ScanSoft PaperPort SE Getting Started Manual Download Page 6 | Manualshive

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Welcome to PaperPort

Learning PaperPort

This guide introduces you to PaperPort and shows you how PaperPort can help
you manage your information. Additional sources of information to help you
learn how to use PaperPort include online Help, Release Notes, and the ScanSoft
web site.

Using online Help

The PaperPort online Help includes comprehensive information on features,
settings, and procedures. Help is available from the PaperPort Help menu.

Additional technical support, including technical notes, frequently asked
questions, software updates, and more is available on the PaperPort Help menu.

Using release notes

PaperPort Release Notes provide important information about this release of
PaperPort. This document is included on the installation CD, on the PaperPort
Help menu, and as a sample document on the PaperPort desktop.

Technical Support

Visit

http://www.scansoft.com

for information about your support policy, local

support contacts, and product updates. Before contacting ScanSoft, be sure to
read the user documentation and review the Release Notes.

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Summary of Contents for PaperPort SE

Page 1: ......

Page 2: ... warranties of merchantability or fitness for a particular purpose Some states or jurisdictions do not allow disclaimer of express or implied warranties in certain transactions therefore this statement may not apply to you ScanSoft reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation of ScanSoft to notify any person of such re...

Page 3: ...ase notes 6 Technical Support 6 Getting to Know PaperPort 7 The PaperPort desktop 7 PaperPort items 8 The Folders pane 8 PaperPort thumbnails 9 The Page View window 11 Acquiring Items 12 Scan to the PaperPort desktop 12 Print to PaperPort 13 Add PaperPort folders 13 Import files 14 Download pictures from your camera 14 Touching Up Images 14 Image editing tools 15 ...

Page 4: ...ems 19 Add search criteria to items 19 Finding Items 20 Find items by their properties 20 Use the Search pane 20 Sharing Files 21 Sending Items to Other Programs 22 Adjust Send To options 23 Customize the Send To bar 23 Send items as E mail attachments 24 Converting Items 25 Convert items to image formats 25 Convert images to text 25 ...

Page 5: ... organize retrieve and use your scanned documents PaperPort s editing tools ensure that scanned documents will look great while the annotation tools let you add notes and highlights to any scanned image Installing PaperPort You can install PaperPort from a CD or from the Web The PaperPort installation program provides easy step by step instructions Follow the instructions on each screen to install...

Page 6: ...aperPort Help menu Additional technical support including technical notes frequently asked questions software updates and more is available on the PaperPort Help menu Using release notes PaperPort Release Notes provide important information about this release of PaperPort This document is included on the installation CD on the PaperPort Help menu and as a sample document on the PaperPort desktop T...

Page 7: ... information about all these topics The PaperPort desktop The PaperPort desktop appears with the Folders pane when you first start the program It displays your documents as well as the tools you can use to manage them PaperPort offers all the tools necessary to organize find and use documents and images Document thumbnails Folders Main toolbar Desktop Send To Bar ...

Page 8: ...ariety of programs including word processing spreadsheet fax Internet e mail graphics optical character recognition OCR and online services programs PaperPort includes a Samples folder containing items to demonstrate some of the types of items you can keep on the PaperPort desktop The Folders pane The Folders pane presents a hierarchical view of your PaperPort folders similar to the view you see i...

Page 9: ...through the pages of the document without opening it PaperPort shows large clear thumbnails of all your documents and photos including Scanned pages and photos Photos from your digital camera Image files in many formats such as BMP TIFF JPEG and MAX PDF Image items Text items have generic thumbnails displaying only the document type and item name Each thumbnail appears with an icon that identifies...

Page 10: ... the item in its source program Right click a thumbnail to display the item s shortcut menu Drag a thumbnail to the Send To bar to send a copy of the item to another program Just as you can organize and arrange documents on your physical desktop you can quickly rearrange the items on the PaperPort desktop For example after selecting a thumbnail you can reposition it or rotate it Using thumbnails o...

Page 11: ...uch up and annotate them You can also enlarge or reduce the view for easy reading To view an item in the Page View window double click a thumbnail or select the item and click the Page button on the Command bar Click the PaperPort desktop button to toggle back to the PaperPort desktop at any time Annotation Tools Image Editing Tools ...

Page 12: ...orer or other programs to the PaperPort desktop Download photos from a digital camera Scan to the PaperPort desktop PaperPort is designed to work with TWAIN and WIA compatible scanners Use the Scan pane to call up your scanner s program to bring images and documents into PaperPort so that you can use PaperPort s features When the scan is complete you will see your item on the PaperPort desktop Pap...

Page 13: ...y to use filing system for organizing your items and sharing them with others In the Folders pane you can Add existing folders on your computer to the Folders pane Create new folders mapped network drives and folders on external devices attached to your computer Initially the Folders pane shows a set of folders designed to help you get started using PaperPort You can move or delete these folders w...

Page 14: ...ort desktop you can download your photos from a TWAIN or WIA compatible camera If your camera does not use a TWAIN or WIA device driver use the photo download program that came with your camera to get your photos into your computer and drag and drop the photos to PaperPort Refer to the PaperPort Help for more information Touching Up Images When you display an image item in the Page View window Pap...

Page 15: ...int of an image PaperPort analyzes the image and tries to correct whatever is wrong with the image You can manually adjust your image using the Enhance tool Sharpen an Image Select the Sharpen tool to adjust the sharpness of a blurry picture or blur a sharp image for special effect Remove red eye The Remove Red Eye tool helps you to remove the red eye effect that occurs when photographing people o...

Page 16: ...ns PaperPort automatically disables the annotation tools Using PaperPort s annotation tools you can add notes and text highlight text draw lines and arrows or stamp a picture onto an image item It is easy to send a document with annotations to people without PaperPort by using the PDF Image format The recipient only has to double click on the e mail attachment they receive from you and they will s...

Page 17: ... you write on and then stick on paper documents Text Adding a text label to your images is simple with the Text tool Select this tool to add a line of text with a transparent background Highlighter Use the highlighter tool to highlight any area of the image just as you might use a highlighting pen on paper Scribble The Scribble tool lets you draw freehand lines or marks on the page Arrow or Line S...

Page 18: ...pecify search criteria to help you find your items later Work with PaperPort folders Using the PaperPort Folders dialog box you can add remove move and rename PaperPort folders In the Folders pane you can drag and drop copy or move subfolders and their content to other subfolders or PaperPort folders create subfolders and delete subfolders Color code folders You can change the color of a folder ic...

Page 19: ... a new location the original item remains in the original location The name of each item appears below the thumbnail in thumbnail view In a multi page item the name appears below the individual page names The more descriptive the name the easier it is for you to quickly locate the item Add search criteria to items You can assign item properties to PaperPort Image items and PDF Image items and then...

Page 20: ...k for items by item properties Find items by their properties You can search for any type of item by its item name You can also search for PDF and PaperPort Image max files by item properties such as keywords and subject information When you search by item properties you can specify criteria of an item name author added comments or keywords or text in annotations Use the Search pane Use the Search...

Page 21: ...mat considered by many as the industry standard for document distribution Access shared folders located on your local or wide area network by adding the folders to your PaperPort Folder pane With PaperPort it is simple to set up a shared folder on a server or a PC that can act as a central repository for all important office documents Each PaperPort client can connect to that folder and use PaperP...

Page 22: ...anned image of a letter onto the Microsoft Word link on the PaperPort Send To bar and PaperPort will recognize that the application you are attempting to open needs a text file rather than an image file PaperPort will run OCR for you and send editable text to Word rather than a static image file PaperPort supports a wide variety of programs including word processing spreadsheet fax Internet e mail...

Page 23: ...ou can Add a program If you have a program on your computer that is not shown on the Send To bar you can add it to the Send To bar by using the New Program Link wizard Remove a program icon You can also remove seldom used program icons from the Send To bar and then include removed programs later if needed In addition you can delete program icons that you have added to the Send To bar Rearrange pro...

Page 24: ...e the e mail link options to specify the file format of the attachments and other options It is good practice to use an industry standard or popular file format such as JPEG and PDF when sending e mail attachments JPEG is a popular format for photos and single page items Documents and multi page items can be sent as PDF or TIFF files The recipient receives the message and can open the attachment t...

Page 25: ...s to text You can convert scanned documents to text by a simple drag and drop of the thumbnail to your word processor program PaperPort automatically processes your scanned document using PaperPort s OCR software launches your word processing program and loads the scanned text into a document ready for editing In the Page View window PaperPort also allows you to copy text from part of an image ite...

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