Secure Printing Functions
Is your confidential data left on the printer?
When is “Secure Printing” required?
When you are printing out confidential data that even other internal staffers are not supposed to see, you
have to wait by the machine until the job is completed. This can be a real hassle if there are many jobs
ahead of yours or if your job takes a long time. If you don’t wait around, your printout could get mixed up
with other printouts, it might be left for a long time on the output tray, or even get lost or picked up by
someone else. To avoid this, you can use the Secure Printing function. Because you execute the print
command at the machine yourself, your document will not be exposed to others, or mixed up with other
printouts.
Mailbox & Secure Mailbox
Two types of mailbox printing are available –
Mailbox
and
Secure Mailbox.
Mailbox is useful when you want to store print data in the device’s internal HDD. Once you store the data
in the Mailbox, you can recall the stored data and print it out anytime you want. This can be very useful
when the printer is busy.
Secure Mailbox provides further security. Once the data is stored in the Secure Mailbox, you have to
enter a multi-digit user ID and password to print it. This is especially useful for sensitive documents.
(1) Mailbox data printing
Data stored in the Mailbox storage area can be
printed out by entering your Mailbox ID number.
Once you’ve stored print data in the Mailbox,
you can leave it there and print it out anytime
you need it.
How to print out Mailbox data
1
Enter the 8-digit Mailbox ID number
2
Select the Mailbox
3
Select the job you want printed and press OK
(2) Secure Mailbox data printing
Data stored in a Secure Mailbox can be printed
out by entering the 8-digit ID number of the
Mailbox and a 4-digit password. To ensure
maximum security, data stored in the Secure
Mailbox cannot be retrieved without a password.
How to print out Secure Mailbox data
1
Enter the 8-digit Mailbox ID number
2
Select the Secure Mailbox
3
Select the job you want printed
4
Enter the 4-digit password
Mailbox
:
Requires 8-digit User ID number
Secure Mailbox
: Requires 8-digit User ID & 4-digit Password
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