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The document filing function is used to store the document or print image on the local 
drive when performing a copy, print, or other job. You can print or perform other 
operations using the saved file at a later time.
This section introduces several of the document filing functions.

►

USES OF THE DOCUMENT FILING FUNCTION ............................50

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SAVING A DOCUMENT ONLY (Scan to Local Drive)....................51

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PRINTING A SAVED FILE................................................................54

DOCUMENT FILING

Summary of Contents for BP-30M28

Page 1: ...SING THE MACHINE Functions of the machine and procedures for placing originals and loading paper COPIER Using the copy function PRINTER Using the printer function FACSIMILE Using the fax function SCANNER Using the scan function DOCUMENT FILING Storing jobs as files on the local drive SETTING MODE Configuring settings to make the machine easier to use BP 30M28 BP 30M31 BP 30M35 ...

Page 2: ...information see the manuals in PDF format This guide appears when you tap the icon on the machine s touch panel The guide explains the basic procedures for operating the machine In addition the manuals can be printed page 3 User s Manual Detailed explanations of the functions that can be used on the machine are provided in the User s Manual The User s Manual can be downloaded from the machine Down...

Page 3: ...int Release Guide This guide explains how to use the print release function When you have multiple MFPs that support the print release function on the same network you can access and print the data that is saved on a MFP from any other MFPs This manual is intended to help you get started using the basic and convenient functions of the machine This manual provides answers to frequently asked questi...

Page 4: ...p the Start key to start printing When a language is selected other than a language that is displayed by step 2 of DOWNLOADING THE OPERATION GUIDE page 6 in the display languages on the touch panel and Operation Guide is tapped English may appear To change the language displayed on the touch panel refer to the User s Manual Easy Scan Easy Copy Print Release Sharp OSA Operation Guide Enlarge Displa...

Page 5: ...S Chrome Windows Latest version or immediately previous major release The Web page will appear The machine settings may require that user authentication is performed in order to open the Web page Please ask the administrator of the machine for the password that is required for user authentication Easy Scan Easy Copy Print Release Sharp OSA Operation Guide Enlarge Display Mode Settings Total Count ...

Page 6: ...e Web page 2 Select the desired language Only the displayed languages are supported 3 Select the manual you want to download and click the Download button Operation Manual Download English User Name Administrator Logout Sitemap 1 English Select a manual to be downloaded Download Language 2 This manual provides answers to frequently asked questions regardi Troubleshooting Download O 3 ...

Page 7: ...ALS 15 ADJUSTING THE VOLUME 16 LOADING PAPER 17 SAVING CONTACTS IN THE ADDRESS BOOK 22 USER AUTHENTICATION 23 FUNCTIONS THAT CAN BE USED ON THE MACHINE 24 MAKING COPIES 28 COPY MODE 30 COPYING ON SPECIAL PAPER Bypass Copy 31 PRINTING IN A WINDOWS ENVIRONMENT 34 PRINTING IN A macOS ENVIRONMENT 36 DIRECTLY PRINTING A FILE IN USB MEMORY 38 SENDING A FAX 40 FAX MODE 42 BEFORE USING THE MACHINE COPIER ...

Page 8: ...R FUNCTION 44 SCANNING AN ORIGINAL 45 SCANNER MODE 47 USES OF THE DOCUMENT FILING FUNCTION 50 SAVING A DOCUMENT ONLY Scan to Local Drive 51 PRINTING A SAVED FILE 54 SETTING MODE 56 SCANNER DOCUMENT FILING SETTING MODE ...

Page 9: ...eral devices and the procedures for placing originals and loading paper PART NAMES AND FUNCTIONS 10 TURNING ON OFF THE POWER 12 OPERATION PANEL 13 PLACING ORIGINALS 15 ADJUSTING THE VOLUME 16 LOADING PAPER 17 SAVING CONTACTS IN THE ADDRESS BOOK 22 USER AUTHENTICATION 23 FUNCTIONS THAT CAN BE USED ON THE MACHINE 24 BEFORE USING THE MACHINE ...

Page 10: ...s can be automatically scanned 4 USB port A type This is used to connect a USB device such as a USB memory device to the machine Supports USB 2 0 Hi Speed 5 Operation panel This panel hosts indicators and operation keys 6 Inner finisher This staples paper 7 Handle Grasp it when moving the machine 8 Tray 1 2 Store paper in this tray 9 Tray 3 4 when stand 2x500 sheet paper drawer is installed Store ...

Page 11: ...this cover to remove a paper misfeed 6 Side cover release lever To remove a paper misfeed pull and hold this lever up to open the side cover 7 Bypass tray Use this tray to feed paper manually When loading paper larger than A4R or 8 1 2 x 11 R pull out the extension guide 8 USB port A type This is used to connect a USB device such as a USB memory device to the machine Supports USB 2 0 Hi Speed 9 LA...

Page 12: ...ch press the Power button on the operation panel and then turn the main power switch to the position In a sudden case of main power outage turn the power for the machine back on and then turn it off in the correct order If the machine is left for a long time with the main power having been turned off prior to the Power button being turned off abnormal noises degraded image quality or other problem...

Page 13: ...power switch is in the position While the light is blinking the power cannot be turned on by pressing the Power button 3 Power button Use this button to turn the machine s power on and off 4 Power Save button indicator Use this button to set the machine to Sleep Mode for energy saving Power Save button blinks when the machine is in Sleep Mode 5 Home Screen key Display the home screen 6 Error indic...

Page 14: ...he preview image of whole page in the arrow s direction The printing result is not rotated 1 2 This reduces the image 1 This displays preview images of respective pages 1 2 This displays the scroll bar for enlargement reduction operations Moving the slider to the left reduces the image and moving the slider to the right enlarges the image This displays thumbnails of preview images 1 2 This enlarge...

Page 15: ...ake sure an original has not been placed on the document glass USING THE DOCUMENT GLASS Take care that your fingers are not pinched when closing the automatic document feeder After placing the original be sure to close the automatic document feeder If lefta open parts outside of the original will be copied black causing excessive use of toner Set the orientation of the image to ensure that the ori...

Page 16: ...ound Settings Image Send Internet Fax Configure settings for sounds generated when an Internet fax is received and when a communication error occurs Sound Settings Beep Sound Settings Common Keys Touch Sound Configure settings for the sound generated when a key is tapped and whether a sound is generated when the key for a default setting is tapped Easy Copy Operation Guide Easy Copy Easy Scan File...

Page 17: ...ed For Letter Head and Pre Printed set the paper in the reverse orientation Place with the print side facing the direction indicated below Tray In normal status With letter head or pre printed paper set Trays 1 4 Facing up Facing down Bypass tray Facing down Facing up 5 1 2 3 4 1 Tray 1 2 Tray 2 3 Tray 3 when a stand 2x500 sheet paper drawer are installed 4 Tray 4 when a stand 2x500 sheet paper dr...

Page 18: ... and slide to the desired paper size 3 Insert the paper into the tray Load the paper with the print side facing up Make sure the stack of paper is straight before loading it Fan the paper well before loading it If the paper is not fanned multiple sheets may feed at once and cause a misfeed After loading the paper close the guides to the paper width not to leave the gap from the guides A and B Do n...

Page 19: ...the paper with the print side facing down Insert the paper along the bypass tray guides all the way into the bypass tray until it stops slowly Inserting the paper with excessive force may cause the leading edge to fold back Inserting the paper too loosely may cause skewed feeding or misfeeds The paper must not exceed the maximum number of sheets and must not be higher than the indicator line 4 Set...

Page 20: ...ectly fit the width of the paper If the bypass guides are set too wide the paper may skew or be creased How to close the bypass tray Remove any paper remaining in the bypass tray and press down the centre of the pressure plate until it locks After you have locked the pressure plate close the extension tray and then close the bypass tray When loading envelopes in the bypass tray set the paper type ...

Page 21: ... Brightness Adjustment Settings Enlarge Display Mode Total Count Operation Guide Brightness Adjustment Program List Image Send Program List Image Send 10 15 Tray Settings File Retrieve Address Control 10 15 Toner Quantity Toner Quantity Bk Job Status Operation Guide Enlarge Display Mode Settings Total Count Brightness Adjustment Program List Image Send Plain 1 60 89g m2 Plain 2 90 105g m2 Heavy Pa...

Page 22: ...quent Use checkbox 2 Tap Fax Number E mail Address Internet Fax Address or Direct SMTP Address enter the address and tap 4 Tap the Register key The first address of each address type is set as the default address If no address has the checkbox next to it selected a confirmation screen will appear asking you if you want to select a default address Operation Guide Enlarge Display Mode Settings Total...

Page 23: ... log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server When starting the machine the login screen appears AUTHENTICATION BY QUICK AUTHENTICATION This can only be used on the machine when carrying out user authentication This method provides simple authentication for an administer who has been previously registered on the machi...

Page 24: ...ame time even when B5 5 1 2 x 8 1 2 size originals are mixed with A4 8 1 2 x 11 size originals When copying you can combine the mixed originals setting and auto ratio setting to change the ratio used for each original and print all pages on the same size of paper Counting the number of scanned original sheets and display the count before transmission Checking the number of scanned original sheets ...

Page 25: ...h as receipts or photographs on the document glass and automatically crop and save each document to a separate file during scanning To automatically set scan settings appropriate for the original tap the Auto Set key in the base screen of Easy Mode Image Orientation Resolution and Blank Page Skip Duplex Setup PDF Skew Adjustment Automatically Detect Mono2 Grayscale are set automatically The OCR ex...

Page 26: ...inals from misfeeding Dual Page Scan Book Divide The left and right sides of an original can be transmitted as two separate pages This function is useful when you wish to fax the left and right pages of a book or other bound document as separate pages This function splits a saddle stitch original such as a catalogue or a pamphlet page by page and copies in sequence Erase The erase function is used...

Page 27: ...27 This section explains the basic procedures for using the copier function MAKING COPIES 28 COPY MODE 30 COPYING ON SPECIAL PAPER Bypass Copy 31 COPIER ...

Page 28: ...y mode Paper Select 2 Sided Copy Copy Ratio Staple Original Exposure N Up Card Shot When an inner finisher is installed To select more detailed settings tap the Detail key and select settings in normal mode COPY MODE page 30 Easy Scan Easy Copy Print Release Sharp OSA Toner Quantity Bk C M Y Operation Guide Enlarge Display Mode Settings Total Count Brightness Adjustment Job Status Operation Guide ...

Page 29: ...review of a document tap the Preview key PREVIEW SCREEN page 14 Preview Copies Start CA 1 Auto Image Slightly Reduce 3 Reduction Original Paper By Paper Size Copy Ratio 100 25 400 A3 B5 B5 B4 B4 A5 A5 A4 A4 A3 Original A4 Detail Preview Start Copies CA 1 A4 Tray 1 1 1 Paper Select 2 Sided Copy Copy Ratio 100 Cancel copying Cancel Copy ...

Page 30: ...splays the list of keys other than the function keys indicated above FUNCTIONS THAT CAN BE USED ON THE MACHINE page 24 13 Indicates the presence or absence of an original and size of paper loaded in each tray Tapping this makes the paper select screen opened 14 Displays the functions that can be utilized in the Copy Mode Start Preview Paper Select Auto Exposure Auto Original Auto A4 2 Sided Copy 1...

Page 31: ...8 A3 A4 A4R A5R B4 B5 B5R 11x17 8 x11 12x18 A3W 11x17 8 x14 8 x11 8 x11R 7 x 10 R 5 x8 R A3 A4 B4 B5 Size Set Auto Inch Size Auto AB Direct Entry Detection Size Selection 10 15 Feeding Approved Job Paper Property Tray Settings Bypass Plain 1 Program List Image Send Sharp OSA 2 4 3 10 15 Operation Guide Enlarge Display Mode Settings Total Count Brightness Adjustment Job Status Toner Quantity Bk Byp...

Page 32: ...rge Display Mode Settings Total Count Brightness Adjustment Job Status Operation Guide Enlarge Display Mode Settings Total Count Brightness Adjustment Job Status 10 15 Toner Quantity Bk Original A4 Detail Preview Start Copies CA A4 Bypass 1 1 Paper Select 2 Sided Copy Copy Ratio 100 1 A4 A4 B4 A3 2 3 4 1 Preview Start Copies CA 1 Paper Select Auto Heavy 1 A4 Type and Size Original A4 Detail Previe...

Page 33: ... procedures are primarily for Windows 10 in Windows environments and macOS10 12 in macOS environments The window varies depending on the operating system version the printer driver version and the application PRINTING IN A WINDOWS ENVIRONMENT 34 PRINTING IN A macOS ENVIRONMENT 36 DIRECTLY PRINTING A FILE IN USB MEMORY 38 PRINTER ...

Page 34: ...Select Print from the File menu of WordPad 2 Select the machine s printer driver and click the Preferences button If the printer drivers appear as a list select the name of the printer driver to be used from the list 3 Select print settings 1 Click the Main tab 2 Select the original size To select settings on other tabs click the desired tab and then select the settings 3 Click the OK button Help ...

Page 35: ...also automatically set to Envelope 3 Select Bypass Tray from the Paper Tray 4 Click the Print button Printing begins Set the paper type of the bypass tray to Envelope and load an envelope into the bypass tray When using media such as envelopes that can be loaded only in a specific orientation you can rotate the image 180 degrees For more information see User s Manual Loading envelopes page 20 1 2 ...

Page 36: ...gure settings in a macOS environment see the Software Setup Guide The PS3 expansion kit is required to use the machine as a printer in a macOS environment 1 Select Page Setup from the File menu 2 Select paper settings 1 Make sure that the correct printer is selected 2 Select the paper settings Set the paper size paper orientation and copy ratio 3 Click the OK button 3 Select Print from the File me...

Page 37: ... Tray Envelope from the All Page From 4 Select print settings 1 Make sure that the correct printer is selected 2 Select items from the menu and configure the settings as needed 3 Click the Print button Set the paper type of the bypass tray to Envelope and load an envelope into the bypass tray When using media such as envelopes that can be loaded only in a specific orientation you can rotate the im...

Page 38: ...evice 2 When a screen for selecting the action appears tap Print from external memory device USB If the screen does not appear follow these steps 1 Tap the File Retrieve key 2 Tap Select File from USB Memory to Print on the action panel 3 Tap the key of the file that you wish to print and tap Change Setting to Print on the action panel When printing multiple files tap the keys of the files you wis...

Page 39: ...39 This section explains the basic procedures for using the fax function of the machine SENDING A FAX 40 FAX MODE 42 FACSIMILE ...

Page 40: ...e desired destination Addresses of the current mode are selected from addresses whose checkboxes were selected when the tapped destination was registered If no addresses were registered with the checkbox selected tap the Yes key in the confirmation screen and select the desired addresses To add another destination tap the key of the destination Operation Guide Enlarge Display Mode Settings Total C...

Page 41: ...E page 42 9 Tap the Start key To check a preview of a document tap to return to the base screen of Easy Fax and tap the Preview key PREVIEW SCREEN page 14 Direct Entry AAA AAA AAA AAA 123456789 CCC CCC EEE EEE FFF FFF BBB BBB DDD DDD Address Sort CA Frequent Use Category All Start Direct Entry AAA AAA CA Start 1 All Destinations Delete Info 1234567890 CA Preview Start Original A4 Address Book Dire...

Page 42: ...e function keys indicated above FUNCTIONS THAT CAN BE USED ON THE MACHINE page 24 13 Shows the amount of free memory available for fax reception 14 Tap to dial in speaker mode 15 Enter the fax number 16 Displays the functions that can be utilized in the Fax Mode 17 Searches for the address 18 Displays the address book CA Preview Start Original A4 Address Address Book Sending History Direct Entry D...

Page 43: ...ses of the network scanner function and the basic procedure for using scan mode The Internet fax expansion kit is required to use the Internet fax function NETWORK SCANNER FUNCTION 44 SCANNING AN ORIGINAL 45 SCANNER MODE 47 SCANNER ...

Page 44: ...server use Scan to FTP To send an image to a shared folder on your computer use Scan to Network Folder To process an image in a specific application use Scan to Desktop Use this mode to save an image to USB memory Scan modes USB memory mode Internet fax mode Use this mode to send a fax via the Internet The machine supports Direct SMTP PC scan mode Use this mode to scan a photo while making correct...

Page 45: ...es were selected when the tapped destination was registered If no addresses were registered with the checkbox selected tap the Yes key in the confirmation screen and select the desired addresses To add another destination tap the key of the destination Operation Guide Enlarge Display Mode Settings Total Count Brightness Adjustment Easy Scan Easy Copy Job Status Sharp OSA Print Release Operation Gu...

Page 46: ...ect settings in normal mode SCANNER MODE page 47 Scan to USB Local Drive CA Address 123 ne jp Sort AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use Category All B W Start Colour Start FFF FFF 1234 xxx Scan to USB Local Drive Cc To B W Start Colour Start FFF FFF All Destinations 1234 xxx 1 Delete Info CA Address Book Sending History Global Address Search Scan to USB Local Drive CA Previ...

Page 47: ...page 14 Address Book Sending History Global Address Search Scan to USB Local Drive CA Preview Address Detail B W Start Colour Start Auto Set Original A4 Cancel scanning Cancel Scan Operation Guide Enlarge Display Mode Settings Total Count Job Status Address Book Network Folder LINE PRINTER Job Status FTP Desktop Easy Copy Easy Scan 10 15 AM File Retrieve Operation Guide Enlarge Display Mode Settin...

Page 48: ...n be used for sending images 13 Displays the list of function keys Frequently used Others can be registered 14 Checking the current settings 15 Displays the list of keys other than the function keys indicated above FUNCTIONS THAT CAN BE USED ON THE MACHINE page 24 16 Transmission will start 17 Displays the functions that can be utilized in the Image Send mode 18 Searches for the address 19 Display...

Page 49: ...rforming a copy print or other job You can print or perform other operations using the saved file at a later time This section introduces several of the document filing functions USES OF THE DOCUMENT FILING FUNCTION 50 SAVING A DOCUMENT ONLY Scan to Local Drive 51 PRINTING A SAVED FILE 54 DOCUMENT FILING ...

Page 50: ...e to store a document on the local drive without performing printing or transmission Like File a user name file name and folder can be specified You can also download a file stored by Scan to Local Drive from the Web page Files saved with Quick File are stored in this folder If a folder is not specified when a file is saved with File or Scan to Local Drive the file is stored in the main folder In ...

Page 51: ...ou can save a file in the main folder or My Folder when user authentication is enabled 1 Press the Home Screen key The Home screen appears 2 Tap the Easy Scan mode icon 3 Place the original Place the original in the document feeder tray of the automatic document feeder or on the document glass PLACING ORIGINALS page 15 4 Tap the Scan to USB Local Drive key Operation Guide Enlarge Display Mode Sett...

Page 52: ...nt tap the Preview key PREVIEW SCREEN page 14 CA Preview Auto Set B W Start Colour Start Scan to USB Scan to Local Drive Scan to USB Local Drive CA Preview Auto Set Address Main Folder Detail B W Start Colour Start Address Book Sending History Global Address Search Scan to USB Local Drive Original A4 Cancel scanning Cancel Scan ...

Page 53: ...e Read End key When you scan the original using the automatic document feeder this screen does not appear 5 Check the Sending data has been completed message and remove the USB memory device from the machine Operation Guide Enlarge Display Mode Settings Total Count Brightness Adjustment Job Status 10 15 Easy Copy Sharp OSA Toner Quantity Bk Print from external memory device USB Scan to External Me...

Page 54: ...er printing tap Delete on the action panel so that appears 3 Tap the Print Now key Operation Guide Enlarge Display Mode Settings Total Count Brightness Adjustment Program List Image Send Address Control Tray Settings File retrieve 10 15 Job Status Toner Quantity Bk Scan to Local Drive Scan to External Memory Device Select File from FTP to Print Select File from USB Memory to Print Main Folder AAA ...

Page 55: ...e operation of the machine to suit the needs of your workplace This section briefly introduces several of the setting mode For detailed explanations of the system settings see SETTING MODE in the User s Manual SETTING MODE 56 SETTING MODE ...

Page 56: ... item that you want to set on menu tab a or setting menu b To exit setting mode tap the Cancel key Setting mode when an administrator is logged in page 58 Operation Guide Enlarge Display Mode Settings Total Count Brightness Adjustment Job Status Easy Scan Easy Copy 10 15 Sharp OSA Print Release Toner Quantity Bk Status Home Screen Settings Copy Settings Printer Settings System Settings Sitemap Adm...

Page 57: ...the home screen background Copy Settings You can select copy settings Printer Settings You can select print settings Image Send Settings Configure settings for image send such as fax and Scan to E mail Document Filing Settings You can select Document Filing settings Sharp OSA Settings You can select Sharp OSA settings Authentication Settings Configure the user authentication method Alternatively c...

Page 58: ... For the state of the settings ask the administrator of the machine When you select an item in setting mode that requires administrator login the administrator login screen will appear For the items available in setting mode when an administrator is logged in see SETTING MODE in the User s Manual Cancel Settings Job Status LINE PRINTER Top of Page Administrator Login PIN Code Password Login Cancel...

Page 59: ...contact your dealer or nearest SHARP Service Department Aside from instances provided for by law SHARP is not responsible for failures occurring during the use of the product or its options or failures due to incorrect operation of the product and its options or other failures or for any damage that occurs due to use of the product Warning Reproduction adaptation or translation of the contents of ...

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