Panasonic KX-FC238HK Operating Instructions Manual Download Page 3

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Location of Controls

Please keep this page open when following operating instructions.
For a description of each button, see page 10, 11.

Base unit

Handset

Buttons (Listed in alphabetical order)

AUTO ANSWER

HELP

PLAYBACK

CALLER ID

HOLD

REDIAL

COPY

LOCATOR

SET

DIGITAL SP-PHONE

MEMO

START

ERASE

STOP

FAX/START

MIC

TONE

FLASH

MUTE

VOLUME

GREETING/CHECK

NAVIGATOR

GREETING/REC

PAUSE

B C

E F

L M N

TONE

K
L

Buttons

/OK (Menu/OK)

(Phonebook)

(Talk)

Navigator

(Speakerphone)

(Tone)

R (Flash)

(Redial/Pause)

(Off/Power)

(Clear/Mute)

INT (Intercom)

Microphone

FC238HK-PFQX2217ZA_en.book Page ii Wednesday, July 27, 2005 11:02 AM

Summary of Contents for KX-FC238HK

Page 1: ...ing the unit and save for future reference This unit is compatible with Caller ID To use these features you must subscribe to the appropriate service of your service provider Compact Plain Paper Fax with DECT Operating Instructions Model No KX FC238HK ...

Page 2: ...i Location of Controls How to use the operating instructions When following operating instructions always keep the front cover page next page open for easy reference to the buttons OPEN ...

Page 3: ...B HOLD C REDIAL S COPY I LOCATOR C SET J DIGITAL SP PHONE Q MEMO F START I ERASE D MENU M STOP K FAX START J MIC A TONE H FLASH R MUTE T VOLUME O GREETING CHECK P NAVIGATOR O GREETING REC N PAUSE S A B C D E F G J L M N P Q R S T I K O H TONE B C G I K L A E D H J F Buttons j OK Menu OK A k Phonebook B C Talk C Navigator D s Speakerphone E Tone F R Flash G R Redial Pause H ih Off Power I C T Clear...

Page 4: ...al number found on the rear of the unit Dealer s name and address Dealer s telephone number Caution L Note that the images of copied or received documents will remain on the used ink film Use discretion when disposing of the used ink film L Do not rub or use an eraser on the printed side of recording paper as the print may smear ...

Page 5: ...cord Install the unit where no one can step or trip on the cord 10 Do not overload power outlets and extension cords This can result in the risk of fire or electric shock 11 Never push any objects through slots in this unit This may result in the risk of fire or electric shock Never spill any liquid on the unit 12 To reduce the risk of electric shock do not disassemble this unit Take the unit to a...

Page 6: ...sed electrolyte is corrosive and may cause burns or injury to the eyes or skin The electrolyte may be toxic if swallowed L Exercise care when handling the battery ies Do not allow conductive materials such as rings bracelets or keys to touch the battery ies otherwise a short circuit may cause the battery ies and or the conductive material to overheat and cause burns L Charge the battery ies provid...

Page 7: ... sunlight L Do not place heavy objects on top of the unit L The unit should be kept away from heat sources such as heaters kitchen stoves etc It should not be placed in rooms where the temperature is less than 5 C or greater than 35 C base unit 40 C handset Damp basements should also be avoided Routine care L Wipe the outer surface of the unit with a soft cloth Do not use benzine thinner or any ab...

Page 8: ...5 4 7 Editing a caller s telephone number before calling back 36 4 8 Erasing caller information 36 4 9 Storing caller information into the phonebook 37 4 10 Voice mail service 38 5 Fax Sending Faxes 5 1 Sending a fax manually 39 5 2 Documents you can send 40 5 3 Sending a fax using the base unit phonebook 41 5 4 Broadcast transmission 41 Receiving Faxes 5 5 Selecting the way to use your fax machin...

Page 9: ...ul Information 11 1 Available character entries for the handset 77 12 Help Error Messages 12 1 Error messages Reports 79 12 2 Error messages Base unit display 80 Troubleshooting 12 3 When a function does not work check here 82 Jams 12 4 Recording paper jams 88 12 5 Document jams sending 91 Cleaning 12 6 Document feeder scanner glass cleaning 92 12 7 Thermal head cleaning 93 13 General Information ...

Page 10: ...arton and packing materials for future shipping and transportation of the unit No Item Quantity Notes 1 Power cord 1 2 Telephone line cord 1 3 Paper tray 1 4 Starter ink film 35 metres long 1 prints about 105 A4 sized pages 1 5 Handset 1 6 Rechargeable batteries 2 AAA R03 size 7 Handset cover 1 8 Operating instructions 1 Chinese 1 English 9 Quick installation guide 1 1 2 3 4 5 6 7 8 9 ...

Page 11: ...enuine Panasonic replacement film The ink film is not reusable Do not rewind and use the ink film again Note L When replacing the batteries use only 2 rechargeable AAA size nickel metal hydride Ni MH Model No Item Specifications Usage KX FA54E Replacement film 1 35 m 2 rolls Each roll will print about 105 A4 sized pages KX TCA121HK Additional handset KX A272 DECT repeater ...

Page 12: ...ogramming K STOP L To stop an operation or programming session L To erase a character number page 26 Press and hold to erase all characters numbers L HELP L To print helpful information for quick reference page 21 M MENU L To initiate or exit programming N GREETING REC L To record a greeting message page 53 O NAVIGATOR VOLUME L To adjust volume page 22 L To search for a stored item page 32 41 L To...

Page 13: ... rotary pulse services G R Flash L To access special telephone services for transferring extension calls H R Redial Pause L To redial one of the last 10 numbers dialled from the handset page 27 L To insert a pause during dialling I ih Off Power L To turn power ON OFF page 21 L To hang up page 27 29 L To stop an operation or programming session L To exit programming J C T Clear Mute L To erase a ch...

Page 14: ...nit handset is not registered to base unit no power on base unit k Handset is on an outside call o Call bar is ON page 69 5 Battery strength page 20 VE Voice enhancer is set to high or low tone page 27 N Night mode is ON page 67 X Key lock is ON page 28 2 Handset number The left icon shows handset 2 example page 68 2 Base unit number The left icon shows base unit 2 example page 68 0 New voice mail...

Page 15: ...the shipping tape 2 1 Microphone 2 Document guides 3 Paper tray 4 Metal recording paper guide 5 Recording paper entrance 6 Recording paper exit 7 Tension plate 8 Antenna 9 Front cover j Document entrance k Document exit l Speaker m Green button Back cover release button n Back cover j 9 2 6 5 4 8 7 3 m n l k 1 1 Speaker 2 Receiver 3 Microphone 1 2 3 2 1 ...

Page 16: ... up the centre part 2 Release the back cover by pushing the green button 1 L You can also release the back cover by pushing in the green lever 2 3 Open the back cover 4 Insert the front ink film roll by inserting its blue gear into the left slot of the unit 1 Insert the rear ink film roll by inserting its white gear into the left slot of the unit 2 L The ink film is safe to touch and will not rub ...

Page 17: ...The ink film is wrapped around the blue core 3 at least once Incorrect L The ink film is not wrapped around the blue core 4 L The ink film is reversed L The ink film is slack or creased 6 Close the back cover securely by pushing down on the notched area at both ends 1 7 Close the front cover securely 1 2 Tight 1 turn 3 4 1 ...

Page 18: ...unit or degradation of print quality which may occur from the use of non Panasonic replacement film 1 Open the covers see steps 1 to 3 on page 14 2 Remove the used core 1 and used ink film 2 3 Remove the stoppers 1 and tags 2 from the new ink film 3 4 Insert the ink film and close the covers see steps 4 to 7 on page 14 2 2 Paper tray Insert the tabs on the paper tray 1 into the slots on the back o...

Page 19: ...refer to page 96 for information on recording paper 1 Pull the tension plate forward 1 2 Fan the paper to prevent paper jams 3 Insert the paper print side down 1 4 Push the tension plate back 1 L If the paper is not inserted correctly readjust the paper or the paper may jam 1 Correct Incorrect 1 1 ...

Page 20: ...eries must be replaced We recommend the use of Panasonic batteries See page 9 for accessory information Important L Use only rechargeable batteries If you install non rechargeable batteries and start charging the batteries may leak electrolyte L Do not mix old and new batteries 1 Press the notch on the handset cover firmly and slide it in the direction of the arrow 2 Remove the old batteries posit...

Page 21: ...te this product the power outlet should be near the product and easily accessible L Be sure to use the telephone line cord included in this unit L Do not extend the telephone line cord Note L If any other device is connected to the same telephone line this unit may disturb the network condition of the device L If you use the unit with a computer and your internet provider instructs you to install ...

Page 22: ...et is turned OFF it will be turned ON automatically when it is placed on the base unit L If 7 flashes when you lift the handset off the base unit charge the batteries at least 15 minutes Battery life After your Panasonic batteries are fully charged you can expect the following performance Ni MH Batteries typical 700 mAh Note L Actual battery performance depends on a combination of how often the ha...

Page 23: ... quick reference BASIC SETTINGS How to set the date time your logo and fax number FEATURE LIST How to program the features PHONEBOOK How to store names and numbers in the base unit phonebook and how to dial them TAM OPERATION How to use the telephone answering machine FAX RECEIVING How to set the base unit to receive faxes COPIER How to use the copier function REPORTS List of available reports 1 P...

Page 24: ...iver volume While using C or INT press e or v Speaker volume While using s press e or v 3 6 Adjusting base unit volume Ringer volume While the unit is idle press A or B L If any documents are in the document entrance you cannot adjust the volume Confirm that there are no documents in the entrance To turn the ringer OFF 1 Press B repeatedly to display RINGER OFF OK 2 Press SET L When a call is rece...

Page 25: ...l service 4 Press SET L The next feature will be displayed 5 Press MENU 3 8 Date and time You must set the date and time for both the handset and the base unit Times are set independently and may not necessarily be identical L The other party s fax machine will print the date and time on each page you send according to your base unit s date and time setting L The accuracy of the clock is approxima...

Page 26: ...eatedly to display the following SET DATE TIME PRESS SET 3 Press SET L The cursor will appear on the display D 01 M 01 Y 05 TIME 00 00 4 Enter the current date month year by selecting 2 digits for each Example 10 August 2005 Press 1 0 0 8 0 5 D 10 M 08 Y 05 TIME 00 00 5 Enter the current hour minute by selecting 2 digits for each Press repeatedly to select AM PM or 24 hour time entry Example 3 15P...

Page 27: ...aracter that is located on the same dial key press to move the cursor to the next space To enter your logo Example BILL 1 Press 2 2 times LOGO B 2 Press 4 3 times LOGO B I 3 Press 5 3 times LOGO BI L 4 Press to move the cursor to the next space and press 5 3 times LOGO BIL L To change uppercase or lowercase letters Pressing the button will change to uppercase or lowercase letters alternately Keypa...

Page 28: ...percase letters 2 Number 3 Symbol 4 Lowercase letters L If you press A the order will be reversed 2 Press to insert the character 3 Return to step 1 to enter the next character 3 10 Your fax number Your fax number will be printed on the top of each page sent from your unit 1 Press MENU SYSTEM SETUP PRESS NAVI 2 Press or repeatedly to display the following YOUR FAX NO PRESS SET 3 Press SET L The cu...

Page 29: ... exit the list press ih 3 Press C or s L If s is pressed the unit will redial automatically if the other party s line is engaged To edit a number in the redial list before calling it 1 Press R 2 Press e or v repeatedly to select the desired number then press j OK 3 Select Edit and Call then press 4 Press or to move the cursor then edit the number L Place the cursor on the number you wish to erase ...

Page 30: ...ck OFF press j OK for about 2 seconds Note L Key lock is turned OFF when the handset is turned OFF 4 1 2 With the base unit 1 Press DIGITAL SP PHONE 2 Dial the telephone number 3 When finished talking press DIGITAL SP PHONE Speakerphone operation For best performance please note the following Use the speakerphone in a quiet environment Speak alternately with the caller If you or the other party ha...

Page 31: ...r phonebook items by name or category When the system has additional handsets page 73 each handset can have its own phonebook You can copy phonebook items between two handsets page 76 L The base unit has its own individual phonebook page 32 4 3 1 Storing phonebook items 1 Press k then press j OK 2 Select New Entry then press 3 Enter the name up to 16 characters see page 77 for character entry then...

Page 32: ...atically To search for a name by first character index search 1 Press k then press R 2 Select Index Search then press 3 Select the character entry mode that contains the character you are searching for and press 4 Press the dial key 0 to 9 which contains the character you are searching for page 77 L Press the same dial key repeatedly to display the first item corresponding to each letter located o...

Page 33: ... the dial key is already used as a one touch dial key is displayed next to the dial key number If you select this dial key Overwrite is displayed You can overwrite the previous assignment if necessary L If you do not wish to overwrite select Go Back 6 Select Save then press 7 Press ih To make a call using a one touch dial key 1 Press and hold the desired one touch dial key 1 to 9 L You can view ot...

Page 34: ...s and hold STOP 4 4 2 Making a phone call using the phonebook Before using this feature store the desired names and telephone numbers in the base unit phonebook page 32 1 Press 2 Press A or B repeatedly to display the desired item 3 Press DIGITAL SP PHONE L The base unit will start dialling automatically To search for a name by initial Example LISA 1 Press 2 Press A or B to initiate the phonebook ...

Page 35: ...Depending on the service of the local telephone company caller information may not be displayed on the handset in TEL FAX mode In this case change the TEL FAX ring setting to 1 feature 78 on page 62 4 5 1 How Caller ID is displayed When an outside call is received the calling party s telephone number or name will be displayed You then have the option of whether or not to answer the call The unit w...

Page 36: ...nsult your service provider for details of this service Note L The second caller s information will not be displayed when the base unit is in use or another telephone on the same line is in use Category features for handset phonebook Categories can help you identify who is calling by using different ring tones for different categories of callers When adding an item to the handset phonebook you can...

Page 37: ...ill start dialling automatically To stop viewing Press ih after step 3 4 6 2 With the base unit The display will show the number of new calls in standby mode Example 10 CALLS 10 59 1 Press CALLER ID 2 Press B to search from the most recently received caller information L If you press A the display order will be reversed 3 Press DIGITAL SP PHONE to return the call L The unit will start dialling aut...

Page 38: ...E DOWN and press FAX START To correct a mistake 1 Press or to move the cursor to the incorrect number 2 Press STOP to delete the number 3 Enter the correct number To delete a number Press or to move the cursor to the number you want to delete and press STOP To insert a number 1 Press or to move the cursor to the position to the right of where you want to insert the number 2 Enter the number 4 8 Er...

Page 39: ...e desired item then press j OK 4 Select Add Phonebook then press 5 Enter the name up to 16 characters see page 77 for character entry then press j OK 6 Enter the telephone number up to 24 digits then press j OK 7 Select the desired category for the item then select 8 Select Save then press 9 Press ih Note L To edit a name and number see page 30 L If there is no space to store new items Memory Full...

Page 40: ...o this service your service provider s voice mail system can answer calls for you when you are unavailable to answer the phone or when your line is busy Messages are recorded by the service provider not your telephone When you have new messages 0 will be displayed on the handset Please consult your service provider for details of this service Note L If 0 still remains on the display even after you...

Page 41: ...as a compatible fax machine PHOTO For documents containing photographs shaded drawings etc L Using the FINE SUPER FINE and PHOTO settings will increase transmission time L If the resolution setting is changed during feeding it will be effective from the next page To redial the last number 1 Press REDIAL 2 Press FAX START L If the line is busy the unit will automatically redial the number up to 5 t...

Page 42: ...t faxes To print manually see page 95 To print automatically after every 30 new fax transmissions and receptions make sure feature 22 is activated page 60 For an explanation of error messages see page 79 5 2 Documents you can send Minimum document size Maximum document size Effective scanning area L Shaded area will be scanned Document weight L Single sheet 45 g m2 to 90 g m2 L Multiple sheets 60 ...

Page 43: ...ng by turning ON the connecting tone feature feature 76 on page 62 5 4 Broadcast transmission By storing base unit phonebook items page 32 into the broadcast memory you can send the same document to multiple parties up to 20 Your programmed items will remain in the broadcast memory allowing frequent re use L Keep the front cover page open for button locations 5 4 1 Programming items into the broad...

Page 44: ...t will automatically print a report Broadcast sending report Note L If you select FINE SUPER FINE or PHOTO resolution the number of pages that the unit can send will decrease L If the document exceeds the memory capacity sending will be cancelled L If a party is busy or does not answer it will be skipped and redialled later up to 5 times To send the same document to a one time group of parties You...

Page 45: ...e 47 by pressing AUTO ANSWER repeatedly Note L Make sure feature 77 is set to TAM FAX beforehand page 62 L Do not connect an answering machine to the same telephone line If connected set the automatic answer feature to OFF by pressing AUTO ANSWER repeatedly How phone calls and faxes are received If the call is a phone call the fax machine will record the caller s message automatically If a fax cal...

Page 46: ...You have to answer all calls manually To receive a fax press FAX START 5 7 2 Use as a telephone and or fax Your situation You want to answer phone calls yourself and receive faxes automatically without rings Setup Set the fax machine to TEL FAX mode page 46 by pressing AUTO ANSWER repeatedly Note L Make sure feature 73 is set to TEL FAX beforehand page 62 How phone calls and faxes are received If ...

Page 47: ...or s to answer the call 2 When document reception is required a fax calling tone slow beep is heard or no sound is heard press j OK 3 Select Fax Start then press 4 Press ih or place the handset on the base unit How to receive phone calls and faxes with an extension telephone If you have another telephone connected to the same line extension telephone you can use the extension telephone to receive ...

Page 48: ...ling tone is detected The unit receives the fax automatically without ringing When a fax calling tone is not detected A The unit will ring You may answer the call L Callers will hear a ring back tone different from the one generated by the telephone company L An extension telephone if connected to the same line will not ring at this time B If you do not answer the call the unit will activate the f...

Page 49: ...he unit reduces the size of the received document to 92 when printing See feature 36 on page 61 for details Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call Inform the caller of the following procedure beforehand 1 The caller calls your unit L The answering machine will answer the call 2 The caller can leave a ...

Page 50: ... changed feature 06 on page 59 L By default the unit reduces the size of the received document to 92 when printing See feature 36 on page 61 for details 5 10 Receive polling retrieving a fax placed on another fax machine This feature allows you to retrieve a document from another compatible fax machine Therefore you pay for the call Make sure that no documents are fed into your unit and that the o...

Page 51: ... to display JUNK LIST SET 3 Press SET 4 Press A or B repeatedly to display the party you wish to prevent fax reception from 5 Press SET L To program other parties repeat steps 4 to 5 6 Press STOP to exit the program Note L If there is no space to store new items LIST FULL is displayed in step 3 or step 5 Erase unnecessary items To display the junk fax prohibitor list 1 Press MENU repeatedly to dis...

Page 52: ...mpany will assign you a new fax number and will also tell you the assigned ring pattern Please complete the following setup on your fax machine to identify the assigned ring pattern Important L To use the ring detection feature set to TEL mode page 45 1 Press MENU 2 Press then 3 1 3 Press A or B to select ON 4 Press SET 5 Press MENU SET MENU A B ...

Page 53: ...n you want to copy the document then remove it for other uses To use this feature activate feature 34 page 60 beforehand The default setting is OFF L The document will be fed into the unit and scanned into memory The unit will then print the data If the document exceeds the memory capacity copying of the exceeded document will be cancelled and this feature will be turned OFF automatically However ...

Page 54: ... 2 times to display COLLATE OFF 4 Press A or B repeatedly to display COLLATE ON 5 Press START Example Making 2 copies of a 4 page original document Note L The unit will store the documents into memory while collating the copies If memory becomes full while storing the unit will only print out the stored pages L After copying the collating feature will turn OFF automatically L If the unit has run o...

Page 55: ...rding press STOP L The unit will repeat your message Note L You can change the maximum TAM FAX greeting message recording time to 60 seconds feature 54 on page 62 If you change the setting to 60 seconds we recommend that you tell the caller in your TAM FAX greeting message to press 9 before starting fax transmission If you change the setting from 60 seconds to 16 seconds your TAM FAX greeting mess...

Page 56: ...ithin 5 seconds of the beginning of the message the previous message will be played L To play back a specific message press or and search for the message you want to listen to To skip a message Press to play the next message To stop playback temporarily Press STOP L If you press PLAYBACK within 1 minute the unit will resume playing the rest of the messages Voice time day stamp During playback the ...

Page 57: ...8 Answering Machine 55 4 To stop recording press MEMO L You can also stop recording by pressing STOP ...

Page 58: ...after playing back the recorded messages Erase any unnecessary messages 8 4 2 Remote operation using remote commands 1 Repeat During playback L The current message is repeated L If pressed within 5 seconds of playback the previous message will be played 2 Skip During playback L The current message is skipped The next message is played 4 New message playback L New messages are played back 5 All mes...

Page 59: ... play the greeting message and the auto answer setting will be turned ON The receiving mode will be set to TAM FAX or FAX ONLY mode depending on the setting of feature 77 page 62 3 Hang up the handset Note L You cannot turn ON the auto answer setting when the unit is set to TEL FAX mode Recording a marker message After playing back the messages you can leave an additional message 1 Wait for 3 beep...

Page 60: ...elect the feature you wish to program Press or repeatedly to display the desired feature L The current setting of the feature will be displayed 5 Press A or B repeatedly to display the desired setting L This step may be slightly different depending on the feature 6 Press SET L The setting you selected is set and the next feature will be displayed 7 To exit programming press MENU at any time To pro...

Page 61: ...e 77 to FAX ONLY page 62 beforehand Code 06 Changing the ring setting in TAM FAX mode TAM RING COUNT RINGS 2 To change the number of rings before the unit answers a call in TAM FAX mode You can select 2 default 3 4 TOLL SAVER or RINGER OFF See page 47 for details Note L Set feature 77 to TAM FAX page 62 beforehand Code 10 Changing the maximum recording time for incoming messages RECORDING TIME VOX...

Page 62: ...page 39 3 Press MENU 4 Press then 2 5 5 Press A or B repeatedly to select ON 6 Press SET 7 Enter the fax number 8 Press SET 9 Enter the transmission start time L If you select 12 hour time entry when you set the date and time page 24 press repeatedly to select AM or PM L If you selected 24 hour time entry when you set the date and time page 24 the time is set using 24 hour time entry 10 Press SET ...

Page 63: ...unit beeps slowly until you listen to the recorded messages ON You will be alerted to new messages by a beeping sound OFF default Deactivates this feature Code 43 Setting the recording time alert REC TIME ALERT OFF To alert you with beeps when there is less than 60 seconds of remaining recording time The slow beeps will continue until you erase the recorded messages page 54 ON You will be alerted ...

Page 64: ...eived documents are in memory Code 73 Changing the receiving mode in the manual answer setting MANUAL ANSWER TEL TEL default Telephone mode page 45 TEL FAX Telephone Fax mode page 46 Code 76 Setting the connecting tone CONNECTING TONE ON If you often have trouble when sending faxes this feature allows you to hear connecting tones fax tone ring back tone and busy tone You can use these tones to con...

Page 65: ... display the desired setting L This step may be slightly different depending on the feature 4 Press SET 5 To exit programming press MENU 9 4 1 Program code and direct command button 0 1 Date and time L Enter the date and time using the dial keypad See page 24 for details 0 2 Your logo L Enter your logo using the dial keypad See page 25 for details 0 3 Your fax number L Enter your fax number using ...

Page 66: ...25 on page 60 for details 2 6 Automatic Caller ID list 1 ON 2 OFF default 3 1 Distinctive ring 1 ON 2 OFF default 3 4 Quick scan 1 ON 2 OFF default 3 6 Receiving reduction 1 72 2 86 3 92 default 4 100 3 9 Display contrast 1 NORMAL default 2 DARKER 4 1 Fax activation code 1 ON default 2 OFF L If you select ON next enter your 2 to 4 digit code using 0 9 and 4 2 Message alert 1 ON 2 OFF default 4 3 R...

Page 67: ...one 1 ON default 2 OFF 7 7 Auto answer 1 FAX ONLY 2 TAM FAX default 7 8 TEL FAX ring setting 1 1 2 2 default 3 3 4 4 5 5 6 6 7 7 8 8 9 9 8 0 Set default 1 YES 2 NO default L If you select YES press SET 2 times then press MENU to exit programming ...

Page 68: ...t Ringtone Ringtone 1 page 67 Night Mode Start End 23 00 06 00 page 68 On Off Off page 67 Ring Delay 60 sec page 68 Select Category page 68 Display Setup Standby Display Off page 68 Select Language English page 68 Contrast Level 3 page 69 Call Options Call Bar page 69 Auto Talk Off page 69 Registration Register H set page 73 Select Base Auto page 73 Other Options Handset PIN 0000 page 69 Keytones ...

Page 69: ...arm sounds 9 5 3 Ringer options Changing ring tones You can choose the ring tone used by the handset Ext Ringtone Selects the ring tone for outside calls Int Ringtone Selects the ring tone for intercom calls 1 Press j OK 2 Select Handset Setup then press 3 Select Ringer Setup then press 4 Select the desired item then press 5 Select the desired ring tone then press 6 Press ih Note L If you select o...

Page 70: ... press 7 Press ih Note L Delayed ring will not sound if this feature is set either to 90 sec or 120 sec This is because the base unit detects an incoming call prior to handset Selecting categories to bypass night mode 1 Press j OK 2 Select Handset Setup then press 3 Select Ringer Setup then press 4 Select Night Mode then press 5 Select Select Category then press 6 Press the desired category number...

Page 71: ...Select On or Off default then press 6 Press ih 9 5 7 Other options Changing the handset PIN personal identification number For security the handset PIN must be entered when changing certain settings The default PIN is 0000 Important L If you change the PIN please make note of your new PIN The unit will not reveal the PIN to you If you forget your PIN consult your nearest Panasonic service centre 1...

Page 72: ... Change the flash time of the handset if necessary depending on the requirements of your service provider or PBX 1 Press j OK 2 Select Base Unit Setup then press 3 Enter 0000 default base unit PIN L If you changed the PIN enter it page 71 4 Select Call Options then press 5 Select Recall then press 6 Select the desired setting then press 7 Press ih Setting pause length Change the pause length of th...

Page 73: ...umbers indicate call restriction is turned ON for the corresponding handset L To turn call restriction OFF for a handset press the number again The number will stop flashing 7 Press j OK 8 Select a memory location then press L If the memory location already contains a restricted number the number is displayed 9 Enter the phone number or area code to be restricted up to 8 digits then press j OK L T...

Page 74: ...9 Programmable Features 72 L The repeater mode will be retained page 74 ...

Page 75: ...The registration tone continues to sound With the handset still on the base unit wait until a confirmation tone sounds and w stops flashing Note L If an error tone sounds or if w is still flashing register the handset manually L If all registered handsets start ringing in step 2 press LOCATOR to stop Start again from step 1 L Charge the batteries of your additional handset for about 7 hours before...

Page 76: ...s you want to cancel by pressing the desired base unit number L The selected base unit number s will flash L To cancel a selected base unit number press the number again The number will stop flashing 8 Press j OK 9 Select Yes then press 10 Press ih Note L To register the handset to another base unit or to the same base unit again see manual registration on page 73 10 2 6 Increasing the range of th...

Page 77: ...r page open for button locations Example When handset 1 transfers a call to handset 2 1 Handset 1 During an outside call press INT and 2 desired handset number L The outside call will be put on hold L If there is no answer press INT or C to return to the outside call 2 Handset 2 Press INT C or s to answer L Handset 2 can talk with handset 1 3 Handset 1 To complete the call transfer press ih To est...

Page 78: ...o 4 To continue copying another item select Yes then press Find the desired item then press L To finish copying select No then press 5 Press ih Copying all stored items 1 Press k then press j OK 2 Select Copy All then press 3 Enter the handset number you wish to send the items to L When all items have been copied Completed is displayed 4 Press ih Note L If the other handset the receiver is not in ...

Page 79: ...acter entry screen Press or to move the cursor Press dial keys to enter characters and numbers Press C T to erase the character or number highlighted by the cursor Press and hold C T to erase all characters or numbers Press to switch between uppercase and lowercase To enter another character located on the same dial key press to move the cursor to the next space then press the appropriate dial key...

Page 80: ...11 Useful Information 78 L The following are used for both uppercase and lowercase Extended 2 character table O L The following are used for both uppercase and lowercase Cyrillic character table P ...

Page 81: ...m with the other party s fax machine Check with the other party JUNK FAX PROH REJECT L The fax was rejected by the junk fax prohibitor feature page 49 MEMORY FULL L The memory is full of received documents due to a lack of recording paper a lack of ink film or a recording paper jam Install paper page 17 install ink film page 14 or clear the jammed paper page 88 NO DOCUMENT L The document was not f...

Page 82: ...ll paper page 17 and press START to clear the message L The recording paper has jammed near the recording paper entrance Clear the jammed paper page 88 and press START to clear the message COVER OPEN L The back cover is open Close it FAX IN MEMORY L The unit has a document in memory See the other displayed message instructions to print out the document For fax memory capacity see page 96 FAX MEMOR...

Page 83: ... A recording paper jam occurred Clear the jammed paper page 88 PLEASE WAIT L The unit is checking that there is no slack or crease on the ink film Wait for a moment while the check is completed PHONEBOOK FULL L There is no space to store new items in the base unit phonebook Erase unnecessary items page 32 POLLING ERROR L The other party s fax machine does not support polling Check with the other p...

Page 84: ...djust it page 22 Problem Cause Solution The unit displays CHECK PAPER even though paper is inserted L The paper is inserted halfway Insert it correctly page 17 and press START to clear the message The other party complains they only hear a fax tone and cannot talk L FAX ONLY mode is set Tell the other party the number is only used for faxes L Change the receiving mode to TAM FAX mode page 47 TEL m...

Page 85: ... power cord is connected properly L The handset has not been registered to the base unit Register the handset page 73 L Re install the batteries page 18 and fully charge them The handset display is blank L The handset is not turned ON Turn the power ON page 21 The handset will not turn ON L Make sure that the batteries are installed correctly page 18 L Fully charge the batteries page 20 L Clean th...

Page 86: ... number manually 7 flashes or the handset beeps intermittently while it is in use L Fully charge the batteries page 20 I fully charged the batteries but 7 still flashes L Clean the charge contacts and charge again page 20 L It is time to replace the batteries page 18 I cannot receive documents using the handset L The memory is full of received documents due to a lack of recording paper or a record...

Page 87: ...y complains that black lines white lines or smudges appear on their received document L The scanner glass white plate or rollers are dirty with correction fluid etc Clean them page 92 Please do not insert a document before correction fluid has dried completely Problem Cause Solution I cannot receive documents L The ink film is empty Replace the ink film with a new one page 16 I cannot receive docu...

Page 88: ...e 77 page 62 and press AUTO ANSWER repeatedly to select the desired mode L If you want to set TEL or TEL FAX mode set the desired mode using feature 73 page 62 and press AUTO ANSWER repeatedly to select the desired mode I cannot receive documents using the handset L The memory is full of received documents due to a lack of recording paper a lack of ink film or a recording paper jam Install paper p...

Page 89: ...tions recommending which side to print on Try turning the paper over L You may have used paper with a cotton and or fibre content that is over 20 such as letterhead or resume paper L The thermal head is dirty Clean it page 93 Problem Cause Solution The answering machine is turned ON but caller messages are not recorded L The message memory is full Erase unnecessary messages page 54 I cannot retrie...

Page 90: ...e base unit display will show the following PAPER JAMMED 1 Open the front cover by pulling up the centre part 2 Release the back cover by pushing the green button 1 L You can also release the back cover by pushing in the green lever 2 3 Open the back cover 4 Remove the jammed recording paper 1 2 1 1 ...

Page 91: ... ink film is wrapped around the blue core 3 at least once Incorrect L The ink film is not wrapped around the blue core 4 L The ink film is reversed L The ink film is slack or creased 6 Close the back cover securely by pushing down on the notched area at both ends 1 7 Close the front cover securely 1 2 Tight 1 turn 3 4 1 ...

Page 92: ... the tension plate back 12 4 2 When the recording paper was not fed into the unit properly The base unit display will show the following CHECK PAPER Remove the recording paper and straighten Pull the tension plate forward 1 and insert the paper Push the tension plate back then press START to clear the message 1 1 START ...

Page 93: ...ent jams sending 1 Open the front cover by pulling up the centre part Remove the jammed document carefully 1 2 Close the front cover securely Note L Do not pull out the jammed paper forcibly before opening the front cover 1 ...

Page 94: ...power cord and the telephone line cord 2 Open the front cover by pulling up the centre part 3 Clean the document feeder rollers 1 and rubber flap 2 with a cloth moistened with isopropyl rubbing alcohol and let all parts dry thoroughly Clean the scanner glass 3 with a soft dry cloth Caution L Do not use paper products such as paper towels or tissues 4 Close the front cover securely 5 Connect the po...

Page 95: ...e thermal head Clean the thermal head to remove the dust 1 Disconnect the power cord and the telephone line cord 2 Open the front cover by pulling up the centre part 3 Release the back cover by pushing the green button 1 L You can also release the back cover by pushing in the green lever 2 4 Open the back cover 5 Remove the ink film 1 2 1 1 ...

Page 96: ...cohol and let it dry thoroughly Caution L To prevent a malfunction due to static electricity do not use a dry cloth and do not touch the thermal head directly 7 Reinstall the ink film and close the covers see steps 4 to 7 on page 14 8 Connect the power cord and the telephone line cord 1 ...

Page 97: ...r every 30 fax communications feature 22 on page 60 PRINTER TEST allows you to check the print quality of your unit If the test print has a smudge or blurred points or lines clean the thermal head page 93 BROADCAST LIST provides you with names and numbers which are stored in the broadcast memory page 41 CALLER ID LIST keeps records of the last 30 different callers of the base unit after subscribin...

Page 98: ... 60 Hz Fax memory capacity 3 Approx 25 pages of memory transmission Approx 28 pages of memory reception Based on the ITU T No 1 Test Chart in standard resolution without using the Error Correction Mode Voice memory capacity 4 Approx 18 minutes of recording time including greeting messages Copy memory capacity Approx 10 pages Based on the ITU T No 1 Test Chart in fine resolution 1 Transmission spee...

Page 99: ... printed from this unit for double sided printing with other copiers or printers This may cause a paper jam L To avoid curling do not open paper packs until you are ready to use the paper Store unused paper in the original packaging in a cool and dry location 13 2 2 Handset Note L Design and specifications are subject to change without notice L The pictures and illustrations in these instructions ...

Page 100: ...62 A Accessories 8 Paper tray 16 Advanced features 60 Alarm 67 Auto answer setting 62 Auto talk feature 29 69 B Base unit Additional base units 73 Cancelling 74 PIN 71 Selecting 73 Base unit phonebook Editing 32 Erasing 32 Making a phone call 32 Sending faxes 41 Storing 32 Basic features 59 Battery Charge 20 Installation 18 Life 20 Replacement 18 Broadcast transmission 41 Button description Base u...

Page 101: ...eas mode 60 P Pause length 70 Phonebook Base unit 32 Handset 29 PIN Base unit 71 Handset 69 Polling 48 Power failure 87 Power ON OFF Handset 21 Programming Base unit programming 58 Handset programming 66 Q Quick scan 39 51 60 R Receiving faxes Automatically 47 Manually 45 Receiving reduction 61 Recording Greeting message 53 Memo message 54 Recording paper 17 96 Recording time alert 61 Recording ti...

Page 102: ...rom memory 39 Manually 39 Sending report 40 59 Storing Broadcast 41 One touch dial 31 Phonebook 29 32 T TAM FAX mode 43 47 TEL FAX mode 44 46 TEL mode 44 45 Toll saver 47 Transferring calls 75 V Voice enhancer 27 Voice guidance 61 Voice time day stamp 54 Volume Base unit 22 Handset 22 ...

Page 103: ...101 Notes ...

Page 104: ...102 Notes ...

Page 105: ...103 Notes ...

Page 106: ...agent Shun Hing Technology Co Ltd 9th Floor Peninsula Centre 67 Mody Road Tsimshatsui East Kowloon Hong Kong Web site http www panasonic oa com hk 2 2 Copyright This material is copyrighted by Panasonic Communications Co Ltd and may be reproduced for internal use only All other reproduction in whole or in part is prohibited without the written consent of Panasonic Communications Co Ltd 2005 Panaso...

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Panasonic KX-FC238HK, Operating Instructions Manual

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