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Panasonic DP-8025, Operating Instructions Manual

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Panasonic DP-8025 Operating Instructions Manual Download Page 5

Table of Contents

5

Program Keys ................................................................................................................. 50

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General Description........................................................................................ 50

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Setting for Group Dialing ................................................................................ 50

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Setting for Program Dial ................................................................................. 52

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Editing for Group Dialing ................................................................................ 54

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Erasing the Program Key Settings ................................................................. 56

Confidential Mailbox ...................................................................................................... 57

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General Description........................................................................................ 57

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Confidential Mailbox ....................................................................................... 57

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Sending a Confidential Document to a Remote Station's Mailbox ................. 58

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Polling a Confidential Document from a Remote Station's Mailbox ............... 60

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Receiving a Confidential Document to Your Machine's Mailbox .................... 61

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Storing a Confidential Document in Your Machine's Mailbox......................... 62

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Printing Out a Confidential Document from Your Machine's Mailbox............. 63

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Deleting a Confidential Document Stored in Your Machine's Mailbox ........... 64

Sub-Addressing.............................................................................................................. 66

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General Description........................................................................................ 66

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Setting the Sub-Address into a Address Book Number ................................. 67

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Sending a Fax with Sub-Address ................................................................... 69

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Using Manual Number Dialing........................................................................ 70

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Using Sub-Address Temporarily .................................................................... 71

Fax Cover Sheet ............................................................................................................. 73

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General Description........................................................................................ 73

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Using the Fax Cover Sheet ............................................................................ 73

Password Communications .......................................................................................... 76

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General Description........................................................................................ 76

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Setting  Password Transmission .................................................................... 77

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Setting Password Reception .......................................................................... 79

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Using Password Transmission ....................................................................... 81

Receive To Memory........................................................................................................ 83

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Setting the RCV To Memory Password.......................................................... 83

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Setting RCV To Memory ................................................................................ 84

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Printing Documents ........................................................................................ 85

PIN Code Access............................................................................................................ 87

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Selecting the Access Method (Prefix or Suffix) .............................................. 87

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Dialing with a PIN Code ................................................................................. 89

Selective Reception ....................................................................................................... 91

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General Description........................................................................................ 91

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Setting the Selective Reception ..................................................................... 91

Department Code ........................................................................................................... 93

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General Description........................................................................................ 93

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Activating the Department Code Feature ....................................................... 93

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Sending Document with Department Code .................................................... 95

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Printing a Department Code Journal .............................................................. 96

 Facsimile Features

Summary of Contents for DP-8025

Page 1: ...nstructions Digital Imaging Systems Model No English Before operating this equipment please carefully read this manual and keep this documentation in a safe place for future reference Illustration shows optional accessories that may not be installed on your machine For Facsimile and Internet Fax Email Functions Problem Solving Setting Your Machine ...

Page 2: ... the required information and connection to the LAN Please confirm other required Internet parameter in General Settings This setting list is printed by following the steps below Input Key Operator s password User Information Company Name Address Dept City State Zip Code Tel No Fax No Internet Parameters See page 122 EMAIL Address SMTP Server Name or SMTP Server IP PORT No SMTP AUTH Name SMTP AUTH...

Page 3: ...tribution System When your machine is installed with the Fax Communication Board DA FG300 option your machine will allow Fax Forwarding to the Document Distribution System DA WR10 The Document Distribution System automatically distributes received data scanner data data received via FAX and data received via Internet Fax to specified recipients via a predefined delivery mechanism The system admini...

Page 4: ...ed Transmission 27 2 Sided Transmission Receiving 27 On Hook Dialing 28 Transmission Reservation 29 Redialing 31 Receiving Documents 32 General Description 32 Automatic Reception 32 Manual Reception 32 Print Reduction 34 Receiving Oversize Documents 35 Substitute Memory Reception 36 Mode Setting 37 Setting the Mode Setting 37 Batch Transmission 41 General Description 41 Timer Controlled Communicat...

Page 5: ...ng 66 General Description 66 Setting the Sub Address into a Address Book Number 67 Sending a Fax with Sub Address 69 Using Manual Number Dialing 70 Using Sub Address Temporarily 71 Fax Cover Sheet 73 General Description 73 Using the Fax Cover Sheet 73 Password Communications 76 General Description 76 Setting Password Transmission 77 Setting Password Reception 79 Using Password Transmission 81 Rece...

Page 6: ...nsmission 117 Important Information 118 User Parameters 120 Setting the User Internet Parameters 120 Setting the Internet Parameters 122 Setting the User Parameters for the LAN Interface 122 Sending Documents via LAN 124 Manual Email Addressing 124 Address Book Email Addressing 126 Multi Email Station Addressing Broadcasting 128 Internet Fax Ledger Size Document Transmission 129 Change the File Fo...

Page 7: ...d Reports 173 Setting the Dialing Method Tone or Pulse 175 General Description 175 Adjusting the Volume 176 General Description 176 Setting the Monitor Volume 176 User Parameters 177 General Description 177 Setting the User Parameter 177 Address Book 180 Adding Address Book Dialing Numbers 180 Editing the Address Book 183 Customizing Your Machine 188 General Description 188 Setting the Fax Paramet...

Page 8: ...ting 215 Information Codes 217 Verification Stamp 220 Checking the Telephone Line 221 Specifications 223 FCC Notice for User in USA 225 Notice to User in Canada 227 Glossary 229 ITU T Image No 1 236 Index 237 Problem Solving Appendix ...

Page 9: ...OULD ATTEMPT TO SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY CAUTION USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE THE POWER CORD ON THIS EQUIPMENT MUST BE USED TO DISCONNECT THE MAIN POWER PLEASE ENSURE THAT THE SOCKET OUTLET IS NEAR THE EQUIPMENT AND IS EASILY ACCESSIBLE MAKE SURE THAT THE MACHINE IS INS...

Page 10: ...ing DO NOT USE THIS PRODUCT NEAR WATER FOR EXAMPLE NEAR A BATH TUB WASH BOWL KITCHEN SINK OR LAUNDRY TUB IN A WET BASEMENT OR NEAR A SWIMMING POOL AVOID USING A TELEPHONE OTHER THAN A CORDLESS TYPE DURING AN ELECTRICAL STORM THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK USE ONLY THE POWER CORD AND BATTERIES IND...

Page 11: ...ating or an air conditioning unit Avoid exposure to direct sunlight Install the machine on a flat surface leave at least 4 inches 10 cm of space between the machine and other objects Do not block the ventilation openings Do not place heavy objects or spill liquids on the machine CAUTION ...

Page 12: ...connected to the LAN Lamp will not turn ON if LAN cable is defective contains breaks RJ 11C Telephone Jack Plug one end of the telephone line cable into the RJ 11C telephone jack supplied by the telephone company and the other end into the LINE jack on the left side of the machine Refer to the Dialing Method see pages 175 and 190 Telephone Line Jack You can connect an additional standard single li...

Page 13: ...13 memo Getting to Know Your Machine The illustration of the ADDRESS BOOK screen and the MODE SETTING screen used with this manual explains on a screen different from initial setting ...

Page 14: ... Panel Display PRINT DATA LED Green STATUS LED Red ACTIVE LED Green Used to select the FAX EMAIL mode ON LINE Indicator Blinks When sending or receiving FAX Email communication Ex DP 8032 Lights Machine detected a trouble status No paper in the selected tray or toner has run out Machine detected trouble such as paper misfed or jammed Flashes Machine detected an alarm status No paper in the Tray Tr...

Page 15: ...ransmission email communication or a manual fax reception Keypad Used for manual number dialing recording phone numbers and numeric entries Tone Key Used to temporarily change the dialing mode to Tone when Pulse mode is set Used to enter a pause when recording or dialing a telephone number or to redial the last dialed number email address Used to separate the Sub Address from the telephone number ...

Page 16: ...memo 16 ...

Page 17: ...e machine stops Place a book or an original Face Down on the Platen Glass aligning it with the arrow mark on the original size guides Sending Non Standard Size Documents When transmitting non standard size document s the machine may perform Rotate Transmission automatically and not transmit the portion of the document that exceeds the standard size P portion See Note 1 Original Size Guide Face Up ...

Page 18: ...rn to the preset settings Your machine is preset to Normal contrast If you wish to send a document with lighter contrast change the setting to Lighter If you wish to send a document with darker contrast change the setting to Darker General Description CONTRAST RESOLUTION ORIGINAL TEXT PHOTO X STAMP 2 SIDED ORIGINAL FILE TYPE AND NAME Contrast MMM dd yyyy 15 00 0 Ready To Fax Original Set FILE TYPE...

Page 19: ...ange the preset Resolution position change the setting of Fax Parameter No 02 See page 190 3 If you send a photographic original with gray tones set the Resolution to Fine or S Fine 406 x 391 dpi and the Original setting to Text Photo or Photo The reproduction of the received document will be determined by the capability of the remote station Resolution STD FINE S FINE 600 dpi for standard origina...

Page 20: ...Original s 2 Sided scanning selection control is available for the user depending on the original layout The following selections are available for the 2 Sided scanning option Long Edge 2 Sided scanning aligned to the long edge of the original Short Edge 2 Sided scanning aligned to the short edge of the original Verification Stamp Confirms successful transmissions by stamping the bottom of each su...

Page 21: ...ORIGINAL X STAMP FILE TYPE AND NAME FILE TYPE AND NAME DP 8032 3 4 5 2 1 Stop Key Clear Key Place original s Press the FAX EMAIL Key Press the MODE SETTING Button Select the SEND MODE or adjust the desired Parameter s Press START Mode Setting Button i ADF Face Up Face Down 1 2 ORIGINAL SIZE FAX EMAIL MODE SETTING AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL MMM dd yyyy 15 00 0 Ready To Fax O...

Page 22: ...ers or Email addresses should be registered in advance See page 180 LINK_P22 2 MANUAL NUMBER DIALING Facsimile Enter the telephone number Ex Email Enter the Email address using the QWERTY KEYBOARD Ex abc panasonic com 5 The document s will be stored into memory with a file number Then starts dialing the telephone number or connecting to the LAN immediately after storing the first page See Note 3 T...

Page 23: ...ber You can search and edit an Address Book entry as follows Flatbed Scanning Searching and Editing the Address Book Search the directory using the Local address book or the Global directory services LDAP Lightweight Directory Access Protocol Input the Email address CC Carbon Copy BCC Blind Carbon Copy FROM and SUBJECT Confirm the destinations SEARCH Search the Local address book Search the Global...

Page 24: ...TO field 1 Press and the buttons then enter the Email address 2 Confirm the destinations DESTINATIONS Select the address tab Edit the email address when using manual number dialing Delete the selected address EMAIL HEADER Select A Function 1 2 3 TO OK Confirm Destinations Check And Press OK SALES DEPT panasonic panasonic com PANASONIC SALES 5551234 PANAFAX panasonic jp panasonic com 1 2 3 ...

Page 25: ...s memory Then starts to dial the telephone number If the transmission fails your machine will re transmit the remaining unsuccessful page s automatically NOTE 1 While storing the File Number of the document being stored is shown at the upper right corner of the display It is also printed on the Communication Journal COMM JOURNAL Transaction Journal and the File List The percentage of memory used i...

Page 26: ...ting the stored documents The percentage varies and is dependent on the type of documents you are storing machine settings or whether an optional memory card is installed 3 An Information Code will be displayed if the transmission has failed or there was no answer at the receiving side after the last automatic redial The document stored for this transmission will be erased from the memory automati...

Page 27: ...T capabilities Duplex Scan 2 Sided Original on the Basic Menu 2 Sided Original ON Duplex Print Fax Parameter No 095 DUPLEX PRINT set to Duplex Print Valid Default Position is Invalid NOTE 1 Rotation XMT requires the use of Memory Transmission 2 Verification Stamp is disabled during Duplex Scan Rotated Transmission 2 Sided Transmission Receiving Letter or A4 Original Receiving Station Letter or A4 ...

Page 28: ...nge to Tone dialing in the middle of dialing press represented by a The dialing mode will be changed from Pulse to Tone after dialing the digit Ex 9 PAUSE TONE 5551234 On Hook Dialing 1a Place original s face up on the ADF or 1b Place a book or an original face down on the Platen Glass 2 You will hear dial tone through the monitor speaker If required press the key and adjust the Monitor volume See...

Page 29: ...urgent documents 1 Your machine is On Line the ON LINE lamp is blinking or printing received documents 2a Place original s face up on the ADF or 2b Place a book or an original face down on the Platen Glass 3 Make sure that DIRECT is displayed if MEMORY appears press to change to Direct Transmission 4 Dial by using any one of the following methods Manual Number Dialing and press Address Book Dialin...

Page 30: ...ation To cancel the direct transmission reservation 1 Make sure the document is on the ADF 2 3 and then remove the document from the ADF MMM dd yyyy 15 00 No 013 Ready To Fax Original Set FILE TYPE AND NAME TIFF Communication Stop YES N O YES ...

Page 31: ...etected the machine will redial only one time During that time a message will appear as shown to the right A file number is shown in the upper right hand corner of the display if it is a memory transmission file 1a Place original s face up on the ADF or 1b Place a book or an original face down on the Platen Glass 2 Press to confirm the displayed telephone number 3 The document is stored into memor...

Page 32: ...e page 191 You may wish to receive documents manually if you use the telephone line in your office primarily as a personal telephone and occasionally for your facsimile machine To receive documents manually change the Fax Parameter No 017 RECEIVE MODE to Manual See page 191 and the following message will be shown on the display General Description Automatic Reception Manual Reception MMM dd yyyy 1...

Page 33: ...nto multiple pages with no reduction To receive documents manually 1 When the telephone rings lift the handset See Note 1 If you hear a beep the sound tells you that someone wants to send a document 2 Remove any documents from the ADF 3 Your machine starts receiving the document 4 Hang up the telephone MMM dd yyyy 15 00 0 Ready To Fax Phone Off Hook AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZ...

Page 34: ...f the received document is extremely long over 39 longer than the recording paper the document will be divided into separate pages and print without reduction 2 Fixed Reduction You can pre determine the reduction ratio from 70 to 100 in 1 steps The document s you receive will be reduced to the fixed ratio regardless of size Selecting the Print Reduction Mode Set Fax Parameters as shown below See p...

Page 35: ... on top of the next page NOTE 1 If the reduction method is set to the Automatic Reduction mode the document is printed out with no reduction when printing out separate pages If the reduction method is set to Fixed Reduction mode the document is printed out by the ratio you set in Fax Parameter No 25 Receiving Oversize Documents Transmitted Document Received Document The receiving document is divid...

Page 36: ...moment will be printed out 2 If you wish to turn off the substitute reception function change the setting of Fax Parameter No 22 to Invalid See page 191 Substitute Memory Reception 1 When the machine completes the memory reception and there is no recording paper or toner an Information Code will appear on the display 2 Replenish the recording paper or the toner The machine will automatically start...

Page 37: ...tion Polling Advanced Communication Select Mode Edit File Mode Print Out changes to the Address Book display 1 Place original s Press START Key i ADF Face Up FILE TYPE AND NAME 3 4 2 Stop Key Clear Key Press the FAX EMAIL Key Press the MODE SETTING Button Select the SEND MODE or adjust the desired Parameter s Mode Setting Button DP 8032 MMM dd yyyy 15 00 0 Ready To Fax Original Set AFRICA ASIA AME...

Page 38: ... TYPE AND NAME See pages 20 and 131 DEFERRED COMM Setting the Deferred Transmission See page 42 Setting the Deferred Polling See page 44 MMM dd yyyy 15 00 0 Ready To Fax Original Set FILE TYPE AND NAME 1 2 3 4 5 6 7 BASIC MENU TRANSMIT POLLING PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DEFERRED COMM POLLING ADV COMM SELECT MODE EDIT FILE MODE Defe...

Page 39: ...ee page 129 Delivery Notice See pages 112 and 195 BASIC MENU POLLING POLLED MAILBOX SUB ADDRESS TRANSMIT PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DEFERRED COMM POLLING ADV COMM SELECT MODE EDIT FILE MODE Polling Advanced Comm Select A Function LAN RELAY XMT TIFF 1 2 3 4 5 BASIC MENU PASSWORD XMT COMM JOURNAL COVER SHEET RECEIVE TO MEMORY PRINT O...

Page 40: ...List See page 214 Individual XMT Journal BASIC MENU DELETE FILE PRINT FILE FILE LIST CHANGE TIME STN ADD DOCUMENT RETRY INCOMP FILE PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE LIGHTER DARKER TEXT PHOTO DEFERRED COMM POLLING ADV COMM SELECT MODE EDIT FILE MODE Edit File Mode Select A Function 600dpi 1 2 3 4 5 6 BASIC MENU PROGRAM LIST FAX PARAMETER LIST JOURNAL ADDRESS BOOK LIST IN...

Page 41: ...stination automatically batching and transmitting them in a single phone call The following is an example of Real time Batch Transmission See Note 1 Delayed Batch Transmission Assign a time for batch transmission to a Program Key in advance All transmission s using the Program Key are batched and transmitted at the reserved time The following is an example of Delayed Batch Transmission NOTE 1 The ...

Page 42: ...AX EMAIL mode General Description Deferred Transmission 1a Place original s face up on the ADF or 1b Place a book or an original face down on the Platen Glass 2 3 MODE SETTING DEFERRED COMM BASIC MENU TRANSMIT POLLING PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DEFERRED COMM POLLING ADV COMM SELECT MODE EDIT FILE MODE Deferred Communication Select ...

Page 43: ...pad and press Use a 4 digit 24 hour clock Ex 11 30 p m and 5 Dial by any combination of the following methods Manual Number Dialing press after each station is entered Up to 70 stations Address Book Dialing Up to 200 stations Ex 6 To store document s into the memory OK 2 3 3 0 OK Memory Transmit STN s 000 Enter Station s AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL TIFF OK PANASONIC Memory T...

Page 44: ...press Ex and MODE SETTING DEFERRED COMM BASIC MENU TRANSMIT POLLING PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DEFERRED COMM POLLING ADV COMM SELECT MODE EDIT FILE MODE Deferred Communication Select A Function TIFF POLLING Deferred Polling Enter The Start Time OK 0 3 3 0 OK Defferred Polling Enter Password 4 digit _ OK 9 8 7 6 OK Polling STN s 000...

Page 45: ...o change or cancel the Deferred Communication settings see pages 100 to 102 5 Dial by any combination of the following methods Manual Number Dialing press after each station is entered Up to 70 stations Address Book Dialing Up to 200 stations For details see page 22 Ex 6 OK PANASONIC Polling STN s 001 TO PANASONIC 5551234 PANASONIC QUALITY DEPT TIFF CLEAR ...

Page 46: ...y will be erased automatically To retain the documents in memory so that they can be polled repeatedly change Fax Parameter No 27 POLLED FILE SAVE to Valid Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode General Description Preparing to be Polled 1a Place original s face up on the ADF or 1b Place a book or an original face down on the Platen Glass 2 3 MODE SETTING...

Page 47: ...e polled file see page 104 3 If you have set the polling password in Fax Parameter No 26 the password will appear on the display You can still change the password temporarily by overwriting it with a new one 4 Enter a 4 digit polling password and then press See Note 3 Ex and press The document s will be stored into memory OK 4 3 2 1 OK Polled No 345 Page 1 1 AFRICA ASIA AMERICA ANTARTICA APOLLO BE...

Page 48: ...olling password and then press See Note 1 Ex and press MODE SETTING POLLING ADV COMM BASIC MENU POLLING POLLED MAILBOX SUB ADDRESS TRANSMIT PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DEFERRED COMM POLLING ADV COMM SELECT MODE EDIT FILE MODE Polling Advanced Comm Select A Function LAN RELAY XMT TIFF POLLING Polling Enter Password 4 digit _ OK 1 1 1...

Page 49: ... the other station even though your machine has a password 4 Dial by any combination of the following methods Manual Number Dialing press after each station is entered Up to 70 stations Address Book Dialing Up to 200 stations For details see page 22 Ex 5 OK PANASONIC Polling STN s 001 TO PANASONIC 5551234 PANASONIC QUALITY DEPT TIFF ...

Page 50: ...red transmission sequence or an additional address book entry To set a Program Key for Group Dialing General Description Setting for Group Dialing 1 2 3 Function Mode Select A Function GENERAL SETTINGS FAX EMAIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTINGS 01 Program Keys Program Keys Select An Item 00 Print Program List 01 Group Dial 02 Program Dial 03 Modify Grou...

Page 51: ...er Program Keys by repeating the procedures from Step 3 or return to standby by pressing OK CAPS OK Group Dial Enter Key Name PROG A _ OK AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL OK CANCEL Group Dial STN s 000 Enter Station s Then Press OK FAVORITE CLEAR Group Dial STN s 002 AFRICA 224567222 AMERICA ASIA APOLLO BRAZIL AFRICA ANTARTICA BERLIN OK CANCEL OK STOP Program Keys Select An Item ...

Page 52: ... PRO POLL and press Function Mode Select A Function GENERAL SETTINGS FAX EMAIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTINGS 01 Program Keys Program Keys Select An Item 00 Print Program List 01 Group Dial 02 Program Dial 03 Modify Group Dial 04 Delete Program GRP 01 02 02 Program Dial Program Dial Enter Name _ OK OK Program Dial Enter Key Name PRO POLL _ ...

Page 53: ... Polling Communication See page 46 7 You can now set other Program Keys by repeating the procedures from Step 3 or return to standby by pressing OK BASIC MENU TRANSMIT POLLING PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DEFERRED COMM POLLING ADV COMM SELECT MODE EDIT FILE MODE Deferred Communication Select A Function TIFF STOP ...

Page 54: ... the Group Dial you wish to change and press Ex GROUP A and press Function Mode Select A Function GENERAL SETTINGS FAX EMAIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTINGS 01 Program Keys Program Keys Select An Item 00 Print Program List 01 Group Dial 02 Program Dial 03 Modify Group Dial 04 Delete Program GRP 01 02 03 Modify Group Dial GROUP A PRO POLL Modify Group D...

Page 55: ...rs and press See Note 1 Ex NEW GROUP and press 6 Enter the new Key Name Up to 15 characters and press See Note 1 Ex NEW GROUP and press 7 Enter the Address Book Dialing Press the Address Book Dialing you wish to enter or erase the displayed station 8 or You can now set other Program Keys by repeating the procedures from Step 3 or return to standby by pressing OK OK Modify Group Dial Enter Key Name...

Page 56: ... can now erase other Program Keys by repeating the procedures from Step 4 or return to standby by pressing Function Mode Select A Function GENERAL SETTINGS FAX EMAIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTINGS 01 Program Keys Program Keys Select An Item 00 Print Program List 01 Group Dial 02 Program Dial 03 Modify Group Dial 04 Delete Program GRP 01 02 04 Delete P...

Page 57: ...box 2 Up to 50 Mailbox files can be stored in memory So you can receive the confidential fax using 50 different confidential codes 3 If the memory overflows the machine will stop receiving and release the line 4 We recommend that optional flash memory card be installed when this function is used See page 223 on Image Memory Capacity 5 If confidential faxes were received in the mailbox of UF 733 yo...

Page 58: ...ial Code and press Ex and press MODE SETTING POLLING ADV COMM BASIC MENU POLLING POLLED MAILBOX SUB ADDRESS TRANSMIT PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DEFERRED COMM POLLING ADV COMM SELECT MODE EDIT FILE MODE Polling Advanced Comm Select A Function LAN RELAY XMT TIFF MAILBOX TRANSMIT Confidential Transmit Enter Password 4 digit _ __ OK 2 ...

Page 59: ...ailbox Facsimile Features 5 Dial by any one of the following methods Manual Number Dialing press after each station is entered Up to 70 stations Address Book Dialing Up to 200 stations Ex 6 7 If necessary inform the receiving person and tell them the Confidential Code OK PANASONIC ...

Page 60: ...a 4 digit Confidential Code and press Ex and press 4 Dial by any one of the following methods Manual Number Dialing press after each station is entered Up to 70 stations Address Book Dialing Up to 200 stations Ex 5 MODE SETTING POLLING ADV COMM BASIC MENU POLLING POLLED MAILBOX SUB ADDRESS TRANSMIT PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DEFERR...

Page 61: ...code both documents are stored together in the same confidential mailbox 2 Up to 20 Mailbox files can be stored in memory So you can receive the confidential fax using 20 different confidential codes 3 If the memory overflows the machine will stop receiving and release the line Receiving a Confidential Document to Your Machine s Mailbox CONF RCV REPORT DATE MMM dd yyyy TIME 15 00 NOTICE OF CONFIDE...

Page 62: ... in Your Machine s Mailbox 1a Place original s face up on the ADF or 1b Place a book or an original face down on the Platen Glass 2 3 4 Enter a 4 digit Confidential Code and press Ex and press 5 The document s will be stored into memory If necessary inform the receiving party of the confidential document and tell them the confidential code needed to poll the document MODE SETTING POLLING ADV COMM ...

Page 63: ...ONF POLLED FILE SAVE is changed to Valid Printing Out a Confidential Document from Your Machine s Mailbox 1 2 3 Enter the Confidential Code of the document you want to print and then press Ex and press 4 The machine will print out the confidential documents MODE SETTING POLLING ADV COMM BASIC MENU POLLING POLLED MAILBOX SUB ADDRESS TRANSMIT PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S F...

Page 64: ...using Confidential Code Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode Deleting a Confidential Document Stored in Your Machine s Mailbox 1 2 3 Enter a 4 digit Confidential Code and press Ex and press MODE SETTING POLLING ADV COMM BASIC MENU POLLING POLLED MAILBOX SUB ADDRESS TRANSMIT PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARK...

Page 65: ...t the FAX EMAIL mode 1 2 3 4 MODE SETTING POLLING ADV COMM BASIC MENU POLLING POLLED MAILBOX SUB ADDRESS TRANSMIT PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DEFERRED COMM POLLING ADV COMM SELECT MODE EDIT FILE MODE Polling Advanced Comm Select A Function LAN RELAY XMT TIFF MAILBOX DELETE FILE Delete Conf File Enter Password 4 digit OK Delete All F...

Page 66: ...0 7000 8000 9000 See Note 2 Sub Addressing Reception DX 600 800 and DP 180 190 1810F 1820E 1820P 2000 2310 2330 2500 3000 3010 3030 3510 3520 3530 4510 4520 4530 6010 6020 6030 UF 7000 8000 9000 DP 8020P 8020E 8060 8045 8035 with Internet Fax You can send a document with Sub Address information to the desired recipient by the following methods By registering the Sub Address information into the Ad...

Page 67: ...auses spaces FLASH and Sub address Ex Telephone number 5551234 Sub address 2762 Enter as Function Mode Select A Function GENERAL SETTINGS FAX EMAIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTINGS 00 Address Book 01 Add Telephone Number Add Telephone Number Enter Number _ SUB ADDR 5 5 5 1 2 3 4 SUB ADDR 2 7 6 2 Add Telephone Number Enter Number 5551234s2762_ Continued ...

Page 68: ...a Address Book Number NOTE 1 separates the Sub address from the Telephone number and is indicated by an s in the display 4 And then continue to enter the station name key name and favorite key setting 5 OK Add Telephone Number Enter Name _ SUB ADDR ...

Page 69: ...the FAX EMAIL mode Sending a Fax with Sub Address 1a Place original s face up on the ADF or 1b Place a book or an original face down on the Platen Glass 2 Ex 3 The document is stored into memory and your machine starts to dial the number of the station and sends the document s with Sub addressing information SALES DEPT Memory Transmit STN s 001 TO SALES DEPT 5551234s1234 SALES DEPT TIFF ...

Page 70: ...Place original s face up on the ADF or 1b Place a book or an original face down on the Platen Glass 2 Enter the telephone number press then enter the Sub address Up to 20 digits Up to 36 digits including telephone number pauses spaces FLASH and Sub address Ex Telephone number 5551234 Sub address 2762 Enter as 3 The document is stored into memory and your machine starts to dial the number of the st...

Page 71: ...p to 20 digits and then press Ex and press MODE SETTING POLLING ADV COMM BASIC MENU POLLING POLLED MAILBOX SUB ADDRESS TRANSMIT PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DEFERRED COMM POLLING ADV COMM SELECT MODE EDIT FILE MODE Polling Advanced Comm Select A Function LAN RELAY XMT TIFF SUB ADDRESS TRANSMIT Sub Address Transmit Enter Sub Address _...

Page 72: ...press Ex and press 6 Dial by any one of the following methods Manual Number Dialing press after each station is entered Up to 70 stations Address Book Dialing Up to 200 stations 7 OK 1 2 3 4 5 OK Sub address XMT STN s 000 Enter Station s AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL TIFF OK ...

Page 73: ...not press to select the FAX EMAIL mode General Description Using the Fax Cover Sheet 1a Place original s face up on the ADF or 1b Place a book or an original face down on the Platen Glass 2 3 Page 1 Page 2 Page 1 Header P 01 Header P 02 Total P 02 Page 2 Fax Cover Sheet Received as Transmitted as MODE SETTING SELECT MODE Select Mode Select A Function PASSWORD XMT COVER SHEET LEDGER EMAIL XMT COMM ...

Page 74: ...mber of pages column of the journals 4 When the Fax Cover Sheet setting is set to On the Quick Memory XMT feature is disabled 4 Cover Sheet is not attached or Cover Sheet is attached 5 6 Dial by any one of the following methods Manual Number Dialing press after each station is entered Up to 70 stations Address Book Dialing Up to 200 stations Ex 7 OFF ON OK MMM dd yyyy 15 00 0 Ready To Fax Original...

Page 75: ... 00 2 Message To SALES DEPT 3 Message From PANASONIC 201 555 1212 4 02 Page s Following This Cover Page 1 Starting time of communication 2 Recorded name in the Address Book station 3 Your LOGO Up to 25 characters and ID Number Up to 20 digits 4 The number of pages to follow This information is not shown when transmitting by Direct Transmission Mode ...

Page 76: ... you send a document To use Password Reception you must set a 4 digit receiving password in advance The password must be shared with the other compatible Panafax machine s If the password in your machine does not match the receiving password in the other compatible Panafax machine s the reception will fail Once you set password reception and set the parameter to ON it stays until you change the se...

Page 77: ...r See page 190 Ex or Press and enter the Fax Parameter number directly from the keypad and press or key Function Mode Select A Function GENERAL SETTINGS FAX EMAIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTINGS 04 Key Operator Mode OK 00 User Parameters Function Mode FAX EMAIL Select An Item 01 Fax Parameters 02 03 04 01 Fax Parameters 043 Password Transmit 01 Fax Par...

Page 78: ...on See page 81 for details 2 To change the password press in step 4 Then re enter a new one 5 Enter a 4 digit Transmission Password and press Ex and press 6 password is not checked or password is checked 7 OK 1 2 3 4 OK Off Fax Parameters Select And Press OK Password Transmit On Off On OK MODE SETTING SELECT MODE PASSWORD XMT CLEAR ...

Page 79: ...rameter See page 190 Ex or Press and enter the Fax Parameter number directly from the keypad and press or key Function Mode Select A Function GENERAL SETTINGS FAX EMAIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTINGS 04 Key Operator Mode OK User Parameters Function Mode FAX EMAIL Select An Item Fax Parameters 01 Fax Parameters 044 Password Receive 01 Fax Parameters SE...

Page 80: ...r each reception It is always OFF or ON until you change the setting 2 To change the password press in step 4 Then re enter a new one 5 Enter a 4 digit Receiving Password and press Ex and press 6 password is not checked or password is checked 7 OK 1 2 3 4 OK Off Fax Parameters Select And Press OK Password Receive On Off On OK CLEAR ...

Page 81: ...he FAX EMAIL mode Using Password Transmission 1a Place original s face up on the ADF or 1b Place a book or an original face down on the Platen Glass 2 3 4 password is not checked or password is checked MODE SETTING SELECT MODE Select Mode Select A Function PASSWORD XMT COVER SHEET LEDGER EMAIL XMT COMM JOURNAL RECEIVE TO MEMORY DELIVERY NOTICE TIFF PASSWORD XMT Password Transmit Select A Function ...

Page 82: ...y combination of the following methods Manual Number Dialing press after each station is entered Up to 70 stations Address Book Dialing Up to 200 stations For details see page 22 Ex 7 If your machine s Transmission Password coincides with the other station s Transmission Password your machine starts sending the document When transmission is completed PASSWORD XMT returns to standard setting OFF or...

Page 83: ...l the display to the desired Fax Parameter See page 190 or Press and enter the Fax Parameter number directly from the keypad and press or key 5 Enter a 4 digit RCV to Memory Password and then press Ex and press 6 Function Mode Select A Function GENERAL SETTINGS FAX EMAIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTINGS 04 Key Operator Mode OK 00 User Parameters Functio...

Page 84: ...3 on Image Memory Capacity Setting RCV To Memory 1 2 3 4 MODE SETTING BASIC MENU PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DIRECT GET EMAIL X STAMP COMM STATUS MEMORY LETTER DEFERRED COMM POLLING ADV COMM SELECT MODE EDIT FILE MODE COMPLETION NOTICE 2 SIDED ORIGINAL MMM dd yyyy 15 00 0 Ready To Fax FILE TYPE AND NAME SELECT MODE RECEIVE TO MEMORY...

Page 85: ...sage In Memory AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL TIFF MODE SETTING BASIC MENU PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DIRECT GET EMAIL X STAMP COMM STATUS MEMORY LETTER DEFERRED COMM POLLING ADV COMM SELECT MODE EDIT FILE MODE COMPLETION NOTICE 2 SIDED ORIGINAL MMM dd yyyy 15 00 5 Ready To Fax Message In Memory FILE TYPE AND NA...

Page 86: ...4 2 Once the RCV TO MEMORY feature is set to ON the password cannot be changed Fax Parameter No 037 will not be selectable on the LCD display If you wish to change the password set the RCV TO MEMORY feature to OFF first Then change the password See page 84 5 Enter the password to print the document s and then press See Note 1 Ex and press 6 Machine will start to print the document s OK 1 2 3 4 OK ...

Page 87: ...E 4 Press or to scroll the display to the desired Fax Parameter See page 190 or Press and enter the Fax Parameter number directly from the keypad and press or key Function Mode Select A Function GENERAL SETTINGS FAX EMAIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTINGS 04 Key Operator Mode OK 00 User Parameters Function Mode FAX EMAIL Select An Item 01 Fax Parameters ...

Page 88: ...PIN Code Access 88 Selecting the Access Method Prefix or Suffix 5 for suffix code or for prefix code 6 Suffix Prefix None Fax Parameters Select And Press OK PIN Code Access Suffix Prefix OK ...

Page 89: ...ok or an original face down on the Platen Glass 2 Dial by any combination of the following methods Manual Number Dialing press after each station is entered Up to 70 stations Address Book Dialing Up to 200 stations Ex 3 4 Ex Up to 36 digits OK PANASONIC Memory Transmit STN s 001 TO PANASONIC 5551234 PANASONIC QUALITY DEPT TIFF _ Enter PIN Code 9 8 7 6 9876_ Enter PIN Code Continued on the next pag...

Page 90: ...r 2 This feature is not available when dialing a number by using Off Hook or On Hook Direct Dialing mode 5 or Your machine stores the document and starts dialing the PIN code and telephone number as you specified OK Memory Transmit No 001 Page 01 1 PANASONIC AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL TIFF ...

Page 91: ...r machine will start receiving the document If a match is not found your machine will cancel the reception and an Information Code 406 will be recorded on the Journal General Description Setting the Selective Reception 1 2 3 Input Key Operator s password and press 8 digits alpha numeric alphabet case sensitive numbers symbols _ and SPACE Function Mode Select A Function GENERAL SETTINGS FAX EMAIL S...

Page 92: ... might not be able to receive from some models To set your ID number see page 179 4 Press or to scroll the display to the desired Fax Parameter See page 190 or Press and enter the Fax Parameter number directly from the keypad and press or key 5 6 01 Fax Parameters 046 Select Receive 01 Fax Parameters SET START Invalid Fax Parameters Select And Press OK Select Receive Valid Valid Invalid Valid Fax ...

Page 93: ...etup the Department Codes refer to Operator Instructions for Copier If you wish to use the Department Code function please ask your authorized Panasonic dealer to activate this feature General Description Activating the Department Code Feature 1 2 3 Input Key Operator s password and press 8 digits alpha numeric alphabet case sensitive numbers symbols _ and SPACE Function Mode Select A Function GEN...

Page 94: ... Parameter See page 190 or Press and enter the Fax Parameter number directly from the keypad and press or key 5 6 01 Fax Parameters 077 Department Code 01 Fax Parameters SET START Invalid Fax Parameters Select And Press OK Department Code Valid Valid Invalid Valid Fax Parameters Select And Press OK Department Code OK ...

Page 95: ...Code Department Code and press 3 Dial by any combination of the following methods Manual Number Dialing press after each station is entered Up to 70 stations Address Book Dialing Up to 200 stations Ex 4 5 The document is sent with the header of the selected Department Name The selected Department Name is printed on the COMM Journal and Individual Transmission Journal OK Input Identification Code _...

Page 96: ...not press to select the FAX EMAIL mode Printing a Department Code Journal 1 2 MODE SETTING PRINT OUT BASIC MENU PROGRAM LIST FAX PARAMETER LIST JOURNAL ADDRESS BOOK LIST IND XMT JOURNAL PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DEFERRED COMM POLLING ADV COMM SELECT MODE EDIT FILE MODE Printout Select A Function TIFF JOURNAL LIST PRINT Journal Pri...

Page 97: ... 10 10 C0044903C0000 30 OK 011 011 045 00 08 15 XMT SERVICE DEPT MMM dd 13 10 C0044903C0000 TOTAL PAGES 000012 TOTAL TIME 00 08 28 PANASONIC DP xxxx HEAD OFFICE 201 555 1212 Dept Code Journal DATE MMM dd yyyy TIME 15 00 P 02 RECEIVED CALLS AUG 15 TO AUG 15 1 2 3 TOTAL PAGES 000011 TOTAL TIME 00 13 41 NO COMM PAGES FILE DURATION X R IDENTIFICATION DATE TIME DIAGNOSTIC 55 OK 005 00 05 13 RCV 4445678...

Page 98: ...press to select the FAX EMAIL mode General Description Printing or Viewing a File List 1 2 3aTo print the File List 3bTo view the File List or repeatedly until the display shows the file you want to view 4 MODE SETTING EDIT FILE MODE BASIC MENU DELETE FILE PRINT FILE FILE LIST CHANGE TIME STN ADD DOCUMENT RETRY INCOMP FILE PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER...

Page 99: ...0 22 30 003 SALES DEPT TOKYO PANASONIC DP xxxx HEAD OFFICE 201 555 1212 1 File number If the file is now being executed a is indicated on the left of the file number 2 Communication type 3 Stored date time Date time that these files were stored 4 Executing time If the file is a Timer Controlled Communication the start time is printed in this column If the file is an incomplete file INCOMP is print...

Page 100: ...ING EDIT FILE MODE BASIC MENU DELETE FILE PRINT FILE FILE LIST CHANGE TIME STN ADD DOCUMENT RETRY INCOMP FILE PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DEFERRED COMM POLLING ADV COMM SELECT MODE EDIT FILE MODE Edit File Mode Select A Function CHANGE TIME STN Change Time Stn Check Setting Press OK MEM DEF XMT No 018 P002 DEFERRED COMM 20 30 PANASO...

Page 101: ... a File Facsimile Features 5 To delete the station s press or key until the station you want to delete appears Then press or To add additional station s press and select the station s that you want to add from the Address Book 6 When finished press DELETE ADD OK ...

Page 102: ...3 Select the file that you want to delete and press 4 MODE SETTING EDIT FILE MODE BASIC MENU DELETE FILE PRINT FILE FILE LIST CHANGE TIME STN ADD DOCUMENT RETRY INCOMP FILE PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DEFERRED COMM POLLING ADV COMM SELECT MODE EDIT FILE MODE Edit File Mode Select A Function TIFF DELETE FILE Delete File Check Setting...

Page 103: ... The document s will remain in memory even after printing the file MODE SETTING EDIT FILE MODE BASIC MENU DELETE FILE PRINT FILE FILE LIST CHANGE TIME STN ADD DOCUMENT RETRY INCOMP FILE PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DEFERRED COMM POLLING ADV COMM SELECT MODE EDIT FILE MODE Edit File Mode Select A Function TIFF PRINT FILE Print File Ch...

Page 104: ...2 3 4 Select the file that you want to add document s to and press 5 Your machine will start storing the document s into a file MODE SETTING EDIT FILE MODE BASIC MENU DELETE FILE PRINT FILE FILE LIST CHANGE TIME STN ADD DOCUMENT RETRY INCOMP FILE PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DEFERRED COMM POLLING ADV COMM SELECT MODE EDIT FILE MODE E...

Page 105: ...rflow please check the memory content frequently We recommend that optional flash memory card is installed when this function is used See page 223 3 If you want to retry all files in Step 3 press with no file selected except the file in progress The following message is shown on the display to retry all files to Cancel Retry an Incomplete File 1 2 3 Select the file that you want to retry 4 Your ma...

Page 106: ...memo 106 ...

Page 107: ...n the form The MAC Address of your machine can be found on the 2nd page of the General Settings List printout To print the General Settings List follow the steps below Press Input Key Operator s password Your machine can be set up as either SMTP Mail Server or POP3 Client Depending on the type of setup different functions are available as follows NOTE 1 To function as SMTP mail server your machine...

Page 108: ...o function as SMTP mail server your machine s email address must include its unique Host name within your company domain This unique Host name must be registered within your network s DNS Domain Name System server Ex Internet_Fax fax01 panasonic com 2 By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP Server Name If the DNS Server is not available ch...

Page 109: ...an be the same as your regular email address If your email address is popuser001 panasonic com your machine s email address can be Internet_Fax panasonic com 2 By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP and POP Server Names If the DNS Server is not available change the 27 DNS Server Address of General Settings to No Press Input Key Operator s...

Page 110: ...ess of your machine can be obtained from the 2nd page of the General Settings List printout by pressing Press Input Key Operator s password User Information Company Name Address Dept City State Zip Code Tel No Fax No Internet Parameters See page 122 1 IP Address 2 Subnet Mask 3 Default Gateway IP Address 4 Primary DNS IP Address 5 Secondry DNS IP Address 6 Email Address 7 SMTP Server Name or SMTP ...

Page 111: ...Subject Line for all outgoing emails Up to 40 characters 19 Default Domain Specify the Domain Name Up to 50 characters to be added to frequently used or incomplete outgoing email addresses Ex yourcompany com 20 Selectable Domains Enter up to 10 Domain Names that can be selected during manual email addressing Up to 30 characters 21 Remote Password Enter a security password Up to 10 characters to al...

Page 112: ...ition Notification when sending the message itself to a device supporting this notification function Several email applications such as Eudora and Outlook Express support and are able to respond to the delivery confirmation notification sent from the Internet Fax As well as send a request for notification to the Internet Fax by email applications that support MDN Message Disposition Notification f...

Page 113: ...hanged ask your Network Administrator to reserve the IP Address The Domain Name of the machines and other record information must be properly registered in the DNS server Further more in common cases only email and web service from the Internet are permitted into the corporate intranet and corporate network administrators are extremely unwilling to open the firewall for other incoming services sin...

Page 114: ...ly depending on its setup configuration However if the received email includes a file attachment in a format other than TIFF F such as PDF Word Excel Power Point your machine prints an error message instead Internet Mail Reception Internet Internet Fax Transmission InternetMail Reception LAN LAN Internet Fax Internet Fax PC PC ...

Page 115: ...n its auto dialer and will route the documents to the corresponding stations email address s and or telephone number s 2 If no sub address is specified then your machine tries to match the originating fax machine s Numeric ID TSI with the TSI routing within its auto dialer and will route the documents to the corresponding stations email address s and or telephone number s NOTE 1 If the originating...

Page 116: ...s However the no object security technique has gained widespread and dominant use over the Internet due to several reasons 1 Internet mail is a multi hop store and forward architecture and use of channel based security is generally difficult 2 No single technique is recommended by the Internet Fax standard To improve and robust the system Authentication through encryption based techniques are prov...

Page 117: ...t to this email Using the Sub address specified by the originating fax machine your machine can then route the received documents to the remote machine via an email which can then relay these documents to final destinations where the final recipient is a regular G3 fax machine Your machine also allows you to convert a data file from various application programs such as spreadsheet into a TIFF F fo...

Page 118: ...hat you follow up with a telephone call to confirm reception 4 Documents cannot be transmitted correctly if the destination Mail Server does not conform to the MIME protocol Erroneous mail may not be returned depending on the Mail Server Note 1 Fax Parameter 172 DIRECT Internet Fax XMT if set to Valid allows you to configure Address Book so that you can directly send to the destination without med...

Page 119: ...m the following URL addresses http panasonic co jp pcc en Note If the document s being sent are in the PDF format the following message is shown instead An image data in PDF format has been attached to this email Internet Relayed Transmission To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmission you must set up your Network security Enter a Relay Stat...

Page 120: ...ss of the Default Gateway Email Address of your machine Name or IP Address of the Default SMTP mail server Setting the User Internet Parameters 1 2 3 Input Key Operator s password and press 8 digits alpha numeric alphabet case sensitive numbers symbols _ and SPACE 4 Function Mode Select A Function GENERAL SETTINGS FAX EMAIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTI...

Page 121: ...rver is not available change the setting of the 27 DNS Server Address of General Settings to No Press Input Key Operator s password 5 Press or to scroll the display to the desired User Internet Parameters See page 122 Ex 6 Enter the SMTP Server Name and press To advance to the next parameter press to return to Step 5 or press to return to standby 06 SMTP Server Name SMTP Server Name Enter Text _ O...

Page 122: ...acters 16 LDAP Server IP IP Address of the LDAP Server with Port Number 17 LDAP User Name Login Name assigned to your machine Up to 60 characters 18 LDAP Password Password assigned to your machine Up to 30 characters 19 LDAP Search Base ID for starting the search in the directory on the LDAP Server with Port Number Up to 60 characters 21 Default Subject The default information to be added to the S...

Page 123: ...ation 38 Insert Email Text The email text can be changed Requires an authorized service provider to activate this feature Up to 40 characters 40 49 Relay Domain 01 10 Enter up to 10 Domain Name s that have been authorized to access your Internet Fax for Relayed XMT Request Up to 30 characters Relay Domain a k a Domain Name in your machine Parameter Comments ...

Page 124: ... Ex abc panasonic com or 3bEnter the User portion of the email address and press The machine will complete the email address with the Default Domain preprogrammed in the User Internet Parameters Ex will add panasonic com to the email address See Note 4 Ex abc or KEYBOARD Enter Addr TO STN s 000 Enter Station s panasonic com world service com mgcs co jp abc net wxy com BACK SPACE Enter Addr TO STN ...

Page 125: ...ine to perform the email address completion the Fax Parameter No 160 DEFAULT DOMAIN must be set to Valid and the DEFAULT DOMAIN must be preprogrammed in the User Internet Parameters See pages 122 and 195 5 The QUICK MEMORY TRANSMISSION feature is disabled if multiple stations are set 3cIf you want to send to a different Domain choose the desired domain from Domain List See Note 4 Ex abc 4 You can ...

Page 126: ...book or an original face down on the Platen Glass 2 Press the appropriate Index Tab Ex 3 Press the key name for the desired station Ex 4 If the key name for the station that you want to send to is not displayed on the LCD press or to scroll to the desired display page You can select multiple destinations Up to 270 stations Address Book Email Addressing Up to 200 stations Manual Email Addressing Up...

Page 127: ...for any reason the email may be returned undelivered otherwise no reply will be printed 3 The unit will accept a combination of email address and PSTN dialing numbers 5 The document s begin to store into memory with a file number Then starts connecting to the LAN immediately after storing the first page See Note 1 While sending the document s via LAN the remaining page s continue to store into mem...

Page 128: ...it will accept a combination of email addresses and PSTN dialing numbers 4 The QUICK MEMORY TRANSMISSION is disable if multiple stations are set Multi Email Station Addressing Broadcasting 1 Set document s You can temporarily change the transmission setting 2 Enter email addresses by any combination of the following methods Manual Email Addressing press after each station is entered Up to 70 stati...

Page 129: ...communication will fail when the temporary setting LEDGER EMAIL XMT of the Select Mode is set to its default position ON To send without reduction follow the steps below Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode Internet Fax Ledger Size Document Transmission 1a Place original s face up on the ADF or 1b Place a book or an original face down on the Platen Glas...

Page 130: ...tions Ex 5 The document s is stored into memory with a file number The machine then connects to the LAN and transmits the Ledger size document s After the document s are sent the Ledger Email Transmit Select Mode will automatically return to the preset position ON Ledger Email Transmit ON Transmits actual document size without reduction Ledger Email Transmit OFF Reduces LEDGER size document to B4 ...

Page 131: ...le Name 1a Place original s face up on the ADF or 1b Place a book or an original face down on the Platen Glass 2 3 File Type and Name 4aSelect TIFF or PDF File Type and When you select or the File Name will be displayed as image tif or image pdf MODE SETTING MMM dd yyyy 15 00 0 Ready To Fax ORG SIZE LTR FILE TYPE AND NAME FILE TYPE AND NAME OK TIFF PDF MMM dd yyyy 15 00 0 Ready To Fax ORG SIZE LTR...

Page 132: ... press 5 6 Enter email address by any combination of the following methods Manual Number Dialing press after each station is entered Up to 70 stations Address Book Dialing Up to 200 stations Ex PANASONIC 7 The document s is stored into memory and with a file number CUSTOM OK Edit File Name Enter Text image _ MMM dd yyyy 15 00 0 Ready To Fax ORG SIZE LTR FILE TYPE AND NAME ADDRESS BOOK AFRICA ASIA ...

Page 133: ...HU dd MMM yyyy 14 52 54 0900 from nwpc31 rdmg mgcs mei co jp 172 21 22 51 The following addresses had delivery problems error nwr39 rdmg mgcs mei co jp unrecoverable error Transcript of session follows while talking to nwr39 rdmg mgcs mei co jp RCPT To error nwr39 rdmg mgcs mei co jp 550 error nwr39 rdmg mgcs mei co jp User unknown 550 error nwr39 rdmg mgcs mei co jp User unknown Original message ...

Page 134: ... mail server simplifies the process of entering multiple locations and allows you to send to an unlimited number of email addresses with one easy operation Ask your Network System administrator for information on how to utilize the Mailing List Using a Mailing List ...

Page 135: ...e email can only be received and printed unattended Internet Fax Received on a PC Figure 1 Outlook Express Inbox Sample The Subject column in the above example shows samples of email messages received on a PC from your machine and Internet FAX For your reference the above example is from Outlook Express Inbox running under Microsoft Windows If you are using a different email application software p...

Page 136: ... Viewer into your PC from the following URL addresses http panasonic co jp pcc en License agreement of Panasonic s TIFF F Image Viewer application You must carefully read the license agreement before installing the TIFF F Image Viewer application on your PC If you do not agree to all the terms of this agreement do not use the software and destroy all of the copies thereof You must assume full resp...

Page 137: ...o 1 Invalid the machine will not retrieve it but displays the number of mails on the POP server No 148 DEL POP Receive MAIL Select whether the email is deleted from the POP server after it is retrieved by your machine No 149 DEL POP ERROR MAIL Select whether to delete the email from the POP server when the file attachment format is not supported To set the above POP parameters follow the steps bel...

Page 138: ... erase the time interval and then re enter the correct value 6 7 Select the desired setting and press Press 8 Select the desired setting and press Press 01 Fax Parameters 146 POP Timer 01 Fax Parameters SET START Fax Parameters Input Number Press OK POP Timer OK CLEAR 147 Auto POP Receive Invalid Fax Parameters Select And Press OK Auto POP Receive Valid OK 148 Del POP Receive Mail Invalid Fax Para...

Page 139: ...ll need to delete mails from the POP server periodically POP servers allocate a certain amount of space per account and if mail is not deleted regularly your mail box will overflow and new incoming mail will be rejected Either retrieve these mails from your PC or set the Fax Parameters to 2 Valid triggering your machine to receive print and delete all the mails from the POP server This procedure h...

Page 140: ...l query the POP server for new mail at the interval specified by Fax Parameter No 146 If new mail has arrived at POP server the machine will not retrieve it but displays the number of mails on the POP server Manual Reception from the POP Server To receive manually from the POP server follow the steps below NOTE 1 If you program a user name and password in the Program key you can receive mail from ...

Page 141: ...etting the POP Email Retrieval Key 1 2 3 4 Enter the POP user name Up to 40 characters and press Ex POP1 Function Mode Select A Function GENERAL SETTINGS FAX EMAIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTINGS 01 Program Keys Program Keys Select An Item 00 Print Program List 01 Group Dial 02 Program Dial 03 Modify Group Dial 04 Delete Program GRP 01 02 05 Manual POP...

Page 142: ...ed to retrieve mail 5 Enter the POP key name Up to 15 characters and press By default the POP key name is the first 15 characters of the POP user name If you do not want to change it press 6 Enter the POP password Up to 30 characters and press Ex 7 Select whether to delete the retrieved POP email from the POP server and press Valid will delete after email retrieval Invalid will not delete after em...

Page 143: ...Retrieval Key 1 Press the Program key programmed for POP Retrieval Key Ex POP1 If the POP User Account Name is not entered in the Program Key enter the POP User Name Up to 40 characters 2 If the POP Password is not entered in the Program Key enter the POP Password Up to 30 characters and press POP1 MMM dd yyyy 15 00 0 Ready To Fax TIFF Manual POP RCV Enter Account Name _ START Manual POP RCV Enter...

Page 144: ...ceived new mail the machine will display the number of mails on the server then receive and print the email POP RCV No New Mail AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL TIFF RCV On Line LAN abc panasonic com AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL TIFF Memory RCV d Doc Printing AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL TIFF ...

Page 145: ...ail address appears in the From field of the email message General Description Setting the Sender Selection 1 2 3 Input Key Operator s password and press 8 digits alpha numeric alphabet case sensitive numbers symbols _ and SPACE Function Mode Select A Function GENERAL SETTINGS FAX EMAIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTINGS 04 Key Operator Mode OK 00 User Pa...

Page 146: ...ey 5 6 Select the Sender Selection Key No 01 24 Ex 01 7 Enter your User Name Up to 25 characters by using character keys and press Ex 01 Fax Parameters 145 SENDER SELECTION 01 Fax Parameters SET START Invalid Fax Parameters Select And Press OK Sender Selection Valid Valid OK 00 PANASONIC 01 02 03 04 Sender Selection 01 05 No 01 Enter Name _ OK P A N A S O N I C SPACE S A L E S OK No 01 Enter Email...

Page 147: ...ernet Fax Features 8 Enter an email address to be printed on the From field of the email message Up to 60 characters and press Ex abc panasonic com 9 To record another User Name repeat Steps 6 to 8 To return to standby press OK OK No 02 Enter Name _ STOP ...

Page 148: ...ng Document with Sender Selection 1a Place original s face up on the ADF or 1b Place a book or an original face down on the Platen Glass 2 Enter email address or telephone number See Note 1 3 4 Press or to scroll the display to select the User Name that you want to use See Note 2 Ex 5 The document is sent as an email message with the selected user name and or email address appearing in the From fi...

Page 149: ... PROGRAM LIST FAX PARAMETER LIST JOURNAL ADDRESS BOOK LIST IND XMT JOURNAL PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DEFERRED COMM POLLING ADV COMM SELECT MODE EDIT FILE MODE Printout Select A Function TIFF FAX PARAMETER LIST BASIC MENU PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DIRECT GET EMAIL ...

Page 150: ...y TIME 15 00 P 03 SENDER SELECTION LIST 1 2 3 NO USER NAME EMAIL ADDRESS 01 Panafax Sales sales panasonic com 02 Panafax Service service panasonic com 03 Panafax Accounting account panasonic com 24 Panafax Engineering engneering panasonic com PANASONIC DP xxxx HEAD OFFICE 201 555 1212 1 Sender Selection Number 01 24 2 User Name Up to 25 characters 3 Email Address Up to 60 characters ...

Page 151: ...r to perform a Numeric ID TSI frame information query within its auto dialer and to route the received document s to the corresponding stations email address s or telephone number s No 154 Rout Header FMT Use this parameter to select the type of email header to be included in the From field of each routed faxes Default setting is 1 Originator Originator The originating fax machine s TSI will appea...

Page 152: ...in Address Book numbers Entering Address Book Dialing Numbers for Inbound Routing 1 2 or FAX EMAIL SETTINGS 00 Address Book 00 Print Address Book List 01 Add Telephone Number 02 Add EMAIL Address 03 Modify Station 04 Delete Station Address Book Select An Item 01 Add Telephone Number 02 Add EMAIL Address Add Telephone Number Enter Number _ Add EMAIL Address Enter Email Address _ ...

Page 153: ...emaining steps as they are the same for adding Email Addresses and Telephone numbers 5 then enter the key name Up to 15 characters By default the key name is the first 15 characters of the station s name If you do not want to change it press Add Telephone Number Enter Number 5551234_ Add EMAIL Address Enter Email Address abc panasonic com_ OK CAPS S A L E S SPACE E P T D Add Telephone Number Enter...

Page 154: ...6 Selecting whether to add to the favorites 7 or then enter the Sub Address Up to 20 characters Ex 8 then enter a Numeric ID TSI Up to 20 characters Ex 9 To return to standby press OK NO YES Add Telephone Number Add To Favorites YES NO 1 2 3 4 5 6 7 Add Telephone Number Routing Sub Address 1234567_ OK 5 5 5 6 7 8 9 Add Telephone Number Routing TSI 5556789_ OK STOP ...

Page 155: ...me at night or during a holiday Setting Fax Forward 1 First register the destination telephone number or email address into the Address Book See page 180 2 3 4 Input Key Operator s password and press 8 digits alpha numeric alphabet case sensitive numbers symbols _ and SPACE AAA Forwarding Routing Document Distribution System DDS Server G3 Fax Internet Fax Function Mode Select A Function GENERAL SE...

Page 156: ...ceive a document if the memory of your machine overflows or is about 95 used 4 When the Fax Forward feature is set the Manual POP Reception will not be available See pages 140 and 143 5 Press or to scroll the display to the desired Fax Parameter See page 190 or Press and enter the Fax Parameter number directly from the keypad and press or key 6 7 then enter the station to forward the received faxe...

Page 157: ...sing Document Distribution System 1 Setup the Fax Forward setting by following steps 1 to 6 See page 155 2 then enter the email address of the DDS Server into the Address Book Ex PANA DDS Server Document Distribution System Server 3 When you select an email address station the DDS Server confirmation request will be displayed 4 Valid Fax Parameters Select And Press OK Fax Forward Invalid OK Fax Fo...

Page 158: ...nd SPACE 4 Press or to scroll the display to the desired Fax Parameter See page 190 or Press and enter the Fax Parameter number directly from the keypad and press or key Function Mode Select A Function GENERAL SETTINGS FAX EMAIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTINGS 04 Key Operator Mode OK 00 User Parameters Function Mode FAX EMAIL Select An Item 01 Fax Para...

Page 159: ...NOTE 1 Your machine sends the Internet Fax Return Receipt only when receiving from another Panasonic brand Internet Fax It will not confirm email sent from a PC The default setting for this parameter is 2 Valid 5 Select the desired setting and press 6 To return to standby OK ...

Page 160: ... to a Relay Station with the telephone number of the End Receiving Station s After the Relay Station completes its transmission to the End Receiving Station your PC or your machine receives a COMM Journal from the Relay Station This COMM Journal confirms whether the Internet Relayed Transmission was successful Example 2 Fax Server Intranet Relay Transmission 1 Initiate a Relay Transmission via ema...

Page 161: ...om the Relaying Internet Fax to its Manager s Email Address which is programmed in the Relaying Internet Fax machine s User Parameters See page 122 To use the Internet Relayed Transmission just follow the set up procedure described on pages 163 to 174 and obtain certain information provided by the Relaying machine operator A sample network is shown in Figure 1 Figure 1 shows a sample network as se...

Page 162: ...ydney 61 2 111 1234 Singapore Relay Table 3 Sample Parameter and Address Book Dialing Number Table for London Relaying Station Telephone Number 71 111 1234 Email Address SMTP Ifax london panasonic co uk Host Name london Relay XMT Password uk rly Station Name Email Address Telephone Number Relay Station Address New York ifax newyork panasonic com Stockholm 46 8 111 1234 London Relay Singapore Ifax ...

Page 163: ...s Email Address User s Parameter Register the Department Manager s Email Address for supervision and cost control purposes Once registered the machine will send an email notification to this email address for each Relayed XMT Request received from a remote station The following information is sent From The email address of the originating station To The telephone number of the destination G3 fax m...

Page 164: ...ed Transmission 1 2 3 4 Enter the telephone number Up to 36 digits including pauses and spaces Ex Function Mode Select A Function GENERAL SETTINGS FAX EMAIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTINGS 00 Address Book 00 Print Address Book List 01 Add Telephone Number 02 Add EMAIL Address 03 Modify Station 04 Delete Station Address Book Select An Item 01 Add Teleph...

Page 165: ...e is the first 15 characters of the station s name If you do not want to change it press 7 8 Select the favorite setting OK CAPS R O M E Add Telephone Number Enter Name ROME_ OK OK Add Telephone Number Enter Key Name ROME_ OK Add Telephone Number Add To Favorites NO YES Relay Station LONDON RLY Relay Station Select Address And Press OK AFRICA ASIA AMERICA ANTRATICA APOLLO BERLIN BRAZIL FAVORITE PR...

Page 166: ...ook station of the Relay Station that you want to assign to this End Receiving Station Ex 10To record another Relay Station repeat Steps 5 to 9 To return to standby press LONDON RLY Relay Station LONDON RLY Relay Station LONDON RLY uk rly london panasonic co uk LONDON RLY FAVORITE OK CANCEL STOP ...

Page 167: ...on That Has a Pre programmed Relay Station Sending Documents via Internet Relay 1a Place original s face up on the ADF or 1b Place a book or an original face down on the Platen Glass 2 Enter only the telephone number s of the End Receiving Station s that is pre programmed the Relay Station Using any combination of the following methods Address Book Email Addressing Up to 200 stations For details s...

Page 168: ...mory and your machine starts sending the document s to the Relay email address of the Relay Station with the telephone number for the End Receiving Station Ex End Receiving Station 4681111234 Telephone number see Note 1 Relay Station uk rly london panasonic co uk After the Relay Station completes its transmission to the End Receiving Station s your machine receives a COMM Journal from the Relay St...

Page 169: ...original s face up on the ADF or 1b Place a book or an original face down on the Platen Glass 2 3 Assign a Relay Station by the following method Address Book Email Addressing Ex MODE SETTING POLLING ADV COMM LAN RELAY XMT LAN Relay Transmit Enter Relay Station AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL TIFF LONDON RLY Relay Station STN s 001 TO LONDON RELAY uk rly london panasonic co uk LO...

Page 170: ...h station is entered Up to 70 stations See Note 1 Address Book Dialing Up to 200 stations Ex 5 The document s is stored into memory and your machine starts sending the document s to the Relay email address of the Relay Station with the telephone number for the End Receiving Station Ex End Receiving Station 4681111234 Telephone number see Note 1 Relay Station uk rly london panasonic co uk After the...

Page 171: ...lay email address of the Relay Station with the telephone number of the End Receiving Station After the Relay Station completes its transmission to the End Receiving Station s your PC receives a COMM Journal from the Relay Station This Journal confirms whether the Internet Relayed Transmission was successful NOTE 1 The and symbol must be entered after the Relay XMT Password as it indicates to your...

Page 172: ...ail from the application to the Internet FAX you have to convert the file into the format that the Internet FAX is allowed to receive and print as an email using the TIFF file creation function You also have to send that file to the Internet FAX as an attached document Internet Fax Mailer allows you to automatically create TIFF files by pressing one button form the TIFF Converter for the Internet ...

Page 173: ...gh more than one Relay Station you will receive a separate Result Report Printouts and Reports COMM JOURNAL DATE MMM dd yyyy TIME 15 00 1 2 3 MODE RELAYED TRANSMISSION START MMM dd 15 00 END MMM dd 15 00 FILE NO 050 4 5 6 7 8 9 10 STN COMM KEY NAME STATION NAME EMAIL ADDRESS TELEPHONE NO PAGES DURATION NO 001 R OK STOCKHOLM 001 001 00 00 15 002 R OK ROME 001 001 00 00 15 PANASONIC DP xxxx HEAD OFF...

Page 174: ...outs and Reports Sample Relayed Transmission Notification Email to a Manager Explanation of Contents 1 Email address of the sender s Internet Fax Your machine or PC 2 End Receiving Station s G3 fax telephone number s 2 1 MMM DD yyyy ...

Page 175: ... General Description 1 2 3 Input Key Operator s password and press 8 digits alpha numeric alphabet case sensitive numbers symbols _ and SPACE 4 5 or 6 Function Mode Select A Function GENERAL SETTINGS FAX EMAIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTINGS 04 Key Operator Mode OK 00 User Parameters Function Mode FAX EMAIL Select An Item 01 Fax Parameters 02 03 04 01 ...

Page 176: ...hear the dial tone dialing signals and busy tone Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode General Description Setting the Monitor Volume 1 You will hear the dial tone through the speaker 2 Press or repeatedly to raise or lower the Volume 3 MMM DD YYYY 15 00 00 Monitor OK ...

Page 177: ...will automatically be updated General Description Setting the User Parameter 1 2 3 Input Key Operator s password and press 8 digits alpha numeric alphabet case sensitive numbers symbols _ and SPACE 4 Function Mode Select A Function GENERAL SETTINGS FAX EMAIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTINGS 04 Key Operator Mode OK 00 User Parameters Function Mode FAX EM...

Page 178: ...r the new character 7 8 Enter your Character ID Up to 16 characters and digits by using the QWERTY Keyboard Ex If you make a mistake use or to move the cursor one space beyond the incorrect character press then re enter the new character 01 Logo Logo Enter Text _ CAPS P A N A S O N I C CLEAR Logo Enter Text PANASONIC_ OK 02 Character ID Character ID Enter Text _ CAPS H E A D SPACE O F F I C E CLEA...

Page 179: ...igit s for your country code Ex 1 201 555 1212 1 for U S A country code 81 3 111 2345 81 for Japan country code 4 Your Fax Telephone Number must be set as your ID Number because it is required by the Telephone Consumer Act of 1991 For details see FCC NOTICE at the end of these Operating Instructions 9 10Enter your ID Up to 20 digits by using the keypad and key to enter a space between numbers Ex I...

Page 180: ...Number or Email Address follow the steps below Adding Address Book Dialing Numbers 1 2 3 or Function Mode Select A Function GENERAL SETTINGS FAX EMAIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTINGS 00 Address Book 00 Print Address Book List 01 Add Telephone Number 02 Add EMAIL Address 03 Modify Station 04 Delete Station Address Book Select An Item 01 Add Telephone Nu...

Page 181: ...nter the station name by using the QWERTY keyboard Up to 15 characters Ex As for the rest it is the same procedure of the add Email address as the Telephone number Add Telephone Number Enter Number 5551234_ Add EMAIL Address Enter Email Address abc panasonic com_ OK CAPS S A L E S SPACE E P T D Add Telephone Number Enter Name SALES DEPT_ Continued on the next page ...

Page 182: ...y default the key name is the first 15 characters of the station s name If you do not want to change it press 7 8 or To record another number repeat steps 4 to 8 To return to standby press OK OK Add Telephone Number Enter Key Name SALES DEPT_ OK Add Telephone Number Add To Favorites NO YES YES NO STOP ...

Page 183: ...AIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS FAX EMAIL SETTINGS 00 Address Book 00 Print Address Book List 01 Add Telephone Number 02 Add EMAIL Address 03 Modify Station 04 Delete Station Address Book Select An Item 03 Modify Station Modify Station Select Address And Press OK AFRICA ASIA AMERICA ANTARTICA APOLLO BERLIN BRAZIL FAVORITE PROGRAM GROUP OK CANCEL PANASONIC Modify Stat...

Page 184: ...ncluding pauses and spaces Ex 6 then enter a new station name See Note 1 Ex 7 then enter a new key name See Note 1 Ex OK 9 PAUSE 5 5 5 MONITOR 3 4 5 6 Modify Station Enter Number 9 555 3456_ OK CAPS P A N A F A X Modify Station Enter Name PANAFAX_ OK CAPS P A N A F A X Modify Station Enter Key Name PANAFAX_ ...

Page 185: ...incorrect number press then re enter the new number 2 The Address Book cannot be changed or erased until the communication has finished To change or erase the settings cancel the communication first by Edit File Mode See pages 100 to 102 8 9 or To return to standby press OK Modify Station Add To Favorites NO YES YES NO STOP CLEAR ...

Page 186: ...ETTINGS FAX EMAIL SETTINGS 00 Address Book 00 Print Address Book List 01 Add Telephone Number 02 Add EMAIL Address 03 Modify Station 04 Delete Station Adress Book Select An Item 04 Delete Station Subject FAX from Mr Jones Delete Station Select Address And Press OK AFRICA ASIA AMERICA ANTRATICA APOLLO BERLIN BRAZIL FAVORITE PROGRAM GROUP OK CANCEL SALES DEPT Delete Station SALES DEPT 9 555 3456 SAL...

Page 187: ...en used for a communication reservation the settings cannot be changed or erased until the communication has finished To change or erase the settings cancel the communication first by Edit File Mode See pages 100 to 102 5 6 To return to standby press OK NO YES Delete Station SALES DEPT 9 555 3456 YES STOP ...

Page 188: ...ansmission is made When the transmission ends however these parameters return to their preset values Home position Other parameters can only be changed by the procedure described below General Description Setting the Fax Parameters 1 2 3 Input Key Operator s password and press 8 digits alpha numeric alphabet case sensitive numbers symbols _ and SPACE Function Mode Select A Function GENERAL SETTING...

Page 189: ...e desired Fax Parameter See page 190 Ex or Press and enter the Fax Parameter number directly from the keypad and press or key 5 Enter the new setting value Ex 6 To set another parameter press to return to Step 3 or press to return to standby 01 Fax Parameters 004 Stamp 01 Fax Parameters SET START Off Fax Parameters Select And Press OK Stamp HOME On On Fax Parameters Select And Press OK Stamp HOME ...

Page 190: ...MORY On 006 Dialing Method Pulse Selecting the dialing method Tone 007 Header Print Inside Selecting the printing position of the header Inside Inside TX copy area Outside Outside TX copy area No Print Header is not printed Outside No Print 008 Header Format Logo ID No Selecting the header format From To 009 RCV D Time Print Invalid Selecting whether the machine prints the received date time remot...

Page 191: ... File Save Invalid Selecting whether the machine retains the polled document in memory even after the document is polled once Valid 028 Stamp At Memory XMT Invalid Selecting whether the machine stamps the original documents when storing the documents into memory Depends on the Stamp setting on the Control Panel Valid 031 Incomplete File Save Invalid Selecting whether the machine retains the docume...

Page 192: ...Off Setting the home position of the Cover Sheet parameter in the Select Mode See page 73 On 077 Department Code Invalid Selecting whether the machine performs the Department Code operation See page 93 Valid 078 Rotation XMT Invalid Selecting whether the machine performs rotation transmission Valid 082 Quick Memory XMT Invalid Selecting whether the machine performs Quick Memory Transmission Invali...

Page 193: ...x Scanner or Printer in the User Authentication General setting Key Operater Mode No 050 need to set Valid Tx Rx Tx Rx 132 Via Fax Server Fax Server Mail Address Invalid Enter the Email address of the RightFax server when you enable the RightFax function for the first time Note Before performing this setup you first need to set the User Parameter setting General setting Key Operater Mode No 000 in...

Page 194: ...d for Troubleshooting It shows the path of the email transmission before arriving at your machine S F T Off 152 Sub Addr Routing Invalid Selecting whether to automatically route a received fax or email using ITU T sub address Valid 153 TSI Routing Invalid Selecting whether to route a received fax to a telephone number or an email address preprogrammed in the Address Book using the originating fax ...

Page 195: ...lid If you transmit to the SMTP server user name and password are used for authentication Selecting Valid allows you to set up the user name and password Valid 171 POP Before SMTP Invalid If you transmit to the SMTP server POP user name and POP password are used for authentication Valid 172 Direct IFax XMT Invalid Selecting whether to be prompted during Address Book registration if the station you...

Page 196: ...eter List printout To print the Fax Parameter List see page 214 182 Send Comm JNL Print Selecting whether the Communication Jornal is printed emailed or both Print Prints Email Emailed to the address selected in the Sender Selection See page 145 Both Prints and Emailed Email Both Factory default setting No Parameter Setting Comments ...

Page 197: ...NOTE 1 For IPv6 address contact your network administrator This machine corresponds to IPv6 Internet Protocol Version 6 IPv6 is the new Internet Protocol developed to deal with the problem by former style IPv4 like IP address shortage and others It is possible to set up almost infinite address by using 128 bit IP address Therefore it is thought to be possible to construct the Internet environment ...

Page 198: ... moves to the Last Field Press key and then the cursor moves to the right fields If it is in the Last Field it moves to the First Field OK key The input content is fixed and then advances to the following screen CANCEL key Cancel the input content and then returns to previous screen key Move the cursor to the right field If it is on the Last Field it moves to the First Field Reset key Return to th...

Page 199: ... IPv6 IPv6 Auto Configuration IPv6 Address IPv6 Default Router IPv6 Address 1 2 3 Input Key Operator s password and press 8 digits alpha numeric alphabet case sensitive numbers symbols _ and SPACE x12 4 Function Mode Select A Function GENERAL SETTINGS FAX EMAIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS GENERAL SETTINGS 09 Key Operator Mode OK 60 IPv6 Continued on the next page ...

Page 200: ... IPv6 address and IPv6 Default Router address is set automatically When is chosen IPv6 address IPv6 Default Router address is set up manually Ex 8 9aEx Incase is IPv6 Address will be indicated or On OK On 62 IPv6 Auto Configuration On Off OK On Off On 63 IPv6 Address 62 IPv6 Auto Configuration On ...

Page 201: ...Pv6 address 10 11 12aEx Incase is IPv6 Default Router Address will be indicated or 12bEx Incase is Input the IPv6 Default Router address 62 IPv6 Auto Configuration Off OK 64 IPv6 Default Router 62 IPv6 Auto Configuration On 62 IPv6 Auto Configuration Off Continued on the next page ...

Page 202: ...ng Up IPv6 202 IPv6 Address NOTE 1 Link Local Address will be generated automatically 13 14After completing the setup cycle the power by turning the Power Switch on the Left side of the machine OFF and ON OK ...

Page 203: ...s alpha numeric alphabet case sensitive numbers symbols _ and SPACE x5 No Function HOST NAME DOMAIN NAME 1 IPv4 Primary DNS server address 2 IPv4 Secondly DNS server address 1 IPv6 Primary DNS server address 2 IPv6 Secondly DNS server address 1 1 2 2 3 3 4 4 Function Mode Select A Function GENERAL SETTINGS FAX EMAIL SETTINGS COPIER SETTINGS PRINTER SETTINGS SCANNER SETTINGS GENERAL SETTINGS 09 Key...

Page 204: ...N NAME IPv4 2 If IPv4 DNS server address is set up IPv4 will be connected preferentially 4 Selection of will forbid Internet Fax by IPv6 5 IPv6 DNS server address setting 6 The IPv6 address will be indicated 7 After completing the setup cycle the power by turning the Power Switch on the Left side of the machine OFF and ON YES OK NO INPUT OK ...

Page 205: ...ns see Note 1 or you can print or view it manually by using the following procedure Make sure that the FAX EMAIL lamp is ON If not press to select the FAX EMAIL mode General Description Transaction Journal 1 2 3a to print a Journal 3b to view transmission transactions only 3c to view all transactions You can view the transactions in the journal by pressing or Press to return to standby MODE SETTIN...

Page 206: ...le Number Received ID Recorded name Dialedtelephonenumber or email address Number of pages successfully transmitted or received MM dd 10 00 No 001 p001 OK XMT 5551234 CommunicationResult OK Communication was successful B OK Batch Transmission was successful P OK Reserved transmission was successful under memory full condition R OK Relayed transmission was successful BUSY Line busy LAN Transmission...

Page 207: ...634 000 003 156 00 00 00 XMT 216 MMM dd 20 14 0800420000000 07 408 003 00 02 14 XMT 217 MMM dd 21 17 0040440A30080 49 OK 000 001 159 00 00 07 XMT TEL XMT MMM dd 20 18 CA40462000000 50 OK 001 001 160 00 00 16 XMT TEL XMT MMM dd 20 19 C8444B0577000 CONTINUE 13 PANASONIC DP xxxx HEAD OFFICE 201 555 1212 15 14 1 2 JOURNAL DATE MMM dd yyyy TIME 15 00 p 04 3 4 5 6 7 8 9 10 11 12 NO COMM PAGES FILE DURAT...

Page 208: ...hen the documents are stored into memory two 3 digit numbers will appear The first 3 digit number represents the number of pages successfully transmitted The second 3 digit number represents the total number of pages that were attempted to be transmitted Asterisk indicates that the quality of some received copies was poor 6 File number 001 to 999 If the communication is stored into memory a file n...

Page 209: ... COMM JOURNAL COMM JOURNAL DATE MMM dd yyyy TIME 15 00 p 01 1 2 3 MODE MEMORY TRANSMISSION START MMM dd 14 50 END MMM dd 15 00 FILE NO 050 4 5 6 7 8 9 10 STN COMM KEY NAME STATION NAME EMAIL ADDRESS TELEPHONE NO PAGES DURATION NO 001 OK SERVICE SERVICE DEPT 001 001 00 01 30 002 OK SALES DEPT SALES DEPT 001 001 00 01 25 003 407 ACCOUNTING ACCOUNTING DEPT 000 001 00 01 45 004 BUSY 021 111 1234 000 0...

Page 210: ...s was sent B OK indicates that the Batch Transmission was successful R OK indicates that the Relayed XMT was successful indicates LAN transmission 3 digit Info Code See page 217 indicates that the communication has failed In this case the machine will print the attached report with first page of your document as shown on the previous page 7 Key name or mark mark indicates dialed by direct number d...

Page 211: ... press to select the FAX EMAIL mode Address Book List 1 2 MODE SETTING PRINT OUT BASIC MENU PROGRAM LIST FAX PARAMETER LIST JOURNAL ADDRESS BOOK LIST IND XMT JOURNAL PRINT OUT STD FINE TEXT PHOTO MEMORY XMT ADDRESS BOOK S FINE 600dpi LIGHTER DARKER TEXT PHOTO DEFERRED COMM POLLING ADV COMM SELECT MODE EDIT FILE MODE Printout Select A Function ADDRESS BOOK LIST Continued on the next page ...

Page 212: ... jp 4827 81 03 5251 1234 Panafax2 Panafax2 panafax2 panasonic com co jp 1773 81 0467 5251 1234 NO OF STATIONS 05 5 PANASONIC DP xxxx HEAD OFFICE 201 555 1212 1 The first letter of station name recorded in your machine 2 Key name recorded in the machine Up to 15 characters 3 Station name recorded in the machine Up to 15 characters 4 Telephone number recorded in the machine Up to 36 digits Telephone...

Page 213: ...id PROG B PROG B GROUP PANAFAX PANASONIC PANASONIC DP xxxx HEAD OFFICE 201 555 1212 1 Key name 2 Program name Up to 15 characters 3 Type of communication GROUP indicates that the Program key is programmed as a group key POP indicates that the Program key is programmed as a POP access key 4 Numbers recorded in the program key ADDRESS BOOK numbers or password Email address programmed into Program Ke...

Page 214: ...t Print PANASONIC DP xxxx HEAD OFFICE 201 555 1212 1 Parameter number 4 Current setting indicates code or password is not set When the code or password is set it is represented by asterisk 2 Description HOME means home position setting 5 Standard setting Factory preset standard setting 3 Selection 6 Changed setting indicates that the Factory preset setting was changed MODE SETTING PRINT OUT BASIC ...

Page 215: ...mission Copy Quality Vertical lines on the transmitted document Check own copy quality If copy is OK your machine has no problem report to the receiving party that they have a problem If copy is NG clean the Document Scanning Area Transmitted document is blank During Reception Add Paper Replenish the recording paper Recording paper misfeed Remove the misfed paper See the Operating Instructions for...

Page 216: ...d the machine is printing the received document s from memory which also happens to be the 200th transaction the machine will not auto answer until the Transaction Journal completes printing 221 32 Cannot transmit or receive An information code will be shown on the display Refer to the information code table to find out the trouble 217 No Unit Operation No unit operation To reset the machine turn ...

Page 217: ...document and send again 403 No polling capability at the remote side Ask remote side to set POLLED ON 404 405 During initial handshake communication error occurred Reload the document and send again 406 Transmission Password does not match Receiving Password does not match Received from an unauthorized station in Selective Reception mode Check the password or the telephone number in Address Book 7...

Page 218: ... address function Check the remote station 66 630 Redial was not successful due to a busy line Reload the document and send again 631 During dialing STOP was pressed Reload the document and send again 634 Redial was not successful due to no response from the called station or wrong number dialed Note If busy tone was not detected the machine will only redial once Check the telephone number and sen...

Page 219: ...NS Server is down Check the DNS Server IP Address Contact the Network Administrator 726 Received an error response from the DNS Server Check the POP Server Name Check the SMTP Server Name 728 The document was sent to the Internet Fax in an incompatible file format PDF Note PDF file format is only used when sending an Internet Fax to a PC Network Scanning Change the XMT File Format Fax Parameter 17...

Page 220: ... purchased from a stationary store Use blue Shachihata X Stamp ink No 22113 or its equivalent Verification Stamp 1 Open the ADF cover 2 Open the ADF Input Tray 3 Open the ADF Exit Cover 4 1 Remove by pulling the Stamp Assembly upward 2 Remove the Stamp Replace the stamp with a new one or refill the stamp with a few drops of the specified ink into the back of the stamp Verification Stamp Order No D...

Page 221: ... the Telephone Line Cable from the telephone jack that was supplied by the telephone company 2 Plug a different regular telephone into the same telephone jack 3 Check for dial tone through the handset If there is still no dial tone report it to your local telephone company or Call from another telephone to this number If the telephone does not ring report it to your local telephone company MONITOR...

Page 222: ...memo 222 ...

Page 223: ...mm Fine Resolution 391 lines inch 15 4 lines mm Super Fine Resolution Address Book Memory Capacity 200 stations plus an additional 800 stations with the optional Hard Disk Drive DA HD31 installed Each station can register up to 36 digits for each telephone number including pauses and spaces and up to 15 characters for each station name Image Memory Capacity Base Memory 180 pages with 4 MB Flash Me...

Page 224: ...Specifications 224 File Format TIFF IETF RFC 3949 Profile S F J PDF Email Receiving Width Maximum LEDGER size ...

Page 225: ...tion a product identifier in the format US AAAEQ TXXXX If requested this number must be provided to the telephone company Ask your telephone company or installer to install the jack suitable for your device if such is not available A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted b...

Page 226: ...utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your company or a qualified installer The Telephone Consumer Protection Act of 199...

Page 227: ...tant in rural areas Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications This is confirmed by the registration number The abbreviation IC before the registration number signifies that registration was ...

Page 228: ...nt importante dans les régions rurales L utilisateur ne doit pas tenter de faire ces raccordements lui même il doit avoir recours à un service d inspection des installations électriques ou à un électricien selon le cas Le présent matériel est conforme aux spécifications techniques d Industrie Canada applicables au matériel terminal Cette conformité est confirmée par le numéro d enregistrement Le s...

Page 229: ...Your machine can start at each Max Modem speed and automatically steps down to suitable speed depending on the phone line condition and the receiving machines capabilities Max Modem Speed is 33600 BPS CCITT Consultative Committee on International Telegraph and Telephone This organization has presently developed four groups of industry standards that insure facsimile compatibility Character ID A pr...

Page 230: ... telephone number through the keypad Direct Internet Fax XMT Allows Internet Fax machines to communicate directly with each other within the Firewall Intranet without going through the Mail Server thus alleviating the burden on the mail server Directory Search Dialing Allows you to dial a full telephone number or email address by searching the station s name entered in the Address Book Directory S...

Page 231: ... utilizing a single keystroke Handshaking The exchange of a group of control signals that communicate between the transmitter and receiver These signals determine the condition at which communication can occur Header A row of information that is transmitted by the sending machine and printed on the top of each page by the receiving unit This identifies the transmitting unit and information about t...

Page 232: ...abilities of facsimile machines Journal A report that is printed by your unit listing the last 200 transactions Key Name An alternate to the station name that can be programmed for each Address Book dialing key By default it displays the first 15 characters of the station Name Key Operator s password A password for the Key Operator administrator to set the machine Key Operator s password is set by...

Page 233: ... or more computers together so that they can share resources you have a computer network Connect 2 or more networks together and you have an internet Network Address An individual 4 digit addressing number assigned to an Address Book station that identifies a particular station in a relay network Network Password A 4 digit password assigned to a network address to prevent unauthorized stations fro...

Page 234: ...nt is received Relay Address A 3 digit code that identifies your machine is programmed in a relay network Relay Network A group of facsimile machines that communicate via a relay station Relay Station A certain type of facsimile machine that can store and forward documents to an end receiving station and or a relay station in another relay network Your machine can not be used as a relay station Re...

Page 235: ...runs out of recording paper or toner TCP IP Transmission Control Protocol Internet Protocol TCP IP is a suite of protocols used to connect to the Internet and wide area networks TIFF Image Viewer An application software to view the contents of TIFF F File Some TIFF Image Viewers may not display the data properly TIFF F Tagged Image File Format An image file format for attachments of graphic data f...

Page 236: ...236 ITU T Image No 1 All specifications are based on the ITU T Image No 1 The sample shown below is not to scale ...

Page 237: ...t Fax Return Receipt 158 Internet Parameters 2 122 IPv6 Address 199 ITU T Image No 1 236 J Journal 205 L LAN Interface 122 LDAP 111 117 Ledger Size Document Transmission 129 Loading Documents 17 M Mailing List 134 Manual Email Addressing 124 Manual Reception 32 Memory Transmission 25 Monitor Volume 176 Multi Email Station Addressing Broadcasting 128 O On Hook Dialing 28 Original Text Photo 20 Over...

Page 238: ...etting Up IPv6 197 Setting Up Your Machine as an Internet Relay Station 163 SMTP Authentication 116 SMTP Mail Server 108 Sub Addressing 66 Substitute Memory Reception 36 T Transmission Password 77 U User Parameters 120 177 V Verification Stamp 20 220 ...

Page 239: ...239 memo Appendix ...

Page 240: ...either registered trademarks or trademarks of Microsoft Corporation in the USA and other countries Adobe Acrobat Reader Adobe logo are either registered trademarks or trademarks of Adobe Systems Incorporated All other trademarks identified herein are the property of their respective owners Eudora is a registered trademark of QUALCOMM Incorporated PEERLESSPage is a trademark of the PEERLESS Systems...

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