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Ricoh Aficio 1045 Series Fax Manual Download Page 7

Daft 2000/12/04

iii

TABLE OF CONTENTS

Manuals for This Machine.........................................................................  1

Basic Features (this manual) ........................................................................  1
Advanced Features .......................................................................................  1

1. Getting Started

Guide to Components ...............................................................................  3

Front View .....................................................................................................  3
Rear View......................................................................................................  4

Operation Panel .........................................................................................  6

Starting the Machine .................................................................................  8

Turning On the Power ...................................................................................  8
Turning Off the Power ...................................................................................  9

Switching Between Copy Mode, Facsimile Mode and Printer/Scanner 

Mode .......................................................................................................  10

Reading the Display ................................................................................  12

Reading the Display Panel and Using Keys................................................  12
Standby Display ..........................................................................................  13
Communication Display ..............................................................................  14
Display Prompts ..........................................................................................  15

2. Faxing

Overview...................................................................................................  17

Changing Memory Transmission and Immediate Transmission .................  17

Setting Originals......................................................................................  18

Setting a Single Original on the Exposure Glass ........................................  19
Setting Originals in the Document Feeder (ADF)........................................  20
Setting a Scan Area ....................................................................................  21
If the Machine Cannot Detect the Size of Your Original..............................  24
Original Sizes Difficult to Detect ..................................................................  24

Memory Transmission ............................................................................  26

Broadcasting ...............................................................................................  28

Canceling a Memory Transmission .......................................................  31

Canceling the Transmission Before the Original is Scanned ......................  31
Canceling a Transmission While the Original is Being Scanned ................  31
Canceling a Transmission While the Message is Being Sent .....................  31

Immediate Transmission ........................................................................  34

Canceling an Immediate Transmission .................................................  37

Canceling a Transmission Before You Have Pressed the Start Key ..........  37
Canceling a Transmission After You Have Pressed the Start Key .............  37

Scan Settings...........................................................................................  38

Resolution ...................................................................................................  38

Summary of Contents for Aficio 1045 Series

Page 1: ...X Option Type 1045 Operating Instructions Basic Features ZDPH130J eps Read this manual carefully before you use this product and keep it handy for future reference For safety please follow the instructions in this manual ...

Page 2: ...Daft 2000 12 04 FAX Option Type 1045 Operating Instructions ...

Page 3: ...ion Upgrade Unit Fax Function Upgrade Type 185 ISDN Unit ISDN Option Type 1045 Extra G3 Interface Unit G3 Interface Unit Type 1045 Expansion Memory Memory Unit TypeB 32MB Supplies Marker Ink Marker Type 30 is recommended for the best performance ...

Page 4: ...es This product is designed to be able to access analog PSTN in all EEA countries Local PSTN compat ibility is dependent on software switch settings Please contact your service representative if relocating this product to another country In the event of problems please contact your service representative in the first instance Notice to Users Accessing ISDN in EEA Countries This product is designed...

Page 5: ...iance with the pertinent RF emission limits governing this device Note Some illustrations might be slightly different from your machine Certain options might not be available in some countries For details please contact your local dealer Direct or indirect reflected eye contact with the laser beam may cause serious eye damage Safe ty precautions and interlock mechanisms have been designed to preve...

Page 6: ...lowing the instructions under this symbol Be sure to read the instructions all of which are included in the Safety Information section WARNINGS and CAUTIONS are notes for your safety Important If this instruction is not followed paper might be misfeed originals might be damaged or data might be lost Be sure to read this Preparation This symbol indicates the prior knowledge or preparations required...

Page 7: ...nsmission 17 Setting Originals 18 Setting a Single Original on the Exposure Glass 19 Setting Originals in the Document Feeder ADF 20 Setting a Scan Area 21 If the Machine Cannot Detect the Size of Your Original 24 Original Sizes Difficult to Detect 24 Memory Transmission 26 Broadcasting 28 Canceling a Memory Transmission 31 Canceling the Transmission Before the Original is Scanned 31 Canceling a T...

Page 8: ...ttings and Adjustments 49 Programing 50 Editing 53 Deleting 54 Quick Dial 57 Programing Quick Dials 57 Editing Quick Dial 60 Deleting Quick Dials 63 Groups 65 Programing Groups 65 Editing Groups 67 Deleting Groups 70 Entering Text 73 Available Characters 73 Keys 73 How to Enter Text 74 4 Troubleshooting Adjusting Volume 75 Error Messages and Their Meanings 77 When the Facsimile key is Lit in Red 7...

Page 9: ...ransmission and resend a message when it fails to transmit Chapter 3 Communication Information Explains hoe to erase a fax message programed in memory and check the con tents of any file in memory Chapter 4 Transmission Features Explains about useful transmission features also learn how to dial numbers easily Chapter 5 Reception Features Explains about reception features Learn how to receive messa...

Page 10: ...s how to fax directly from a computer and make necessary settings Chapter 10 Troubleshooting Explains what to do when toner runs out and when power is turned off or fails Chapter 11 Appendix You can check consumables and options for facsimile functions ...

Page 11: ...0 sheets which are fed automatically one at a time Place documents face up here 2 Exposure Glass Place the original face down on the upper left corner of the exposure glass aligning the upper left corner with the reference mark Close the exposure cover when you set a document on the exposure glass 3 Internal Tray Fax messages are delivered here ...

Page 12: ... off or Fails in the Advanced Features manual The On indicator blinks in the follow ing cases When the platen cover or docu ment feeder ADF is open During communication with other destination machines When the hard disk is running 8 Operation Switch Press this switch to turn the power on the On indicator lights up To turn the power off press this switch again the On indicator goes off P 8 Turning ...

Page 13: ... and Telephone in the Advanced Features manual 3 External Telephone Connector Appendix Connecting the Machine to a Telephone Line and Telephone in the Advanced Features manual 4 Extra G3 Interface Unit Connector Option Appendix Connecting the Machine to a Telephone Line and Telephone in the Advanced Features manual ...

Page 14: ...ough tasks and in forms you of the machine status A mes sages appears here P 12 Reading the Display 5 Start Manual RX key Press to start manual reception 6 Check Modes key Press this key before pressing the Start key to check the settings selected for the fax about to be sent 7 Program key Press to use the program function Chapter 6 Simplifying the Operation in the Advanced Features manual 8 Clear...

Page 15: ...er 4 Handy Dialing Func tions in the Advanced Features manual 14 Tone key Press to send tonal signals down a pulse dialing line P 45 Tone 15 Pause Redial key Pause Insert a pause when you are dialing or storing a fax number A pause cannot be inserted as the first digit P 44 Pause Redial Press to redial one of the last ten num bers Chapter 4 Redial in the Ad vanced Features manual 16 Number keys Us...

Page 16: ...pies or send faxes Main power switch Do not touch the Main Power switch It should be used only by a service representative when the optional fax unit is installed Important If you leave the Main Power switch off for more than one hour all fax files in memory are deleted See Turning Off The Power be low Turning On the Power A Confirm that the power cord is plugged into the wall outlet firm ly and t...

Page 17: ...only the service representative operates this switch When you have to turn off this switch for some rea son follow the procedure below Important Do not turn the Main Power switch off while the indicator is lit or blinking Some trouble may oc cur in the hard disk and memory Be sure to turn the Main Power switch off before unplugging the power cord Some trouble may oc cur in the hard disk and memory...

Page 18: ...er switch the copier screen is shown and the machine is ready to make copies When you wish to use fax functions press the Facsimile key on the left of the operation panel You can set the machine to start in the Facsimile mode Changing the Ma chine Settings in the Copy Reference Limitation You cannot switch modes under the following circumstances While scanning in a fax ...

Page 19: ...04 Switching Between Copy Mode Facsimile Mode and Printer Scanner Mode 11 1 During Immediate Transmission While editing the System Settings During Interrupt Copying While using On hook Dial During Energy Saver mode ...

Page 20: ...outline for example All procedures in this manual assume you are in Facsimile mode By default when you turn the machine on it is in Copy mode Press the Facsimile key to change to Facsimile mode You can have the machine start in Facsimile mode Changing the Machine s Settings in the Copy Reference Reading the Display Panel and Using Keys 1 Displays the scanning conditions and sizes you can choose Di...

Page 21: ...ess Clear to erase character or numbers one by one 7 Switches the transmission mode between memory transmission and immediate transmission 8 Displays Quick Operation Keys set for often used functions TX status display and Dest Management are preset 9 Displays various functions for transmitting Additional transmitting functions 10 Displays the programed desti nations Displays the Quick Dial table o...

Page 22: ...u have not set an original press the Clear Modes key If you are in User Tools mode press the User Tools Counter key Communication Display While the machine is communicating the status is displayed Memory Transmission Note Even when the machine is using memory to fax a message or receive a mes sage you can still scan the next original into memory Chapter 4 More Transmission Functions in the Advance...

Page 23: ... when the machine is being used a copier or printer the sender s name or number will be displayed for received faxes Immediate Transmission Display Prompts Depending on the situation the machine will show various prompts on the dis play Instructions and Requests ...

Page 24: ...Daft 2000 12 04 Getting Started 16 1 Questions Selections Status ...

Page 25: ...it B Set your original C Dial the number D Press the Start key The rest of this section describes these steps and the various features that are available in more detail There are two ways to send a fax mes sage Memory Transmission Immediate Transmission Check the display to see which mode is correctly active You can change the transmission mode by pressing Immed TX or Memory TX ...

Page 26: ...ts When sending an im portant original we recommend that you ask the receiver about the size and direction of the paper used in their terminal When sending an original of an ir regular i e non standard size or part of a large original you can specify the scan area precisely P 21 Setting a Scan Area You can scan non standard sized documents as standard sized doc uments with the Irregular Scan Area ...

Page 27: ...ted on the receiver s printings as follow ing position 1 On the upper end of printings 2 On the left end of printings Setting a Single Original on the Exposure Glass Set originals that cannot be placed in the Document Feeder ADF such as a book on the exposure glass one page at a time A Lift the Document Feeder ADF by at least 30 degrees Place the original face down and align its upper left corner ...

Page 28: ...e Document Feeder ADF one page at a time or in sheaves Do not open the Document Feeder ADF while it is scanning the orig inals or a document could become jammed Note If you send documents longer than 420mm 17 select Long Docu ment mode with the User Parame ters If a jam occurs the document might be damaged because scan ning will not stop P 21 Setting a Scan Area Chapter 8 Param eter Setting in the...

Page 29: ...ranslucent paper Thin and soft originals Originals of inappropriate weight Originals in bound form such as books Transparent originals such as OHP transparencies or translucent paper Setting a Scan Area Normally the area of a set document is scanned automatically If a scan area is specified the document is scanned accordingly Thus docu ments can be sent without extra space or blank margins Normall...

Page 30: ...ry transmis sion Chapter 4 Transmis sion with Image Rotation in the Advanced Features manual When using the Mixed Original Sizes feature rotation transmis sion is disabled A Set the originals and select any scan settings you require Note When setting different size orig inals into the ADF adjust the document guide to the largest original Small originals may be sent at a slight slant since they do ...

Page 31: ...ogramed size is shown Note To cancel the set programed size press Cancel The menu returns to that of step B B Press OK Area 1 or Area 2 is highlighted on the display the scan area is shown above this Specifying Mixed Original Sizes A Press the Mixed Original Sizes key B Press OK Mixed Original Sizes is high lighted on the display the scan area is shown above this D Specify the receiver and press t...

Page 32: ... machine still cannot detect the original size the following display is shown If this happens carry out the following steps Press the key to switch the scan size Press the Start key again Original Sizes Difficult to Detect The machine finds it difficult to detect the size of the following kinds of origi nals If this happens the receiving machine may not select print paper of the cor rect size P 24...

Page 33: ... Originals which have solid printing at their edges The following paper sizes are automatically detected in Facsimile mode Metric Version Ο means that the size is supported as a scanning means that the size is not supported as a scanning Paper Size Where Original is Set A3L L L L 8 1 2 13 F4 B4L L L L A4K K K KL L L L B5K K K KL L L L A5K K K KL L L L Exposure Glass Ο Ο Ο Ο Document Feeder ADF Ο Ο...

Page 34: ...ears on the display Memory Transmis sion is disabled Use Immediate Transmission instead Note Maximum number of Memory Transmission files 400 up to 800 files with optional Expansion Memory installed Maximum number of destinations per Memory Transmission 200 Combined total number of desti nations that can be programed 500 up to 2 000 destinations can be available with Fax Function Up grade Unit The ...

Page 35: ...ADF Note that you cannot set pages on the exposure glass after you have started using the Docu ment Feeder ADF Note To store multiple page originals from the exposure glass set them page by page The original can be placed at ei ther Document Feeder ADF or Exposure Glass until you press the Start key Reference P 18 Setting Originals C Make the necessary settings you require Reference P 38 Scan Sett...

Page 36: ...ft 2000 12 04 Faxing 28 2 The machine starts scanning the original Note Do not open the Document Feeder ADF while it is scan ning originals After scanning the machine will Fh thfirst page of yca110 ur olt ...

Page 37: ...he exposure glass then the remaining pages from the Document feeder ADF After you remove the last page from the exposure glass you have 60 seconds to insert the remaining pages in the Document Feeder ADF Note that you cannot set pages on the exposure glass after you have started using the Docu ment Feeder ADF Note To scan multiple page originals from the exposure glass place them page by page The ...

Page 38: ...l or Group Dial the destination is added even without pressing Add F Dial a destination Note Repeat steps E and F for more destinations G Press Start The machine starts scanning the original The machine starts calling the des tinations After scanning the ma chine will return to standby mode ...

Page 39: ...riginal and the data will not be sent Canceling a Transmission While the Message is Being Sent Use this procedure to cancel a trans mission after the original has been scanned Limitation If transmission finishes while you are carrying out this procedure it will not be canceled Note If you cancel a message while it is being sent transmission is halted as soon as you finish this proce dure However s...

Page 40: ...v or T T T TNext C Press Stop Transmission Note To cancel another file repeat steps B and C D Press Exit The machine will return to standby mode Canceling a transmission using the Clear Stop key A Press Clear Stop B Select the file you want to cancel Note If the desired file is not shown press U U U UPrev or T T T TNext ...

Page 41: ...Daft 2000 12 04 Canceling a Memory Transmission 33 2 C Press Stop Transmission Note To cancel another file repeat steps B and C D Press Exit The machine will return to standby mode ...

Page 42: ...by page without being pro gramed in memory This contrasts with Memory Transmission which scans all pages into memory before dialing the destination Immediate Transmission is useful if you want immediate confirmation that the message is being sent to the correct destination just check for the other terminal s Display Name or Facsimile Number on the operation panel during transmission Note ...

Page 43: ...l in the Ad vanced Features manual E Press the Start key The RTI CSI isn t displayed until the machine connects to the other one Reference P 49 Initial Settings and Adjust ments After transmission the machine will return to standby mode Sending Originals from the Exposure Glass A Set the first page face down on the exposure glass B Dial C Select any scan settings you re quire D Press the Start key...

Page 44: ... all originals F Set the last original then press G Press the Start key The machine starts to call the destination If the Connection Could Not Be Made The following display appears if the fax could not be sent Do one of the following Press Cancel Transmission and try again Press Memory Transmission to have the machine scan in the document and then automatically redial the number ...

Page 45: ... the Clear Modes key Note When the original is being set you can also cancel an Immedi ate Transmission by removing the original from the machine Canceling a Transmission After You Have Pressed the Start Key A Press the Clear Stop key and then remove the original Note If the transmission finishes while you are carrying out this procedure it will not be can celed ...

Page 46: ...characters Detail 8 7 7lines mm 200 200dpi Select for originals containing small characters or when you re quire greater clarity This resolu tion is twice as fine as Standard Super Fine optional Expansion Mem ory required 16 15 4lines mm 400 400dpi Select for originals with very fine details or when you require the best possible image clarity This resolution is eight times as fine as Standard Limi...

Page 47: ...o to send an orig inal containing both a high con trast black and white image such as text and a halftone image such as a photograph Photo Select Photo to send an original containing a halftone image such as a photograph or a color original Note If you select Text Photo or Photo the transmission will take longer than when Text is selected If you send a fax message with Text Photo or Photo and the ...

Page 48: ...nsity yourself Combined Auto and Manual Image Density You can adjust image density for only photographs illustrations or diagrams when the original has a dark background Note When the machine is turned on or modes are cleared the image den sity is set to Auto Image Density You can change this with the Gen Settings Adjust key Chapter 7 General Setting Adjustment in the Advanced Features manual By d...

Page 49: ...ity A Make sure that Auto Image Den sity is selected If it is not se lected press Auto Image Density to turn it on B Press Lighter or Darker to change the density Note You can select one of seven density levels Mixing Scan Settings for a Multiple Page Original When sending an original consisting of several pages you can select differ ent Image Density Resolution and Original Mode settings for each...

Page 50: ...e display A Check which pages you wish to scan with different settings B Remove the previous page and set the next page C Select the Image Density Resolu tion and Original Mode Note Adjust settings for each page before you press the Start key When setting originals in the document feeder ADF A Check which pages you wish to scan with different settings B Select the Image Density Resolu tion and Ori...

Page 51: ... Keys Enter numbers directly using the key pad on the right side of the operation panel Note Maximum length of a fax number 254 digits You can insert pauses and tones in a fax number P 44 Pause P 45 Tone If the optional ISDN Unit is in stalled you may need to enter a subaddress Chapter 4 Subad dress in the Advanced Features manual A Enter the fax number with the number keys The digits appear on th...

Page 52: ...umber of destina tions that can be dialed from the number keys decreases by two whenever this machine is request ed to transfer a call When a total of 100 fax numbers is programed only Immediate Transmission is allowed If a memory file is awaiting trans mission and the Memory is full and you cannot enter with number keys message is dis played when dialing with the number keys you cannot dial any m...

Page 53: ...u can still send tone signals to a G3 user even if the machine is only con nected to an ISDN line Note This feature can only be used for Memory or Immediate Transmis sion You cannot dial through ISDN using On hook Dial or Man ual Dial Quick Dials When you have programed a destina tion s number in a Quick Dial table you can dial the number by just se lecting the destination from Quick Dial table Ad...

Page 54: ...Management B Press Change Display Mode C Select Display Quick Dial Tbl or Dis play Number Key D Press OK The selected item ap pears one line above the Change Display Method key Note To cancel the change press Cancel The display appears as in step B E Press Exit Quick Dial Table Display Number Key Groups If you frequently send the same mes sage to more than one place program these numbers into a Gr...

Page 55: ...eck the contents of the Groups print the list Chapter 7 Printing the Group Dial List in the Advanced Features manual A total of 500 destinations pro gramed for Group Dial A Set your original and select any scan settings you require B Press Group C Press the group key for the de sired group A programmed destination and the total number of destinations is displayed Press U U U UPrev or T T T TNext t...

Page 56: ...u must manually change to facsimile mode Auto Reception When a telephone call comes in the machine automatically receives it as a fax message If the call is a fax mes sage you must manually change to telephone mode Limitation You cannot select the reception mode when the Extra G3 Interface Unit option is installed The optional external telephone is required to use this machine as a telephone You c...

Page 57: ...an program up to 32 char acters in Stamp Name Chap ter 7 General Setting Adjustment in the Advanced Features manual Facsimile Number Facsimile number of sender The Facsimile Number of the send er is sent to the other party when sending a fax using a G3 line The received facsimile number is shown on the display of the other machine and printed in a report This function is available regard less of t...

Page 58: ...C Press Gen Settings Adjust D Press Program TTI Information Note If Program TTI Information is not shown press U U U UPrev or T T T TNext E Program the name and facsimile number Programing Stamp Name A Press First Name or Second Name B Enter a Stamp Name Reference P 73 Entering Text C Press OK ...

Page 59: ...B Press Display Name C Enter a Display Name Reference P 73 Entering Text D Press OK Programing Facsimile Number A Press Facsimile No B Select line type to Program Note The display differs according to the number of G3 Interface Unit option installed When an Extra G3 Interface Unit option is installed ...

Page 60: ... C Enter a facsimile number Reference P 73 Entering Text D Press OK Programing G4 TTI Information A Press G4 TTI Information B Press Country Code C Enter a country code using the number keys D Press OK E Press Facsimile No F Enter a facsimile number using the number keys G Press OK ...

Page 61: ... Exit G Press User Tools Counter The machine will return to standby mode Editing Note The following procedure explains how to edit Display Name as an example A Press User Tools Counter B Press Facsimile Settings C Press Gen Settings Adjust D Press Program TTI Information Note If Program TTI Information is not shown press U U U UPrev or T T T TNext ...

Page 62: ...lete All and reenter the name or number Note Press Clear if you want to edit Facsimile No Country Code and Facsimile No of G4 TTI In formation H Press OK I Press Exit J Press User Tools Counter The machine will return to standby mode Deleting Note The following procedure explains how to edit Display Name as an example A Press User Tools Counter ...

Page 63: ...n Note If Program TTI Information is not shown press U U U UPrev or T T T TNext E Press Stamp Name Display Name or Facsimile No for editing F Press the item you want to delete G Press Backspace or Delete All and reenter the name or number Note Press Clear if you want to edit Facsimile No Country Code and Facsimile No of G4 TTI In formation ...

Page 64: ...Daft 2000 12 04 Setup 56 3 H Press OK I Press Exit J Press User Tools Counter The machine will return to standby mode ...

Page 65: ...program the Key Display shown on the display up to 16 characters The Group name up to 16 characters of group name will be programed as the Key Dis play automatically if you do not program a Key Display Select Title You can select a title to display programed destinations If no spe cific title is selected only Destina tion List will be shown Important We recommend that you print the Quick Dial list...

Page 66: ...not been programed p Not pro gramed is shown If an unprogramed key is not shown press U U U UPrev or T T T TNext Press Change Title to display another title D Enter the name of the receiver Note If the key has been programed already the contents are shown E Press OK The name has been programed F Enter the facsimile number you want to program using the number keys or 1 2 3 4 5 6 7 8 9 0 p p p p and...

Page 67: ... gramed is shown P 73 Entering Text C Press OK The Key Display which you programed is shown Selecting Title A Press Select Title B Select the title you want to pro gram C Press OK Selecting TTI Name A Press Select TTI Name B Select 1st name or 2nd name for registration C Press OK Programing Label Insertion A Press Label Insertion B Select ON or OFF Note If you select OFF or if you want to insert o...

Page 68: ...turn to standby mode Editing Quick Dial Change the receiver information al ready programed Limitation When a programed Quick Dial key is being used for a standby Memo ry Transmission the message Specified destination is used by transmission standby file It cannot be changed or deleted Specify it again after transmission is com pleted is shown You cannot change the destination for this key A Press ...

Page 69: ... E Note Press Adv Features to edit F code subaddress or UUI You can select a line type for each destination when the ISDN Unit option or Extra G3 Inter face Unit option is installed Press Line Select to select a line type Editing Destination A Press Destination B Reenter the destination Reference P 73 Entering Text C Press OK The new destination entered is shown Editing Key Display A Press Key Dis...

Page 70: ...ess OK Editing TTI Name A Press Select TTI Name B Select 1st name or 2nd name and edit them C Press OK Editing Label Insertion A Press Label Insertion B Select ON or OFF Note If you select OFF or if you want to insert only the re ceiver name go to step F C Press Change at the right side of the second or third line D Select the standard message to be stamped at the second or third line E Press OK F...

Page 71: ... it Limitation When a deleted Quick Dial key is being used for a standby Memory Transmission the message Spec ified destination is used by transmission standby file It cannot be changed or de leted Specify it again af ter transmission is completed is shown You can not delete the destination for this key A Press Dest Management B Select Program Change Delete Quick Dial C Press Delete D Select a des...

Page 72: ... press U U U UP rev or T T T TNext Press Change Title to display another title E Press Delete The destination has been deleted Note If you press Do not Delete the destination is not deleted The display appears as in step D F Press Exit twice The machine will return to standby mode ...

Page 73: ...h are programed in a group Programing Groups Important It is recommended that you print and keep the Group Dial list when you program or change destina tions Chapter 7 Print List Re port in the Advanced Features manual Limitation When a programed group is being used for a standby Memory Trans mission the message Specified destination is used by transmission standby file It cannot be changed or de ...

Page 74: ...up name Reference P 73 Entering Text E Press OK The name has been programed F Specify the destinations to be programed in the Group Note You should program facsimile numbers using the number keys or Quick Dial table If you make a mistake press Clear Stop or Clear and enter again When you specify multiple des tinations using the number keys press Add Press Dest List you can con firm the destination...

Page 75: ... with Quick Dial press Quick Dial and enter the Group Dial number using the number keys When you specify the receiving station with Group Dial press Group Dial and enter the Group Dial number using the number keys F After specifying all of the receiving stations press OK G Press Exit Reference Chapter 5 Reception Func tions in the Advanced Features manual Editing Groups Change the Groups already p...

Page 76: ...own press U U U UPrev or T T T TNext D Change the contents of the group Editing Group Name A Press Group Name B Press Back Space and Delete All to reenter the group name Reference P 73 Entering Text C Press OK Editing Key Display A Press Key Display B Press Back Space and Delete All to reenter the key display C Press OK ...

Page 77: ...not shown press U U U UPrev or T T T TNext B Edit the destination Destinations programed with number keys A Press Clear Stop or Clear and reenter the facsimile number Destinations programed with Quick Dial table A Press Clear Stop or Clear to cancel the destination B Select the desired destination key from the Quick Dial table Adding destinations A Press Add ...

Page 78: ...on When a programed Group is being used for a Memory Transmission on standby the message Speci fied destination is used by transmission standby file It cannot be changed or de leted Specify it again af ter transmission is completed is shown You can not delete destinations for this Group Delete a destination programed in a Group A Press Dest Manage B Select Program Change Delete Group ...

Page 79: ...ile number If you programed the destination with the number keys the number will clear one digit at a time If you programed it with the Quick Dial table the number will clear all at once Note If you want to delete another destination press U U U UPrev or T T T TNext to display it The programed Group is shown on the display F Press OK Note If you press Cancel the display appears as in step C G Pres...

Page 80: ...ey for the group key want to delete Note If a group key has not been pro gramed p Not programed is shown If the group key has been pro gramed the group name or key display is shown E Press Delete The group has been deleted Note If you press No The display appears as in step C F Press Exit twice ...

Page 81: ... position of the cursor If there is a character at the cursor position the entered character is shown before the character Available Characters Alphabetic characters ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz Symbols Numerals 0123456789 Keys Note When entering uppercase or lowercase continuously use the Shift Lock to lock the case ...

Page 82: ...04 Setup 74 3 How to Enter Text Entering letters A Press Shift to switch between uppercase and lowercase B Press the letter you want to enter Deleting characters A Press Back Space or Delete All to delete characters ...

Page 83: ...the Start key until the line connect to the destination Printing Sounds when a received message has been printed Chapter 5 Print Completion Beep in the Ad vanced Features manual Limitation Adjusting Volume is not available with G4 on the optional Extra G3 Interface Unit Note You can adjust the On Hook vol ume when you press the On Hook Dial key Chapter 4 On hook Dial in the Advanced Features manua...

Page 84: ... Louder for each item Note You can hear the actual volume by pressing Check F Press OK Note If you press Cancel the volume setting is canceled The display appears as in step C G Press Exit H Press User Tools Counter The machine will return to standby mode ...

Page 85: ...ess OK and re send the original Note There may be a problem with the machine or the telephone line for example noise or cross talk If the error re occurs frequently contact your service representative Cannot detect original size Reset original s and press Start key The machine failed to detect the size of the original Reset originals and press the Start key LService call Functional problem with th...

Page 86: ...ce The paper output tray is full Remove the paper from the tray The machine is in RDS Remote Diagnostic System mode Wait with the Main Power switch on Machine will go to the standby mode after it exits from the RDS mode A facsimile error has occurred The facsimile has a problem Contact a service representative The copier will still function normally Toner is empty Replace the toner cartridge Addin...

Page 87: ...he dis play toner is beginning to run out Replace the toner car tridge soon the Copy Ref erence manual Message appears blank at the other end The original was set upside down Set it properly P 18 Setting Originals You want to cancel a Memory Transmission If the original is being pro gramed press the Clear Stop key P 31 Canceling a Memory Transmission If the original is being sent use Check Cancel ...

Page 88: ...74 Entering Text 73 Error Messages 77 Exposure Glass 3 External Telephone Connector 5 Extra G3 Interface Unit Connector 5 F Facsimile Error Indicator 78 Facsimile key 6 Faxing 17 G Groups 46 65 I Image density 38 Image Density Contrast 40 Immediate Transmission 14 17 34 Interrupt key 6 L LCD display 6 letters 74 M Main Power Switch 4 Manual Reception 48 Memory Transmission 14 17 26 N Number keys 7...

Page 89: ... 2000 12 04 81 Solving Problems 79 Standard 38 Start Manual RX key 6 Super Fine 38 T Text 39 Text Photo 39 Tonal Signals 45 Tone 45 Tone key 7 Troubleshooting 75 TTI Stamp Name 49 U User Tools Counter key 6 ...

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