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R O C E S S I N G

 

D O C U M E N T S

 

U S I N G

 

T H E

 OCR W

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39

7.

If you requested proofing and the text contains suspect words, the 
OCR Proofreader™ dialog box will appear. When proofing is 
finished or closed, recognition results either go directly to the 
Clipboard, or the Save As dialog box appears so you can specify file 
export settings.

8.

The document remains in OmniPage Pro. You can edit recognition 
results and save it again to other formats. You can change zones 
manually or change other settings and then use manual processing to 
rerecognize single pages from the document. You can add pages with 
automatic or manual processing.

Note

The Wizard panels present settings as they were last set in the 

program. Also, OmniPage Pro will remember the settings you make in the 
OCR Wizard panels and apply them to future automatic or manual 
processing, until you change them. So, if you have more documents for 
which your OCR Wizard settings are suitable, just switch to the AutoOCR 
toolbar and click 

Start

.

Note

Applicable settings not offered by the OCR Wizard take the values 

last set in the program. This concerns mainly scanner settings, a user 
dictionary or a training file. Zone templates cannot be used with the OCR 
Wizard. If a template file was set when the OCR Wizard starts, it is unloaded 
and Automatic is set as input description. You cannot export a recognized 
document as a mail attachment. Please use automatic or manual processing 
for this.

Summary of Contents for OMNIPAGE PRO 10

Page 1: ......

Page 2: ...ind either express or implied including but not limited to the implied warranties of merchantability or fitness for a particular purpose Some states or jurisdictions do not allow disclaimer of express...

Page 3: ...ments 12 Installing OmniPage Pro 13 Setting up your scanner with OmniPage Pro 14 How to start the program 16 Registering your software 17 New features in OmniPage Pro 11 18 2 INTRODUCTION 19 What is o...

Page 4: ...33 Quick Start Guide 34 Loading and recognizing sample image files 34 Scanning and recognizing a single page 34 Processing documents using the OCR Wizard 37 Processing documents automatically 40 Comma...

Page 5: ...PROOFING AND EDITING 59 Proofreading ocr results 60 Checking recognized text against original 61 User dictionaries 62 IntelliTrain 63 The editor display and views 66 Text and image editing 67 Reading...

Page 6: ...s 82 Low disk space problems 82 Supported file types 83 File types for opening and saving images 83 File types for saving recognition results 84 Saving to PDF 85 OCR problems 86 Text does not get reco...

Page 7: ...e online Help is provided as HTML help and has been designed for quick and easy information retrieval Comprehensive context sensitive help aims to provide just enough assistance to let you keep workin...

Page 8: ...er is installed and working correctly before it is setup with OmniPage Pro 11 Please refer to the scanner s own documentation as necessary The following conventions are used in this manual Bold Introd...

Page 9: ...e an online help topic relating to the current screen area dialog box or warning message Context Sensitive Help You can get concise on the spot information in a popup window about a particular OmniPag...

Page 10: ...Web pages may also offer assistance on the installation process and troubleshooting Glossary This manual does not include a glossary The online Help has a comprehensive glossary with its own alphabeti...

Page 11: ...ovides information on installing and starting OmniPage Pro 11 It presents the following topics System requirements Installing OmniPage Pro Setting up your scanner with OmniPage Pro How to start the pr...

Page 12: ...for Microsoft Installer MSI if not present and 44MB for Internet Explorer if not present These are present as part of the operating system in Windows 98 Windows ME and Windows 2000 SVGA monitor with 2...

Page 13: ...ould start automatically If it does not start locate your CD ROM drive in Windows Explorer and double click the Setup exe program at the top level of the CD ROM 2 Choose a language to use during insta...

Page 14: ...up button in the Scanner panel of the Options dialog box or choose a scan command in the Get Page drop down list in the OmniPage Toolbox Choose Select scanning source then click Next Click once on you...

Page 15: ...an in black and white mode If necessary click on Inverse Image or Missing Image and make the appropriate selections Once the image appears correctly in the window click on Next If you have a color sca...

Page 16: ...he Windows desktop if you placed it there Double click an OmniPage Document OPD icon or file name the clicked document is loaded into the program See OmniPage Documents in chapter 2 On opening OmniPag...

Page 17: ...are asked to enter OmniPage Pro 11 s serial number which appears on a sticker on the CD sleeve When the form is filled and you click Send the program will search an Internet connection to immediately...

Page 18: ...en read only files and convert them to your favorite program files Word Excel etc You can also create PDF files from any paper document or image files Better HTML new WYSIWYG What You See Is What You...

Page 19: ...e to get the text from the article into your computer Painstakingly retyping the article is not an appealing solution This chapter introduces you to the solution optical character recognition OCR It d...

Page 20: ...recognition OmniPage Pro can retain the following elements of a document through the OCR process Graphics Photos logos and drawings are examples of graphics Text formatting Font types sizes and style...

Page 21: ...Pro You can scan a paper document with or without an Automatic Document Feeder ADF or load one or more image files The resulting images appear in miniature in the Document Manager s Thumbnail view and...

Page 22: ...ocument The current page has a pale border This page has been recognized Page navigation buttons Buttons to show hide or rearrange the working areas Image toolbar Original Image area This displays the...

Page 23: ...commands for that area The Standard toolbar The Standard toolbar contains buttons and a drop down list for performing standard tasks It can be floated and docked to any edge of the OmniPage Pro deskt...

Page 24: ...il in chapter 4 Here we summarize the purpose of the buttons The Formatting toolbar always remains along the top of the Text Editor Draw rectangular zones Add to a zone or combine zones Reorder zones...

Page 25: ...the toolbar The use of these buttons and all the settings are described in chapter 3 Tutorial Processing documents You can switch between automatic and manual processing any time the program is not bu...

Page 26: ...ushed in appearance A status icon appears at the bottom right of each page as described above Jump to a page Click the icon of the desired page Reorder a page Click the thumbnail of the page you want...

Page 27: ...s are renumbered automatically Delete a page Select the row of the page you want to delete and press the Delete key Select multiple pages Hold down the Shift key and click two page rows to select all...

Page 28: ...page only with the item Delete Current Page in the Edit menu Delete all selected pages in the Document Manager either view by pressing the Delete key or using the shortcut menu command Clear Printing...

Page 29: ...a document to file You save the document to the OPD file type if you want to work with it again in OmniPage Pro during a future session You can then process unfinished pages add more pages and proof o...

Page 30: ...reate an OPD you can save it to this format at an early stage for protection Use the Save button to save it periodically as you work Save it again at the end of your session The Save button saves the...

Page 31: ...ize and orientation for scanning You can also make brightness and contrast settings and define options for scanning multi page documents with or without an Automatic Document Feeder ADF You can change...

Page 32: ...ly This gives you maximum control over the auto zoning process instructing it to search or ignore columns graphics and tables Text Editor Use this to show or hide some features in the Text Editor to d...

Page 33: ...his processing Quick Start Guide Using the OCR Wizard Automatic processing Manual processing Automatic processing with manual finishing From other applications Direct OCR PaperPort At a later time Sch...

Page 34: ...should expect from your own files of comparable quality Next try scanning a page from your scanner Scanning and recognizing a single page Turn your scanner on and be sure it is working correctly Choo...

Page 35: ...can in your document 9 The OCR Proofreader appears and invites you to modify words that the program suspects have not been recognized correctly The OCR Proofreader operates like a spell checker in a w...

Page 36: ...ment page by page with different settings for each page The program also stops between each step acquiring images performing recognition exporting This lets you for instance draw zones manually or cha...

Page 37: ...is no document open in OmniPage Pro Click the OCR Wizard tab in the OmniPage Toolbox and click the Wizard button to see the first wizard screen 1 The first panel lets you define your document source...

Page 38: ...nd export See chapter 4 for more information 5 The fifth panel asks if you want to proofread the text before export If you choose Yes you can also edit the text before saving You also decide whether t...

Page 39: ...ng Note The Wizard panels present settings as they were last set in the program Also OmniPage Pro will remember the settings you make in the OCR Wizard panels and apply them to future automatic or man...

Page 40: ...or more detail see the section Defining the source of page images 3 Select a command from the Describe Original drop down list as shown above This guides the program in auto zoning the pages You descr...

Page 41: ...s you Finish processing unfinished pages Export the document dropping any unrecognized pages Additional This appears if all existing pages are processed and have been exported once It lets you Export...

Page 42: ...ke settings in the Options dialog box See Settings at the end of chapter 2 3 Select the desired value for the Get Page button You define the document source which can be from image files or from a sca...

Page 43: ...ss you disabled it When you choose one of its options recognition starts 9 If you requested proofing the OCR Proofreader dialog box displays suspect words one after the other from the recognized page...

Page 44: ...This is recommended even if it is not in its final form 3 Select a page needing rezoning or changed settings and click the Manual OCR tab at the left of the OmniPage Toolbox 4 Delete or modify the exi...

Page 45: ...application Select the process options as desired to function as preferences How to use Direct OCR 1 Open your registered application and work in a document To acquire recognition results from scanned...

Page 46: ...perPort You can choose an OCR program by right clicking on a text applications PaperPort link selecting Preferences and then selecting OmniPage Pro 11 as the OCR package OCR settings can be specified...

Page 47: ...you through six panels similar to the OCR Wizard 3 In the first panel you define image source An additional feature lets you process all supported image files in a defined folder 4 The next three pane...

Page 48: ...OmniPage Pro can open a wide range of image file types see a listing in chapter 6 Image files are specified in the Load File dialog box This appears when you start automatic processing In manual proc...

Page 49: ...document nor if you want pictures to look like so called black and white photographs they need grayscale scanning For best OCR accuracy use this for crisp black texts on a white or light background Bl...

Page 50: ...he page Scanning with an ADF The best way to scan multi page documents is with an Automatic Document Feeder ADF Simply load pages in the correct order into the ADF Place blank pages if you want to sav...

Page 51: ...ce the next page A dialog box allows you finish the pause early or request a longer pause and to specify when the last page is scanned DESCRIBING THE LAYOUT OF THE DOCUMENT Before starting recognition...

Page 52: ...e Auto zoning will not look for columns but will try to find a table and place it in a grid in the Text Editor You can later specify whether to export it in a grid or as tab separated text columns Gra...

Page 53: ...ays selected When you no longer want the service of a tool click a different tool Normally this will be the Draw Rectangular Zones tool Draw rectangular zones Click this and drag the cursor to define...

Page 54: ...as a zone type Zones containing text can also have a zone contents setting alphanumeric or numeric The zone type and zone contents together constitute the zone properties Right click in a zone for a s...

Page 55: ...nsferred to the Text Editor as an embedded image and not as recognized text A graphics zone has a green border Embedded images can be exported with the document to target applications supporting graph...

Page 56: ...s a table type zone Use them as follows Move row or column dividers Click the tool and move the cursor to the divider to be moved It displays a double headed arrow Drag the border as desired You canno...

Page 57: ...ges until the template is unloaded You can modify the template zones and add new zones before performing recognition When you load a template with the AutoOCR toolbar it does not affect the current or...

Page 58: ...ing zones are changed and the new template is used for future processing When the Manual OCR toolbar is active zones from the new template are applied to the current page replacing any existing zones...

Page 59: ...her These provide different levels of formatting The views are No Formatting view This displays plain decolumnized text in a single font and font size Retain Fonts and Paragraphs view This displays de...

Page 60: ...ked in the image 3 If the recognized word is correct click Ignore or Ignore All to move to the next suspect word Click Add to add it to the current user dictionary and move to the next suspect word 4...

Page 61: ...ble click any word in the Text Editor or select a word and choose Verify Text in the Tools menu The Verify Text window opens and shows a picture of the original word and its surrounding area Modify th...

Page 62: ...unloading a user dictionary Do this from the OCR panel of the Options dialog box or from the User Dictionary Files dialog box Select a dictionary file to load it or none to unload a user dictionary Ed...

Page 63: ...is useful for uniformly degraded documents or when an unusual typeface is used throughout a document IntelliTrain will be less useful for texts with random distortions Here is an example based on the...

Page 64: ...to be prompted to save your unsaved training data when you close the document select that option in the Proofing panel of the Options dialog box Unsaved training data is stored in an OmniPage Document...

Page 65: ...signation Use arrow keys to move to the next or previous frame Select this click Save and type in a name to save a new training file Select this to unload a training file Click this to edit the select...

Page 66: ...og boxes are disabled Rulers are not displayed You may find this view convenient for verifying and editing the text Retain Fonts and Paragraphs view This displays decolumnized text with font and parag...

Page 67: ...s entering the Text Editor Editing paragraph attributes In all views except No Formatting view you can change the alignment of selected paragraphs and apply bulleting to paragraphs Use the Formatting...

Page 68: ...the Text Editor s rulers to modify a table Modify the placement of text in table cells with the alignment buttons in the Formatting toolbar and the tab controls in the ruler When saving the document...

Page 69: ...One word to the left Ctrl left arrow A single line Place the insertion point in the line Next line Down arrow Previous line Up arrow Current sentence Ctrl Numpad 2 From insertion point to end of sent...

Page 70: ...of your document PAGE OUTLINE The Page outline window lets you change the order of areas on a page or of paragraphs inside areas It also lets you define how text should flow if you export with Retain...

Page 71: ...nt formatting levels using different file types names or locations You can also add or rerecognize pages or modify the recognized text With automatic processing and using the OCR Wizard you specify th...

Page 72: ...t accept graphics or tables Of course you can export plain text to any file type and target application Retain Fonts and Paragraphs view This is suitable for all formats except those with the TXT or P...

Page 73: ...erwise each image is placed in a separate file OmniPage Pro adds numerical suffixes to the file name you provide to generate unique file names 3 Click OK to save the image s as specified Zones and rec...

Page 74: ...d button to see all the saving options Select these as desired 5 Click OK The document is saved to disk as specified If Save and Launch is selected the exported file will appear in its target applicat...

Page 75: ...iPage Pro in a later session save it as an OmniPage Document This is a special output file type It saves the original images together with the recognition results settings and training See the section...

Page 76: ...The copying is reported by a progress monitor You can then paste the Clipboard contents into another application Text formatting such as bold and italics is retained when you paste into an applicatio...

Page 77: ...soon as the last available page in the document is recognized or proofed With manual processing select Send as Mail as the command in the Export Results drop down list and then click its button on th...

Page 78: ...empty message Attachments take the name used for the last save of the document in OmniPage Pro or Untitled from OmniPage The suitable file extension is added and numerical suffixes for multiple attach...

Page 79: ...ntains last minute information relating to OmniPage Pro Access to the Readme file and to ScanSoft s web pages is provided in the Help menu This chapter contains the following information Troubleshooti...

Page 80: ...nSoft s web site at www scansoft com It contains Tech Notes on commonly reported issues using OmniPage Pro 11 Our web pages may also offer assistance on the installation process and troubleshooting Tu...

Page 81: ...properly in safe mode then there may be a problem with the installation Uninstall and reinstall OmniPage Pro see the end of this chapter and then run it in Windows safe mode If OmniPage Pro runs in s...

Page 82: ...performance See System requirements in chapter 1 for more information Low disk space problems Problems may occur if your system runs low on free disk space Try these solutions for low disk space probl...

Page 83: ...saved above 150 dpi Hover the cursor over an image for a popup window showing the size and resolution of the original image File type Extension Multi page Open Save B W Grayscale Color BMP Bitmap bmp...

Page 84: ...aphics ASCII text 1 txt csv No Formatting view NFV No Adobe PDF normal pdf True Page Yes Adobe PDF with image substitutes pdf True Page Yes Adobe PDF with image on text pdf True Page Yes Adobe PDF ima...

Page 85: ...to OmniPage Pro 11 Saving to PDF You have four choices when saving recognition results to Portable Document Format PDF files Normal Pages are exported as they appeared in the Text Editor in True Page...

Page 86: ...document again See the section on zone properties in chapter 3 Be sure you do not have an unsuitable template loaded by mistake If zone borders cut through text recognition is impaired Adjust the brig...

Page 87: ...er via fax modem if you both have one You can save fax images as image files and then load them into OmniPage Pro See the section Input from image files in chapter 3 System or performance problems dur...

Page 88: ...ing and printing OCR may take longer UNINSTALLING THE SOFTWARE Sometimes uninstalling and then reinstalling OmniPage Pro will solve a problem OmniPage Pro s Uninstall program will not remove any of th...

Page 89: ...s 61 Clipboard 76 Closing a document 29 Color images 73 Color markers 61 Color scanning 49 Columns in tables 56 Columns changing text flow 70 Command buttons forautomatic processing 41 Comparing recog...

Page 90: ...ages 73 Grayscale scanning 49 H Hearing texts read aloud 68 Help online ix Hiding or showing markers 66 I Ignore zone 55 Image conversion 83 Image file 20 Image file input 48 Image file samples 81 Ima...

Page 91: ...tput 85 Perform OCR 21 Perform OCR button 40 43 Performance problems during OCR 87 Performing recognition 42 Placing dividers in tables 24 Preparing recognition results for export 72 Printing 23 28 Pr...

Page 92: ...p processing 42 Stopping automatic processing 41 Subtracting from zones 54 Suggestion from dictionaries for proofing 60 Supplementing template zones 57 Supported file types 83 84 Suspect words in proo...

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