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Panasonic DP-4530, Operating Instructions Manual

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Panasonic DP-4530 Operating Instructions Manual Download Page 60

60

 Chapter 3    Convenient Fax Features

Polling

Polling

Polling is a process of calling the other station(s) for document retrieval. The other station must know in 
advance that you will call, and must prepare document(s) by storing them into the memory. To ensure 
security, establish a polling password that is shared by the other station ahead of time.

The receiving station initiates the call, therefore, it pays for the communication charges.

z

For instructions on how to use deferred polling, refer to 

Deferred Polling

 (see page 58).

z

Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll 
important documents.

z

If a password is not set in the polled station, you may poll the other station even though your machine has a 
password.

1

Press the 

Fax

 key.

2

Select “

More Menus

”.

3

Select “

Polling

” in “

Polling

”.

4

If a password is required, enter the 
password, and then select “

OK

”.

z

If you have set the polling password in the 
Function Parameter “

26 Polling Password

” 

(Fax/Email Settings > Fax Parameters), the 
password will appear on the display. 
You can still change the password 
temporarily by overwriting it with a new one.

Receiver

Sender

Request to Poll

Document(s)

Memory

Summary of Contents for DP-4530

Page 1: ...and keep this documentation in a safe place for future reference Illustration shows optional accessories that may not be installed on your machine English Digital Colour Imaging Systems Operating Instructions For Facsimile and Internet Fax Model No DP C405 C305 C265 ...

Page 2: ...ation software and manuals with detailed information for the Print function and Panasonic Document Management System Application software Operating Instructions CD Copy Function Describes how to make a Colour Copy with creative features Facsimile and Internet Fax Function The Facsimile function is available when the optional G3 Fax Communication Board is installed Describes how to send receive a F...

Page 3: ...ual Icon Description Indicates important information that must be read in detail Indicates reference information Notation Description For Keys and Buttons Hard buttons on the Control Panel are depicted as key and soft buttons on the Touch Panel Display are depicted as xxx Ex Press the Start key and select More Menus ...

Page 4: ... Adj 30 Setting the Original Size Original Size 34 Transmitting 2 Sided Originals 2 Sided Original 36 Verification Stamp Verification Stamp 38 Transmitting a Document Stored in Memory Memory 40 Job Build and SADF Job Build and SADF 42 Direct Transmission Direct 44 Verifying Communication Status Comm Status 46 Rotated Transmission 47 Batch Transmission 48 Getting an Outside Line Using PIN Code Acce...

Page 5: ...Communication 76 Password Transmission 77 Setting Password Protected Transmission 78 Printing Communication Journal Comm Journal 80 Transmitting a Document with a Cover Sheet Cover Sheet 82 Chapter 4 Fax Reception Receiving Documents 84 Automatic Reception 84 Manual Reception 85 Print Reduction and Duplex Recording 86 Print Reduction 86 Duplex Recording 87 Substitute Memory Reception 88 Convenient...

Page 6: ...ile Type and Name 124 Emailing an A3 Sized Document A3 Email XMT 126 Setting Message Delivery Notice MDN Delivery Notice 128 When Email Transmission Fails 130 Using a Completion Notice Completion Notice 131 Receiving an Email 132 Configuring to Receive Email 132 Receiving Email Automatically 132 Receiving Email Manually Get Email 133 Receiving Email with the Program Key 134 Receiving an Email on a...

Page 7: ...on Reservation File Print File 169 Adding Documents to a Communication Reservation File Add Document 170 Resending an Incomplete Document Retry Incomp File 171 Chapter 7 Program Destinations Program Keys Address Book 172 What is Address Book 172 Items Allowed for Entry in the Address Book 172 Adding a Fax Number into the Address Book 01 Add Telephone Number 173 Adding an Email Address to Address B...

Page 8: ...ss Book List 201 Program List Program List 202 Printing Program List 202 Reading Program List 203 Fax Parameter List Fax Parameter List 204 Printing Fax Parameter List 204 Reading Fax Parameter List 205 Individual XMT Journal IND XMT Journal 206 Printing Individual XMT Journal 206 Reading Individual XMT Journal 207 Chapter 9 Solving Problems Tips for Solving Problems 210 Information Codes 212 Powe...

Page 9: ...9 Memo ...

Page 10: ...for Fax features are as follows Address Book Screen Email Screen Refer to Sending an Email Procedure see page 110 Number Pad Screen Refer to Manual Dialling see page 16 Search Screen Refer to Searching for a Destination see page 20 Basic Menu See page 11 More Menus See page 12 Redial See page 23 Monitor See page 28 ...

Page 11: ... page 34 2 Sided Original Transmitting 2 Sided Originals See page 36 Job Build and SADF Job Build and SADF See page 42 Verification Stamp Verification Stamp See page 38 Memory Transmitting a Document Stored in Memory See page 40 Direct Direct Transmission See page 44 Comm Status Verifying Communication Status See page 46 Completion Notice Using a Completion Notice See page 131 Get Email Receiving ...

Page 12: ... a Mailbox Confidential Communication See page 64 Sub Address Transmit Sub Address Communication See page 72 Lan Relay XMT Relayed Transmission from Internet Fax See page 154 Password XMT Password Transmission See page 77 Comm Journal Printing Communication Journal See page 80 Cover Sheet Transmitting a Document with a Cover Sheet See page 82 Receive to Memory Receive to Memory See page 94 A3 Emai...

Page 13: ...ion Reservation File See page 168 Print File Printing a Communication Reservation File See page 169 Add Document Adding Documents to a Communication Reservation File See page 170 Retry Incomp File Resending an Incomplete Document See page 171 Journal Transaction Journal See page 192 Address Book List Address Book List See page 200 Program List Program List See page 202 Fax Parameter List Fax Param...

Page 14: ...this happens use Direct transmission instead Refer to Direct Transmission see page 44 2 Press the Fax key to open the Fax screen Select Basic Menu if additional settings are required zSetting Original Quality See page 30 zSetting the Original Size See page 34 zTransmitting 2 Sided Originals See page 36 zJob Build and SADF See page 42 zVerification Stamp See page 38 zTransmitting a Document Stored ...

Page 15: ...ancel a transmission refer to Cancelling a Communication see page 52 zWhen sending from the Platen Glass place the next original and follow the instructions displayed on the Touch Panel Display zA communication journal is printed if the transmission fails Ex Remote station is busy zPress the Reset key to return the machine to the initial screen of the current active mode zIf the line is busy the n...

Page 16: ...ettings Fax Parameters is set to Valid enter the fax number twice for manual dialling For more details refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM zTo confirm the destinations select Destinations on the upper left corner of the screen zIf you make a mistake select Clear to delete entries one digit at a time zFax number entry is also possible...

Page 17: ...s zSelect Sub Address to enter a sub address destination after the fax number Refer to Sub Addressed Transmission Using Manual Dialling see page 75 Ex After entering 4 select Sub Address and then enter the Sub address 3 Press the Start key The original s are stored into memory with a file number Then starts dialling the telephone number Inserts a pause each time it is selected The pause is represe...

Page 18: ... original s are stored into memory with a file number Then starts dialling the telephone number Select from Favourites If a destination is registered as a Favourite in the Address Book it can be selected using the Favourites tab zThe fax numbers must be pre programmed into the Address Book Refer to Adding a Fax Number into the Address Book see page 173 1 Follow the step 1 and 2 on page 14 2 Select...

Page 19: ... for Group Dialling see page 183 1 Follow the step 1 and 2 on page 14 2 Select Program Group 3 Select the button for the desired destination group zTo cancel a choice select the same destination again zTo confirm the destinations select Destinations on the upper left corner of the screen 4 Press the Start key The original s are stored into memory with a file number Then starts dialling the telepho...

Page 20: ...Follow the step 1 and 2 on page 14 2 Select Search 3 Enter the first few letters of the Key Name you are searching for The search result appears zFor instructions on using the onscreen Keyboard refer to Before Starting in the Operating Instructions For Function Parameters of provided CD ROM 4 Select a destination and then select OK zSelect or to scroll the search results zMultiple destinations can...

Page 21: ... server must be configured before use For more details refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM 1 Follow the step 1 and 2 on page 14 2 Select Search 3 Select Global 4 Enter a search letter and then select Search The search result appears zYou can search for station names Email addresses and fax numbers zFor instructions on using the onscr...

Page 22: ...ts zSelect Detail to open the more detailed information screen Select Close to exit the detailed information screen zTo cancel a search operation select Cancel zA message appears if an error occurs during the search zTo add the found destination to the Address Book select Add to Local on the LDAP search screen enter an entry name and then select OK If you are using a PBX you need to register a tel...

Page 23: ...Follow the step 1 and 2 on page 14 2 Select Redial 3 Confirm that this is the fax number that you want to send to and then select OK zWhen the Function Parameter 137 Re enter Direct Dial Fax Email Settings Fax Parameters is set to Valid a message appears on the Number Pad screen prompting to re enter the fax number for confirmation 4 Press the Start key The original s are stored into memory with a...

Page 24: ...y zFor instructions on how to set the Function Parameter 117 Multi Station HOME to Off or Invalid refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM zAn error message appears if you select multiple destinations when the Multi Station button is displayed in blue or the Function Parameter 117 Multi Station HOME is set to Invalid Temporarily Enabling ...

Page 25: ... destination can be edited using the onscreen Keyboard 3 Select OK When Confirmation of the Destinations is Always Required When the Function Parameter 125 Confirm Stations Fax Email Settings Fax Parameters is set a message prompting the confirmation of destinations appears if the Start key is pressed before the destinations are confirmed zFor instructions on how to set the Function Parameter 125 ...

Page 26: ...on select OK and then select the desired destination Select Destinations to confirm the destinations again zTo delete a destination select a destination and then select Delete and Yes 4 Select OK and then press the Start key zThe original s are stored into memory with a file number Then the Fax transmission starts ...

Page 27: ...27 Chapter 2 Basic Fax Transmission Memo ...

Page 28: ... For Basic Operations of provided booklet 2 Press the Fax key 3 Select Monitor The Monitor screen appears and you will hear a dialling tone through the monitor speaker 4 Enter the fax number of the destination zWhen the Function Parameter 136 Restrict Direct Dial is set to Valid manual input of fax numbers is not available Select a destination from the Address Book 5 When you hear a beep press the...

Page 29: ...ime zRefer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet 2 Press the Fax key 3 Lift the handset of the external telephone 4 Dial the telephone number 5 Talk to the remote party and then tell the other party to get ready for receiving fax 6 When a beep is heard press the Start key and then place the handset back on the cradle Tran...

Page 30: ...g to your requirements Resolution Adjust the resolution according to your requirements zThe standard setting can be changed by setting the Function Parameters 03 Original HOME 01 Density HOME and 02 Resolution HOME Fax Email Settings Fax Parameters For instructions on how to change the setting refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM Text...

Page 31: ...to original is scanned in the Text mode the scanned image can be indistinguishable in the halftone area zWhen Text Photo or Photo is selected you cannot select the Std Resolution setting Density Select for text only originals Select for originals in which text and photos are mixed Select for photo only originals Each time it is selected the density level is decreased brightening the printed colour...

Page 32: ...esolutions originals will be transmitted with resolution of the receiver s capability 6 Select Address Book and then select a destination zRefer to Entering a Destination see page 16 7 Press the Start key The original s are stored into memory with a file number Then starts dialling the telephone number Select for ordinary originals Select for originals containing small characters or graphics Selec...

Page 33: ...33 Chapter 2 Basic Fax Transmission Memo ...

Page 34: ...g the procedure below zThis feature is not available when the original is loaded on the ADF 1 Place an original on the Platen Glass zRefer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet 2 Press the Fax key 3 Select Basic Menu 4 Select Original Size Original size is not detected correctly Detected Size Original size is not detected...

Page 35: ...ty see page 30 7 Select Address Book and then select a destination zRefer to Entering a Destination see page 16 8 Press the Start key The original s are stored into memory with a file number zThe Confirmation screen appears each time an original is scanned zWhen the last original is scanned select No to start transmission A3 B4 A4 A4 R A5 A5 R ...

Page 36: ...inal Short Edge 2 sided scanning is aligned to the short edge of the original zThis feature works only when originals are loaded in the ADF zThe Verification Stamp feature does not work when 2 Sided scanning is selected 1 Place original s on the ADF zRefer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet 2 Press the Fax key 3 Select...

Page 37: ...30 7 Select Address Book and then select a destination zRefer to Entering a Destination see page 16 8 Press the Start key The original s are stored into memory with a file number Then starts dialling the telephone number Select when the binding position is on the long side of the original Select when the binding position is on the short side of the original ...

Page 38: ...on how to configure the verification stamp refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM zThe Verification Stamp function is available when scanning documents with the ADF zBecause the verification stamp cannot be deleted be careful not to use the verification stamp when transmitting important document s 1 Place original s on the ADF zRefer to...

Page 39: ...39 Chapter 2 Basic Fax Transmission Memo ...

Page 40: ...le destinations a message appears asking whether to transmit the successfully stored documents in memory or to cancel the transmission Select Yes to start transmitting or No to cancel If no action is taken within 10 seconds the machine will start transmitting the stored documents zThe transmission of a document terminates if memory overflows when the first page is transmitted zThe standard setting...

Page 41: ...ons For Basic Operations of provided booklet 2 Press the Fax key 3 Select Basic Menu 4 Select Memory 5 Set Quality Adj as required zRefer to Setting Original Quality see page 30 6 Select Address Book and then select a destination zRefer to Entering a Destination see page 16 7 Press the Start key The original s are stored into memory with a file number Then starts dialling the telephone number zFor...

Page 42: ...the Function Parameter 05 Memory HOME Fax Email Settings Fax Parameters is set to On zThe Function Parameter 82 Quick Memory XMT Fax Email Settings Fax Parameters is not available for this function zUp to 255 pages can be stored When the number of pages exceeds 255 the memory overfull message will be displayed Select Yes to start transmitting or No to cancel If no action is taken within 5 seconds ...

Page 43: ...zFor instructions on how to cancel a transmission refer to Cancelling a Communication see page 52 8 If you have another original s place the next original s within 5 seconds after the last original is scanned zIf you do not place the next original s within 5 seconds the message Another Original will be displayed Face up Up to 100 sheets 80 g m2 A4 Select to place another original s Select to start...

Page 44: ...mory overflow occurs during document scanning zMemory transmission is the standard setting on the machine however it can be changed to Direct transmission with the setting 05 Memory HOME For instructions on how to change the standard setting refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM 1 Place original s zRefer to Placing Originals Facsimile ...

Page 45: ...ss Book and then select a destination zRefer to Entering a Destination see page 16 7 Press the Start key Transmission starts immediately upon scanning zFor instructions on how to cancel a transmission refer to To Cancel Direct Transmission see page 53 ...

Page 46: ...nication Status To verify the communication status follow the steps below 1 Press the Fax key 2 Select Basic Menu 3 Select Comm Status while the call session is in progress 4 Verify the communication status 5 When the verification is completed select OK ...

Page 47: ... in the same orientation as it would have been loaded in the landscape position zThe standard setting of 78 Rotation XMT is set to Valid For instructions on how to change the standard setting refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM zThe Rotated Transmission feature only works with Memory transmissions but not with Direct transmissions Ro...

Page 48: ... Memory transmission your machine searches the memory for reserved files up to 4 files to transmit to the same destination and automatically batches and then transmits them in a single call zThe machine cannot batch files that are waiting for redialling or currently being sent but will batch files that are pending to be dialled Delayed Batch Transmission This feature requires the scheduling of the...

Page 49: ...lable when dialling from a connected external telephone zThe standard setting of 39 PIN Code Access is set to None For instructions on how to change the standard setting refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM 1 Place original s zRefer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provi...

Page 50: ... steps below zTo use this feature the operating sequence must be programmed onto the button in advance Refer to Setting for Program Dialling see page 181 zTo check what operation was pre programmed onto a program button confirm by printing the program list Refer to Printing the Program List see page 188 1 Place original s zRefer to Placing Originals Facsimile Internet Fax in the Operating Instruct...

Page 51: ...51 Chapter 2 Basic Fax Transmission Memo ...

Page 52: ...communication follow the steps below To Cancel Memory Transmission 1 Press the Fax key 2 Press the Stop key while the communication is in progress 3 Select Yes to stop a communication 4 Select Yes to print a communication journal or No if a communication journal is not desired ...

Page 53: ...53 Chapter 2 Basic Fax Transmission To Cancel Direct Transmission 1 Press the Stop key while the communication is in progress 2 Select Yes to stop a communication 3 Remove the document ...

Page 54: ...when the fax phone number is a 10 digit number allowing you to utilize the existing database without modifying it To enable this function enter the Dial Prefix number in 122 Dial Prefix For more details refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM zThis feature is available in certain countries only zOnly numbers 0 to 9 will be counted for 10...

Page 55: ...ou make a mistake press the Clear key or Back Space to delete 5 Select 01 Fax Parameters 6 Select 120 159 zYou can also proceed to step 8 by entering 122 with the Keypad and pressing the Start key 7 Select 122 Dial Prefix 8 Enter the Dial Prefix Number 4 digit and then select OK zIf you make a mistake select Clear to delete zPress the Reset key to return the machine to the initial screen of the cu...

Page 56: ... The document is scanned and stored in memory as a reserved document until the pre programmed time lapses The transmission starts at the pre programmed time zUp to 50 built in timers can be set for deferred communication 1 Place original s zRefer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet 2 Press the Fax key 3 Select More Menu...

Page 57: ...deferred communication time can be modified For instructions on how to modify the communication time refer to Editing Communication Reservations see page 166 zIt you need to delete a reserved communication file or to cancel a time controlled communication refer to Deleting a Communication Reservation File see page 168 zA communication journal is printed if the transmission fails for any reason Ex ...

Page 58: ...s zIf a password is not set in the polled station you may poll the other station even though your machine has a password zFor instructions on how to use polling without a pre programmed time refer to Polling see page 60 1 Press the Fax key 2 Select More Menus 3 Select Polling in Deferred Comm 4 Enter a communication time and then select OK zEnter the time in the 24 hour format Ex 18 00 zIf you mak...

Page 59: ...y overwriting it with a new one 6 Select a destination zRefer to Entering a Destination see page 16 7 Press the Start key Polling starts when the pre programmed time is reached zThe programmed deferred communication time can be modified For instructions on how to modify the communication time refer to Editing Communication Reservations see page 166 zIf you need to delete a reserved communication f...

Page 60: ...red Polling see page 58 zPolling might not function with all fax machines We suggest you attempt a trial polling before you actually poll important documents zIf a password is not set in the polled station you may poll the other station even though your machine has a password 1 Press the Fax key 2 Select More Menus 3 Select Polling in Polling 4 If a password is required enter the password and then...

Page 61: ...61 Chapter 3 Convenient Fax Features 5 Select a destination zRefer to Entering a Destination see page 16 6 Press the Start key Polling starts ...

Page 62: ...h all fax machines We suggest you attempt a trial polling before you actually poll important documents zIf a password is not set in the polled station you may poll the other station even though your machine has a password 1 Place original s zRefer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet 2 Press the Fax key 3 Select More Men...

Page 63: ...Communication Reservation File see page 170 zIf you have set the polling password in the Function Parameter 26 Polling Password Fax Email Settings Fax Parameters the password will appear on the display You can still change the password temporarily by overwriting it with a new one zAfter being polled the documents stored in the memory will be erased automatically To retain the documents in memory s...

Page 64: ... poll store delete and print confidential documents Confidential Polling and Confidential Polled transmission can be performed using mailboxes For instructions on how to use these refer to Confidential Polling see page 66 and Storing Documents for Confidential Polling see page 67 zThis feature works only if the remote station is any one of the following Panasonic models zConfidential reception req...

Page 65: ...et 2 Press the Fax key 3 Select More Menus 4 Select Mail Box 5 Select Transmit 6 Enter the mailbox password 4 digit and then select OK zIf you make a mistake select Clear to delete entries one digit at a time 7 Set Quality Adj as required zRefer to Setting Original Quality see page 30 8 Select a destination zRefer to Entering a Destination see page 16 zSelect an address except the address register...

Page 66: ...OK zIf you make a mistake select Clear to delete entries one digit at a time 6 Select a destination zRefer to Entering a Destination see page 16 zSelect an address except the address registered for Relayed transmission 7 Press the Start key Confidential mailbox polling starts zFor instructions on how to cancel confidential mailbox polling refer to Cancelling a Communication see page 52 ...

Page 67: ... key 3 Select More Menus 4 Select Mail Box 5 Select Polled 6 Enter the mailbox password 4 digit and then select OK The documents are stored in the mailbox and will be transmitted upon receiving the confidential polling request zFor instructions on how to delete a confidential document polled for transmission refer to Deleting a Confidential Document see page 70 zIf you make a mistake select Clear ...

Page 68: ...em Explanation 1 Date Time The date and time at which the confidential reception report is printed 2 File No The number automatically assigned to a confidential document in the order of its reception 001 to 999 3 Sender ID Transmitting station s ID 4 Page s Total number of pages of the confidential document 5 Receive Time The date and time at which the confidential document was received 6 Logo Log...

Page 69: ... it is deleted from the mailbox 1 Press the Fax key 2 Select More Menus 3 Select Mail Box 4 Select Print File 5 Enter the mailbox password 4 digit and then select OK The document is printed and deleted from the mailbox zIf you make a mistake select Clear to delete entries one digit at a time zTo delete confidential documents from a mailbox refer to Deleting a Confidential Document see page 70 ...

Page 70: ...al document in a mailbox follow the steps below 1 Press the Fax key 2 Select More Menus 3 Select Mail Box 4 Select Delete File 5 Enter the mailbox password 4 digit and then select OK Documents in the mailbox are deleted zIf you make a mistake select Clear to delete entries one digit at a time ...

Page 71: ...71 Chapter 3 Convenient Fax Features Memo ...

Page 72: ...der and the receiver beforehand sub address is limited up to 20 digits On this machine select Sub Address Transmit from the More Menus to initiate sub addressed communication Sub addressing allows documents received by the centre machine to be forwarded to computers on the network Internet fax or other fax stations Refer to Inbound Routing see page 138 zITU T International Telecommunication Union ...

Page 73: ...ls Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet 2 Press the Fax key 3 Select More Menus 4 Select Sub Address Transmit 5 Enter a sub address and then select OK zThe sub address can be up to 20 digits zIf you make a mistake select Clear to delete entries one digit at a time 6 Enter the password and then select OK zThe password can be up to 20 digits i...

Page 74: ...venient Fax Features 8 Select a destination zRefer to Entering a Destination see page 16 zSelect an address except the address registered for Relayed transmission 9 Press the Start key Sub addressed transmission starts ...

Page 75: ...ss the Fax key 3 Set Quality Adj as required zRefer to Setting Original Quality see page 30 4 Enter the fax number using the Keypad zThe Number Pad screen opens automatically zIf you make a mistake press the Clear key to delete entries one digit at a time zWhen the Function Parameter 137 Re enter Direct Dial Fax Email Settings Fax Parameters is set to Valid enter the fax number twice for manual di...

Page 76: ...transmission password in other compatible Panasonic machine s the transmission will fail The standard setting of the Function Parameter 43 Password Transmit Fax Email Settings Fax Parameters is set to Off To utilize Password transmission change the standard setting to On For instructions on how to change the standard setting refer to Setting Password Protected Transmission see page 78 zThis featur...

Page 77: ...of provided booklet 2 Press the Fax key 3 Select More Menus 4 Select Select Mode 5 Select Password XMT 6 Select On and then select OK 7 Set Quality Adj as required zRefer to Setting Original Quality see page 30 8 Select a destination zRefer to Entering a Destination see page 16 zSelect an address except the address registered for Relayed transmission 9 Press the Start key Password protected transm...

Page 78: ...rameters screen 2 Select Fax Email Settings 3 Select 04 Key Operator Mode 4 Enter the Key Operator password and then select OK zIf you make a mistake press the Clear key or Back Space to delete 5 Select 01 Fax Parameters 6 Select 40 79 zYou can also proceed to step 8 by entering 43 with the Keypad and pressing the Start key 7 Select 43 Password Transmit 8 Enter the password 4 digit and then select...

Page 79: ...ures 9 Select On or Off and select OK zYou can change the setting temporarily in Password XMT of More Menus for each transmission see page 77 zPress the Reset key to return the machine to the initial screen of the current active mode ...

Page 80: ...No 001 OK SERVICE SERVICE DEPT 001 001 00 01 30 002 OK SALES DEPT SERVICE DEPT 001 001 00 01 25 003 407 ACCOUNTING SERVICE DEPT 000 001 00 01 45 004 Busy 021 111 1234 000 001 00 00 00 PANASONIC DP XXXX HEAD OFFICE 201 555 1212 THE SLEREXE COMPANY LIMITED SAPORS LANE BOOLE DORSET BH 25 8 ER TELEPHONE BOOLE 945 13 51617 TELEX 123456 Our Ref 350 PJC EAC 18th January 1972 Dr P N Cundall Mining Surveys...

Page 81: ...Select Mode 5 Select Comm Journal 6 Select On Off or Inc Only and then select OK 7 Set Quality Adj as required zRefer to Setting Original Quality see page 30 8 Select a destination zRefer to Entering a Destination see page 16 9 Press the Start key Select to print a communication journal after each transmission Select not to print a communication journal Select to print a communication journal only...

Page 82: ...mmed for 1 line and up to 600 characters can be printed on the cover sheet zCharacters are written from left to right The dotted lines will not be printed zThe standard setting of a cover sheet can be changed with the Function Parameter 56 Cover Sheet HOME Fax Email Settings Fax Parameters To modify the standard setting refer to Fax Email Settings in the Operating Instructions For Function Paramet...

Page 83: ...Fax key 3 Select More Menus 4 Select Select Mode 5 Select Cover Sheet 6 Select On and then select OK 7 Set Quality Adj as required zRefer to Setting Original Quality see page 30 8 Select a destination zRefer to Entering a Destination see page 16 9 Press the Start key The transmission of the document with a cover sheet starts Select to attach a cover sheet Select not to attach a cover sheet ...

Page 84: ...e external telephone If you hear a beep from the phone it means someone wants to initiate a fax call Or if the caller answers and says he she wants to initiate a fax call press the Start key and then hang up the handset Refer to Manual Reception see page 85 Automatic Reception This mode is recommended when the telephone line is used only for fax Set the Function Parameter 17 Receive Mode Fax Email...

Page 85: ...ve a fax Set the Function Parameter 17 Receive Mode Fax Email Settings Fax Parameters to Manual 1 When your telephone rings lift the external telephone handset 2 If a document is loaded on the ADF remove it 3 When you hear a beep press the Start key 4 Hang up the phone zIf you hang up the phone before pressing the Start key the telephone connection will be terminated ...

Page 86: ...tion Fax Email Settings Fax Parameters is set to Auto it prints incoming documents reduced in size from 70 to 100 in increments of 1 to fit them within the preset paper size according to the length zThe standard setting of 24 Print Reduction is set to Auto For instructions on how to change the standard setting refer to Fax Email Settings in the Operating Instructions For Function Parameters of pro...

Page 87: ...tions on how to change the standard setting refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM Duplex Recording When the Function Parameter 95 Duplex Print Fax Email Settings Fax Parameters is set to Valid the received multi documents are printed on both sides of paper zThe standard setting of 95 Duplex Print is set to Invalid For instructions on h...

Page 88: ...ouch Panel Display The saved documents will be printed automatically when you replenish the paper and toner and or clear the jammed paper zThe available memory size is limited Replenish the paper and toner and or clear the jammed paper before the memory becomes full zThe standard setting of the Function Parameter 22 Substitute RCV Fax Email Settings Fax Parameters is set to Valid For instructions ...

Page 89: ...89 Chapter 4 Fax Reception Memo ...

Page 90: ...ter 46 Select Receive Fax Email Settings Fax Parameters is set to Invalid For instructions on how to enable the Selective Reception feature refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM zThis feature requires the registration of all possible sending stations in the Address Book Refer to Adding a Fax Number into the Address Book see page 173 zS...

Page 91: ...ction Parameters of provided CD ROM zWhen the Fax Forward feature is set the station programmed in the Address Book is restricted from editing To change a programmed destination follow the steps below 1 Set the Function Parameter 54 Fax Forward Fax Email Settings Fax Parameters to Invalid 2 Change the station entered in the Address Book or pre programmed in the program dialling 3 Reset the Functio...

Page 92: ...fer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM zThis feature works only if the remote station is any one of the following Panasonic models zThe standard setting of the Function Parameter 44 Password Receive Fax Email Settings Fax Parameters is set to Off For instructions on how to enable the Password Reception feature refer to Fax Email Settings ...

Page 93: ...eature requires the registration of junk fax numbers For more information refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM zThis machine receives documents from senders whose fax number is not registered in the numeric ID if 135 Junk Fax Filter 01 Receive without ID No is set to Valid For more information refer to Fax Email Settings in the Operat...

Page 94: ...d into the memory zThe standard setting of Receive to Memory is set to Off in More Menus zYou can set the password in Function Parameters Fax Email Settings Fax Parameters zWhen memory becomes full the memory reception is aborted and the communication is cancelled Pages already received in memory can be printed zOnce memory is full incoming documents can no longer be received into memory zIf Recei...

Page 95: ...on follow the steps below 1 Press the Fax key 2 Select More Menus 3 Select Select Mode 4 Select Receive to Memory 5 Select On and then OK Memory reception is programmed Select to enable memory reception Select to cancel memory reception Select to print a document received in memory ...

Page 96: ...ssage is displayed To print a document received in memory follow the steps below 1 Press the Fax key 2 Select More Menus 3 Select Select Mode 4 Select Receive to Memory 5 Select Print and then OK Select to enable memory reception Select to disable memory reception Select to print a document received in memory ...

Page 97: ...grammed enter the password 4 digit and then select OK zThis screen appears when the password is set in the Function Parameter 37 Receive to Memory Fax Email Settings Fax Parameters zIf you make a mistake select Clear to delete entries one digit at a time ...

Page 98: ...nsmitted to an Internet Fax or a remote computer as files attached to an Email zRefer to Sending Email see page 100 zScanned documents are transmitted as attached files in the TIFF or PDF format The PDF format can be used only for transmitting documents from an Internet Fax to computers zThe remote PC must support MIME to receive file attachment in the TIFF or PDF format Receiving Email When Email...

Page 99: ...ission Email can be transmitted as normal fax documents via a relay station Email can also be broadcasted zRefer to Relay Transmission see page 102 Using the Internet Fax Feature To use the Internet Fax feature a network cable must be connected to the machine and the network environment must be properly configured in Function Parameters For setup instructions refer to Preparing to Use Internet Fax...

Page 100: ...sts them via a relay station Sending Email A scanned document can be transmitted to an Internet Fax or a remote computer as an Email file attachment Attached files must be in either of the following formats Internet Fax TIFF format TIFF F Computer Select either TIFF TIFF F format or PDF format zFor more details on sending Email refer to Sending an Email Procedure see page 110 TIFF TIFF F or PDF fo...

Page 101: ...il zFor instructions on how to receive Email refer to Receiving an Email see page 132 Inbound Routing A document received from a G3 fax station via a telephone line can be forwarded to a remote computer on the network an Internet Fax or G3 fax The forwarding destination can be specified by sub addressing or the numeric ID of a fax station zFor more details about routing refer to Inbound Routing se...

Page 102: ...ent Email application through a relay station To convert applications such as spread sheet into a TIFF F format file however requires you to first download the software TIFF converter from the web site listed below http panasonic co jp pcc en Ex Internet Relay Transmission zWhen requesting Relay transmission from a computer it is necessary to transmit the file in the TIFF F format zAn application ...

Page 103: ... an Internet Fax Station A Message Delivery Notice MDN with communication capability notice is returned to the sender If the Receiving Station is a Computer An MDN response Email message is transmitted to the sender zThis feature can be used when the receiving station supports the Message Delivery Notice MDN feature zTo enable this feature refer to Setting Message Delivery Notice MDN see page 128 ...

Page 104: ...Internet Fax feature enables documents to be directly exchanged between Internet Fax stations without the intervention of an SMTP mail server This will reduce workload of SMTP mail server Use of this feature requires that IP Addresses always have to be kept unique Certain information such as the domain name of this machine also needs to be properly pre programmed in the DNS server To use the Direc...

Page 105: ...105 Chapter 5 Internet Fax Memo ...

Page 106: ...ngestion on the Internet or the network configuration and so on Depending on the mail server it is possible that erroneous mail is not returned at all Therefore when transmitting important or time sensitive documents it is recommended that you follow up with a telephone call to confirm reception Documents may not be transmitted to a remote station correctly if the remote station s mailer does not ...

Page 107: ... a document to an Email address the following instructions are sent as text message in addition to the TIFF F formatted image file Image data in the TIFF F format has been attached to this Email You can download the TIFF F Image Viewer from the following URL addresses http panasonic co jp pcc en zIf the document s are sent in the PDF format the following message is shown instead Image data in PDF ...

Page 108: ...P Address of your machine TCP IP Subnet Mask of your machine TCP IP Address of the Default Gateway Host Name TCP IP Address of the DNS Server if not available see Note Email Address of your machine see Note Name or IP Address of the Default SMTP Mail Server SMTP Authentication Name when the authentication with the SMTP server is required SMTP Authentication Password when the authentication with th...

Page 109: ...109 Chapter 5 Internet Fax Sending Email This machine Other Internet Fax machine or PC This machine Other Internet Fax machine or PC LAN or SMTP Server POP Server PC Internet Fax Internet Fax ...

Page 110: ...ions of provided booklet 2 Press the Fax key to open the Fax screen Select Basic Menu if additional settings are required zSetting Original Quality see page 30 zSetting a File Type and a File Name see page 124 The PDF format can be used only for transmitting Email to remote computers Send Email in the TIFF format to an Internet Fax Select More Menus if additional settings are required zEmailing an...

Page 111: ...fails an error mail is delivered from the mail server and printed on this machine The error mail including an error message and an image of the first page of the transmitted document is received Refer to When Email Transmission Fails see page 130 zFor instructions on how to cancel a transmission refer to Cancelling a Communication see page 52 zWhen sending from the Platen Glass place the next orig...

Page 112: ...id 1 Follow the step 1 and 2 on page 110 2 Select Email 3 On the Email screen select Keyboard Using the Onscreen Keyboard Using the Address Book Use a Key Name See page 114 Select from Favourites See page 114 Use Group Dialling See page 115 Searching for Destinations Search through the Address Book Local Search See page 116 Search by the first letter of a Station Name Search through the LDAP Serve...

Page 113: ...ere are three ways to enter Email addresses Enter an Email Address Directly Enter an entire Email address from the onscreen Keyboard Use the Default Domain When you enter an Email address you can use the Default Domain if the Default Domain is pre programmed in the machine beforehand 1Enter the part of the Email address to the left of and then select OK The default domain is automatically added to...

Page 114: ...are stored into memory with a file number Then the Email transmission starts Select from Favourites If an Email address is pre programmed in the Favourites it can be selected from Favourites zTo use the Address Book it is necessary to have Email addresses added to the Address Book in Function Parameters Refer to Adding an Email Address to Address Book see page 175 zIf there are any Email addresses...

Page 115: ...ing needs to be programmed in Function Parameters Refer to Setting for Group Dialling see page 183 1 Follow the step 1 and 2 on page 110 2 Select Program Group 3 Select the Group you want to send to zSelect the same destination again to cancel a choice 4 Press the Start key The original s are stored into memory with a file number Then the Email transmission starts ...

Page 116: ... string you want to search for zFor instructions on using the onscreen Keyboard refer to Before Starting in the Operating Instructions For Function Parameters of provided CD ROM The Email addresses that match the character string are displayed 4 Select the destination to which you want to send to and then select OK zSelect or to scroll through the search results 5 Press the Start key The original ...

Page 117: ... details refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM zThis feature is available in certain countries only 1 Follow the step 1 and 2 on page 110 2 Select Search 3 Select Global 4 Enter a name or characters to search and then select Search The search result appears zEmail addresses and fax numbers can be searched zSelect Local to return to the...

Page 118: ...or to scroll through the search results zSelect Detail to open the more detailed information screen Select Close to exit the detailed information screen zTo cancel a search select Cancel zTo add the found Email address into the Address Book select Add to Local on the LDAP search screen Enter the entry name and then select OK 7 Press the Start key The original s are stored into memory with a file n...

Page 119: ...119 Chapter 5 Internet Fax Memo ...

Page 120: ...the machine can transmit an Email with Email addresses entered in From other than its own Email address zCc Carbon Copy zBcc Blind Carbon Copy zIf the Message Delivery Notice feature is set to On all Emails are sent as To even if they are pre programmed as Cc Bcc For more details on the Message Delivery Notice feature refer to Setting Message Delivery Notice MDN see page 128 Cc Example of the rece...

Page 121: ... the Email screen select Cc or Bcc See pages 111 and 120 2 Select an Email address and then select Close zFor instructions on how to set an Email address refer to Entering an Email Address see page 112 3 Press the Start key The original s are stored into memory with a file number Then the Email transmission starts ...

Page 122: ...ill not be displayed For more details on this setting refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM 1 On the Email screen select From See pages 111 and 120 2 Enter a sender name or select a sender Email address and then select Close 3 Press the Start key The original s are stored into memory with a file number Then the Email transmission start...

Page 123: ...0 characters in length zFor instructions on using the onscreen Keyboard refer to Before Starting in the Operating Instructions For Function Parameters of provided CD ROM zIf you make a mistake select Back Space to delete one character at a time or move the cursor to the beginning of the field and then press the Clear key to delete the entire entry 3 Press the Start key The original s are stored in...

Page 124: ... Image tif unless you rename the attached file 1 Place original s zRefer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet 2 Press the Fax key 3 Select Basic Menu 4 Select File Type and Name 5 Select a file type 6 To rename the file select Custom TIFF Select to transmit in the TIFF format PDF Select to transmit in the PDF format mono...

Page 125: ...n Parameters of provided CD ROM zIf you make a mistake select Back Space to delete one character at a time or move the cursor to the beginning of the field and then select the Clear key to delete the entire entry 8 Select Address Book and then set an Email address zRefer to Entering an Email Address see page 112 9 Press the Start key The original s are stored into memory with a file number Then th...

Page 126: ...t programming the Function Parameter 141 LAN XMT Reduce refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM Document Sizes and Transmitted Received Document Sizes When a document larger than A4 such as an A3 size is transmitted by Internet Fax it is reduced in size as described in the table below Whether the document is reduced or not depends on the...

Page 127: ...l Address see page 112 8 Press the Start key The original s are stored into memory with a file number Then the Email transmission starts The document is transmitted at the same ratio scale as it has been scanned The document is transmitted reduced in size according to the setting of the Function Parameter 141 LAN XMT Reduce Fax Email Settings Fax Parameters ...

Page 128: ...hange the standard setting refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM 1 Place original s zRefer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet 2 Press the Fax key 3 Select More Menus 4 Select Select Mode 5 Select Delivery Notice 6 Select On and then select OK Message Delive...

Page 129: ...l address zRefer to Entering an Email Address see page 112 8 Press the Start key The original s are stored into memory with a file number Then the Email transmission starts When the Email is opened at the receiving station a delivery notice will be emailed automatically ...

Page 130: ...ach its destination an error mail is returned from the mail server and is printed on the machine The error mail includes an error message and the image of the first page of the transmitted document to alert the sender the conditions of the failure Failure Report Sample Unknown User ...

Page 131: ...ng Up of provided booklet 1 Place original s zRefer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet 2 Press the Fax key 3 Select Basic Menu 4 Select Completion Notice 5 Select a computer to be informed and then select OK 6 Select Email 7 Set an Email address zRefer to Entering an Email Address see page 112 8 Press the Start key The...

Page 132: ...Valid and POP acquisition interval set between 1 and 60 minutes in Function Parameters Fax Email Settings Fax Parameters queries are transmitted to the POP server periodically to check for new Emails If there is Email on the POP server when a query is transmitted it is retrieved and printed automatically Item Name Setting 146 POP Timer Set the time interval for checking the Email on POP server Set...

Page 133: ...s received manually zWith POP acquisition interval set between 1 and 60 minutes queries are transmitted to the POP server periodically to check for new Emails and the number of the incoming Email messages on the server appears on the display 1 Press the Fax key 2 Check for incoming mail s 3 Select Basic Menu 4 Select Get Email The retrieved Email is printed ...

Page 134: ...trieving your Email from the POP server leave the POP password field blank when programming the Program key By leaving it blank the machine will prompt you to enter the POP password when the Program key is pressed to retrieve Emails zFor instructions on how to program POP reception on a Program key refer to Programming Email Manual Reception on Program Keys see page 189 1 Press the Fax key 2 Selec...

Page 135: ...135 Chapter 5 Internet Fax Memo ...

Page 136: ...ed Email from an Internet Fax is shown below For your reference the above example is from Outlook Express Inbox running under Microsoft Windows If you are using a different Email application software please refer to your application s user manual zFor more details on how to view Email on your computer refer to the user manual for your mailer or viewer zIn the screen shot above the Email transmitte...

Page 137: ...t this format zYou can download the TIFF F Image Viewer into your PC from the following URL address http panasonic co jp pcc en zLicense agreement of Panasonic s TIFF F Image Viewer application You must carefully read the license agreement before installing the TIFF F Viewer application on your PC If you do not agree to all the terms of this agreement do not use the software and destroy all of the...

Page 138: ...ne s over the telephone line zFor more details on the types of fax that work with routing contact your local authorized Panasonic dealer zIf no sub address is specified your machine tries to match the originating fax machine s numeric ID TSI with the TSI routing within its auto dialler and will route the documents to the corresponding stations Email address s and or telephone number s G3 Fax Inter...

Page 139: ... to Valid To use a numeric ID Set the Function Parameter 153 TSI Routing Fax Email Settings Fax Parameters to Valid zRefer to Settings for Inbound Routing see page 140 Program the transferring station in the Address Book Program Internet Fax or a remote computer as a transferring destination Program the Email address of the transferring destination in the Address Book Program a G3 fax station as a...

Page 140: ...g by the numeric ID of a sending fax station Set this parameter to perform a numeric ID TSI frame information query within its auto dialler and to route the received document s to the corresponding stations Email address s or telephone number s Set 153 TSI Routing to Valid To set the From field Use this parameter to select the type of Email header to be included in the From field of each routed fa...

Page 141: ...n key 2 Select Fax Email Settings 3 Select 00 Address Book 4 Select 02 Add Email Address 5 Enter an Email Address and then select OK zFor instructions on how to enter Email addresses refer to Entering an Email Address see page 112 zEnter an Email address up to 60 characters 6 Enter a station name and then select OK zEnter a station name up to 15 characters zFor instructions on using the onscreen K...

Page 142: ...M 8 Select IFax and then select OK zIf you wish to use it in the Email Address Book for both of the Scan Email mode and Fax mode select PC 9 Select whether to add the Email address to Favourites 10 To enable sub addressed routing enter a sub address and then select OK zThis screen appears when the Function Parameter 152 Sub Addr Routing Fax Email Settings Fax Parameters has been set to Valid Selec...

Page 143: ...ID and then select OK zThis screen appears when the Function Parameter 153 TSI Routing Fax Email Settings Fax Parameters has been set to Valid zPress the Reset key to return the machine to the initial screen of the current active mode The Email address is added to the Address Book ...

Page 144: ...Station s Send Email to a relay station Internet Fax supporting the Relay feature using the Internet Fax feature to request a Relayed transmission zThe LAN Relayed transmissions request can be made easier by having the relay station pre programmed in the Address Book zTIFF image files can be attached to Email when it is transmitted from a computer zFor more details on the Relayed Transmission Repo...

Page 145: ...Relayed transmission request and emails a Fax Relay log to the administrator s computer at the relay station End Receiving Station s On receiving a fax document from the relay station the mail header and mail text will be printed on the first page and the file attachment TIFF on the next and subsequent pages Example 2 Intranet Relaying Network Computer PC Sends Emails to Intranet Relay Station via...

Page 146: ...a transmission When the relay station completes a transmission to the receiving station it transmits a Relayed Transmission Report Communication Journal to the initial sending station to report the completion of a Fax transmission The relay station also emails a Fax Relay log to the administrator s computer at the relay station How to Program Program required network parameters in your machine See...

Page 147: ...t made from the initial sending station New York allows a document to be transmitted to the end receiving stations Stockholm Rome Tokyo Hong Kong Sydney and others via the relay stations London Singapore New York Stockholm Tel No 46 8 111 1234 Rome Tel No 39 6 111 1234 Sydney Tel No 61 2 111 1234 Wellington Tel No 64 4 111 1234 Tokyo Tel No 81 33 111 1234 Berlin Tel No 46 611 111 1234 New York Ema...

Page 148: ...ndon Relay Singapore ifax singapore panasonic co sg Tokyo 81 33 111 1234 Singapore Relay London Relay uk rly london panasonic co uk Singapore Relay sg rly singapore panasonic co sg Rome 39 6 111 1234 London Relay Hong Kong 852 23123456 Singapore Relay Sydney 61 2 111 1234 Singapore Relay Station Name Email Address Telephone Number Relay Station Address New York ifax newyork panasonic com Stockholm...

Page 149: ...me Email Address Telephone Number Relay Station Address London ifax london panasonic co uk Stockholm 46 8 111 1234 London Relay New York ifax newyork panasonic com Tokyo 81 33 111 1234 Singapore Relay London Relay uk rly london panasonic co uk Rome 39 6 111 1234 London Relay Hong Kong 852 23123456 Singapore Relay Sydney 61 2 111 1234 Singapore Relay Singapore Relay sg rly singapore panasonic co sg...

Page 150: ...ide stations from accessing your machine to relay messages to a G3 fax machine via PSTN This password should be given out to authorized people only zProgram 36 Relay XMT Password to enable this machine to work as a relay station As the relay password is transmitted in the header of Email it should be differentiated from the Email address used by Email or Internet Fax A relay password pre programme...

Page 151: ...pervising and cost control purposes Once registered the machine will send an Email notification to the Email address for each Relayed XMT Request received from a remote station The following information is sent From The Email address of the originating station To The telephone number of the destination G3 fax machine Item Required Function Parameters Explanation 1 Fax Parameters 140 LAN RLY XMT Re...

Page 152: ... to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM zFor instructions on registration in the Address Book refer to Address Book see page 172 zYou cannot use the address registered for Relayed transmission for Confidential communication Sub address communication and Password transmission Register an address without a relayed station see page 173 1 Press t...

Page 153: ...ther to add a station to Favourites 9 Select a relay station or enter the Email address of a relay station and then select OK zThis screen appears when the Function Parameter 140 LAN RLY XMT Request Fax Email Settings Fax Parameters has been set to Valid zOnly one destination can be programmed as a relay station zPress the Reset key to return the machine to the initial screen of the current active...

Page 154: ... zRefer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet 2 Press the Fax key 3 Select More Menus 4 Select Lan Relay XMT 5 Select a relay station or enter the Email address of the relay station zOnly one destination can be programmed as a relay station zFor instructions on how to enter destinations refer to Entering an Email Address ...

Page 155: ...the transmission to the end receiving station a communication journal is delivered zIf the transmission fails an error response is delivered from the mail server and printed on this machine The error response contains an error message and a copy of the first page of the document to alert you of the transmission failure For more details refer to When Email Transmission Fails see page 130 zRelayed t...

Page 156: ...rom your PC as a TIFF F attachment to one or multiple G3 fax machines automatically through the Internet Relay Station The Internet Relay Station your machine must be properly setup with all the required parameters Internet Mail Server PC PC LAN Internet Relay Station G3 Fax PSTN End Receiving Station G3 Fax G3 Fax ...

Page 157: ... the administrator computer that is pre programmed in 37 Manager s Email Addr of the relay station Entry example Explanation sg rly Enter the Relay XMT Password It must match the Relay XMT Password pre programmed in the relay station 8133111234 Enter the telephone number of the fax station In addition to the telephone number Address Book information may be entered between and If a pause is require...

Page 158: ...larity TIFF Converter Mail Linking Program A TIFF Converter Mail Linking Program is an add in program for the TIFF converter that links the Email client for MAPI to the TIFF converter for the Internet Fax Before sending a printed image as Email from the application to the Internet Fax you have to convert the file into the format that the Internet Fax is allowed to receive and print as an Email usi...

Page 159: ...159 Chapter 5 Internet Fax Memo ...

Page 160: ...Start time of communication 3 End time of communication End time of communication 4 File number 001 to 999 When the communication is stored into the memory a file number is assigned for each communication 5 Station number Sequential number of the stations 6 Communication result Communication result R OK indicates that the Relayed XMT Request was successful 3 digit Info Code indicates that the comm...

Page 161: ...ccessfully transmitted or received When the documents are stored into the memory two 3 digit numbers will appear The first 3 digit number represents the number of pages successfully transmitted The second 3 digit number represents the total number of pages that were attempted to be transmitted 10 Duration of Communication Duration of Communication No Explanation 1 Email address of the sender s Int...

Page 162: ...ecurity are yet to come There are some reasons 1 Internet mail is a multi hop multi protocol multi device structure so transmission line based security is typically difficult to implement 2 No exclusive technologies recommended by the Internet Fax standards are available 3 Encryption based authentication systems are presently available as standard solutions that drive system enhancement and integr...

Page 163: ...163 Chapter 5 Internet Fax Memo ...

Page 164: ... the communication s while it is still in memory This section describes how to use the file editing features Displaying a Communication Reservation File List To display a communication reservation file list follow the steps below 1 Press the Fax key 2 Select More Menus 3 Select Edit File Mode 4 Select File List 5 Select or to display the communication reservation file 6 To print the communication ...

Page 165: ...e time that these files were stored 4 Start time If the file is a time controlled communication the start time is printed in this column If the file is an incomplete file Incomp is printed in this column 5 Page s The number of stored page s 6 Destination s Key name s Manual dialling location s File List Date dd MMM yyyy Time 09 11 File Comm Type Created Time Start Time Pages Destination s No 020 M...

Page 166: ...ng transmitted cannot be modified 1 Press the Fax key 2 Select More Menus 3 Select Edit File Mode 4 Select Change Time Stn 5 Select or to display a communication reservation file to be edited 6 Select a communication reservation file and then select OK 7 Edit the communication time and then select OK zTo leave the communication time unchanged select OK zIf you make a mistake select Clear to delete...

Page 167: ...ete a destination s select Delete and then go to step 10 zTo add destination s select Add and then go to step 9 9 Select the destination and then select OK 10 When the change completes select OK zPress the Reset key to return the machine to the initial screen of the current active mode ...

Page 168: ...lect More Menus 3 Select Edit File Mode 4 Select Delete File 5 Select or to display a communication reservation file to be deleted 6 Select a communication reservation file and then select OK zSelect All Files to select all communication reservation files zTo cancel the deletion select Cancel 7 Select Yes zTo cancel the deletion select No zPress the Reset key to return the machine to the initial s...

Page 169: ... sent 1 Press the Fax key 2 Select More Menus 3 Select Edit File Mode 4 Select Print File 5 Select or to display the communication reservation file you want to print 6 Select a communication reservation file to be printed and then select OK zTo cancel the print select Cancel zSelected communication reservation file is printed zPress the Reset key to return the machine to the initial screen of the ...

Page 170: ...lete file 1 Place the additional document zRefer to Placing Originals Facsimile Internet Fax in the Operating Instructions For Basic Operations of provided booklet 2 Press the Fax key 3 Select More Menus 4 Select Edit File Mode 5 Select Add Document 6 Select or to display the communication reservation file to which you want to add documents 7 Select a communication reservation file to which pages ...

Page 171: ...standard setting refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM zIf the Function Parameter 31 Incomplete File Save Fax Email Settings Fax Parameters is set to Valid all incomplete files remain in the memory each time a communication error occurs To avoid memory overflow retry to send the incomplete file from time to time 1 Press the Fax key 2 S...

Page 172: ...for Entry in the Address Book No Item Explanation 1 Fax number Set a fax number in the Address Book Up to 36 characters 2 Email address Set an Email address in the Address Book Up to 60 characters 3 Station name Remote station name Up to 15 characters 4 Key Name Set a Key Name to display on the Touch Panel Display for selecting destination Up to 15 characters 5 Favourites Select to show a programm...

Page 173: ...ing a Destination from Address Book see page 178 1 Press the Function key 2 Select Fax Email Settings 3 Select 00 Address Book 4 Select 01 Add Telephone Number 5 Enter a fax number and then select OK zSelect Clear to delete the fax number one digit at a time zFor instructions on how to enter fax numbers refer to Manual Dialling see page 16 6 Enter a station name and then select OK zEnter a station...

Page 174: ...arameter 140 LAN RLY XMT Request Fax Email Settings Fax Parameters has been set to Valid 10 To enable sub addressed routing enter a sub address and then select OK zThis screen appears when the Function Parameter 152 Sub Addr Routing Fax Email Settings Fax Parameters has been set to Valid 11 To enable routing by the sender s numeric ID enter the numeric ID and then select OK zThis screen appears wh...

Page 175: ...key 2 Select Fax Email Settings 3 Select 00 Address Book 4 Select 02 Add Email Address 5 Enter an Email Address and select OK zFor instructions on how to enter Email addresses refer to Entering an Email Address see page 112 zEnter an Email address up to 60 characters zFor instructions on using the onscreen Keyboard refer to Before Starting in the Operating Instructions For Function Parameters of p...

Page 176: ...9 Select whether to add the station to Favourites 10 To enable sub addressed routing enter a sub address and then select OK zThis screen appears when the Function Parameter 152 Sub Addr Routing Fax Email Settings Fax Parameters has been set to Valid 11 To enable routing by the sender s numeric ID enter the numeric ID and then select OK zThis screen appears when the Function Parameter 153 TSI Routi...

Page 177: ...Address Book 4 Select 03 Modify Station 5 Select the station you want to edit and then select OK zSelect the same button again to cancel a choice 6 Edit the station zFor more information refer to Adding a Fax Number into the Address Book see page 173 and Adding an Email Address to Address Book see page 175 zPress the Reset key to return the machine to the initial screen of the current active mode ...

Page 178: ...Settings 3 Select 00 Address Book 4 Select 04 Delete Station 5 Select the station you want to delete from the Address Book and then select OK zOnly one station can be selected at a time zSelect the same button again to cancel a choice 6 Select Yes zPress the Reset key to return the machine to the initial screen of the current active mode Select to delete the selected station Select to cancel the d...

Page 179: ...n More Menus see page 200 zFor more details about items in the Address Book list refer to Reading Address Book List see page 201 1 Press the Function key 2 Select Fax Email Settings 3 Select 00 Address Book 4 Select 00 Print Address Book List 5 Select Start and then select OK The Address Book list is printed zPress the Reset key to return the machine to the initial screen of the current active mod...

Page 180: ...eption Key This function allows others to share your machine to retrieve their Emails from the POP server by pre programming their POP user names and POP passwords into the Program keys They will be able to retrieve their Emails by simply pressing the corresponding Program key zFor instructions on how to use Program keys refer to Using Program Keys see page 50 Programmable Items The following item...

Page 181: ...ion refer to Deleting a Destination from Address Book see page 178 zFor instructions on how to print the program list refer to Printing the Program List see page 188 1 Press the Function key 2 Select Fax Email Settings 3 Select 01 Program Keys 4 Select 02 Program Dial 5 Enter a program dial name and then select OK zEnter a name up to 15 characters zFor instructions on using the onscreen Keyboard r...

Page 182: ...nsmit See page 56 Polling See page 58 zPolling See page 60 zAdvanced Communication MailBox See page 64 Sub Address Transmit See page 72 Lan Relay XMT See page 154 8 Press the Start key The program dial is programmed zPress the Reset key to return the machine to the initial screen of the current active mode ...

Page 183: ...ddress Book see page 178 zFor instructions on how to print the program list refer to Printing the Program List see page 188 zTo program multiple destinations each destination must be programmed in advance 1 Press the Function key 2 Select Fax Email Settings 3 Select 01 Program Keys 4 Select 01 Group Dial 5 Enter a group dialling name and then select OK zEnter a name up to 15 characters zFor instru...

Page 184: ...ogram Destinations Program Keys 7 Select the destinations to be programmed and then select OK The group dialling is programmed zPress the Reset key to return the machine to the initial screen of the current active mode ...

Page 185: ...ss the Function key 2 Select Fax Email Settings 3 Select 01 Program Keys 4 Select 03 Modify Group Dial 5 Select the Group Dial button you want to edit and then select OK zSelect the same button again to cancel a choice 6 To rename a group dial name enter a new name and then select OK 7 To rename a group dial key name enter a new name and then select OK ...

Page 186: ...186 Chapter 7 Program Destinations Program Keys 8 Select the destination to be programmed and then select OK zPress the Reset key to return the machine to the initial screen of the current active mode ...

Page 187: ... Press the Function key 2 Select Fax Email Settings 3 Select 01 Program Keys 4 Select 04 Delete Program GRP 5 Select a Program key and then select OK zSelect the same button again to cancel a choice 6 Select Yes zPress the Reset key to return the machine to the initial screen of the current active mode Select to delete the Program key Select to cancel the deletion ...

Page 188: ...ils about the items in the program list refer to Reading Program List see page 203 zTo program multiple destinations each destination must be programmed in advance 1 Press the Function key 2 Select Fax Email Settings 3 Select 01 Program Keys 4 Select 00 Print Program List 5 Select Start and then select OK The program list is printed zPress the Reset key to return the machine to the initial screen ...

Page 189: ... the steps below zIf you leave a password blank in step 8 a password prompt window will appear upon POP reception In order to strengthen the security you are advised to leave a password blank zFor instructions on how to print the program list refer to Printing the Program List see page 188 zTo program multiple destinations each destination must be programmed in advance 1 Press the Function key 2 S...

Page 190: ...select OK 9 Select Invalid or Valid and then select OK The POP Reception feature is programmed zPress the Reset key to return the machine to the initial screen of the current active mode Invalid Select to leave Email on the POP server after it has been received Valid Select to delete Email from the POP server after it has been received ...

Page 191: ...191 Chapter 7 Program Destinations Program Keys Memo ...

Page 192: ...iew or All View in Journal from More Menus to verify the transaction result on the Touch Panel Display This section explains how to print manually view and read the transaction journal on the Touch Panel Display zThe standard setting of 13 Auto Print JRNL is Valid For instructions on how to modify the Journal setting refer to Fax Email Settings in the Operating Instructions For Function Parameters...

Page 193: ... 2 Select More Menus 3 Select Print Out 4 Select Journal 5 Select XMT Only View or All View Communication results will be displayed 6 When the verification completes select OK zPress the Reset key to return the machine to the initial screen of the current active mode XMT Only View Select to view only the transmission result All View Select to view both the transmission and reception results ...

Page 194: ... reception substitute reception was successful indicates LAN transmission 3 digit Info Code indicates that the communication has failed Refer to Information Codes see page 212 1 2 Journal Date dd MMM yyyy Time 15 00 P 01 3 4 5 6 7 8 9 10 11 12 No Comm Pages File Duration X R Identification Date Time Diagnostic 001 OK 001 002 149 00 00 52 XMT 215 dd MMM 20 04 C8444B0577000 002 001 001 151 00 00 02 ...

Page 195: ...nication is stored into the memory a file number is assigned for each communication 7 Duration of communication Duration of communication 8 Type of communication XMT means Transmission RCV means Reception POL means Polling PLD means Polled FWD means Fax Forward 9 Remote station identification Name Recorded name in the Address Book or remote station s character ID number Dialled telephone number PI...

Page 196: ...e communication journal is set to Off in More Menus Select Mode you may also configure the machine to print a communication journal individually For more operational details refer to Printing Transaction Journal see page 192 If a Memory transmission has failed for example due to a communication error an image of the first page of the document transmitted is covered in the communication journal but...

Page 197: ...3 407 ACCOUNTING SERVICE DEPT 000 001 00 01 45 004 Busy 021 111 1234 000 001 00 00 00 PANASONIC DP XXXX HEAD OFFICE 201 555 1212 THE SLEREXE COMPANY LIMITED SAPORS LANE BOOLE DORSET BH 25 8 ER TELEPHONE BOOLE 945 13 51617 TELEX 123456 Our Ref 350 PJC EAC 18th January 1972 Dr P N Cundall Mining Surveys Ltd Holroyd Road P J CROSS Group Leader facsimile Research tions of print density cause the photo...

Page 198: ...cation has failed Refer to Information Codes see page 212 In this case the machine will print the attached report with the first page of your document as shown on the previous page 7 Key name or mark mark indicates dialling by direct number dialling 8 Recorded name in the Address Book direct dialling number or Email address Recorded name in the Address Book direct dialling number or Email address ...

Page 199: ...199 Chapter 8 Reading Reports Lists Memo ...

Page 200: ...ss Book list follow the steps below zThe Address Book list can also be printed by programming Fax Email Settings Fax Parameters in Function Parameters 1 Press the Fax key 2 Select More Menus 3 Select Print Out 4 Select Address Book List The Address Book list will be printed zPress the Reset key to return the machine to the initial screen of the current active mode ...

Page 201: ...corded Address Book stations Telephone number Email address programmed for the Address Book 6 Routing Sub address Up to 20 digits 7 Routing TSI Up to 20 digits 8 Relay address Relay address Address Book List Date dd MMM yyyy Time 15 00 1 2 3 4 Key Name Station Name Email Address Telephone No Routing Sub Addr 6 Routing TSI 7 Relay Addr 8 B Bob Jones Bob Jones Jonesb abcdefg com 123456 201 555 1212 ...

Page 202: ...ram list follow the steps below zThe program list can also be printed by programming Fax Email Settings Fax Parameters in the Function Parameters 1 Press the Fax key 2 Select More Menus 3 Select Print Out 4 Select Program List The program list will be printed zPress the Reset key to return the machine to the initial screen of the current active mode ...

Page 203: ...d as an Email Manual Reception key 4 Destinations Destinations programmed in the Program key 5 Deletion of received Email Valid means that the received Email will be deleted Invalid means that the received Email will be retained Program List Date dd MMM yyyy Time 15 00 1 2 3 4 Key Name Program Name Type Timer Destination s TEST TEST Group PANAFAX SALE DEPT ACCOUNT ACCOUNT POP Delete Email Invalid ...

Page 204: ...ollow the steps below zThe fax parameter list can also be printed by programming 00 Print FaxParameterList Fax Email Setting Fax Parameters in the Function Parameters 1 Press the Fax key 2 Select More Menus 3 Select Print Out 4 Select Fax Parameter List The Fax Parameter list will be printed zPress the Reset key to return the machine to the initial screen of the current active mode ...

Page 205: ... password is not set When the code or password is set it is shown by asterisk 5 Standard setting Factory preset standard setting 6 Changed setting indicates that the factory preset setting has been changed Fax Parameter List Date dd MMM yyyy Time 15 00 P 01 1 2 3 4 5 No Description Selection Current Standard Setting Setting 000 Print FaxParameterlist 001 Density HOME 3 2 1 0 1 2 3 0 0 002 Resoluti...

Page 206: ...hecking the detailed communication information Only the latest sent result is printed Printing Individual XMT Journal To print the individual XMT journal follow the steps below 1 Press the Fax key 2 Select More Menus 3 Select Print Out 4 Select IND XMT Journal The individual XMT journal will be printed zPress the Reset key to return the machine to the initial screen of the current active mode ...

Page 207: ...was successful indicates LAN transmission 3 digit Info Code indicates that the communication has failed Refer to Information Codes see page 212 In this case the machine will print the attached report with the first page of your document as shown on the previous page 4 Number of pages transmitted or received The 3 digit number is the number of pages successfully transmitted or received When the doc...

Page 208: ...ration of the communication 6 File No File number 7 Mode Communication mode 8 Destination Email address or fax number of the remote station 9 Received ID Received ID of the fax 10 Resolution Resolution that the fax was transmitted No Item Explanation ...

Page 209: ...209 Chapter 8 Reading Reports Lists Memo ...

Page 210: ...age 220 Vertical lines appear in a transmitted document Make a copy on this machine and check the image quality If the copy is OK notify the receiving station at fault If there are any problems with the copy clean the document scanning surface area Document is transmitted as blank paper Check if the document is loaded properly Make a copy on this machine and check image quality If the copy is OK n...

Page 211: ...Settings Fax Parameters Operating Instructions For Function Parameters Communicat ing No dial tone heard Check the telephone line connection Check the telephone line Checking the Telephone Line See page 219 The machine does not receive automatically Check the telephone line connection Check the receive mode settings If the Function Parameter 13 Auto Print JRNL Fax Email Settings Fax Parameters is ...

Page 212: ... Close the ADF Cover 400 During initial handshake receiving station did not respond or a communication error occurred Check with the other party Reload the document and send again 401 Remote station required a receiving password to receive the document Remote station does not have Confidential Mailbox Check the remote station 402 During initial handshake communication error occurred Reload the doc...

Page 213: ...rors Check with the other party 420 421 Machine goes to the receiving mode but receives no command from the transmitting side Remote side misdial Check with the other party 422 427 Interface is incompatible Check with the other party 430 434 Communication error occurred while receiving Check with the other party 436 490 Received data has too many errors Check with the other party 456 Unit received...

Page 214: ...ed station or wrong number dialled If a dial tone is not detected the machine does not transmit Note If busy tone was not detected the machine will only redial once Check the telephone number and send again Change the setting of the Function Parameter 68 Dial Tone Check Fax Email Settings Fax Parameters to Off Operating Instructions For Function Parameters 638 Power failure occurred during the com...

Page 215: ... obtain IP Address from the DHCP server Check the 10Base T 100Base TX cable connection Confirm that the Internet Parameter and the DHCP server are correctly configured before turning on or turning off the power Contact the network administrator Operating Instructions For Setting Up 725 DNS server connection timed out DNS server is down Check the DNS server IP Address Contact the network administra...

Page 216: ...in the Address Book Check the entry of the sub address of the remote station Address Book See page 172 850 The Relay transmission was cancelled at a relay station because the Relay XMT passwords did not match Check the password Operating Instructions For Function Parameters 870 Memory overflow occurred while storing documents into memory for transmission Transmit documents without storing into mem...

Page 217: ...217 Chapter 9 Solving Problems Memo ...

Page 218: ...sts Send a fax The fax transmission is aborted Resend when power recovers You cannot send a fax Receive a fax The fax reception is aborted Ask the remote party to resend when power recovers You cannot receive a fax When power recovers Send a fax The fax transmission is start again when power recovers if there is transmission data in memory Memory content Transmission and transmission data stored i...

Page 219: ...e by following the procedures below 1 Unplug the Telephone Line Cable from the telephone jack that was supplied by the telephone company 2 Plug a different regular telephone into the same telephone jack 3 Check for a dial tone through the handset If there is still no dial tone report it to your local telephone company or Call from another telephone to this number If the telephone does not ring rep...

Page 220: ...04 for other countries 1 Open the ADF Cover 2 Open the Inner Cover while holding the green labeled tab 3 Lift up the ADF Tray 4 Open the Exit Guide while holding the green labeled tab 5 Remove by pulling the Stamp Assembly upward 6 Remove the Stamp Replace the stamp with a new one or refill the stamp with a few drops of the specified ink onto the back of the stamp P9250577 ...

Page 221: ...221 Chapter 10 Appendix 7 Reinstall the Stamp Assembly ...

Page 222: ...n 14 File Name 124 File Type 124 From 120 122 Function Parameter 150 G Group Dialling 19 115 183 I Inbound Routing 101 138 Incomplete Document 171 Individual XMT Journal 206 Internet Fax 98 100 106 108 154 J Job Build and SADF 42 Junk Fax Filter 93 K Key Name 18 114 L LDAP Search 21 117 Local Search 20 116 M Mailbox 64 Manual Dialling 16 75 Manual Reception 85 Memory Reception 88 94 Memory Transmi...

Page 223: ...endix S Search 10 20 116 Selective Reception 90 SMTP Authentication 162 Sub Address 17 72 73 75 Subject 123 T TIFF Converter 158 TIFF Converter Mail Linking Program 158 Transaction Journal 192 V Verification Stamp 38 220 ...

Page 224: ...ay be registered in other jurisdictions ColorSetTM is a registered trademark of Monotype Imaging Inc registered in the U S Patent and Trademark Office and may be registered in other jurisdictions ColorSetTM Profile Tool Kit Profile Studio and Profile Optimizer are trademarks of Monotype Imaging Inc and may be registered in certain jurisdictions Copyright 2005 Monotype Imaging Inc All rights reserv...

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