Panasonic DECT Portable Station KX-TCA256 Operating Instructions Manual Download Page 1 | Manualshive

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DECT Portable Station

Operating Instructions

Model No.

KX-TCA256

Thank you for purchasing the Panasonic KX-TCA256, DECT Portable Station. Please
read this manual carefully before using this product and save this manual for future
use.

This manual is designed to be used with the KX-TCA256 DECT Portable Station and a
Panasonic KX-TDA series/KX-TD816/KX-TD1232 Business Telephone System.

Please use only a Panasonic battery and charge the battery for more
than 5.5 hours before initial use.

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Summary of Contents for DECT Portable Station KX-TCA256

Page 1: ... read this manual carefully before using this product and save this manual for future use This manual is designed to be used with the KX TCA256 DECT Portable Station and a Panasonic KX TDA series KX TD816 KX TD1232 Business Telephone System Please use only a Panasonic battery and charge the battery for more than 5 5 hours before initial use ...

Page 2: ...ay Language 15 Making Calls 16 Calling Another Extension 16 Calling an Outside Party 16 Hot Key Dial 17 Using the Call Log 17 Using the Phonebook 19 Receiving Calls 21 Intercom Calls Outside Calls Group Calls 21 Temporary Ringer Volume Adjustment 21 Caller ID 22 During a Conversation 23 Transferring a Call 23 Holding 23 Hands free Conversation 25 Turning the Microphone On Off 25 Using the Phoneboo...

Page 3: ...e of Contents 3 Walkie Talkie 45 Using the Belt Clip 47 Wall Mounting 47 Troubleshooting 48 Troubleshooting 48 Important Information 49 Battery Information 49 Safety Instructions 51 Disposal Information 54 ...

Page 4: ...sers KX TCA1E For KX TCA256AL users KX TCA1AL One j Charger One j Belt Clip One j Battery Cover One j Battery N4HHGMB00007 or HHR P103 One j CD ROM One j Quick Guide One i Leather Carrying Case KX A289CE Optional In this manual the suffix of each model number is omitted Consult your dealer for more details The following features described in this manual are not available when the PS is used with a...

Page 5: ...ating the PS Location of Controls Back view Speaker Open the cover Ringing Charge Indicator Headset Jack TALK MESSAGE Charge Contact RECALL Receiver Display Soft Keys CANCEL POWER CLEAR TRANSFER Joystick INTERCOM Charge Contact Microphone ...

Page 6: ... Call Waiting from the telephone company INTERCOM Used to make or receive intercom calls CLEAR TRANSFER Used to clear digits or characters or transfer a call to another party CANCEL POWER Used to end calls exit the Phonebook or Function mode or turn on off the PS Soft Keys Used to select the function displayed directly above each key Functions displayed depend on the state of use Connection C Use ...

Page 7: ...y is not charged Please charge the battery for more than 5 5 hours before initial use When the battery has been completely charged the charge indicator will change from red to green Refer to Battery Information on page 49 It is normal for the PS and charger to feel warm while the battery is charging Keep devices sensitive to magnetic fields away from the charger 2 1 ...

Page 8: ...ns and is awaiting calls Within range of a Cell Station Out of range No registration Intercom Indicator Off hook Status Message Waiting Phonebook Mode Battery Strength Hot Line ON Ringer Volume OFF Vibration Meeting Mode Call Forwarding Do Not Disturb Press POWER for about 2 seconds Press POWER for about 2 seconds The display will go blank Power On Power Off 3 Jul 10 08 301 Paul ...

Page 9: ...e guidance display is shown or not See page 40 1 Single Line 2 Trunk Group 3 Loop Line 4 Single Line 5 Single Line 02 JUL 14 59 James Smith 0123456789 David Baker 9876543210 Anne 103 01 JUL 15 03 David Baker 9876543210 Main menu PBX Feature menu Flexible key display Outgoing call log Incoming call log Handset Phonebook Incoming call log group Guidance display In standby mode Normal display 301 Pau...

Page 10: ...nger Option Displays the Ringer Option menu New Phonebook Creates a new item in the Handset Phonebook Setting Handset Displays the Setting Handset menu PBX Program Enters PBX programming mode Walkie Talkie Displays the Walkie Talkie menu See page 45 Phone book Opens the Handset Phonebook Caller ID Displays the incoming call log Redial Redials the last dialled number Mute Turns the microphone on of...

Page 11: ... FWD DND Used to change Call Forwarding or Do Not Disturb settings Message Used to leave a message waiting indication or call back the party who left you a message waiting indication Search Wave Searches for the strongest radio signal coming from the Cell Station PBX Program Enters the PBX programming mode Has the same function as PBX Program found in the main menu Pause 3 1 2 0 1 2 3 0 ...

Page 12: ...on in the KX TDA series KX TD816 KX TD1232 Business Telephone System Feature Guide To select a key press its key number or move the joystick up or down to select the desired key then press To assign a function to a flexible key see page 43 1 Single Line 2 Trunk Group 3 Loop Line 4 Single Line 5 Single Line Example Understanding the Icons for the F CO key on You are currently using this line flashi...

Page 13: ...he previous screen Used to set the time for memo alarm Displays the caller information stored in the Handset Phonebook while receiving a call Displays the caller information stored in the system while receiving a call Used to clear the memo alarm display setting or enter an X when storing the Line Access CD Used to select an item when in setting mode Displayed when in Alphabetic character entry mo...

Page 14: ...e while receiving a call Press the joystick Press the joystick Select Ringer Volume Select the desired setting 6 levels Meeting Mode Off Press the joystick Press the joystick Select Ringer Option Select Ringer Option Select Vibration Select the desired setting On Vib Ring Off During a conversation Move the joystick UP or DOWN to adjust the volume Receiver Volume 3 levels Speaker Volume 6 levels ...

Page 15: ...System can be selected and both should be set to the same language Refer to the Business Telephone System User manual for more details Press the joystick for more than 2 seconds to lock unlock Unlocked Display icon Locked Press the joystick Press the joystick Press the joystick Select Display Option Select Select Language Press the joystick Press the joystick Select the desired language Select Set...

Page 16: ...mber then pressing To clear an entire number while predialling press and hold If flashes move closer to the Cell Station and dial again To cancel dialling press extension no Dial the extension number Press CANCEL Press TALK Talk Dial the outside phone number outside phone no Press CANCEL Press TALK OR Enter the line access number 8 CO line group no 0 Talk 9 Press CANCEL Move the joystick RIGHT Sel...

Page 17: ...iption Feature Display Icon You can make a call using the phone numbers you have dialled previously You can make a call using the phone numbers of calls you have received Outgoing Call Log Incoming Call Log You can make a call using the phone numbers of calls that incoming call distribution groups have received Incoming Call Log Group To make a call to the last dialling number Select the desired i...

Page 18: ...ng the PBX System Phonebook the called party s name is not stored in the Outgoing Call Log To log the name as well as the number copy the item into the Handset Phonebook before dialling it See page 29 Select the desired item Press TALK Press CANCEL Talk Enter the desired incoming call log group no Press TALK Press the right soft key Press CANCEL Press the right soft key Press the right soft key Se...

Page 19: ... using the numbers stored in the Handset Phonebook See page 26 You can make a call using the numbers stored in the Business Telephone System name Press the left soft key Enter the first letter of the desired name Select the desired item Press TALK name Press the left soft key Press the left soft key Enter the first letter of the desired name Select the desired item Press TALK name Press the left s...

Page 20: ... key repeatedly to select the desired character entry mode 2 Press the dialling button 0 9 that corresponds to the letter you are searching for Press the dialling button repeatedly until the desired key is displayed Index Search PBX System Phonebook first letter Index Search Handset Phonebook first letter Select Index Search Category Search Handset Phonebook Select Category Index Search PBX Extens...

Page 21: ...IGHT OR Intercom Calls Outside Calls Group Calls Intercom Calls Outside Calls While receiving a call Select a CO line with a rapidly flashing icon To answer a call when the PS is ringing To answer a call on a specific line To answer a call when the PS is ringing Select the CO key Select a CO line with a rapidly flashing icon Press the joystick Talk Talk Press the CO key number 0 9 Talk X Press the...

Page 22: ...Time Received Date Received Name Phone No Access to the Incoming Call Log Group group no Select the desired item Press the joystick Select Save Phonebook Press the joystick Press the joystick Press the joystick Select the desired item Select the desired item Select Delete Press the joystick Select Yes Calling back to the caller Saving the Caller Information in the Handset Phonebook Deleting Press ...

Page 23: ...ea Consult your dealer for more details To return to the call before the transfer destination answers press extension no Dial the extension number During a conversation Press CANCEL Press CLEAR TRANSFER Talk C outside phone no Dial the outside phone number During a conversation Enter the line access number OR Press CANCEL Press CLEAR TRANSFER 8 CO line group no 9 0 Talk C C Press the left soft key...

Page 24: ... mode is In order to hold several outside line calls you need to assign the CO keys Single Line Trunk Group Loop Line ICD Group to flexible keys beforehand as necessary Press the left soft key again Press the left soft key During a conversation Move the joystick RIGHT Select the CO key Select a CO line with a slowly flashing icon Select a CO line with a slowly flashing icon OR Press INTERCOM Inter...

Page 25: ...the speaker without holding the PS Turning the Microphone On Off If you put the PS on the charger during a conversation the call will be disconnected During a conversation Press TALK to toggle between the two modes Hands free Receiver During a conversation Press the joystick Select Mute Press the joystick ...

Page 26: ... page 39 LED colour pattern 3 patterns See page 40 To enter characters see page 31 The valid digits are 0 9 PAUSE Although up to 200 Phonebook items can be stored each phone number stored in the Phonebook that contains over 24 digits counts as two Phonebook items If there is only one Phonebook memory location available you cannot store a phone number that is over 24 digits long When storing number...

Page 27: ...cter or digit move the joystick left or right to highlight it press to delete it then enter the new character or digit To clear an entire line press and hold To move the cursor to the left or right move the joystick left or right respectively name phone no Select the desired category number or Off Edit the phone number max 32 digits Edit the name max 16 characters Select the desired item Press the...

Page 28: ...stick Press the joystick name phone no category no Press the right soft key Select the desired item Press the joystick Press the joystick Select Save Phonebook Press the joystick Enter a name phone number and select the category number or Off name phone no category no Select the desired item Press the joystick Press the joystick Select Save Phonebook Press the joystick Enter a name phone number an...

Page 29: ...umber will be stored automatically The line access number must be identical to the PS s Line Access CD setting Call Option See page 40 Press the joystick Press the right soft key Move the joystick UP or DOWN Enter the incoming call log group no Press the joystick Press the joystick Select Save Phonebook group no name phone no category no Select the desired item Press the joystick Enter a name phon...

Page 30: ...e assigned as hot key A will be displayed next to hot key numbers which have a phonebook item registered to them Press the left soft key Press the joystick Press the joystick Select the desired item Select a blank hot key number 1 9 Select Reg to Hot Key Press the joystick Press the joystick ...

Page 31: ... a character located on the same dialling button as the previous character move the cursor by moving the joystick right then enter the desired character If you enter a different character by mistake move the joystick left or right to highlight the character press to delete it then enter the correct character To clear an entire line press and hold To move the cursor move the joystick in the desired...

Page 32: ...g the Phonebook 32 Character Mode Table The following letters are not available They will be replaced by the uppercase or lowercase version of the same letter Press to change between uppercase and lowercase ...

Page 33: ...eration To dial Select the key assigned as a One touch Dialling button One touch Dialling Hot Line 1 Operator Call System Speed Dialling Doorphone Call Making Calls doorphone no 2 digits system speed dial no 3 digits To dial To store desired no Select PBX Program Select a Flexible Key desired phone no To set cancel To dial To store Set Cancel PIN Personal Identification Number R B Tone Ringback To...

Page 34: ...R 0 1 2 0 2 3 4 5 7 8 During a Conversation Multiple Party Conversation desired phone no To leave a conference To add another party during a conversation Talk to the new party Talk with multiple parties 1 7 Automatic Callback Busy To set To cancel While hearing a busy tone While hearing a callback ring While hearing a callback ring To answer from an idle extension To answer from an idle outside li...

Page 35: ... an answer Announce Set To set cancel for outside calls To set cancel for intercom calls No call No tone Tone Sending a Call Waiting Tone 2 While hearing a busy tone Wait for an answer 1 1 0 1 0 1 3 7 3 3 3 7 2 3 4 OR Disregard this step if both parties are extensions Call Pickup Group Directed extension no group no 2 digits 1 4 0 4 Do Not Disturb All Calls Outside Calls Intercom Calls Set Cancel ...

Page 36: ...t been set for the PS the extension cannot be locked Feature Operation Useful Features Message Waiting Caller Called extension To leave a message waiting indication To cancel a message waiting indication extension no When the called extension is busy or does not answer To call back For Log in For Log out Log in Log out ICD Group extension no Extension Setting Clear All Specified Extension Lock 3 O...

Page 37: ... list as follows To return to the previous menu press To cancel press at any time The unit will beep to indicate that the new settings have been saved Press the joystick Press the joystick Select Setting Handset Select the desired main item Select the desired sub item Press the joystick Follow the setting setting Press the joystick Press the joystick ...

Page 38: ...ur Private Colour Category Name Hot Line Mode Line Access CD Registration Select Base Register H set Cancel Base Caller ID Disp Other Option Change H S PIN Auto Talk Reset Handset Any Key Answer Auto Answer Auto Ans Delay Flex Key Edit Private Ring Memo Alarm Charger Vibration LCD Contrast Guidance Setting Handset EXT Ringer Type INT Ringer Type Range Warning Flex Base Set FlexName Edit ...

Page 39: ... Type Ext Ring Int Ring Group Ring Colour Green Red Orange 4 Display Type Base Number Handset Number Handset Name Base H S No Off 15 Ringer Types Adjusts the ringer volume Turns the key tone off or on Selects the display in standby mode Selects the display language Selects the LED colour for each type of call intercom call outside call group call An alarm will sound at the set time A memo can also...

Page 40: ...store a phone number as the hot line number This number is automatically dialled when you press TALK Not stored Hot Line No Enter Phone no Select a number then enter the code On Off Level 4 LCD Contrast 6 levels Adjusts the LCD contrast On Guidance On Off Selects whether the guidance display is shown or not in standby mode 0 8XX Not stored Green Category 1 9 Private Colour Category Name Select a C...

Page 41: ...d on Auto Answer 2 Call Types Internal Only Int External Off Determines the types of calls that can be answered by AUTO ANSWER Flex Key Edit See page 43 Allows you to assign a function to a flexible key and use the key as a shortcut key 0000 Change H S PIN Other Option Enter old PIN new PIN then enter new PIN again Changes the handset PIN On Auto Talk On Off When set to ON allows you to answer a c...

Page 42: ...ll Press the joystick Press the joystick Select Memo Alarm Press the joystick Press the joystick Select the Alarm mode Off Once Daily Select Setting Handset Select the alarm number 1 3 Press the joystick date time Press the joystick Press the joystick Enter memo Once Enter date and time Daily Enter time When Once Daily is selected memo Press the joystick Press the joystick Select the ringer type 1...

Page 43: ...ey which has already been used first set the key to Not stored Press the joystick Press the joystick Select Other Option Select Flex Key Edit Press the joystick Select the desired flexible key Press the joystick Press the right soft key Select the desired item Select Setting Handset Press the joystick Press the joystick OR Select PBX Program Select a Flexible Key 2 ...

Page 44: ...Vibration EXT Ringer Type INT Ringer Type Group Ring Type Private Ring Charger Display Option Standby Display Select Language LED Colour Private Colour Category Name Caller ID Disp LCD Contrast Guidance Flex Base Set FlexName Edit Other Option Change H S PIN Auto Talk Reset Handset Any Key Answer Auto Answer Auto Ans Delay Flex Key Edit Call Option Hot Line No Hot Line Mode Line Access CD Select B...

Page 45: ...ode and have the same Walkie Talkie group number In Walkie Talkie mode you cannot make or receive a call through the PBX Turning the Walkie Talkie mode on Turning the Walkie Talkie mode off To exit the operation press any time When the Walkie Talkie mode is ON the handset number is displayed followed by Walkie Talkie Press the joystick Press the joystick Select Walkie Talkie Select On Press the jo...

Page 46: ...ber To exit the operation press any time A caller can press to call all handsets in the same Walkie Talkie mode group no Press the joystick Press the joystick Select Setting Enter the group number 3 digits Press the joystick handset no Enter the handset number 1 9 Press the joystick Select Walkie Talkie Press the joystick Press the joystick Press INTERCOM Enter the desired handset number Press TAL...

Page 47: ...nnect the AC adaptor to the charger 2 Drive the screws into the wall using the wall template below 3 Mount the charger securely on the screws To remove Allows phone straps and similar objects to be connected the belt clip Cord holder To AC Outlet AC adaptor Charger Screws 24 5 mm 24 5 mm ...

Page 48: ...in later You cannot dial The number which you dialled is restricted by the Business Telephone System Consult your dealer The key lock mode is ON To cancel the mode press the joystick for about 2 seconds See Key Lock on page 15 The radio channel is busy or a radio communication error occurred Try again later Noise is frequently heard Set the PS and CS away from other electrical appliances Move clos...

Page 49: ...ortant Notice Concerning the Correct Use and Charging of Ni MH Batteries Low Battery Warning The battery needs to be charged when flashes or the alarm sounds every one minute during a conversation If the low battery warning occurs during a conversation you can continue the call for a few minutes afterwhich the call will be automatically disconnected Replacing the Battery If flashes after a few tel...

Page 50: ... with the instructions and limitations specified in this manual Important Notice Concerning the Correct Use and Charging of Ni MH Batteries Batteries due to their construction undergo some wear and tear The lifetime of a battery also depends on correct maintenance Charging and discharging are the most important factors You should take notice of the following to maintain the life of the battery as ...

Page 51: ...ent and should not be used by people with pacemakers Installation Environment 1 Water and moisture Do not use the PS and the charger near water for example near a bathtub washbowl sink etc Damp basements should also be avoided 2 Heat The PS and the charger should be kept away from heat sources such as radiators kitchen ranges etc They also should not be placed in rooms where the temperature is les...

Page 52: ...ects such as refrigerators microwave ovens faxes TVs radios or personal computers If noise disturbs your telephone calls keep the PS away from these electrical appliances We strongly suggest you hold the bottom half of the PS as shown below to ensure better call quality Because the antenna is located in the upper half of the PS WARNING UNPLUG THIS UNIT FROM THE AC OUTLET IF IT EMITS SMOKE AN ABNOR...

Page 53: ...accessing the CO line for the purpose of making outgoing calls to the BT emergency 999 and 112 services 1 This equipment shall not be set to make automatic calls to the Telecom 111 Emergency Service 2 1 The regulation applied in the United Kingdom only 2 The regulation applied in New Zealand only RF Specifications Specifications are subject to change The illustrations used in this manual may sligh...

Page 54: ...his product correctly will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste handling Please contact your local authority for further details of your nearest designated collection point Penalties may be applicable for incorrect disposal of this waste in accordance with national legisla...

Page 55: ...Notes 55 Notes ...

Page 56: ... longer lines this Panasonic KX TCA256AL DECT Cordless Handset may display instability immediately after dialling if the handset is placed facedown on a hard surface This is a temporary condition that will revert to a normal level after a short duration Please do not report it to the Telecom Fault Service PTC200 6 11 1 3 All Customer Equipment fail safe requirements 3 Under power failure condition...

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