Panasonic KX-FM220 Operating Instructions Manual Download

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Multi-Function
Plain Paper FAX

Model No.

KX-FM220

Please read these Operating Instructions
before using the unit and save for future
reference.

This product is designed for use in the
United States of America, and may not
operate in other countries. (See page
106 for more details.)

Este producto ha sido diseñado para su uso
en los Estados Unidos de América, y puede
no funcionar correctamente en otros países.
(Consulte la página 106 para tener más
detalles.)

FOR OPERATION ASSISTANCE,
CALL 1-800-HELP-FAX (1-800-435-7329)
OR SEND A FAX TO 1-215-741-2069.

Quick Start

Advanced

Operations

Special Settings

Troubleshooting

and Routine Care

General

Information

TO GET STARTED
EASILY,
PLEASE READ
THIS SECTION FIRST.

OPERATING INSTRUCTIONS

Multi-Function

Center

Summary of Contents for KX-FM220

Page 1: ...tails Este producto ha sido diseñado para su uso en los Estados Unidos de América y puede no funcionar correctamente en otros países Consulte la página 106 para tener más detalles FOR OPERATION ASSISTANCE CALL 1 800 HELP FAX 1 800 435 7329 OR SEND A FAX TO 1 215 741 2069 Quick Start Advanced Operations Special Settings Troubleshooting and Routine Care General Information TO GET STARTED EASILY PLEA...

Page 2: ...not rub or use an eraser on the printed side as the print may smear Trademarks IBM is a registered trademark of International Business Machines Corporation Microsoftg and Windowsg are registered trademarks of Microsoft Corporation in the United States and or other countries All other trademarks identified herein are the property of their respective owners Copyright This manual is copyrighted by Ky...

Page 3: ...e is required Opening or removing covers may expose you to dangerous voltages or other risks Incorrect reassembly can cause electric shock when the unit is subsequently used 13 Unplug this unit from the wall outlet and refer servicing to an authorized servicenter when the following conditions occur A When the power supply cord or plug is damaged or frayed 12 B If liquid has been spilled into the u...

Page 4: ...des FAX FAX ONLY mode receiving fax documents only RRRRRRRRRR 29 TEL FAX mode automatic voice and fax recognition RRRRRRRRRR 30 Automatic dialing Storing telephone numbers for automatic dialingRRRRRRRRRRRRR 33 Making voice calls using automatic dialing RRRRRRRRRRRRRRR 34 Transmitting documents using automatic dialingRRRRRRRRRRRRR 34 Electronic telephone directory selecting a station name in the di...

Page 5: ... from a Windows application RRRRRRRRRRRRRRR 76 Receiving faxes on your PC RRRRRRRRRRRRRRRRRRRRR 80 Faxing a document on the facsimile unit RRRRRRRRRRRRRRRR 83 Making an Address Book RRRRRRRRRRRRRRRRRRRRRRR 84 Scanning and saving documents RRRRRRRRRRRRRRRRRRR 85 Receiving faxes directly to your fax machine RRRRRRRRRRRRRR 86 Getting help for further informationRRRRRRRRRRRRRRRRRRR 87 Multi Function C...

Page 6: ...Z Handset cord RR 1 pc Part No PQJA212M Diverter RRRRR 1 pc Part No PFUS1074Z Paper tray RRRR 1 pc Part No PFYEFP200M Film cartridge RR 1 pc with starter film Panasonic Multi Function Center Software Floppy disks RR 3 pcs Part No PFZXFM210M The film cartridge is pre installed Accessory order information The starter film is only 20 meters 65P long We recommend buying regular film 100 m 328P for ext...

Page 7: ...er Serial interface connector Used to connect to your PC with a RS232C cable For system requirements see page 74 Document exit Recording paper entrance Microphone Used to talk the other party when using the speakerphone Also used to record greeting messages 7 Quick Start Before you start For Assistance Call 1 800 435 7329 Document entrance Speaker ...

Page 8: ...ording paper size that can be loaded is letter or legal The paper tray can hold up to 150 sheets of 75 g m2 20 lb paper Use 60 to 90 g m2 16 to 24 lb paper 1 Open the paper tray 2 Insert the two fins on the paper tray into the slots on the back of the unit 3 Pull the recording paper set lever forward Paper tray Paper tray Slots Fins Recording paper set lever Diverter Slots Installation Bottom ...

Page 9: ...s or thicknesses of paper in the paper tray at the same time This may cause a paper jam Avoid extremely smooth or shiny paper that is highly textured Also avoid paper that is coated damaged or wrinkled or paper with a cotton and or fiber content that is over 20 Avoid used paper for double sided printing Do not use paper printed from this unit for double sided printing with other copiers or printer...

Page 10: ...10 Quick Start For Assistance Call 1 800 435 7329 Installation Connecting the telephone line and the power outlet Note For additional equipment protection we recommend the use of a surge protector The following types are available TELESPIKE BLOK MODEL TSB TRIPPE MFG CO SPIKE BLOK MODEL SK6 0 TRIPPE MFG CO SUPER MAX PANAMAX or MP1 ITW LINX When you operate this product the power outlet should be ne...

Page 11: ... 99 Changes from pulse to tone during dialing p 37 Used as a hookswitch p 37 Used to turn on off the auto receive mode p 22 24 Used for voice muting p 16 Used to initiate fax transmission reception and copying Also used to store a parameter during programming Used to stop an operation or programming Adjusts ringer handset speaker volumes Also used as a cursor key or a selection key p 13 16 17 Used...

Page 12: ...REC Location of controls cont Used to select a greeting message p 43 44 Used to check greeting messages p 44 Used for quick playback p 27 Used to record a greeting message p 43 Used for slow playback p 27 Used to repeat recorded messages p 27 Used to play back all messages p 26 27 Used to skip a recorded message p 27 Used to record a memo message p 28 Also used to record a telephone conversation p...

Page 13: ...n make corrections 5 Press START COPY SET 6 Enter the correct hour minute by selecting each 2 digits Press J to select AM or PM Example 3 00PM Press C then press J until PM is displayed If you make a mistake press fi fl VOLUME to move the cursor to the incorrect number then make corrections TIME 03 00PM M 08 D 10 Y 97 SET DATE TIME SYSTEM SET UP Note If you press STOP while programming the display...

Page 14: ...any division or personal name in an abbreviated form 1 Press MENU Display 2 Press K then B 3 Press START COPY SET 4 Enter your logo up to 30 characters using the dial keypad and direct call station keys For example when entering Bill as your logo 1 Press B twice 2 Press D six times 3 Press E six times 4 Press fl VOLUME to move the cursor and press E six times Note If you use the same number key co...

Page 15: ...ile telephone number up to 20 digits The K button inserts a space and the J button a If you make a mistake press fi fl VOLUME to move the cursor to the incorrect number then make corrections OR Press STOP to delete the wrong number to the left of the cursor 5 Press START COPY SET 6 Press MENU NO YOUR TEL NO SYSTEM SET UP 1 2 3 4 5 6 7 8 9 0 MENU STOP START COPY SET Dial keypad fi fl VOLUME ...

Page 16: ...on Display 2 To resume the conversation press MUTE Handset volume Press VOLUME while using the handset 3 levels high middle low are available Speaker volume Press VOLUME while using the speakerphone 8 levels high to low are available Hints for speakerphone operation Use the speakerphone in a quiet room If you have difficulty hearing the other party adjust the volume using VOLUME If you and the oth...

Page 17: ...essage INCOMING CALL RINGER OFF YES PRESS SET RINGER OFF OK Caller ID capability This unit is compatible with a Caller ID service offered by your local telephone company To use this feature you must subscribe to a Caller ID service Caller ID allows you to view the name or telephone number of the caller before you answer the call The calling party information name has priority will be displayed aft...

Page 18: ...ss STOP FACE DOWN RESOLUTION Document guides Document feeder tray Selecting the resolution You can select the desired resolution by pressing RESOLUTION For printed or typewritten originals with normal sized characters For originals with small printing For originals with minute printing For originals containing photographs shaded drawings etc Note Using the fine super fine or half tone setting will...

Page 19: ...6 to 20 lb Documents the unit can feed Note Remove clips staples or other similar fastening objects Check that ink paste or correction fluid has dried Do not send the following types of documents Use copies for fax transmission Chemically treated paper such as carbon or carbonless duplicating paper Electrostatically charged paper Heavily curled creased or torn paper Paper with a coated surface Pap...

Page 20: ...is heard press START COPY SET 8 Hang up the handset if using it Note If the other party answers your call ask them to start receiving a fax then press your START COPY SET FACE DOWN Dial keypad START COPY SET STOP DIGITAL SP PHONE Document guides To stop transmission Press STOP To eject the document press STOP again Fax voice guidance about transmission After transmission one of the following messa...

Page 21: ...AL SP PHONE 5 Dial the telephone number 6 When a fax tone is heard press START COPY SET Voice guide Voice guide Voice guide Note You can lift the handset instead of pressing DIGITAL SP PHONE in step 4 To transmit insert the document face down until you hear the beep Press the speaker phone button then dial the phone number When the fax tone is heard press the start button Start transmission HELP F...

Page 22: ...ngs you must answer all calls by picking up the handset When a fax call is received you can start fax reception by pressing START COPY SET For further details see page 23 You can change to the ANS FAX mode from a remote location Call your unit from a touch tone telephone and wait for 15 rings The answering system will temporarily answer the line Then enter the remote operation ID page 48 during th...

Page 23: ...ature to ERROR and the guidance will prompt you only when fax reception fails see page 65 When the unit receives fax documents automatically the voice guidance will not be played Memory reception When a printing problem is detected the unit will temporarily store the received document into memory While documents are in memory the unit will display an error message and the following message alterna...

Page 24: ... a noisy environment the recording time may be shortened up to 11 minutes To record incoming voice messages and receive fax documents follow the steps below 1 Make sure that the AUTO RECEIVE mode is set to ANS FAX see page 29 2 To turn on the AUTO RECEIVE mode press AUTO RECEIVE until the FAX MSG SYS indicator light goes on The display shows the following message Display The remaining time for rec...

Page 25: ... after the beep Thank you When the unit detects a problem one of the following pre recorded greeting messages will be played MESSAGE FULL MESSAGE FULL and FAX MEMORY FULL Hello We are unable to answer right now Please try again later Thank you Hello We are unable to answer right now To send a fax please start transmission To leave a voice message please try again later Thank you Note If you erase ...

Page 26: ... calls in the call counter will not reset until you erase your message CALLS call counter Voice time day stamp During playback a synthesized voice will announce the time and day when each message was recorded Erasing recorded messages Erase unnecessary messages to prevent memory from becoming full To erase specific messages Press ERASE while listening to the message you want to erase 3 beeps will ...

Page 27: ...el and press REPEAT To skip a message Press SKIP to play the next message When you want to skip the new messages press NEW MESSAGES first open the station key panel and press SKIP To change the playback speed Press QUICK to play messages at one and a half times the original speed Press SLOW to play messages at a half the original speed To return to the original speed Press QUICK or SLOW again duri...

Page 28: ...ions Inform the other party that the conversation is being recorded Recording a memo message To leave a private message for someone you can record a voice memo This memo can be played back later either directly or remotely 1 Open the station key panel 2 Press MEMO 2WAY REC A long beep will sound 3 Speak clearly into the microphone 4 When finished press STOP Microphone Station key panel STOP MEMO 2...

Page 29: ...nge the AUTO RECEIVE setting from the ANS FAX mode to the FAX FAX ONLY mode 1 Press MENU Display 2 Press K then E 3 Press START COPY SET 4 Press or to select FAX FAX ONLY To return to the ANS FAX mode select ANS FAX 5 Press START COPY SET 6 Press MENU MODE FAX ML MODE ANS FAX ML AUTO RECEIVE SYSTEM SET UP START COPY SET MENU Dial keypad AUTO RECEIVE FAX MSG SYS Setting the FAX FAX ONLY mode Press ...

Page 30: ... the call is answered The unit will now distinguish between a voice and fax call by detecting the calling tone Fax call Voice call The unit will receive a document The unit will start to ring While ringing the unit will emit a different ring back tone to the calling party Answer the call using the speakerphone or the handset If you do not answer the call by a preset number of rings the facsimile u...

Page 31: ... using the TEL FAX mode If an extension telephone is connected the facsimile unit and the extension telephone will ring as follows The extension telephone will ring twice TEL FAX ring count The facsimile unit will ring up to 3 times Silent fax recognition ring count 5 sec If a fax calling tone slow beep is detected the unit will automatically activate the fax function to receive documents without ...

Page 32: ... the unit automatically answers an incoming call 2 Set the MANUAL RECEIVE mode to TEL FAX see page 31 3 Make sure that the AUTO RECEIVE mode is turned off If the FAX MSG SYS indicator light is on press AUTO RECEIVE to turn off the AUTO RECEIVE mode The display shows the following message Display TEL FAX MODE AUTO RECEIVE FAX MSG SYS The FAX MSG SYS indicator is off ...

Page 33: ...hone number up to 30 digits in length To enter a hyphen in a telephone number press HYPHEN direct call station 8 4 Press START COPY SET 5 Enter the station name up to 10 characters by following the instructions on page 14 6 Press START COPY SET To program other stations repeat steps 2a or 2b to 6 7 Press STOP NAME STORE TEL NO To keep the telephone number confidential Press SECRET direct call stat...

Page 34: ...r upper stations 1 9 Press the desired direct call station key For lower stations 10 18 Press LOWER then press the desired direct call station key 2b Using speed dialing Press DIRECTORY then press K and the desired 2 digit number 00 99 DIRECTORY Direct call stations LOWER DIGITAL SP PHONE Speed dial stations DIRECTORY FACE DOWN Direct call stations LOWER STOP Speed dial stations Fax auto redial If...

Page 35: ...ame is displayed OR Press or repeatedly until the desired name is displayed 3 Press START COPY SET The unit will start dialing If a document is fed into the unit the unit will start transmission SELECT INDEX Electronic telephone directory selecting a station name in the directory The station names stored in memory are automatically registered into the electronic telephone directory in alphabetical...

Page 36: ... to start talking If you initiate voice contact during transmission you can talk after all of the documents have been transmitted If you initiate voice contact during reception you can talk after the current page of the document is received VOICE STANDBY Receiving a request for voice contact If the other party initiates voice contact your unit will emit a distinctive ring after transmission or rec...

Page 37: ...ephone number Line access code International access code Country code Telephone number PAUSE PAUSE Example 2 If transmission errors occur when making an overseas transmission add two pauses at the end of the telephone number Redialing the last number dialed If the REDIAL PAUSE button is pressed immediately after a dial tone is obtained the last number dialed will be redialed 1 Lift the handset or ...

Page 38: ... Press or to select ON If this feature is not required select OFF 5 Press START COPY SET POLLED ON MODE ON Ÿÿ MODE OFF Ÿÿ POLLED Note This feature will not work when the unit is set to the TEL mode The caller pays for the document transmission When delayed transmission see the next page is set to ON transmit polling is not available MENU START COPY SET Dial keypad FACE DOWN MENU Special sending fe...

Page 39: ...the unit will automatically start transmission SEND AT 11 00PM TIME 12 00AM NO MODE ON Ÿÿ MODE OFF Ÿÿ DELAYED XMT SYSTEM SET UP Delayed transmission sending a fax at a later time Using a built in clock this unit can send documents automatically at a specific time This allows you to take advantage of low cost calling hours offered by your telephone company The delayed transmission can be reserved t...

Page 40: ...nsmit documents after fax reception is completed 1 Insert the documents FACE DOWN during fax reception 2 Enter the telephone number by using regular dialing one touch dialing speed dialing or the electronic telephone directory 3 Press START COPY SET Display To cancel the reservation Remove the documents from the document tray XMT RSV ON Dial keypad FACE DOWN START COPY SET ...

Page 41: ...one as the extension telephone and enter the remote fax activation code FIRMLY The remote fax activation code is set to U9 as a pre selected setting 1 When a call is received lift the extension telephone handset 2 When document reception is required a slow beep is heard or no sound is heard enter the remote fax activation code FIRMLY 3 Hang up the handset The facsimile unit is activated for recept...

Page 42: ...Display 2 Press K then C A 3 Press START COPY SET 4 Press or to select the ring pattern assigned for the facsimile number 5 Press START COPY SET The unit will print an information list 6 Press MENU PRINTING MODE OFF Ÿÿ RING DETECTION SYSTEM SET UP How the unit will answer in each receive mode ANS FAX mode When a distinctive ringing pattern that matches your selection is detected the unit will auto...

Page 43: ...rt transmission This is a transferred message from your name business and or telephone number Please enter your remote ID for remote operation Note If you do not record any messages pre recorded messages will be played see pages 25 and 45 1 Open the station key panel 2 Press SELECT until the following is displayed For the ANS FAX greeting Display For the TEL FAX greeting For the message transfer g...

Page 44: ... key panel SELECT ERASE STOP START COPY SET Checking the greeting messages 1 Open the station key panel 2 Press SELECT until the desired greeting is displayed Example ANS FAX greeting Display 3 Press CHECK After the beep the unit will play back the message Adjust the volume using VOLUME ANS GREETING SELECT CHECK VOLUME Station key panel Note If you erase your own recorded greeting messages the pre...

Page 45: ...r unit and retrieve the message by the remote operation This feature operates in the ANS FAX mode For details on the remote operation see page 47 Use a touch tone telephone to access your unit Your unit dials the transfer telephone number or pager number The transferred telephone rings then answers the call Your unit will play the message transfer greeting Enter the remote operation ID see page 48...

Page 46: ... does not work properly press REDIAL PAUSE more than once at the end of your pager number to extend the paging time b If you wish to display a message on your pager enter the message after your pager number and REDIAL PAUSE Programming methods may vary depending on the pager company Call your pager company for details b You may enter a total of 46 digits and or pauses 7 Press START COPY SET 8 Pres...

Page 47: ... Remote command Page Dial key Remote command Page Remote operation card Please cut out and carry this card for assistance when using the remote operation Fold here 1 Call your unit 2 Enter the remote operation ID during the greeting message 3 Press the remote command key s see the reverse side within 4 seconds or Wait for 4 seconds All the recorded messages will be played back The remote operation...

Page 48: ...nter the desired number 5 Press START COPY SET 6 Press MENU ID 111 REMOTE ANS ID SYSTEM SET UP MENU START COPY SET Dial keypad Remote Command Skips the greeting message Repeats a message Skips a message New message playback All message playback Room monitor Re records a greeting message Key A B D E F G Remote Command Stops re recording of a greeting message Erases a specific message Erases all mes...

Page 49: ... seconds to listen to all of the recorded messages Voice guide example 3 new messages To repeat a message Press A to play the current message If you press A within 5 seconds of the beginning of a message the previous message will be played To skip a message Press B During playback Note If the voice guide prompts you that memory is full after playing the message erase some or all of the messages So...

Page 50: ... monitor the sound in the room where the unit is installed Press F You can monitor the room sound for about 30 seconds Note After 30 seconds a beep sounds To continue monitoring press F again within 10 seconds Other remote operations The message has been erased All messages have been erased To record a marker message After playing back the recorded messages you can leave an additional message 1 Wa...

Page 51: ...pt you To turn the message transfer pager call on or off You can remotely turn this feature on or off You must pre program a transfer telephone number or a pager number see page 46 Press H A to turn ON the message transfer pager call The unit will activate the previous setting For example When turning this feature ON from a remote telephone message transfer will be activated if message transfer is...

Page 52: ...ing paper and original document Recommended reduction rate To program a reduction rate proceed as follows 1 Press MENU Display 2 Press K then C E 3 Press START COPY SET 4 Press or to select the desired setting If this feature is not required select OFF 5 Press START COPY SET 6 Press MENU Note If the appropriate reduction rate is not programmed the document may be divided and the top of the second ...

Page 53: ... 60s OFF MESSAGE PAGER ON OFF ON OFF ON OFF YES NO OUT ON OFF OFF ON 3 rings OFF OFF 92 NORMAL ON CODE U9 OFF OFF ON ON ON 16s OFF ON OFF ON NO 59 71 60 39 73 57 42 52 61 62 41 63 63 64 64 65 66 46 66 67 68 69 Page 13 14 15 71 29 54 55 31 56 57 48 58 86 Preselected setting Available settings Code Feature 01 02 03 04 05 06 07 08 09 10 11 13 14 SET DATE TIME YOUR LOGO YOUR TELEPHONE NUMBER PRINT TRA...

Page 54: ... new recorded messages To save the toll charges for the call hang up immediately when you hear the third ring The third ring indicates that there are no new messages RINGER OFF The unit will answer without ringing Helpful hints To answer a call before the unit does increase the number of rings If you find difficulty in receiving faxes from machines that have an automatic transmission feature decre...

Page 55: ...ings Helpful hints To answer a call before the unit does increase the number of rings If you have difficulty in receiving faxes from machines that have an automatic transmission feature decrease the number of rings 1 Press MENU Display 2 Press K then G 3 Press START COPY SET 4 Press or to select the desired number 5 Press START COPY SET 6 Press MENU RING 2 ML FAX RING SYSTEM SET UP START COPY SET ...

Page 56: ...from 1 to 4 rings 1 Press MENU Display 2 Press K then I 3 Press START COPY SET 4 Press or to select the desired number 5 Press START COPY SET 6 Press MENU RING 2 ML TEL FAX RING SYSTEM SET UP Note If you increase the number of rings you may not be able to receive documents from some older types of facsimile machines 1 2 3 4 5 6 7 8 9 0 START COPY SET MENU Dial keypad ...

Page 57: ... MENU RING 3 ML SILENT FAX RING SYSTEM SET UP Note If you increase the number of rings you may not be able to receive documents from some older types of facsimile machines 1 2 3 4 5 6 7 8 9 0 START COPY SET MENU Dial keypad 1 2 3 4 5 6 7 8 9 0 Changing the caller s recording time You can choose from two lengths of recording times for an incoming message VOX unlimited The unit records an incoming m...

Page 58: ...to TONE or PULSE by following the instructions below 1 Press MENU Display 2 Press K then A C 3 Press START COPY SET 4 Press or to select the desired setting 5 Press START COPY SET 6 Press MENU MODE AUTO Ÿÿ DIALING MODE SYSTEM SET UP Note If you change the dialing mode setting to TONE or PULSE set the dialing mode again when you change the line service 1 2 3 4 5 6 7 8 9 0 START COPY SET MENU Dial k...

Page 59: ...following manner OUT Outside of the transmitted document s paper size pre selected setting IN Inside of the transmitted document s paper size 1 Press MENU Display 2 Press K then B A 3 Press START COPY SET 4 Press or to select the desired setting 5 Press START COPY SET 6 Press MENU MODE OUT Ÿÿ LOGO POSITION SYSTEM SET UP 1 2 3 4 5 6 7 8 9 0 START COPY SET MENU Dial keypad ...

Page 60: ...fore starting transmission follow the steps below 1 Press MENU Display 2 Press K then B C 3 Press START COPY SET 4 Press or to select ON If this feature is not required select OFF 5 Press START COPY SET 6 Press MENU MODE ON Ÿÿ MODE OFF Ÿÿ OVERSEAS MODE SYSTEM SET UP Note After transmission this feature will turn off automatically 1 2 3 4 5 6 7 8 9 0 START COPY SET MENU Dial keypad ...

Page 61: ... rate To program a reduction rate proceed as follows 1 Press MENU Display 2 Press K then C F 3 Press START COPY SET 4 Press or to select the desired setting If this feature is not required select OFF 5 Press START COPY SET 6 Press MENU MODE 92 Ÿÿ RX REDUCTION SYSTEM SET UP Letter 216 q 279 mm 81 2w q 11w Legal 216 q 356 mm 81 2w q 14w A4 210 q 297 mm May not be available in the United States Note ...

Page 62: ... selected setting DARKER Used when the display contrast is too light 1 Press MENU Display 2 Press K then C I 3 Press START COPY SET 4 Press or to select the desired setting 5 Press START COPY SET 6 Press MENU MODE NORMAL Ÿÿ LCD CONTRAST SYSTEM SET UP 1 2 3 4 5 6 7 8 9 0 START COPY SET MENU Dial keypad ...

Page 63: ...s MENU MODE ON Ÿÿ MODE OFF Ÿÿ MESSAGE ALERT SYSTEM SET UP MENU Dial keypad START COPY SET 1 2 3 4 5 6 7 8 9 0 Setting the recording time alert With this feature when the remaining time to record incoming messages becomes less than 60 seconds the unit will alert the user with a slow beep 1 Press MENU Display 2 Press K then D C 3 Press START COPY SET 4 Press or to select ON If this feature is not re...

Page 64: ...V SYSTEM SET UP Setting the memory reception alert When received documents are stored into memory the unit will alert you with beep tones If you hear slow beeps clear the printing problem or supply paper to print the stored documents The beep tones will stop 1 Press MENU Display 2 Press K then D D 3 Press START COPY SET 4 Press or to select the desired setting If this feature is not required selec...

Page 65: ...n will be heard after every transaction pre selected setting OFF The fax voice guidance will not be heard ERROR The fax voice guidance will be heard only when fax transmission reception and friendly reception fail 1 Press MENU Display 2 Press K then D G 3 Press START COPY SET 4 Press or to select the desired setting 5 Press START COPY SET 6 Press MENU MODE ON Ÿÿ FAX GUIDANCE SYSTEM SET UP MENU STA...

Page 66: ...efore starting fax transmission If you change the greeting message time to 16 seconds from 60 seconds your recorded ANS FAX greeting message will be deleted Re record a greeting message see page 43 1 2 3 4 5 6 7 8 9 0 Setting the ICM monitor When a call is received with the answering device the incoming message will be heard from the speaker during the call If you do not wish the message to be hea...

Page 67: ... does not work properly press REDIAL PAUSE more than once at the end of your pager number to extend the paging time If you wish to display a message on your pager enter the message after your pager number and REDIAL PAUSE Programming methods may vary depending on the pager company Contact your pager company for details You can enter a total of 46 digits and or pauses 7 Press START COPY SET 8 Press...

Page 68: ...play If you are using regular film 100 m roll the unit will also print a report FILM NEAR EMPTY 1 Press MENU Display 2 Press K then G I 3 Press START COPY SET 4 Press or to select the desired setting If this feature is not required select OFF 5 Press START COPY SET 6 Press MENU MODE ON Ÿÿ FILM DETECTION SYSTEM SET UP 1 2 3 4 5 6 7 8 9 0 START COPY SET MENU Dial keypad ...

Page 69: ...r initial settings 1 Press MENU Display 2 Press K then H 3 Press START COPY SET 4 Press or to select YES 5 Press START COPY SET If this feature is not required press STOP 6 Press START COPY SET again for confirmation 7 Press MENU RESET COMPLETED RESET OK RESET YES Ÿÿ RESET NO Ÿÿ SET DEFAULT SYSTEM SET UP Dial keypad MENU STOP START COPY SET ...

Page 70: ...setting of the journal auto print feature see page 71 Printer test list allows you to check the print quality of your unit If the test print has a dirty pattern or blurred points or lines clean the thermal head see page 101 Transmission report provides you with a printed record of the fax transmission result see pages 71 and 72 Caller list is useful for keeping a record of the last 35 callers afte...

Page 71: ...ng the journal report to automatically print This unit will automatically print a journal report after every 35 fax communications After printing the journal report will still remain in memory and the oldest communication will be erased when a new communication occurs When this feature is deactivated the unit will store the records of the last 35 fax communications but the unit will not print the ...

Page 72: ...aper Try again The START COPY SET button was pressed when the document was not set properly Set the document properly and press the START COPY SET button after confirming the fax tone The other party s machine is not a facsimile Check with the other party The STOP button was pressed and fax communication was canceled The front cover was opened during fax transmission Fax communication was successf...

Page 73: ...Press MENU MODE ON Ÿÿ AUTO CALL LIST SYSTEM SET UP 1 2 3 4 5 6 7 8 9 0 START COPY SET MENU Dial keypad Caller list sample Jan 04 1997 04 37PM NO NAME TEL NO TIME OF CALL ANSWER 01 ROGER DAVIS 345 3809 Jan 01 02 35PM FAX 02 SHARON SMITH 103 2238 Jan 02 08 35AM TAM 03 JOHN 345 3809 Jan 02 02 35PM TEL 04 MIKE SHARON 103 5555 Jan 04 08 45AM PC CALLER LIST The NAME TEL NO TIME OF CALL are received thro...

Page 74: ...r with Windows Printer functions Printing documents from a Windows application See page 76 Printing received documents See page 82 Fax functions Faxing from a Windows application See page 78 Faxing a document on the facsimile unit See page 83 Viewing received faxes on the PC screen See page 81 Scanner functions Scanning and saving documents See page 85 To order a KX FA180 call toll free 1 800 332 ...

Page 75: ...tc from your PC Launch Pad Enables you to launch any Windows application with a single mouse click Send From Fax Enables you to fax a document placed on the facsimile Address Book Enables you to list your personal information database for fax and telephone numbers Finder Enables you to access your faxes and scanned documents by the File Name and Key phrases Message Center Enables you to manage all...

Page 76: ...s 95 Users 1 Open the document you wish to print 2 Select Print from the File menu The Print dialog box will appear 3 Select Panasonic MFC Print from the Name field in the Printer group Fig 1 4 Set the Page range and enter the number of collated copies 5 Select the Properties button The Panasonic MFC Print dialog box will appear Fig 2 6 Set the Page Size Resolution and Orientation Then click the O...

Page 77: ... button The Print Setup dialog box will appear 4 Select Panasonic MFC Print from the Specific Printer field Fig 2 5 Select the Options button The Panasonic MFC Print dialog box will appear Fig 3 6 Set the Page Size Resolution and Orientation Then click the OK button 7 Click the OK button on the Print Setup dialog box 8 Click the OK button on the Print dialog box Fig 1 Fig 2 Fig 3 ...

Page 78: ...he Page Size Resolution and Orientation Then click the OK button 5 Click the OK button on the Print dialog box The Fax Send dialog box will appear Fig 3 6 Enter the name and fax number using the keyboard or select the desired entry in the address book currently displayed in the Address Book name box 7 Select the Start button in the Fax Send dialog box Note If the line is busy or there is no answer...

Page 79: ...tup dialog box 7 Click the OK button on the Print dialog box The Fax Send dialog box will appear Fig 3 8 Enter the name and fax number using the keyboard or select the desired entry in the address book currently displayed in the Address Book name box 9 Select the Start button in the Fax Send dialog box Note If the line is busy or there is no answer the Message Center Outbox application will automa...

Page 80: ...2 Select the Inbox window from the Message Center window The Inbox window displays the current status of all facsimiles distributed to you in the Inbox queue Viewing the list of faxes received All faxes received by your PC are listed in the Inbox window in the Message Center application Inbox allows you to view print or save faxes and append your faxes to other saved fax documents Date and Time Nu...

Page 81: ...ndow will display the selected fax Fig 2 VIEW button PREVIEW button To preview the first page of the received fax 1 Select the fax you wish to view in the Inbox window Fig 1 2 Select Preview from the File menu of the Message Center Inbox window or click the PREVIEW button on the toolbar The Preview window will display the first page of the selected fax Fig 3 If you are using Windows 3 1 3 11 the d...

Page 82: ...en select the OK button The Inbox Print dialog box will appear Fig 4 7 Select the range of faxes you want to print from the Inbox Print group A Select Print Selected to print the facsimiles you selected B Select Print Unprinted to print all the unprinted facsimiles C Select Print All to print all the facsimiles 8 If you want to delete the selected faxes automatically after they have been printed s...

Page 83: ... appear Fig 2 3 Enter the name and fax number using the keyboard or select the desired entry in the address book currently displayed in the Address Book name box 4 You can access the Address Book application by selecting Addr Bk or the Address Book menu The Address Book application window will appear 5 If you accessed the Address Book application select Exit from the File menu 6 Select the Start b...

Page 84: ...Enter the Address Book name Click the OK button The Address Book is made To make an entry in the Address Book 1 Click the Open button The open dialog box will be displayed Fig 3 2 Select the desired Address Book and click the OK button 3 Enter or edit the Name Company Fax No Telephone No and Notes 4 Click the Add button Fig 4 The entry will be added to the Address Book Broadcast When sending the s...

Page 85: ...Viewer application window will appear 3 Select Scan from the File menu Fig 2 The TWAIN Scanner dialog box will appear Fig 3 4 Set the intensity and optimize for the type of document you are scanning 5 Select Scan The scanned document is displayed in the Viewer application window 6 Select Save As from the File menu The Save As dialog box will appear Fig 4 7 Enter the file name in the File name text...

Page 86: ... Pause Inbox from the File menu or select the Pause Inbox check box on the Toolbar To turn off the PC LINK on the facsimile unit When this feature is off any operation from your PC like fax transmission reception scanning printing or copying cannot be performed 1 Press MENU Display 2 Press K then A D 3 Press START COPY SET 4 Press or to select OFF To turn on the PC LINK on the facsimile unit selec...

Page 87: ...e size of the window Zooming in a specified area of the image Making a Copy Making multiple copies Reducing enlarging your copy Setting up your Copier Choosing a printer Changing address books Copying Information into the clipboard Dialing a voice number Pasting information into your address book Printing an address book entry or the entire book Saving the address book as a file Sending a cover pa...

Page 88: ...stination fax number or delivery schedule Unsuccessful dialing attempts Canceling Faxes Pause and Resume sending facsimiles Deleting facsimiles Monitoring the Fax line status Viewing the Outbox queue Outbox Activity Log Adding the current addressee to an Address Book Changing Address Books Choosing the Resolution Phone Number addressing your fax Sending a fax to multiple recipients Specify To Cc F...

Page 89: ...memory See the other message instructions to print out the document s The memory is full of received documents due to a lack of recording paper or a recording paper jam Install paper or clear the paper jam The film is empty Replace the film or film cartridge with a new one p 99 100 The film is slack Tighten it see step 8 on page 100 and install again The remaining film can print approx 15 pages of...

Page 90: ...ve the document p 98 Divide the document into two or more sheets and try again There is too much paper on the paper stacker Remove the printed paper If the display message still remains after removing the paper a paper jam may have occurred Remove the jammed paper see When paper has jammed near the recording paper exit on page 97 The starter film is empty Replace the film or film cartridge with a ...

Page 91: ...y The ringer volume is set to OFF Adjust to a suitable level see page 17 If this button is pressed during dialing a pause will be inserted If pressed immediately after a dial tone is obtained the last number dialed will be redialed A distinctive ringing pattern is set Check it see page 42 All or part of the number is the same as another code or ID Change the number see pages 41 and 48 General CAUS...

Page 92: ...page 61 CAUSE REMEDY PROBLEM Fax reception CAUSE REMEDY PROBLEM Answering device No voice messages have been recorded in the ANS FAX mode I cannot retrieve recorded messages from a remote telephone The memory is full Erase some or all of the messages see pages 26 and 50 Make sure that you use the remote operation ID correctly see page 48 PROBLEM CAUSE REMEDY The glass or rollers are dirty Clean th...

Page 93: ... have been erased If delayed transmission is set and the programmed start time has passed during a power failure transmission will be attempted soon after power is restored Power down report The power down report will be automatically printed out after power is restored The report will not be printed out when there are no documents stored in memory Power down report sample POWER DOWN AT Jan 05 199...

Page 94: ...ng paper is not fed into the unit properly or has jammed near the recording paper entrance To clear see page 97 Paper jam under the film cartridge or too much paper on the paper stacker When this digit is 1 the recording paper jammed under the film cartridge or there is too much paper on the paper stacker Clear the jammed paper p 96 or remove the printed paper Cover open When this digit is 1 the t...

Page 95: ...he document Document jam When this digit is 1 the document is jammed Remove the jammed document p 98 Cover open When this digit is 1 the top cover is open Close it For example If 1 appears in the 8 digit code see the corresponding instructions and solve the problem e g When Scanner not ready Error code 00010000 is displayed on the Status Log window Cause remedy The top cover is open Close it 0 0 0...

Page 96: ... has jammed under the film cartridge The display will show the following message Remove the jammed paper as follows PAPER JAMMED 1 Slide the front cover open lever forward to unlock the front cover and lift open 3 Remove the jammed recording paper 4 If the film is slack tighten it by winding the bottom side gears 2 Remove the film cartridge Front cover open lever Front cover Film cartridge Incorre...

Page 97: ...l show the following message Remove the jammed paper as follows CHECK PAPER 1 Lift the unit slightly and push out the jammed recording paper from the triangular window on the bottom of the unit 2 Remove the jammed recording paper from the recording paper exit If you cannot remove the jammed paper remove it by following steps 1 4 on page 96 Triangular window 5 Replace the film cartridge by matching...

Page 98: ...er open lever forward to unlock the front cover and lift open 2 Shift the position of the lever by using an instrument with a pointed end like a clip or ball point pen Position A When documents do not feed Position B Standard position pre selected Position C When documents multiple feed 3 Close the front cover securely by pushing down on both ends Front cover open lever Front cover open lever Leve...

Page 99: ...ith a new one To order replacement parts see page 6 FILM EMPTY FILM NEAR EMPTY 1 Slide the front cover open lever forward to unlock the front cover and lift open 2 Remove the film cartridge If you have purchased a film cartridge Model no KX FA135 for replacement skip to step 9 To replace only the film go to step 3 3 Unlock the four gears by A pulling the top side gears blue and green forward and B...

Page 100: ...ce If the film is slack tighten it by winding the bottom side gears 19 Insert the film cartridge by matching the blue label on the cartridge with that on the unit 10 Close the front cover securely by pushing down on both ends The unit will check that the film is set correctly and the following message will be displayed Display If the following message is displayed the film is not inserted correctl...

Page 101: ...d and the telephone line cord Sub roller Rubber flap White plate Document feeder rollers Glass Front cover open lever Caution Do not use paper products such as paper towels or tissues to clean the inside of the unit Cleaning the thermal head If dirty patterns or black bands appear on a copied or received document clean the thermal head Caution To prevent a malfunction due to static electricity do ...

Page 102: ...d to render any customer terminal equipment incompatible with telephone company communications facilities or require modification or alteration of such terminal equipment or otherwise materially affect its use or performance the customer shall be given adequate notice in writing to allow the customer an opportunity to maintain uninterrupted service CAUTION Any changes or modifications not expressl...

Page 103: ...normal use and when applicable does not cover the print and ink cartridge the toner cartridge and drum unit or the film cartridge The warranty does not cover damages which occur in shipment or failures which are caused by products not supplied by the warrantor or failures which result from accident misuse abuse neglect mishandling faulty installation misapplication set up adjustments improper oper...

Page 104: ... MICHIGAN 37048 Van Dyke Avenue Sterling Heights MI 48312 Phone 810 939 2060 Fax 810 939 2638 MINNESOTA 7850 12th Avenue South Airport Business Center Bloomington MN 55425 Phone 612 854 8624 Fax 612 854 2089 OHIO 2236 Waycross Road Cincinnati OH 45240 Phone 513 851 4180 Fax 513 851 8443 PENNSYLVANIA 2221 Cabot Boulevard West Suite B Langhorne PA 19047 Phone 215 741 0661 Fax 215 741 0521 Chartiers ...

Page 105: ...hip the product Carefully pack your unit preferably in the original carton Attach a letter detailing the symptom or problem to the outside of the carton Send the unit to an authorized service center prepaid and adequately insured Do not send your unit to the Panasonic Consumer Electronics Company or to any executive or regional sales offices These locations do not repair consumer products ...

Page 106: ...g Environment 5 35 C 41 95 F 20 80 RH Relative Humidity 14 Dimensions HqWqD 149 q 367 q 355 mm 57 8w q 147 16w q 1331 32w 15 Mass Weight Approx 5 2 kg 11 4 lb 16 Power Consumption Standby Approx 7 0 W Transmission Approx 16 W Reception Approx 38 W Copy Approx 52 W Maximum Approx 160 W 17 Power Supply 120 V AC 60 Hz This unit will not function at 50 Hz 18 Memory Capacity Voice memory Approx 18 minu...

Page 107: ...h dialing list Direct call Station No Name Telephone No Direct call Station No Name Telephone No 1 2 3 4 5 6 7 8 9 10 LOWER 1 11 LOWER 2 12 LOWER 3 13 LOWER 4 14 LOWER 5 15 LOWER 6 16 LOWER 7 17 LOWER 8 18 LOWER 9 ...

Page 108: ...h dialing list Direct call Station No Name Telephone No Direct call Station No Name Telephone No 1 2 3 4 5 6 7 8 9 10 LOWER 1 11 LOWER 2 12 LOWER 3 13 LOWER 4 14 LOWER 5 15 LOWER 6 16 LOWER 7 17 LOWER 8 18 LOWER 9 ...

Page 109: ...7 Speed dialing list Station No Name Telephone No Station No Name Telephone No Station No Name Telephone No 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 ...

Page 110: ...7 Speed dialing list Station No Name Telephone No Station No Name Telephone No Station No Name Telephone No 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 ...

Page 111: ...RRRRRRRRRR 12 I ICM monitor RRRRRRRRRRRRR 66 INSERT key RRRRRRRRRRRRR 14 J Journal auto print RRRRRRRRRRR 71 Journal reportRRRRRRRRRRR 70 72 L Launch padRRRRRRRRRRRR 75 88 Logo RRRRRRRRRRRRRRRR 14 Logo print position RRRRRRRRRR 59 LOWER key RRRRRRRRRRR 33 34 M MANUAL RECEIVE mode RRRRR 22 31 Memory reception alert RRRRRRRR 64 MEMO 2WAY REC button RRRRRRR 28 Message alert RRRRRRRRRRRR 63 Message Ce...

Page 112: ...A proof of purchase must be included with the returned product Any unit that is replaced by Panasonic and not shipped with proper proof of purchase by you will be subject to a minimum 100 00 charge The original unit must be properly packaged in the same manner as the replacement unit utilizing the packing materials provided Damage due to improper or inadequate packing will be charged to you as an ...

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Panasonic KX-FM220, Operating Instructions Manual

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