Panasonic KX-TS620CB Operating Instructions Manual Download Page 52

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Answering System

Voice Menu

The shaded boxes are voice prompts.

All message
playback.

New message
playback.

Please leave your
message.

Press 7 to record
your greeting.
Press 9 to end
recording.

Press

{

}

Press

{

}

Press

{

}

Press

{

}

Press

{

}

Press

{

}

Press

{

}

Press

{

}

Press 1 to play back all messages.
Press 2 for other functions.

Press

{

}

Press

{

}

Press 1 to play back new messages.
Press 2 for other functions.

Press 1 to record your message.
Press 2 for other functions.

Press 1 to erase all messages.
Press 2 for other functions.

Press 1 to record your greeting.
Press 2 for other functions.

TS620bk01.book Page 52 Wednesday, June 14, 2006 2:18 PM

Summary of Contents for KX-TS620CB

Page 1: ...tible with Call Display To use this feature you must subscribe to the appropriate service offered by your service provider Please read these Operating Instructions before using the unit and save for future reference For assistance please call 1 800 561 5505 or visit us at www panasonic ca ...

Page 2: ...List Information in the Direct Dial memory 31 Erasing Caller List Information 32 Phonebook Storing Names and Numbers in the Phonebook 33 Dialing from the Phonebook 35 Chain Dial 36 Editing 37 Erasing 37 Direct Dial M1 M2 M3 Storing Names and Numbers in the Direct Dial memory 38 Dialing a Stored Number from the Direct Dial memory 39 Special Features Temporary Tone Dialing For Rotary or Pulse Servic...

Page 3: ...ne answering system For your future reference Serial No Date of purchase found on the bottom of the unit Name and address of dealer Accessory Information AC Adaptor p 10 one Handset Cord p 10 one Handset p 10 one Telephone Line Cord p 10 one Introduction ...

Page 4: ...the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This preca...

Page 5: ...in the risk of fire or electric shock 10 Never push any objects through slots in this unit This may result in the risk of fire or electric shock Never spill any liquid on the unit 11 To reduce the risk of electric shock do not disassemble this unit Take the unit to an authorized service center when service is required Opening or removing covers may expose you to dangerous voltages or other risks I...

Page 6: ...on or shock Environment The product should be kept free from excessive smoke dust high temperature and vibration The product should not be exposed to direct sunlight Do not place heavy objects on top of the product When you leave the product unused for a long period of time unplug the product from the power outlet The product should be kept away from heat sources such as heaters kitchen stoves etc...

Page 7: ...ter the Phonebook list move the cursor when entering items to repeat and skip a message during playback The OK button is used to select or confirm your menu choices Navigator Key 4 3 9 and OK p 12 19 35 Direct Dial M1 M2 M3 p 31 38 Headset Jack p 57 TONE p 40 Display p 9 HOLD RINGER p 16 24 PAUSE p 40 FLASH p 41 44 REDIAL p 23 SP PHONE HEADSET and Indicator p 22 24 57 MUTE p 40 MIC Microphone p 22...

Page 8: ...8 Preparation FUNCTION EDIT p 12 19 29 EXIT p 12 19 27 35 ANSWER ON p 47 GREETING CHECK p 18 ERASE p 18 32 39 49 MESSAGE 2WAY REC and Indicator p 48 49 STOP p 18 48 GREETING REC p 17 ...

Page 9: ...splay shows the caller s name and number the time and date of the call Example Nov 24 11 50 AM The unit enters in the Phonebook p 33 The unit plays music during the hold for a caller p 43 The second call has been received while talking p 41 MUTE was pressed during a conversation p 40 The ringer is set to off p 16 REDIAL was pressed while the handset is on the cradle and the SP PHONE HEADSET indica...

Page 10: ... adaptor should be connected to a vertically oriented or floor mounted AC outlet Do not connect the AC adaptor to a ceiling mounted AC outlet as the weight of the adaptor may cause it to become disconnected If your unit is connected to a PBX which does not support Call Display services you cannot access those services Hook Telephone Line Cord To Power Outlet AC 120 V 60 Hz Handset Handset Cord To ...

Page 11: ... a communication device computer modem fax etc to the telephone line you can connect it through this unit using the DATA jack After connecting the handset AC adaptor and telephone line cord p 10 connect the communication device telephone line cord to the DATA jack Make sure the communication device is not in use before using this unit making calls storing phone numbers in memory etc or the communi...

Page 12: ... exit the programming mode Press FUNCTION EDIT Function menu Save phonebook To store names and phone numbers in memory Save M1 M2 M3 p 33 38 Program Set answering To program answering system functions p 19 Set clock To adjust the time and date p 13 Change language To select the display language p 14 Function menu Change password To change the password for the call restriction p 45 Call restrict To...

Page 13: ...g Enter numbers between 0100 and 1259 For 24 hour clock Enter numbers between 0000 and 2359 6 Press OK Next key If numbers between 0000 and 0059 or 1300 and 2359 are entered the time will automatically be set using the 24 hour clock Go to the step 9 7 Press to select AM PM or 24 hour clock Each time you press the selection will change on the display 8 Press OK Next key 9 Enter the current month an...

Page 14: ...T 2 Scroll to Change language by pressing 4 or 3 3 Press OK Yes key 4 Select English or Français by pressing 4 or 3 5 Press OK Save key A long beep sounds The display will return to step 2 To exit the programming mode press EXIT or wait for 60 seconds You can exit the programming mode any time by pressing EXIT The clock setting will automatically change to 24 hour format if you set the LCD display...

Page 15: ...ds You can exit the programming mode any time by pressing EXIT LCD Contrast You can select the LCD contrast level from 1 to 4 by programming To make the display clearer set to a high level Your phone default setting is 2 Make sure that the handset is on the cradle the AC adaptor is connected and the SP PHONE HEADSET indicator light is off 1 Press FUNCTION EDIT 2 Scroll to Program by pressing 4 or ...

Page 16: ...nit s date and time setting will be automatically adjusted when caller information is received You can set the auto time adjustment by programming Your phone default setting is ON Make sure that the handset is on the cradle the AC adaptor is connected and the SP PHONE HEADSET indicator light is off 1 Press FUNCTION EDIT 2 Scroll to Program by pressing 4 or 3 and press OK Yes key 3 Scroll to Time a...

Page 17: ...ithin 10 seconds press GREETING REC again 3 After the long beep talk clearly about 20 cm away from the MIC microphone The display will show the recording time If you record for over 1 minute the unit will automatically stop recording All messages incoming etc are stored in flash memory p 18 The recording time is about 15 minutes We recommend you record a brief greeting message see sample on next p...

Page 18: ...ting message p 17 one of two messages will be played when a call is received depending on the caller s recording time p 21 To check the pre recorded greeting press GREETING CHECK A pre recorded greeting will be played as follows When the recording time is set to 1 minute 2 minutes or 3 minutes Hello we are not available now Please leave your name and phone number after the beep We will return your...

Page 19: ...n item scroll through the items by pressing 4 or 3 Then press OK Yes key to go to the next step indicates the end of the function menu You can exit the programming mode any time by pressing EXIT If you do not press any buttons for 60 seconds the unit will exit the programming mode Press FUNCTION EDIT Scroll to Set answering by pressing 4 or 3 and press OK Yes key Function menu Remote code To set t...

Page 20: ...key The current setting is displayed 5 Select the number of rings by pressing 4 or 3 You can also select the number of rings by pressing dialing buttons 2 to 7 or 0 Toll saver 6 Press OK Save key A long beep sounds The display will return to step 3 To exit the programming mode press EXIT or wait for 60 seconds You can exit the programming mode any time by pressing EXIT Number of rings 4 OK Save To...

Page 21: ...splay will return to step 3 To exit the programming mode press EXIT or wait for 60 seconds You can exit the programming mode any time by pressing EXIT Screening Calls While a caller is leaving a message you can listen to the call through the unit s speaker Your phone default setting is ON Make sure that the handset is on the cradle the AC adaptor is connected and the SP PHONE HEADSET indicator lig...

Page 22: ... start again from step 1 2 When the other party answers speak into the MIC microphone 3 To hang up press SP PHONE HEADSET The indicator light goes out After a few seconds the display will change During speakerphone operation For best performance please note the following Speak alternately with the other party in a quiet room If the other party has difficulty hearing you press VOLUME 4 to decrease ...

Page 23: ...nebook or Direct Dial memory the name is also displayed 2 Scroll to the desired number by pressing 4 or 3 You can also scroll through the list by pressing REDIAL To exit the list press EXIT 3 Lift the handset or press SP PHONE HEADSET To erase an item repeat steps 1 and 2 and press ERASE If No items stored is displayed the list is empty To adjust the handset volume 4 levels or the speaker volume 8...

Page 24: ...ts handset Answering Calls When a call is received the unit rings the RINGER indicator flashes quickly and Incoming call is displayed You can answer a call by simply lifting the handset If you subscribe to a Call Display service the calling party s information will be displayed when the unit is ringing p 25 Using the speakerphone 1 Press SP PHONE HEADSET The indicator lights 2 Speak into the MIC m...

Page 25: ...from one of the same phone numbers stored in the Phonebook or Direct Dial memory the caller s name will be displayed To use this function names and phone numbers must be stored in the Phonebook or Direct Dial memory p 33 38 Caller information will not be displayed in the following cases If the caller dialed from an area which does not provide a Call Display service the display will show Unavailabl...

Page 26: ...ase contact your telephone company for details and availability in your area To turn the C WTG Call Waiting options mode on Make sure that the handset is on the cradle the AC adaptor is connected and the SP PHONE HEADSET indicator light is off 1 Press FUNCTION EDIT 2 Scroll to Program by pressing 4 or 3 Press OK Yes key 3 Scroll to C WTG options by pressing 4 or 3 4 Press OK Yes key 5 Select On or...

Page 27: ...t in use To check who has called follow the steps below 1 Press 4 or 3 to enter the Caller List 2 To search from the most recent call press 4 To search from the oldest call press 3 To scroll between callers press 4 or 3 3 To exit the Caller List press EXIT If No items stored is displayed in step 1 the Caller List is empty 1 missed calls 12 34AM MAY 21 message ...

Page 28: ...ers or to return to the previous display Each time you press or 9 the display will change alternately 111 444 7777 777 11 5 AM NOV 24 456789 12345678 1 AM NOV 22 ROBINSON TINA 111 321 4444 1 5 AM NOV 23 9 123 1 AM NOV 22 Caller List missed call Caller List 2 missed calls SMITH JACK WHITE JOHN WHITE JOHN Press or 9 Press 4 Press 4 Press 4 Press 4 Press 4 To return to the previous caller press 3 To ...

Page 29: ...t a phone number in the Caller List by removing its area code and or the long distance code 1 1 Press 4 or 3 to enter the Caller List 2 Scroll to the desired caller by pressing 4 or 3 3 Press FUNCTION EDIT 4 Press FUNCTION EDIT repeatedly until the number is shown in the desired format Each time you press FUNCTION EDIT the number is rearranged into one of 3 patterns a 1 b c The order of which patt...

Page 30: ...f the number requires editing see page 29 4 Press OK Next key If there is name information for the caller Enter name and caller s name will be displayed You can edit name information a If you need to change the name enter the name p 34 When finished press OK Next key b If you do not need to change the name press OK Next key If there is no name information for the caller Enter name will be displaye...

Page 31: ...can edit name information a If you need to change the name enter the name p 34 When finished press OK Next key b If you do not need to change the name press OK Next key If there is no name information for the caller Enter name will be displayed a If a name is required enter the name p 34 When finished press OK Next key b If a name is not required press OK Next key 5 Press 4 6 Press one of the Dire...

Page 32: ...me or all of the entries Make sure that the handset is on the cradle the AC adaptor is connected and the SP PHONE HEADSET indicator light is off To erase a specific caller from the Caller List 1 Press 4 or 3 to enter the Caller List 2 Scroll to the caller you want to erase from the Caller List by pressing 4 or 3 3 Press ERASE A long beep sounds and the information is erased After a few seconds the...

Page 33: ... digits press and hold ERASE If you want to change the storing name press 3 to reach the desired display 6 Press OK Save key A long beep sounds To continue storing other items repeat from step 2 If the display shows Phonebook full in step 2 press EXIT to exit the list To erase other stored items from the Phonebook see page 37 You can exit the programming mode any time by pressing EXIT If a pause i...

Page 34: ...s ERASE a character is erased For example to enter Tom Jones 1 Press 8 four times 2 Press 6 three times then press 9 3 Press 6 once then press 9 twice 4 Press 5 four times press 6 three times then press 9 5 Press 6 twice press 3 twice then press 7 four times Number of times key is pressed Key 1 2 3 4 5 6 7 8 9 1 1 2 a b c A B C 2 3 d e f D E F 3 4 g h i G H I 4 5 j k l J K L 5 6 m n o M N O 6 7 p ...

Page 35: ... any name with the same initial is displayed see the Index table on page 36 Example To find Frank press 3 repeatedly until the first item under F is displayed 2 Press 4 repeatedly until the name is displayed 3 Lift the handset or press SP PHONE HEADSET 4 To hang up place the handset on the cradle or press SP PHONE HEADSET If No items stored is displayed in step 1 the Phonebook is empty You can exi...

Page 36: ...123456 Calling card access number The Voice guidance may be announced 2 Search and dial from Phonebook 1234 Calling card PIN 3 Search and dial from Phonebook 15550123456 Destination number 1 While you are on a call Press or 9 2 Search for the desired item by pressing 4 or 3 To search for an item by initial see page 35 3 Press OK Send key The phone number is dialed If required repeat steps 1 to 3 f...

Page 37: ...you entered a wrong number press ERASE and enter the correct number 7 Press OK Save key A long beep sounds To exit the Phonebook press EXIT or wait for 60 seconds Erasing Make sure that the handset is on the cradle the AC adaptor is connected and the SP PHONE HEADSET indicator light is off 1 Press or 9 to enter the Phonebook 2 Scroll to the Phonebook item that you want to erase by pressing 4 or 3 ...

Page 38: ... 3 to reach the desired display 6 Press one of the Direct Dial button M1 M2 or M3 Save key Example M1 is pressed A long beep sounds The entered name and phone number are displayed After a few seconds the display will return to step 2 To exit the programming mode press EXIT or wait for 60 seconds When using the Call Restriction feature p 46 you cannot store a phone number in the Direct Dial memory ...

Page 39: ...eeded If required you can also store FLASH in a phone number Pressing PAUSE or FLASH counts as one digit p 40 44 Dialing a Stored Number from the Direct Dial memory 1 Lift the handset or press SP PHONE HEADSET 2 Press the required Direct Dial button M1 M2 or M3 The stored number is displayed and dialed OR 1 Press the required Direct Dial button M1 M2 or M3 The stored number is displayed 2 Lift the...

Page 40: ...ou press PAUSE if a pause is required for dialing with a PBX or to make a long distance call Example Line access number 9 PBX 9 PAUSE Pressing PAUSE once creates a 3 5 second pause This prevents misdialing when you redial or dial a stored number Pressing PAUSE more than once increases the length of the pause between numbers Muting Your Conversation Press MUTE while talking is displayed The other p...

Page 41: ...elephone is in use Please contact your service company for details and availability in your area To Use Call Waiting Deluxe Service You can choose from the options on the display as shown below Display Signification Ans Answer Answers the second call while keeping the first call on hold Hold Plays the pre recorded hold message for the second caller and the second call is put on hold Announce Annou...

Page 42: ... If Return was selected you can choose an option in the same option menu again Press FLASH After selecting Conf Conference You can choose one of the following options Drop caller1 to hang up the first call Drop caller2 to hang up the second call Press FLASH to display the option menu Enter a displayed option number 1 to 2 to select the desired option To cancel the option menu wait for 20 seconds T...

Page 43: ...and the SP PHONE HEADSET indicator light is off 1 Press FUNCTION EDIT 2 Scroll to Program by pressing 4 or 3 and press OK Yes key 3 Scroll to Set hold music by pressing 4 or 3 and press OK Yes key is displayed 4 Select Off or On by pressing 4 or 3 5 Press OK Save key A long beep sounds The display will return to step 3 To exit the programming mode press EXIT or wait for 60 seconds Hold music On OK...

Page 44: ...tor is connected and the SP PHONE HEADSET indicator light is off 1 Press FUNCTION EDIT 2 Scroll to Program by pressing 4 or 3 and press OK Yes key 3 Scroll to Set flash time by pressing 4 or 3 and press OK Yes key 4 Select the desired time by pressing 4 or 3 5 Press OK Save key A long beep sounds The display will return to step 3 To exit the programming mode press EXIT or wait for 60 seconds You c...

Page 45: ...and press OK Yes key 4 Enter the current password 5 Press OK Next key If the wrong password was entered 3 beeps will sound Enter the correct password 6 Enter a new password using a 4 digit number Example 1234 is entered 7 Press OK Save key A long beep sounds The display will return to step 3 To exit the programming mode press EXIT or wait for 60 seconds You can exit the programming mode any time b...

Page 46: ... password p 45 2 Press OK Next key Go to step 5 If the wrong password was entered 3 beeps will sound Enter the correct password 5 Enter the number s 1 digit or 2 digits you want to restrict 0 to 9 If the wrong number was entered press ERASE and enter the correct number 6 Press OK Save key A long beep sounds The display will return to step 3 To exit the programming mode press EXIT or wait for 60 se...

Page 47: ...es p 49 If you do not want the unit to answer calls press ANSWER ON again to turn off the answering system The indicator light goes out and Answer off is heard You can also turn on the answering system remotely using any other phone p 55 Monitoring incoming calls While a call is being recorded you can monitor it through the speaker To increase the speaker volume press VOLUME 3 To decrease press VO...

Page 48: ... To repeat message To repeat from the beginning of the message Press If you press within 5 seconds of playback the previous message will be played To skip message To skip to the next message Press 9 To stop operation Press STOP To resume playback press MESSAGE 2WAY REC If you do not press any button for 60 seconds or if you press STOP again the playback mode will be canceled For Call Display servi...

Page 49: ...nswering System is ON Erase some or all of the messages We recommend you erase unnecessary messages after each playback Erasing a specific message Press ERASE while the message you want to erase is being played The unit erases the message A short beep will sound and the unit will continue to play the next message Erasing all messages All recorded messages except the greeting message can be erased ...

Page 50: ...it directly see page 54 Summary of remote operation The unit will announce the remaining recording time after playback if it is less than 3 minutes Call your unit from a touch phone Enter your remote code p 51 during or after the greeting message The number of new messages is heard After 3 seconds the voice menu will start p 52 Follow the menu or enter the direct commands p 54 To end the remote op...

Page 51: ...icator light is off 1 Press FUNCTION EDIT 2 Scroll to Set answering by pressing 4 or 3 and press OK Yes key 3 Scroll to Remote code by pressing 4 or 3 and press OK Yes key 4 Enter a new code using a 2 digit number Example 23 is entered 5 Press OK Save key A long beep sounds The display will return to step 3 To exit the programming mode press EXIT or wait for 60 seconds You can exit the programming...

Page 52: ...rding Press 1 Press 2 Press 1 Press 2 Press 2 Press 2 Press 1 Press 1 Press 1 to play back all messages Press 2 for other functions Press 1 Press 2 Press 1 to play back new messages Press 2 for other functions Press 1 to record your message Press 2 for other functions Press 1 to erase all messages Press 2 for other functions Press 1 to record your greeting Press 2 for other functions ...

Page 53: ...is less than 3 minutes New Message Playback Only new messages are played back At the end of the last message End of final message is heard The unit will announce the remaining recording time if it is less than 3 minutes Recording a Memo Message You can leave a personal message 1 Talk after you hear Please leave your message 2 When you finish recording hang up Recording a Greeting Message You can r...

Page 54: ...playback 9 Operation is stopped temporarily To resume operation enter a direct command within 15 seconds or the voice menu will start p 52 GREETING MESSAGE RECORDING 7 RECORD 9 A long beep sounds After the beep talk immediately for up to 1 minute The recording is stopped The recorded message is played ERASING A SPECIFIC MESSAGE During playback 4 The current message is erased A short beep will soun...

Page 55: ...n Hang up or enter the remote code for other options When turning on the answering system using a rotary or pulse service telephone you cannot enter the remote code for other options Skipping the greeting message After calling your unit press TONE during the greeting message The unit skips the rest of the greeting message and you can start recording your message after the long beep ...

Page 56: ...tor and push it in the direction of the arrow UP WALL should be facing upward 3 Drive screws not included into the wall using the wall template below Connect the telephone line cord Mount the unit and slide it down To temporarily set the handset down during a conversation place it as shown in this picture Wall Template To power Outlet Screws 8 3 cm 3 9 32 To Single Line Telephone Jack RJ11C 8 3 cm...

Page 57: ...SET twice and dial again 2 To hang up press SP PHONE HEADSET The indicator light goes out To adjust the headset receiver volume 4 levels While using the headset press VOLUME 3 or 4 shows one level During a conversation using the headset you cannot switch the call to using the handset by simply lifting it off the cradle If you disconnect the optional headset during a conversation with the handset o...

Page 58: ...EADSET indicator lights or when viewing caller information Do not pause for over 60 seconds while programming You cannot store a name and phone number in memory Programming is not possible when the handset is off the cradle or the SP PHONE HEADSET indicator lights Check the AC adaptor is connected to the unit Do not pause for over 60 seconds while storing Do not enter a phone number more than 32 d...

Page 59: ... Phonebook list or the Direct Dial Memory while programming or while playing back the message the caller s information may not be displayed Other telephone equipment may be interfering with your phone Disconnect it and try again Other electrical appliances connected to the same outlet may be interfering with the Call Display information Telephone line noise may be interfering with the Call Display...

Page 60: ...ou cannot operate the answering system from a touch tone phone Make sure you enter the correct remote code The answering system may not respond if the tones are too short to activate the unit Press each button firmly The answering system is off Turn it on p 55 You cannot operate the answering system Someone is operating the answering system The unit is recording a message To answer the call lift t...

Page 61: ... W Dimensions H x W x D Approx 91 mm x 165 mm x 220 mm 3 19 32 x 6 1 2 x 8 21 32 Mass Weight Approx 670 g 1 48 lb Dialing Mode Tone DTMF Pulse Operating Environment 5 C 40 C 41 F 104 F Specifications are subject to change without notice The illustrations used in these operating instructions may differ slightly from the actual product ...

Page 62: ...62 Notes ...

Page 63: ...i Malaysia Copyright This material is copyrighted by Panasonic Communications Malaysia Sdn Bhd and may be reproduced for internal use only All other reproduction in whole or in part is prohibited without the written consent of Panasonic Communications Malaysia Sdn Bhd ...

Page 64: ... proof of date of original purchase is required before warranty service is performed THIS EXPRESS LIMITED WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES EXPRESS OR IMPLIED INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE IN NO EVENT WILL PANASONIC CANADA INC BE LIABLE FOR ANY SPECIAL INDIRECT OR CONSEQUENTIAL DAMAGES In certain instances some jurisdictions do n...

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