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Ricoh IF3030, Operating Instructions Manual

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Ricoh IF3030 Operating Instructions Manual Download Page 107

5

P

RINTING

(for MFP model only)

This chapter explains how to print your documents in 
Windows and how to use the print settings. 

This chapter includes:

• Printing a Document in Windows

• Setting Paper Properties

• Setting Graphic Properties

• Printing Multiple Pages on One Sheet of the Paper

• Printing a Reduced or Enlarged Document

• Fitting Your Document to a Selected Paper Size

• Printing Posters

• Using Watermarks

• Using Overlays

• Setting Up the Locally Shared Printer

Summary of Contents for IF3030

Page 1: ...Operating Instructions Laser Facsimile For safe and correct use of this machine please be sure to read the Safety Information in this manual before you use it...

Page 2: ...change without prior notice In no event will the company be liable for direct indirect incidental or consequential damages as a result of handling or operating the machine Copyright 2004 Centronics i...

Page 3: ...g not the cable if the power cable or plug becomes frayed or otherwise damaged To avoid hazardous electric shock or laser radiation exposure do not remove any covers or screws other than those specifi...

Page 4: ...equirements of 21 CFR subchapter J for class 1 laser products This equipment contains a 5 milliwatt 760 800 nanometer wavelength AlGaAs laser diode Caution Use of controls or adjustment or performance...

Page 5: ...be able to access analog PSTN in all EEA countries Local PSTN compatibility is dependent on software switch settings Please contact your service representative if relocating this product to another c...

Page 6: ...TION at the positions shown below For safety please follow the instructions and handle the machine as indicated This label is stuck to hot surfaces Be careful not to touch these areas In accordance wi...

Page 7: ...ges or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment Notice about the Telephone Consumer Protection Act Valid in...

Page 8: ...tomer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary 6 The telephone company may make changes in its facilities equipment op...

Page 9: ...rge amount of copies the surface of the output tray may become hot Be careful not to touch the surface especially for children British English American English Re dialling Re dialing Colour Color Emph...

Page 10: ...uter for MFP model only 1 18 Turning the Machine On 1 19 Installing Software About Software for MFP model only 1 20 Printer Driver Features 1 21 Installing Software in Windows for MFP model only 1 22...

Page 11: ...eeder 2 8 Setting the Paper Type and Size for the Manual Feeder 2 10 Chapter 3 COPYING Loading Paper for Copying 3 2 Preparing a Document 3 2 Making a Copy 3 3 Setting Copy Options 3 4 Darkness 3 4 Or...

Page 12: ...4 17 Group Dialing 4 18 Setting a Group Dial Number 4 18 Editing Group Dial Numbers 4 19 Sending a Fax Using Group Dialing Multi address Transmission 4 20 Searching for a Number in the Memory 4 20 Se...

Page 13: ...5 17 Editing a Watermark 5 18 Deleting a Watermark 5 18 Using Overlays 5 19 What is an Overlay 5 19 Creating a New Page Overlay 5 19 Using a Page Overlay 5 21 Deleting a Page Overlay 5 23 Setting Up...

Page 14: ...s 8 11 Paper Feeding Problems 8 11 Faxing Problems 8 12 Copying Problems 8 13 Printing Quality Problems 8 14 Printing Problems for MFP model only 8 19 Scanning Problems for MFP model only 8 22 Appendi...

Page 15: ...al product Your machine provides you with printing copying scanning and faxing functions This chapter gives you step by step instructions for setting up your machine This chapter includes Setting Up Y...

Page 16: ...the machine has been packed with the following items If there is a missing item contact the retailer where you bought the machine Starter Toner Cartridge AC Power Cord Telephone Line Cord Not packed...

Page 17: ...Output Support USB Cable for America only Brand plaque May already be affixed to the machine in some regions Key layout sheet for Europe only May already be affixed to the machine in some regions The...

Page 18: ...GETTING STARTED 1 4 Remove the packing tape from the front back and sides of the machine Tape...

Page 19: ...d trays The area should be well ventilated and away from direct sunlight or sources of heat cold and humidity Do not set the machine close to the edge of your desk or table Clearance Space Front 482 6...

Page 20: ...cument Input Support Automatic Document Feeder Toner Cartridge Paper Output Extension Manual Feeder Manual Feeder Guides Paper Level Indicator Document Guides Document Output Tray Parallel Connector f...

Page 21: ...al them with a touch of the buttons 2 Scrolls through the options available for the selected menu item Confirms the selection on the display Enters Menu mode and scrolls through the menus available Re...

Page 22: ...st number in Standby mode or inserts a pause into a fax number in Edit mode 5 Dials a number or enters alphanumeric characters 6 C O P Y Adjusts the brightness of the documents for the current copy jo...

Page 23: ...ut support into the slots on both sides of the paper output tray Fold out the extender if necessary NOTE When detaching the document output tray detach it by pressing the front portion of document out...

Page 24: ...he cradle as shown attach the handset cradle to the machine Insert the two tabs of the cradle into the slots on the left side of the machine as shown Push the cradle toward the machine until it locks...

Page 25: ...y inside the cartridge Thoroughly rolling the cartridge will assure the maximum copies per cartridge NOTES To prevent damage do not expose the toner cartridge to light for more than a few minutes Cove...

Page 26: ...GETTING STARTED 1 12 3 Slide the toner cartridge into the machine until it locks into place completely 4 Close the front cover Make sure that the cover is securely closed...

Page 27: ...heets To load a stack of Letter sized paper 1 Pull open the paper tray and remove it from the machine 2 Push down on the pressure plate until it locks into place 3 Fan the edges of the paper stack to...

Page 28: ...he paper guides For details see page 1 15 5 Pay attention to the paper limit mark on the left inside wall of the tray Paper overloading may cause paper jams 6 Insert and slide the paper tray back into...

Page 29: ...r guides to extend the paper tray 1 After pressing and unlatching the guide lock slide the paper length guide out completely to extend the paper tray to its full length 2 After inserting paper into th...

Page 30: ...e far enough to cause the materials to warp If you do not adjust the paper width guide it may cause paper jams Making Connections Plug the telephone line cord into the LINE jack and the other end into...

Page 31: ...phone or answering machine is connected to the EXT jack on the machine the external equipment will fail to ring when receiving an incoming call as the machine is designed to operate with the latest te...

Page 32: ...ine Push the metal clips down to fit inside the notches on the cable plug NOTES You only need to connect one of the cables mentioned above Do not use the parallel and the USB cables at the same time I...

Page 33: ...y grounded AC outlet 2 Press the power switch to turn the machine on To view your display text in another language see page 1 28 WARNINGS The fusing area inside the rear part of your machine becomes h...

Page 34: ...ructions Adobe Acrobat Reader The CD ROM provides you with the following software Type 1200 Driver To use your machine as a printer and scanner in Windows you must install the Type 1200 Driver For inf...

Page 35: ...and media type number of copies The following table lists a general overview of features supported by your printer drivers Feature Printer Driver Win9x Me Win2000 XP WinNT4 0 Toner save Y Y Y Print qu...

Page 36: ...sional or Advanced Server Windows XP Home edition or Professional Minimal Requirements Disk space 120 MB for installation Memory 64 MB CPU Pentium II 233 or higher Required software Internet Explorer...

Page 37: ...into your CD ROM drive The CD ROM should automatically run and an maintenance window appears If the maintenance window does not appear click Start and then Run Type X Setup exe replacing X with the le...

Page 38: ...r selecting the language and the component s click Next View Operating Instructions Allows you to view this Operating Instructions If your computer doesn t have Adobe Acrobat click on this option and...

Page 39: ...driver If your printer doesn t work properly reinstall the printer driver Repairing Software for MFP model only Repairing is required if your installation fails or software does not work properly 1 Y...

Page 40: ...installation will start and the test page will not be printed at the end of the installation 3 Select the components you want to reinstall and click Next 4 After the installation is finished the windo...

Page 41: ...X Setup exe replacing X with the letter of your drive and click OK 2 Click Remove Then you will see a component list so that you can remove any of them individually If you want to uninstall the printe...

Page 42: ...u until Machine Setup appears on the top line of the display 2 Press the scroll button or until Language appears on the bottom line of the display 3 Press Enter The current setting appears on the bott...

Page 43: ...t 4 Press Enter when the number on the display is correct The display asks you to enter the ID 5 Enter your name or company name using the number keypad You can enter alphanumeric characters using the...

Page 44: ...the button until the correct letter appears on the display For example to enter the letter O press 6 labeled with MNO Each time you press 6 the display shows a different letter M N O and finally 6 Yo...

Page 45: ...ccess code 9 for example and listen for a second dial tone In such cases you must insert a pause in the telephone number You can insert a pause while you are setting up one touch or speed dial numbers...

Page 46: ...1 Year requires all four digits Hour 01 12 12 hour mode 00 23 24 hour mode Minute 00 59 NOTE The date format may differ from each country You can also use the scroll button or to move the cursor under...

Page 47: ...the paper tray you need to set the paper type and size using the control panel buttons These settings will apply to Fax and Copy modes For PC printing you need to select the paper type and size in th...

Page 48: ...hine answers You can adjust the speaker volume level using the On Hook Dial button or the handset for America only Speaker Ringer Key Sound and Alarm Sound 1 Press Menu until Sound Volume appears on t...

Page 49: ...urrent volume level 3 Press Clear Stop to save the change and return to Standby mode To adjust the volume using the handset for America only 1 Pick up the handset A dial tone sounds from the earpice 2...

Page 50: ...er state 1 Press Menu until Machine Setup appears on top line of the display 2 Press the scroll button or until Power Save appears on the bottom line Press Enter 3 Press the scroll button or to displa...

Page 51: ...r introduces you to the basics of selecting print materials and loading them into your machine This chapter includes Selecting Print Materials Selecting an Output Location Loading Paper in the Paper T...

Page 52: ...tray Weight Your machine supports paper weights as follows 16 24 lbs 60 90 g m2 bond for the paper tray 16 43 lbs 60 163 g m2 bond for the manual feeder Brightness Some papers are whiter than others...

Page 53: ...to wrinkle or curl Store unused materials at temperatures between 15 o C and 30 o C 59 o F to 86 o F The relative humidity should be between 10 and 70 During storage you should use moisture proof wra...

Page 54: ...e machine more than once The adhesive backing is designed for one pass through the machine Do not use labels that are separating from the backing sheet or are wrinkled bubbled or otherwise damaged Do...

Page 55: ...Printing to the Rear Output Slot Face up Using the rear output slot paper comes out of the machine face up Printing from the manual feeder to the rear output slot provides the straight paper path Usi...

Page 56: ...y pulling it upward WARNING The fusing area inside the rear part of your machine becomes hot once the machine is turned on Be careful when you access this area 2 If you do not want to use the rear out...

Page 57: ...ll open the paper tray and load paper with the print side face down You can load letterhead paper with the design side face down The top edge of the sheet with the logo should be placed at the front s...

Page 58: ...lb and 32 lb NOTES Always load only the print materials specified in the Specifications on page A 5 to avoid paper jams and print quality problems Flatten any curl on postcards envelopes and labels b...

Page 59: ...printing on previously printed paper from the manual feeder the printed side should be facing down with an uncurled edge to the machine If you experience problems with paper feed turn the paper aroun...

Page 60: ...1 Press Menu The display shows Paper Setting on the top line and the first item Paper Type on the bottom line 2 Press Enter to access the menu item 3 Use the scroll button or to find the paper type yo...

Page 61: ...ou step by step instructions for copying documents This chapter includes Loading Paper for Copying Preparing a Document Making a Copy Setting Copy Options Changing the Default Settings Setting the Tim...

Page 62: ...b for one job When you use the ADF Do not load documents smaller than 142 x 148 mm or larger than 216 x 356 mm Do not attempt to feed the following types of documents carbon paper or carbon backed pap...

Page 63: ...document size 4 Customize the copy settings including number of copies copy size darkness and image by using the control panel buttons See Setting Copy Options on page 3 4 Sorts the copy job For exam...

Page 64: ...to their default status Or they will automatically return to their default status after the machine completes the copy Darkness If you have an original document containing faint markings and dark ima...

Page 65: ...py a document containing color on the background such as a newspaper or a catalog you can get the background on your copy If you want to reduce the background change the Darken setting to Lighten and...

Page 66: ...Press Enter to save the selection To fine tune the size of copies 1 Press Reduce Enlarge 2 Press Reduce Enlarge or the scroll button or until Custom 50 150 displays on the bottom line Press Enter 3 P...

Page 67: ...e first menu item Default Change appears on the bottom line 2 Press Enter to access the menu item The first setup option Darkness appears on the bottom line 3 Press the scroll button or to scroll thro...

Page 68: ...eans that the machine does not restore the default settings until you press Start to start copying or Clear Stop to cancel 5 Press Enter to save the selection 6 To return to Standby mode press Clear S...

Page 69: ...4 FAXING This chapter gives you information about using your machine as a fax machine This chapter includes Sending a Fax Receiving a Fax Automatic Dialing Advanced Fax Functions Additional Features...

Page 70: ...r displays on the bottom line 2 Press the scroll button or until the menu item you want on the bottom line and press Enter 3 Use the scroll button or to find the status or use the number keypad to ent...

Page 71: ...empts 0 to 13 If you enter 0 the machine will not redial MSG Confirm You can set your machine to print a report showing whether the transmission was successful how many pages were sent and more The av...

Page 72: ...the data within the margin will be discarded Settings range from 0 to 30 mm Receive Code The Receive Code allows you to initiate fax reception from an extension phone plugged into the EXT jack on the...

Page 73: ...out the extender if necessary 2 Load the documents up to 20 pages face down into the ADF and adjust the document guides to the document size For detailed guidelines for preparing an original document...

Page 74: ...S For the memory transmission Super Fine mode is not available The resolution setting is automatically changed to Fine When your machine is set to Super Fine resolution and the remote fax machine does...

Page 75: ...to change the darkness see page 4 3 3 Enter the remote fax phone number using the number keypad You can use the one touch keypad or speed or group dial numbers For details about storing a number see...

Page 76: ...l tone 4 Enter the remote fax machine s fax number using the number keypad You can use the one touch keypad or speed or group dial numbers For details about storing a number see page 4 9 5 When you he...

Page 77: ...u can set your machine to print a confirmation report automatically each time sending a fax is completed For further details see the MSG Confirm item on page 4 3 Automatic Redialing When the number yo...

Page 78: ...f the fax machine senses a fax tone on the line the call automatically switches to Fax mode In DRPD mode you can receive a call using the Distinctive Ring Pattern Detection DRPD feature Distinctive Ri...

Page 79: ...page 1 33 Receiving Automatically in Fax Mode Your machine is preset to Fax mode at the factory If you have changed the receiving mode take the following steps to receive faxes automatically 1 Press R...

Page 80: ...into Fax mode after a predefined number of rings If your answering machine has a user selectable ring counter set it to answer incoming calls within 1 ring If you are in Tel mode which is receiving fa...

Page 81: ...call you on is identified by different ringing patterns which consist of various combinations of long and short ringing sounds This feature is often used by answering services who answer telephones fo...

Page 82: ...ep 3 6 To return to Standby Mode press Clear Stop When the DRPD feature is set up the DRPD option is available in the Receive Mode menu To receive faxes in the DRPD mode you need to set the menu to DR...

Page 83: ...allow you to change it To start over with another one touch button press Clear Stop 2 Enter the number you want to store using the number keypad and press Enter To insert a pause between numbers press...

Page 84: ...store up to 80 frequently dialed numbers in one or two digit speed dial locations 0 79 Storing a Number for Speed Dialing 1 Press Phone Book on the control panel 2 Press Phone Book or the scroll butto...

Page 85: ...by mode press Clear Stop Sending a Fax using a Speed Number 1 Feed the document s face up into the ADF For details about loading a document see page 4 5 2 Adjust the document resolution to suit your f...

Page 86: ...roll button or to display Group Dials on the bottom line and press Enter 4 Press Enter when New displays on the bottom line The display prompts you to enter a location number showing the first availab...

Page 87: ...r from a selected group or add a new number to the selected group 1 Press Phone Book on the control panel 2 Press Phone Book or the scroll button or to display Store Edit on the bottom line of the dis...

Page 88: ...Delayed RX Polling transmissionpage 4 26 When you come to a step in which the display asks you to enter the remote fax number For a one digit group number press and hold the appropriate digit button F...

Page 89: ...ou want displays press Start or Enter to dial Searching with a Particular First Letter 1 Press Phone Book 2 Press Enter when Search Dial appears on the display 3 Press the button labeled with the lett...

Page 90: ...See page 4 6 If you need to change the darkness see page 4 3 3 Press Broadcasting on the control panel 4 Enter the number of the remote machine using the number keypad You can use one touch keypad or...

Page 91: ...5 2 Adjust the document resolution to suit your fax needs See page 4 6 If you need to change the darkness see page 4 3 3 Press Menu until Fax Feature appears on the top line of the display The first a...

Page 92: ...asks you to enter the starting time when the fax is to be sent 11 Enter the time using the number keypad To select AM or PM for 12 hour format press the or button or any number button If you set a ti...

Page 93: ...e darkness see page 4 3 3 Press Menu until Fax Feature appears on the top line of the display 4 Press the scroll button or to display Priority Fax on the bottom line and press Enter 5 Enter the number...

Page 94: ...appears on the top line of the display 2 Press the scroll button or to display Delay Rx Poll on the bottom line and press Enter 3 Enter the number of the remote machine to be polled using the number k...

Page 95: ...ed and receive documents from the remote machines Adding Documents to a Scheduled Fax You can add documents to the delayed transmission previously reserved in your machine s memory 1 Load the document...

Page 96: ...led Fax 1 Press Menu until Fax Feature appears on the top line of the display 2 Press the scroll button or to display Cancel Job and press Enter The display shows the last job reserved in the memory 3...

Page 97: ...Advanced Fax appears on the top line of the display 2 Press the scroll button or until Secure Receive appears on the bottom line and press Enter 3 Press the scroll button or to display On on the bott...

Page 98: ...ress Enter The machine prints all of the faxes stored in the memory To turn Secure Receiving mode off 1 Access the Secure Receive menu by following steps 1 and 2 on page 4 29 2 Press the scroll button...

Page 99: ...em Data List This list shows the status of the user selectable options You may print this list to confirm your changes after changing any settings Scheduled Job Information This list shows the documen...

Page 100: ...wer failure NOTE The lists you have set to print out automatically don t print out when there is no paper loaded or a paper jam has occurred Printing a Report 1 Press Menu until Reports appears on the...

Page 101: ...ge 4 31 Changing Setting Options 1 Press Menu until Advanced Fax appears on the top line of the display The first available menu item Send Forward displays on the bottom line 2 Press the scroll button...

Page 102: ...to set the machine to print the fax if fax forwarding is completed without any error Junk Fax Setup Using the Junk Fax Barrier feature the system will not accept faxes sent from remote stations of wh...

Page 103: ...n this feature off Select On to turn this feature on ECM Mode Error Correction Mode Error Correction Mode helps with poor line quality and makes sure any fax you send are sent smoothly to any other EC...

Page 104: ...is automatically installed For information about installing software see page 1 20 To open the Remote Control Panel 1 Start your Windows 2 From the Start menu select Programs 3 Select Type 1200 and th...

Page 105: ...s Deletes all Phone Book entries Allows you to edit the selected Phone Book entry in a separate Edit window Allows you to set up group dial numbers See below Deletes the selected Phone Book entry Show...

Page 106: ...FAXING 4 38 The Firmware Update Tab Click the Firmware Update tab to update the firmware of your machine This feature should be used by an authorized technician Please consult with the purchase point...

Page 107: ...is chapter includes Printing a Document in Windows Setting Paper Properties Setting Graphic Properties Printing Multiple Pages on One Sheet of the Paper Printing a Reduced or Enlarged Document Fitting...

Page 108: ...opens It may look slightly different depending on your application You can select the basic print settings within the Print window These settings include the number of copies and the print range 3 To...

Page 109: ...rints across the length of the page spreadsheet style If you want to turn the page upside down select 180 from the Rotate drop down list 5 From the Paper tab select the paper source size and type For...

Page 110: ...ws the Properties window on windows 98 Notes Most Windows applications overrides the settings you specified in the printer driver Change all of the print settings available in software application fir...

Page 111: ...nce for each job To stop a print job from the Printers folder If the print job is waiting in a print queue or print spooler such as the Printer group in Windows delete the job as follows 1 Click the W...

Page 112: ...ting select it from the Favorites drop down list To delete a favorite setting item select it from the list and click Delete You can also restore the printer driver s default settings by selecting Prin...

Page 113: ...cription Copies Copies allows you to choose the number of copies to be printed You can enter up to 999 Size Size allows you to choose the size of the paper loaded in the tray If the required size is n...

Page 114: ...lly picks up print material in the following order the manual feeder and the paper tray Type Make sure that Type is set to Printer Default If you load a different type of print material select the cor...

Page 115: ...the printing resolution by choosing from 600 dpi Normal or 300 dpi Draft The higher the setting the sharper the printed characters and graphics Higher settings may increase the time it takes to print...

Page 116: ...setting is for normal documents Lighten This setting is for bolder line widths or darker grayscale images Dark This setting is for finer line width higher definition in graphics and lighter grayscale...

Page 117: ...er tells the machine about how to image the text in your document Select the appropriate setting according to the status of your document Download as Bit Image When this option is selected the driver...

Page 118: ...age Order drop down list if necessary Check Print Page Border to print a border around each page on the sheet NOTE Page Order and Print Page Border are enabled only when the number of pages per side i...

Page 119: ...settings from your software application access the printer s Properties See page 5 2 2 From the Layout tab select Reduce Enlarge on the Type drop down list 3 Enter the scaling rate in the Percentage...

Page 120: ...t to check the fine details on a small document 1 When you change the print settings from your software application access the printer s Properties See page 5 2 2 From the Layout tab select Fit to Pag...

Page 121: ...ettings from your software application access the printer s Properties See page 5 2 2 From the Layout tab select Poster on the Type drop down list 3 Configure the poster option You can select the page...

Page 122: ...ading DRAFT or CONFIDENTIAL printed diagonally across the first page or all of the pages of a document There are several predefined watermarks that come with your machine and they can be modified or y...

Page 123: ...essage box The message displays in the preview image window When the First Page Only box is checked the watermark prints on the first page only 4 Select the watermark options You can select the font n...

Page 124: ...ent Watermarks list to change the watermark message and the options Refer to page 5 17 4 Click Update to save the changes 5 Click Ok Deleting a Watermark 1 When you change the print settings from your...

Page 125: ...r with your company s letterhead you need only tell the machine to print the letterhead overlay on your document Creating a New Page Overlay To use a page overlay you must create a new page overlay co...

Page 126: ...e box Select the destination path if necessary The default is C Formover 6 Click Save The name appears on the Overlay List 7 Click Ok or Yes to finish creating The file is not printed out Instead it i...

Page 127: ...ettings from your software application access the printer s Properties See page 5 2 3 Click the Extras tab 4 Select the overlay you want to print from the Overlay drop down list box 5 When the overlay...

Page 128: ...to confirm your wish to print an overlay on your document Answering Yes to the window means that the selected overlay prints with your document Answering No to the window cancels overlay printing If...

Page 129: ...u no longer use 1 In the printer s properties window click the Extras tab 2 Click Edit in the Overlay section 3 Select the overlay you want to delete from the Overlay List box 4 Click Delete Overlay 5...

Page 130: ...n Windows 9x Me Setting Up the Host Computer 1 Start Windows 2 From the Start menu select Control Panel and double click on the Network icon 3 Check the File and Print Sharing box and click OK 4 Click...

Page 131: ...Start Windows 2 For Windows NT 4 0 2000 from the Start menu select Settings and then Printers For Windows XP from the Start menu select Printers and Faxes 3 Double click your printer icon 4 From the P...

Page 132: ...enu select Settings and Printers For Windows XP from the Start menu select Printers and Faxes 5 Double click your printer icon 6 From the Printer menu select Properties 7 Press the Ports tab and click...

Page 133: ...urn pictures and text into digital files on your computer Then you can fax or e mail the files display them on your web site or use them to create projects that you can print software This chapter inc...

Page 134: ...tware If you want to scan documents using other software you will need to use TWAIN compliant software such as Adobe PhotoDeluxe or Adobe Photoshop The first time you scan with your machine select it...

Page 135: ...ENANCE This chapter provides information for maintaining your machine and the toner cartridge This chapter includes Clearing the Memory Adjusting Shading Cleaning Your Machine Maintaining the Toner Ca...

Page 136: ...s to the factory default Fax Setup Restores all of the Fax Setup options to the factory default Fax Feature Cancels all of the scheduled fax jobs in the machine s memory Advanced Fax Restores all of t...

Page 137: ...y follow the cleaning procedures below each time the toner cartridge is replaced or if print quality problems occur NOTES While cleaning the inside of the machine be careful not to touch the transfer...

Page 138: ...the machine to cool down 2 Open the front cover and pull the toner cartridge out lightly pushing it down 3 With a dry lint free cloth wipe away any dust and spilled toner from the toner cartridge area...

Page 139: ...s needed 1 Slightly dampen a soft lint free cloth or paper towel with water 2 Open the control panel by gripping its bottom and pulling it upward 3 Disassemble the white roller as follows The right en...

Page 140: ...first wipe it with a slightly dampened cloth and then with a dry cloth Be very careful not to scratch the glass surface 6 Replace the roller by inserting the left end first followed by the right end...

Page 141: ...mind Do not remove the toner cartridge from its package until ready for use Do not refill the toner cartridge The machine warranty does not cover damage caused by using a refilled cartridge Store ton...

Page 142: ...print quality by redistributing the remaining toner in the cartridge 1 Open the front cover 2 Pull the toner cartridge out and gently roll the cartridge 5 or 6 times to distribute the toner evenly in...

Page 143: ...ol panel shows the warning message Toner Empty and the machine stops printing NOTE You can set the machine to ignore the Toner Empty message and continue printing See page 7 11 1 Open the front cover...

Page 144: ...dge when the toner cartridge needs to be replaced The fax number is preset by your dealer when you bought your machine 1 Press Menu on the control panel until Maintenance appears on the top line of th...

Page 145: ...Toner particles on the drum surface are affixed to the paper 5 If the problem remains repeat steps 1 through 4 Ignoring the Toner Empty Message When the toner cartridge is empty the machine shows a T...

Page 146: ...MAINTENANCE 7 12 MEMO...

Page 147: ...OUBLESHOOTING This chapter gives helpful information for what to do if you encounter an error This chapter includes Clearing Document Jams Clearing Paper Jams Clearing LCD Error Messages Solving Probl...

Page 148: ...play Input Misfeed 1 Remove the remaining documents from the ADF 2 Pull the jammed document gently out of the ADF 3 Load the documents back into the ADF NOTE To prevent document jams do not use thick...

Page 149: ...he table below to locate and clear the paper jam To avoid tearing the paper pull the jammed paper out gently and slowly Follow the steps on the next pages to clear the jam Message Location of Jam Go t...

Page 150: ...he paper tray open 3 Remove the jammed paper by gently pulling it straight out If there is any resistance and the paper does not move when you pull or if you cannot see the paper in this area skip to...

Page 151: ...2 2 Gently pull the paper out of the front output tray Skip to step 6 If there is any resistance and the paper does not move when you pull or if you cannot see the paper in the front output tray conti...

Page 152: ...by gently pulling it straight out 3 Replace the toner cartridge and close the front cover Printing automatically resumes In the Manual Feeder appears on the display when you try to print using the ma...

Page 153: ...he paper tray Do not remove the paper from the tray while your machine is printing Flex fan and straighten the paper before loading Do not use creased damp or highly curled paper Do not mix paper type...

Page 154: ...problem Ask the sender to try again CRU Fuse Error The machine has a problem with recognizing the new toner cartridge Please contact a service representative Document Jam The loaded document has jamme...

Page 155: ...roblem persists please contact a service representative Open Heat Error Over Heat LSU Error A problem has occurred in the LSU Laser Scanning Unit Unplug the power cord and plug it back in If the probl...

Page 156: ...user area Clear the jam See page 8 5 Power Failure Power has turned off then on and the machine s memory has not been saved You need to start again the job which you were trying to do before the power...

Page 157: ...e caused a paper jam clear the paper jam See page 8 3 Paper does not feed into the machine Remove any obstructions inside the machine Paper has not been loaded correctly Remove paper from the tray and...

Page 158: ...Fax mode should be selected Make sure that there is paper in the tray Check to see if the display shows Memory Full The machine does not send Make sure that the document is loaded in the ADF TX should...

Page 159: ...l document is positioned correctly in the ADF Automatic Document Feeder Check that the copy paper is loaded correctly Blank copies print out Ensure that the original document is face down in the ADF I...

Page 160: ...rtridge needs cleaning See Cleaning the Drum on page 7 11 The surface of the scan unit may be dirty Clean the scan unit See page 7 5 Toner specs The paper may not meet specifications for example the p...

Page 161: ...lity See Paper Specification on page A 5 Remove the toner cartridge and install a new one See Replacing the Toner Cartridge on page 7 9 Vertical repetitive defects If marks repeatedly appear on the pr...

Page 162: ...and producing hollow images the paper stock may be too slick Try a different paper See Paper Specification on page A 5 If characters are improperly formed and producing a wavy effect the scanner unit...

Page 163: ...ot be installed properly Remove the cartridge and reinsert The toner cartridge may be defective and need replacing Remove the toner cartridge and install a new one See Replacing the Toner Cartridge on...

Page 164: ...tal stripes If horizontally aligned black streaks or smears appear The toner cartridge may be installed improperly Remove and reinsert the cartridge The toner cartridge may be defective Remove the ton...

Page 165: ...uter and the machine is defective If possible attach the cable to another computer that is working properly and print a document You can also try using a different printer cable The port setting is in...

Page 166: ...e 5 3 The paper size and the paper size settings do not match Ensure that the paper size in the printer driver settings matches the paper in the tray The machine prints but the text is wrong garbled o...

Page 167: ...ng Select Download as Bit Image in the Advanced Options window of the Graphic properties and print the document An error occurs repeatedly when you are printing with the USB connection When the USB mo...

Page 168: ...ommunication speed becomes slow in scan mode because of the large amount of memory required to analyze and reproduce the scanned image Set your computer to the ECP printer mode through BIOS setting It...

Page 169: ...A SPECIFICATIONS This chapter includes General Specifications Facsimile Specifications Scanner and Copier Specifications Printer Specifications for MFP model only Paper Specification...

Page 170: ...els Thick Thin Bond Preprinted Colored For MFP model only Card stock Envelopes 60 163 g m2 16 43 lb Consumables 1 piece toner cartridge system Power requirements 100 127 VAC 50 60 Hz 4 0 A 220 240 VAC...

Page 171: ...ransmission speed Approx 3 seconds page Transmission time applies to memory transmission of text data with ECM compression using only ITU T No 1 Chart Scan speed Approx 6 seconds LTR at standard fax r...

Page 172: ...ple copies 99 pages Halftone 256 levels Item Description Print method Laser Beam Printing Print speed Letter 17 pages per minute A4 16 pages per minute Paper size Paper tray Letter A4 Legal Folio A5 A...

Page 173: ...dling unacceptable temperature and humidity levels or other variables over which the manufacturer has no control Before purchasing large quantities of paper insure the paper meets the requirements spe...

Page 174: ...e unsure of what type of paper you are loading such as bond or recycled paper check the label on the package Envelopes No 9 98 4 x 225 4 3 88 x 8 88 No 10 104 8 x 241 3 4 13 x 9 5 DL 110 x 220 4 33 x...

Page 175: ...Solution Poor print quality or toner adhesion problems with feeding Too moist too rough too smooth or embossed faulty paper lot Try another kind of paper between 100 400 Sheffield 4 5 moisture conten...

Page 176: ...se in a room As paper is opened and used it absorbs any excess moisture causing light print and dropouts Also as paper loses and gains moisture it can become distorted This can cause paper jams Care s...

Page 177: ...oisture changes Envelopes Envelope construction is critical Envelope fold lines can vary considerably not only between manufacturers but also within a box from the same manufacturer Successful printin...

Page 178: ...and strips might cause wrinkling creasing or even jams and may even damage the fuser Envelope Margins The following gives typical address margins for a commercial 10 or DL envelope NOTES For the best...

Page 179: ...be stable at 180 C 356 F the machine s fusing temperature Arrangement Only use labels with no exposed backing between them Labels can peel off sheets with spaces between the labels causing serious ja...

Page 180: ...change 3 7 number of pages 3 5 time out set 3 8 D date and time set 1 32 delay receive polling 4 26 delayed fax 4 23 display language change 1 28 document jam clear 8 2 loading 1 13 preparing 3 2 drum...

Page 181: ...er save mode use 1 36 print order set 5 3 print resolution 5 9 printer driver install Windows 1 22 printer properties windows 5 2 printing fitting to a selected paper size 5 14 from Windows 5 2 multip...

Page 182: ...csimile A 5 general A 2 paper A 5 printer A 4 scanner and copier A 4 speed dial dialing 4 17 storing 4 16 system requirements Windows 1 22 T tel line connect 1 16 toner cartridge install 1 11 redistri...

Page 183: ...H914 8650...

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