 62 Redialling 51 62 Remote Reception Select 89 Removing original document 38 Resolution 39 Resolution key 10 Ringing volume 34 Rollers cleaning 104 S Scanning glass cleaning 104 Search Dialling 50 62 SEARCH R key 11 62...

Page 122: ...Timer List 97 Timer operations 85 Transaction Report 100 Transaction Report Print Select 89 V Volume keys 11 33 Index 120 ...

Page 123: ...SHARP ELECTRONICS U K LTD Sharp House Thorp Road Newton Heath Manchester M40 5BE SHARP CORPORATION PRINTED IN SPAIN TINSE3961FFZZ ...

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