Ricoh fax1700 Operator'S Manual Download

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RICOH

FAX1700L

Operator’s Manual

Read the safety instructions on page i to iv

Summary of Contents for fax1700

Page 1: ...RICOH FAX1700L Operator s Manual Read the safety instructions on page i to iv...

Page 2: ...equipment PAPER FEED UNIT TYPE 70 A paper feed unit can be added to the base machine FAX EXPANSION CARD TYPE 10 A 1 Mbyte memory card can be added FAX EXPANSION CARD TYPE 20 A 2 Mbyte memory card can...

Page 3: ...s POWER ON t means POWER OFF WARNING This symbol is intended to alert the user to the presence of important operating and maintenance servicing instructions in the literature accompanying the machine...

Page 4: ...ble The product may fall causing serious damage to the product or injuring the user 7 Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation...

Page 5: ...Your Service Representative WARNING Do not attempt any maintenance or troubleshooting other than that mentioned in this manual This machine contains a laser beam generator and direct exposure to laser...

Page 6: ...ircuit in accordance with regulations Do not ground to gas or water pipes or to a telephone ground plug Proper grounding is to the ground terminal of the power outlet Be sure that the ground terminal...

Page 7: ...operation Normally the ozone level is safe for operators However during a long copy run or while printing a long message ozone odor may appear in such a case ventilate the room Symbols Conventions Us...

Page 8: ...the Function key and enter a two digit code to access functions 11 to 51 For functions 61 to 94 enter 6 the access code on page 64 and the function number 10 Press the Speed Dial key and enter a two...

Page 9: ...ic document feeder ADF holds up to 30 sheets which are fed one at a time Place your original documents here 6 Match the document guide to the size of your original documents 7 Scanned documents are st...

Page 10: ...15 Optional Feature for Transmission 16 Redialing 19 Storing Editing Fax Numbers Functions 31 32 21 Storing Editing a Group of Fax Numbers Function 33 23 Chain Dialing 27 Erasing a Stored Message Bef...

Page 11: ...e Correct Size for the Auto Document Feeder Thickness 0 05 to 0 2mm 50 to 90g m2 paper Length and Width See the above diagram If the page is too short put it inside a document carrier or enlarge it wi...

Page 12: ...re folded torn or patched together make copies If your pages have binding hiles trim the edges or make copies Originals that contain the following materials should not be placed in the document feeder...

Page 13: ...delay feature like Send Later The message is scanned and transmitted page by page without being stored in memory Memory Transmission Memory indicator lit Memory Transmission is convenient because Fax...

Page 14: ...k at most 30 pages 80g m2 to make sure all pages are loose then square it All pages in your document must be one sided and be of the same size 3 Insert the document face up in the feeder and adjust th...

Page 15: ...Dial key 10 is programmed as the Group key and Group dial number 1 is programmed Programming Quick Dial see page 21 Programming Speed Dial see page 21 Programming Group Dial see page 23 Programming Gr...

Page 16: ...uring communication 5551234 STOP CLR FILE Y N Then press Yes to cancel the transmission If the other party s line is busy your machine will dial again READY 100 10 04 SET DOC OR DIAL NO If the other p...

Page 17: ...e than 30 pages How to set document see page 7 Note You can dial before you set the document Place the docu ment after you dial the number and go to step 6 TRANSMIT OPTIONk DIAL FAX NUMBER 4 Dial See...

Page 18: ...uto Ring time see page 13 Also use this mode if you have a telephone answering machine connected see page 13 Fax mode Auto Select Lit Use this mode if you have a dedicated fax line The machine assumes...

Page 19: ...4 Select the setting you want using the j and the k keys Select FAX Auto Select indicator shows you are in Fax mode Select AUTO Auto Select indicator shows you are in Auto Receive mode 5 Press the Fun...

Page 20: ...these settings go to step 4 4 Press the Yes key then the Function key When you connect Telephone Answering Machine When you are in Auto Mode you can connect the Telephone Answering Machine Plug the a...

Page 21: ...ee page 48 When ADD TONER appears in the display your fax machine is out of toner Change the toner cassette page 50 Or There might be a paper jam see page 56 or an open cover Message appears here SET...

Page 22: ...show the current setting Choose a setting that matches your document Standard Standard quality Use for most printed or typewritten docu ments This is selected when the other resolution indicators are...

Page 23: ...hat anybody remov ing your document would automatically cancel the operation 1 Proceed as for a usual fax message but don t press Start 2 Press k once and press Yes k is also the Option key SET OPTION...

Page 24: ...ore sending If you do not use Page Count Page numbers will be printed only as a sequence for example p1 p2 p3 This makes it difficult for the other party to tell at a glance whether any pages are miss...

Page 25: ...d page In some cases you may wish the other party to receive an unmarked copy of your original In this case you can switch TTI off 1 Press k until the right display ap pears SET OPTION Y k TTI PRINT 2...

Page 26: ...ce if Memory Transmission was used The number of redials and the redial interval may be adjusted by a service technician During redialing the number being dialed is displayed as shown on the below 212...

Page 27: ...ke sure that the machine is in standby mode for faxing The dis play should look like this READY 100 10 00 SET DOC OR DIAL NO 2 Set your document How to set the document see page 7 3 Press Redial REDIA...

Page 28: ...tinations you can combine these numbers into a group Then just select the group and each number will be dialled in sequence automatically You can program up to 3 groups with 30 numbers each Storing Ed...

Page 29: ...an existing number press No then Yes and go to step 9 N 0 1 KPAD Y N 2125551234 5 Press Yes to accept N 0 1 Y N PROGRAM LABEL 6 If you wish you can give this num ber a name Edit the name Press Yes an...

Page 30: ...f the group you want to program or edit e g Group 1 Press 1 To print a list press j then Start 3 Press Yes to accept GROUP 1 Y N PROGRAM QUICK 4 You have two options Edit or program the Quick Dial key...

Page 31: ...two digits Enter a number on the keypad 9 Press Yes to accept If ALREADY PROGRAMMED briefly flashes up on the display either Press No to keep the number and choose another number Press Yes to erase t...

Page 32: ...ARCH k 2 Enter the group number using the ten key pad then press the Yes key GROUP 1 Y N PROGRAM QUICK 3 Press the No key GROUP 1 QUICK N PROGRAM LABEL 4 Press the No key GROUP 1 Y N CLEAR 5 Press the...

Page 33: ...gram the 10 of the Quick Dial key as the group key How to transmit using the group key see page 8 1 Press Function 3 1 and Yes n QUICK jk PRINT LISTj SEARCHk 2 Press the Quick Dial 10 n 10 PROGRAM jk...

Page 34: ...lling with the Dial Option Key 1 Set the Document TRANSMIT OPTIONk DIAL FAX NUMBER 2 Enter the number TRANSMIT Y START 5551234 3 Press 09 and Yes TRANSMIT Y START 5551234W 4 Enter the password TRANSMI...

Page 35: ...country codes into Speed Dial Codes or Quick Dial Keys Example 01133 1 5553333 From the USA to Paris Assume that the following Quick Dial and Speed Dial numbers have already been programmed Quick Dia...

Page 36: ...ress Function 2 1 and Yes To erase instructions to pick up a message polling Press Function 2 2 and Yes FILE NO KPAD j k PRINT LISTj SEARCHk 2 Press k to scroll through the files You ll get this FILE...

Page 37: ...see this FILE NO 115 Y j k number or label Or Press j to obtain a list of all the files and their number If you already know the number of the file to print enter it directly from the keypad and skip...

Page 38: ...se Quick Dial keys or Speed Dial codes POLLING RECV Y START number or label 4 Press Yes POLLING RECV START number or label 5 Press Start Note Another terminal should have the polling feature You canno...

Page 39: ...pick up the handset and speak to the other party If you hear a high pitched tone instead of a voice place your fax message in the auto document feeder then press Start 4 When you are ready to send yo...

Page 40: ...the handset 2 Dial the other party 3 If you hear a voice speak to the other party If you hear a high pitched tone instead of a voice press Start 4 When you are ready to send your fax message ask the...

Page 41: ...report gives details on each communication made by your terminal It is automatically output after 35 transmissions and receptions File Reserve Report Memory Storage Report Switch 03 bit 2 If you swit...

Page 42: ...eted It is only printed if the Transmission Result Report is switched off and event of a communication failure Error Report Turned on off by a Service Technician This report is printed after each unsu...

Page 43: ...ror occurred The Footnote on the Journal TX counter Total number of transmitted pages RX counter Total number of received pages ERROR REPORT AUG 01 1995 06 00 TTI XYZ COMPANY FILE ADDRESS MODE TIME PA...

Page 44: ...nal at any time 1 Press Function 4 1 and Yes START PRINT JOURNAL 2 Press Start to print out the report File List Function 42 This is a list of memory transmission files still in memory It gives inform...

Page 45: ...Dial Speed Dial and Group numbers press Start Then press Function and skip the following steps Three lists will come out Or Press No and you ll see this SELECT LISTS Y N QUICK DIAL LIST 4 Either If y...

Page 46: ...T 002703 3 Either To finish press Yes twice 1 If you have replaced the photoconductor before REPLACE OPC appears see page 53 then press Yes to reset the counter Y CLEAR OPC 2 Press Clear Y CLEAR OPC 3...

Page 47: ...to reject the junk fax mail You can store up to 30 identifications with this feature You can program part of an identification and accept or reject messages from all senders whose identification conta...

Page 48: ...INT LISTj SEARCHk 2 Press Yes again RTI CSI ABC jk 3 Enter the sender s RTI or CSI For example enter XYZ COM PANY How to enter characters see page 71 RTI CSI ABC Y N XYZ COMPANY 4 Press Yes RTI CSI Y...

Page 49: ...er characters p 71 RTI CSI ABC Y N ABC COMPANYtt t t t 4 Press Yes RTI CSI Y N STORE AS WILD CARD 5 To store this as a wild card see glossary press Yes otherwise press No The word PRO GRAMMED will app...

Page 50: ...ollowing settings Switch 08 bit 2 You have to set it 1 Switch 08 bit 3 0 Accept calls from senders in the list of authorized senders 1 Reject calls from senders in the list of authorized senders Hints...

Page 51: ...ount of electricity the fax machine consumes but not as much as letting it cool to room temperature On the other hand since warming up takes only a short time incoming fax messages can be printed righ...

Page 52: ...eved and printing will occur more rapidly Switch 05 bits 6 7 Letting the heating roller cool to room temperature Bit 6 at 0 Bit 7 at 0 Letting the heating roller cool halfway Bit 6 at 1 Bit 7 at 0 Sav...

Page 53: ...week Example Press k twice to go to Tuesday SET TIMER Y N j k TUE 4 Press Yes TIMER 1 TUE Y ON FROM 00 00 5 There are two timers for each day each with an ON OFF setting ON means that the heater will...

Page 54: ...er for another day Switching the Night Timer On or Off Function 62 The Night Timer feature must be switched on using Function 62 1 Press Function 6 and enter ac cess code 2 2 2 2 Then press 6 2 and Ye...

Page 55: ...ber that is needed to access the required feature at the other terminal You do not need to press the Tone key if your machine is set up for dialing in Tone Dial DTMF mode Using the Tone Key 1 Make sur...

Page 56: ...BER 2 Press Copy COPY 01 SETS k LT A4 3 If you have the optional lower cas sette you can select the paper size by pressing k LT letter LG legal The opposite display shows that you select the Legal siz...

Page 57: ...torage Condition of the Copy Paper 60 to 90 g m2 copy paper is recommended A4 is the most common Do not use damp paper or copies will be defective Do not touch copy paper if your fingers are wet or oi...

Page 58: ...epleted cassettes Toner dust might ignite suddenly if exposed to flames Caution Lift the toner cartridge by the handle top Caution Do not touch any parts other than those specified in the procedure 1...

Page 59: ...e they may be exposed to heat Keep out of the reach of children Do not eat toner Do not lay heavy objects on toner cassettes Do not incinerate toner or toner containers Toner dust may cause flash back...

Page 60: ...photoconductor drum to light for an extended period Caution Do not open the cover or touch the PC drum it cannot be re paired Any scratch on the drum would be reproduced on prints Caution Do not touch...

Page 61: ...me Do not touch the surface of the drum After you replace the photoconductor reset the counter for photoconductor inside the machine If you have replaced the photoconductor before RELACE OPC appears s...

Page 62: ...n it Note It is a good idea to steady the machine 2 While holding the panel open wipe the two center rollers A and B with a damp cloth To clean the hidden part of the white roller repeat the next 3 st...

Page 63: ...File indicator is lit You ve received a fax message which is now stored in the machine See page 14 for instructions on how to print it out The Check Display indicator is lit Read the message on the LC...

Page 64: ...cifications on page 72 1 Grasp the center of the operation panel and pull forward to open it 2 If the jammed paper is visible from the document tray pull it out from the front of the machine If the ja...

Page 65: ...pull it without opening the cover 1 Squeeze in the release button on the left side of the machine and open the cover 2 Carefully pull out the jammed pa per from the outside of the ma chine Do not leav...

Page 66: ...Length Reduction If the incoming document is too long but still within the limits below the machine can reduce it so that it will fit on one page Paper size in the cassette Maximum reducible length L...

Page 67: ...feed See page 56 Does ADD PAPER appear in the display Load paper into the paper tray See page 48 Does CLOSE COVER appear in the display Close all covers TRANSMISSION The original is not pulled into th...

Page 68: ...document Curled pages Flatten the document Incorrect document type Use a proper document type See page 72 Mixed document types The pages must all be of the same type Static electricity on the origina...

Page 69: ...r Speed Dial Code Then call a service technician Inform him of the nature of the problem and give the Quick Dial Key or Speed Dial Code that you stored the number in Consistent poor image quality when...

Page 70: ...er and other material after a misfeed Are you copying onto recycled paper Fan the stack of recycled paper and load it in the paper tray Stripes on copies The exposure glass for the auto document feede...

Page 71: ...al Key or Speed Dial Code does not contain a number ALREADY PROGRAMMED Either This number is already included in this Group This RTI CSI has already been stored for use with this feature PLEASE SET PA...

Page 72: ...ansmission is available when the fax number of the service representative has been programmed Sending a Service Report When you need to send a service report do the following 1 Function 6 2 2 2 2 7 2...

Page 73: ...rs For each user parameter you must change a bit in a switch Example SW 01 0000 1001 A switch has eight bits Each bit has a value of 1 or 0 and each bit is numbered 0 to 7 from the right In the follow...

Page 74: ...and are not listed Never change these The settings made at the factory are underlined SW Digits Definition Settings 00 0 1 2 and 3 Do not change these settings 4 5 Default resolution when you send a...

Page 75: ...n 1 7 Automatically print communication reports JOURNAL Off 0 Yes 1 04 7 Include the first half of the first page with reports INCLUSION OF PART OF IMAGE Off 0 On 1 05 0 Store incoming faxes when mach...

Page 76: ...ilable when receiving fax messages and printing reports but not for copying Further messages sent to you in halftone mode will automatically turn off toner saving to insure a clear image To make sure...

Page 77: ...called substitute reception You can accept messages even when out of toner or paper by storing them in memory See page 14 Saving toner Switch 12 bit 2 You can reduce the amount of toner used for fax...

Page 78: ...EXTk 92 ADJUST VOLUME 2 Press Yes TRANS MONITOR Y jk MINkkk MAX 3 Adjust the transmission monitor volume with j k and press Yes when you re done RECV MONITOR Y jk MINkkk MAX 4 Adjust the reception mon...

Page 79: ...anish French and Swedish 1 Press Function 6 and enter the access number 2222 Then press 9 3 and Yes SELECT LANGUAGE Y jk ENGLISH 2 Use j and k to scroll through the available languages SELECT LANGUAGE...

Page 80: ...or number already entered use the j and k keys to reach the mistake enter the new character and press clear to erase the mistaken character If you press the No key whole characters are erased Quick D...

Page 81: ...r correction fluid Wait for the document to dry If the document has an uneven or slanted edge do not insert that edge in first Paper Requirements Acceptable sizes are letter legal A4 and F4 When a rec...

Page 82: ...s Long term 10 Quick Dial keys each of which can hold an individual number Any three of the Quick Dial keys can hold a group of numbers 50 individual numbers stored as two digit Speed Dial codes see p...

Page 83: ...of some machines Power consumption Energy saver mode Average 8 W Standby mode Average 24W Transmission Average 35W Reception Average 180W Copying Average 195W Maximum power consumption 470W Fax Specif...

Page 84: ...acity 150 sheets 80g m2 Auto document feeder capacity 30 sheets face up Paper Size Letter Legal A4 F4 Dimensions W x D x H 380 x 341 x 219 mm exclusive of trays handsets and options Weight 7 kg exclus...

Page 85: ...iv of this manual Location For the best possible performance install your machine in a place which satisfies the following conditions Not exposed to direct sunlight Well ventilated air turnover at le...

Page 86: ...dup you install the machine in a room which is properly ventilated Operating Precautions While the machine is in operation do not turn off the main switch or un plug the power cord Keep corrosive liqu...

Page 87: ...in the release button on the left of the machine and open the cover fully back 2 Put in the photoconductor as shown The left and right ends are marked L and R respec tively 3 Shake the toner cassette...

Page 88: ...te the right way up Holding the tray at a slight angle as shown fit it into the holes provided Important Hold the tray angled to the the right to avoid damaging it 3 Slide the paper guide back to the...

Page 89: ...long documents fold out the wire extension Installing the Copy Tray 1 Hold the copy tray so it curves away from you and fit it into the holes provided Slant the left edge in first Pull the copy tray f...

Page 90: ...se To change the paper size pull back and lift out the paper size guide Then set the guide in the slot appropriate to the paper size 3 Press down the metal plate inside the drawer 4 Place the paper in...

Page 91: ...nd sides of the copy paper are completely clean Setting the Paper Size Use the following procedure to select which paper size the machine will use for the printouts For example if you wish to use Lega...

Page 92: ...SIZE Y j k A4 Setting the Paper See the section titled Setting Adding the paper See page 48 Installing the Optional Memory Card Switch off the power before you install the optional memory card 1 Open...

Page 93: ...lephone Line Type setting use Function 62 see page 90 If your telephone normally sends out tones touch tone when dialing use the TT setting if it normally sends out pulses rotary dial use the DP setti...

Page 94: ...ect the other end of the line into the phone line jack on the wall or on a cable 3 Connect the handset option or your own telephone to the lower jack marked Tel B 4 Connect the other end of the line t...

Page 95: ...r side of 230 Vac The power cord should not be laid in a place where it might trip somebody Do not lay anything on the power cord WARNING The power source must conform to the specifications on page 74...

Page 96: ...s During a communication if the other party s fax machine supports RTI then this replaces the CSI above The other party s name will appear on your display and yours on theirs TTI Transmitter Terminal...

Page 97: ...mally as follows International Dial Prefix Your Country Code Your Area Code then you must add a Pause followed by your telephone number Check the International Dialing Prefix and the Country Code with...

Page 98: ...in step 4 CSI KPAD Y N 15145551234 D Press Yes PROGRAMMED will flash on the display and you ll get READY 100 00 00AM SET DOC OR DIAL NO Setting the Access Number 1 Press the Function key and press the...

Page 99: ...LECT LINE Y j k kTT PD 4 Press j k to set your machine for a tone dial line TT or a pulse dial line PD SELECT LINE Y j k TT k PD 5 Press Yes PROGRAMMED will flash on the display and you ll get this At...

Page 100: ...3 Change the date with the ten key pad as 09 TUE KPAD Y 09 JUL 1996 01 35 4 Change the month using or to scroll forward or to scroll backward on the ten key pad and press k to move the cursor FRI Y 0...

Page 101: ...setting is correct before you set the date and time 1 Press Function 6 and enter the access code 2222 Then enter 6 2 then press Yes Y NEXTk SELECT LINE 2 Press k until the screen is as shown opposite...

Page 102: ...oubleshooting other than that mentioned in this manual This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage So do not remove cover inside the...

Page 103: ...CLASS 1 LASER PRODUCT IN ACCORDANCE WITH IEC 825 LASER KLASSE 1 nach IEC 825...

Page 104: ...for PSTN lines is given in BS6789 section 6 1 clause 2 4 5 When idle this model allows normal use of an associated main telephone which must be plugged into the BS6312 compatible connector provided fo...

Page 105: ...the loop connection between the main telephone and the network at a current of 40ma d c is 0 3 volts 15 Only apparatus conforming with BS6301 or EN41003 may be connected to the series socket Any inter...

Page 106: ...list of specified senders for authorized reception page 37 91 Adjusting the clock page 91 92 Adjust the volume page 69 93 Selecting a different language page 70 94 Counters page 37 These functions req...

Page 107: ...nditions requises par la directive EMC 89 336 CEE ainsi que la directive faible voltage 73 23 CEE Italian Dichiarazione di conformit Il prodotto conforme ai requisiti della direttiva CEE 89 336 EMC e...

Page 108: ...es Netherlands Bundesrepublik Deutschland RICOH EUROPE B V RICOH DEUTSCHLAND GMBH Groenelaan 3 P O Box 114 Mergenthalerallee 38 40 1180 AC Amstelveen The Netherlands 65760 Eschborn Germany TEL 31 0 20...

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