Palm P80722US - Zire 72 - OS 5.2.8 312 MHz Getting Started Download

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CHAPTER 4

Managing Your Contacts

Zire™ 72 Handheld

Beyond the basics

Click a link below to go to the User Guide on the web and learn about these related topics:

Contacts

• Deleting contacts

• Removing a photo from a contact

• Displaying additional contact fields and defining custom fields

• Choosing the field type for certain fields, such as Home or Work for a

phone number

• Using Quick Connect to make a phone call, address and send an e-mail or

text message, or go to a web page directly from a contact

Categories

Organizing contacts by type and sorting them

Information

Transferring contact information from other applications such as databases,
spreadsheets, and other organizer software

Privacy

Keeping contacts private by turning on security options

Sharing

Sending contacts to other Bluetooth devices by using Bluetooth technology
on your handheld

E-mail

Sending contacts as attachments to e-mail messages

User Guide

For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/zire72-
userguide.

My Handheld

Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
myzire72.

Support

If you’re having problems
with Contacts or with
anything else on your
handheld, go to
www.palmOne.com/
support/zire72.

Summary of Contents for P80722US - Zire 72 - OS 5.2.8 312 MHz

Page 1: ......

Page 2: ...g GP All other brand and product names are or may be trademarks of and are used to identify products or services of their respective owners Disclaimer and Limitation of Liability palmOne Inc assumes no responsibility for any damage or loss resulting from the use of this guide palmOne Inc assumes no responsibility for any loss or claims by third parties which may arise through the use of this softw...

Page 3: ...ering information 10 Using menus 15 Using the 5 way navigator 16 Handheld do s and don ts 18 Beyond the basics 19 Chapter 2 Synchronizing Your Handheld with Your Computer 20 Why synchronize information 21 What information is synchronized 22 Synchronizing information 23 Beyond the basics 24 Chapter 3 Expanding Your Handheld 25 What type of expansion cards can I use 26 How can expansion cards help m...

Page 4: ...larm 40 Beyond the basics 41 Chapter 6 Managing Your Tasks 42 Creating a task 43 Organizing your tasks 44 Marking a task complete 45 Beyond the basics 46 Chapter 7 Writing Memos 47 Creating a memo 48 Viewing and editing a memo 49 Beyond the basics 50 Chapter 8 Writing Notes 51 Creating a note 52 Viewing and editing a note 53 Beyond the basics 54 Chapter 9 Recording Voice Memos 55 Creating a voice ...

Page 5: ...ard 72 Transferring music from a CD to an expansion card 74 Playing music on your handheld 78 Beyond the basics 79 Chapter 12 Connecting Wirelessly to Other Devices 80 What can I do with the built in Bluetooth technology 81 What types of connections can I make 81 Entering basic Bluetooth settings 82 Setting up a phone connection 83 Accessing e mail and the web wirelessly 86 Setting up a connection...

Page 6: ...web page 106 Beyond the basics 107 Chapter 16 Customizing Your Handheld 108 Setting the date and time 109 Preventing your handheld from turning on by accident 111 Changing the screen fonts 112 Changing the background of your screen 114 Correcting problems with tapping 115 Selecting sound settings 116 Changing screen colors 117 Beyond the basics 118 Chapter 17 Common Questions 119 Beyond the basics...

Page 7: ...turn to the original view Click an entry in the Table of Contents or Index to go directly to that section of the guide If you link to a page in the guide click Previous View or depending on your version of Acrobat Reader to return to the page you were on before you clicked the link You can also print an especially interesting or important page or pages by clicking Print When selecting the page s t...

Page 8: ...he bottom of a page that means the procedure continues on the next page Cue that signals the end of the procedure You re done A step that you must follow otherwise you could experience an error or even lose information OPTIONAL A step you might find useful Information that applies only in certain cases or that tells more about a procedure step In this chapter Links on the first page of each chapte...

Page 9: ...ated to the topic being described The term may appear in this guide or only on your handheld User Guide A pointer to the web where you can find more info on the topics in this guide and on other features of your handheld My Handheld A pointer to the web where you can share info with other handheld users and learn the latest tips tricks and more Support A pointer to the web where you can find help ...

Page 10: ...e digital photo albums play games and read eBooks Insert expansion cards sold separately to listen to music to capture videos or to enjoy useful reference software and more Benefits of your Zire 72 handheld Take photos and capture videos with the built in camera Play music Stay in touch with wireless connectivity Save time and stay organized Travel light Protect your information In this chapter Lo...

Page 11: ...ate Input area Lets you enter info with Graffiti 2 writing or open the onscreen keyboard Brightness icon Lets you adjust the brightness of your handheld s display 5 way navigator Helps you move around and select info to display on the screen Application buttons Open the Calendar Contacts Camera and Music RealOne Mobile Player applications Screen 5 way navigator Calendar Contacts Camera Music Input...

Page 12: ...your handheld on or off and lets you turn Keylock on if active Indicator light Lets you know the charging status when your handheld is attached to the power adapter and notifies you when alert messages appear Key Term IR Short for infrared Beaming uses infrared technology to send information between two IR ports that are within a few feet of each other Did You Know Beaming lets you quickly share a...

Page 13: ...ic and other audio applications Voice Memo button Records a voice memo when you press and hold this button Stylus Lets you enter information on your handheld To use the stylus slide it out of the slot and hold it as you would a pen or pencil Using your fingertip instead of the stylus is OK but don t use your fingernail a real pen or any other sharp object to touch the screen ...

Page 14: ...en creating voice memos Reset button Resets your handheld if it freezes stops responding Power connector Lets you connect your handheld to the power adapter so you can charge it Mini USB connector Lets you connect your handheld to your computer using the HotSync cable so you can synchronize Key Term USB The type of connector or cable that s commonly used to connect accessories to a computer Mini U...

Page 15: ...Manage your schedule from lunch with a friend to weekly meetings to annual events like holidays to extended events like conferences and vacations Even color code your schedule by category Camera Capture photos and videos with the built in camera Card Info View information about an expansion card seated in the expansion card slot Contacts Store names and addresses phone numbers e mail and web site ...

Page 16: ...on top of your to do list Enter things you need to do prioritize them set alarms and then monitor your deadlines Voice Memo Record short voice clips using the built in microphone World Clock Set the time in your home city and two other locations and set an alarm to wake you up Getting Started Guide on handheld Keep the guide you re reading right now with you and view it on your handheld Documents ...

Page 17: ...cation on your handheld Windows only Windows Media Player Works with the palmOne Media desktop application so that you can view videos in certain formats on your computer Windows only Java Technologies Access more software and functions when you download WebSphere Micro Environment to run Java J2ME on your handheld Handmark Solitaire Enjoy hours of entertainment with this solitaire game powerOne C...

Page 18: ... button to turn on your handheld and to open the application for that button Using the Home screen Turn on your handheld tap Home and tap an application icon such as Note Pad Did You Know You can reassign the application buttons to open whichever applications you choose Tip Handheld on already Tap the Home icon to go to the Home screen Did You Know You can use a favorite photo as the background fo...

Page 19: ...s that you can use to write directly on the screen With only a few minutes of practice you can learn to use Graffiti 2 writing and help is always only a tap away 0 1 Go to the Home screen and select Quick Tour 2 Tap Entering Data and follow the onscreen instructions Done Tip Write letters on the left side of the input area and numbers on the right Uppercase letters go in the center Did You Know Yo...

Page 20: ...0 1 Open an entry a Open an application b Select a record or tap New 2 Tap one of the following to open an onscreen keyboard ABC Opens the letter keyboard 123 Opens the number keyboard Continued Key Term Record An entry in an application such as a contact in Contacts or an appointment in Calendar Tip You can enter text whenever you see a blinking cursor on the screen Letter keyboard Number keyboar...

Page 21: ...ion 3 Tap the characters to enter text numbers and symbols and then select Done Done Tip When a keyboard is open you can tap abc 123 or Int l to open any of the other keyboards Backspace Return Tab Caps lock Caps shift Letter keyboard Number keyboard International keyboard ...

Page 22: ...allation Windows only you can choose to synchronize with Microsoft Outlook If you do info from Contacts Calendar Tasks and Memos is synchronized with Outlook Other info such as photos and notes is synchronized with Palm Desktop software WINDOWS ONLY Double click the Palm Desktop icon on your computer desktop and then click the icons in the launch bar to access the various applications Tip The Palm...

Page 23: ...ploring Your Handheld Zire 72 Handheld 14 MAC ONLY Double click the Palm Desktop icon in the palmOne folder on your computer and then click the icons in the launch bar to access the various applications Launch bar ...

Page 24: ...n you know how to use them in all your applications 0 1 Open an application 2 Tap Menu to open the menus 3 Tap a menu and then tap a menu item Done Tip You can also open the handheld menus by tapping the application title in the upper left corner of the screen When the menus are open you can use the navigator to select menus and menu items Menu icon Application title Menu item Menu ...

Page 25: ...ght or Left Scrolls to the next or previous application category Select Inserts the selection highlight When the selection highlight is present Up Down Right or Left Scrolls to the next icon in the corresponding direction Select Opens the selected application Tip To remove the selection highlight without making a selection scroll to the first icon in the upper left corner and then press Left on th...

Page 26: ...own Scrolls an entire screen of entries as long as there s nothing highlighted Hold down to accelerate the scrolling Select Inserts the selection highlight When the selection highlight is present Up or Down Scrolls to the previous or next entry Select Displays the selected entry Left Removes the selection highlight Up or Down Scrolls within the current entry Right or Left Scrolls to the previous o...

Page 27: ...e it dirty For general cleaning use a soft damp cloth If the screen becomes dirty use a soft cloth moistened with a diluted window cleaning solution Use only 3 5 mm stereo headphones in your handheld s headphone jack Be sure to get rid of any static electricity buildup before you connect your handheld to any cable or accessory Handheld don ts Do not drop bang or otherwise cause a strong impact to ...

Page 28: ... applications and information by filing them into categories Privacy Keeping information private by turning on security options Sharing Beaming information and applications to other Palm OS handheld users Sending information and applications to other Bluetooth devices by using Bluetooth technology on your handheld Maintaining Caring for your handheld User Guide For everything you need to know abou...

Page 29: ...at information that has been entered or updated in one place your handheld or your computer is automatically updated in the other No need to enter information twice Benefits of synchronizing Quickly enter and update information on your computer and your handheld Install applications Protect your information Send photos and videos from your handheld to your desktop computer In this chapter Why sync...

Page 30: ...onized with Palm Desktop software You can insert the CD at any time to choose synchronization with Outlook if you did not do so during the initial installation Install applications With just a few clicks you can use palmOne Quick Install to add files to certain applications on your handheld or to install additional software Protect your information Nothing is worse than losing important informatio...

Page 31: ... synchronization If you want to synchronize applications other than the presets see the section on choosing which applications to synchronize in the User Guide on the web You can synchronize more than one handheld with your computer For example different family members can synchronize their handhelds with the same copy of Palm Desktop software Just make sure that each handheld has its own username...

Page 32: ...b When synchronization is complete a message appears at the top of your handheld screen and you can disconnect your handheld from the cable Be patient synchronization may take some time Done Key Term HotSync Technology that allows you to synchronize the information on your handheld with the information on your computer Tip If the Select User dialog box appears during synchronization select the use...

Page 33: ...ack to the cable if you have been synchronizing information using Bluetooth technology Receiving information on your handheld from an outside source such as a file containing your company s phone list Installing and Removing Using palmOne Quick Install to add applications to your handheld User Guide For everything you need to know about your handheld all that s in this guide and much more go to ww...

Page 34: ...itless answer to the storage dilemma When one card becomes full simply use another card To enjoy some aspects of your handheld such as listening to music and capturing video clips you need to use expansion cards Benefits of expansion cards Capture and view videos Listen to music Back up info Add more games and other software Add accessories Store all your info In this chapter How can expansion car...

Page 35: ...ion for safe keeping in case your handheld becomes damaged or is stolen Add games and other software Purchase popular games dictionaries travel guides and more There are lots of expansion cards available for your handheld To check them out visit www palmOne com myzire72 and click the Accessories link Add accessories Attach SDIO accessories to your handheld such as a presentation module Store all y...

Page 36: ...t the card into the expansion slot with the label side facing the front of the handheld 2 Push the card in with your thumb until you hear the confirmation tone No confirmation tone Check the Sounds Alerts Preferences to make sure the System Sound setting is turned on Done Push Label side NOTE ...

Page 37: ...CHAPTER 3 Expanding Your Handheld Zire 72 Handheld 28 Removing an expansion card 0 1 Push lightly against the card with your thumb 2 Slide the card out of the expansion slot Done Push ...

Page 38: ...pplications from your computer to an expansion card and installing other files such as photos videos or music Sharing Exchanging applications and information with other Palm OS handheld users by exchanging cards or beaming items between handhelds Sending applications and information to other Bluetooth devices by using Bluetooth technology on your handheld User Guide For everything you need to know...

Page 39: ...ganize contact information You can easily share info with other handhelds and dial phone numbers or send text messages directly from a contact entry using your handheld s built in Bluetooth technology and a compatible mobile phone You can even add photos of your loved ones directly to their contact information screen Benefits of Contacts Carry all your business and personal contact information in ...

Page 40: ...r it Tap the scroll arrows to move to the next page Continued Tip If the first character you enter in the Last Name or Company field is an asterisk or similar symbol that record always appears at the top of the Contacts list That s useful for an entry like If Found Call your phone number Did You Know You can also enter one or more contacts on your desktop computer and then copy them to your handhe...

Page 41: ...nt select Done That s it Your handheld automatically saves the contact Make sure you have a current backup Synchronize often Tip To learn about capturing and downloading photos to your handheld see palmOne Media later in this guide Tip If multiple contacts share information such as a company name and address you can enter the first contact open the Record menu and then select Duplicate Contact You...

Page 42: ... can easily scroll to the contact you want 3 Select the contact to open it Done Tip You can also press Right on the navigator or tap the Quick Look Up icon at the top of the screen to open the Quick Look Up line Press Up and Down to select the letter of the name you want in each box and press Right to move to the next box Did You Know The Phone Lookup feature lets you add contact information direc...

Page 43: ...ceiving handheld model not all information may be sent correctly 3 Wait for the Beam Status dialog box to indicate that beaming is complete Done Tip You can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card Beam your business card to other handhelds by holding down the Contacts application button until the Beam dia...

Page 44: ...ing them Information Transferring contact information from other applications such as databases spreadsheets and other organizer software Privacy Keeping contacts private by turning on security options Sharing Sending contacts to other Bluetooth devices by using Bluetooth technology on your handheld E mail Sending contacts as attachments to e mail messages User Guide For everything you need to kno...

Page 45: ...ments and spot schedule conflicts You can view your calendar by day week or month or as an agenda list that combines your list of tasks with your appointments Benefits of Calendar Track current future and past appointments Stay on top of deadlines Carry one calendar Spot schedule conflicts In this chapter Scheduling an appointment Checking your schedule Setting an alarm Beyond the basics ...

Page 46: ...Tap the date 3 Tap the line next to the time the appointment begins and enter a description Continued Key Term Event The name for an entry in the Calendar application including appointments birthdays reminders recurring meetings and so on Tip You can also scroll to a date by pressing Right or Left on the navigator or by tapping the arrows at the top of the Day View screen Did You Know You can use ...

Page 47: ...ent ends d Select OK That s it Your handheld automatically saves the appointment Make sure you have a current backup Synchronize often Tip To enter reminders holidays anniversaries and other events that take place on a particular date but not at a particular time tap No Time Tip Color code your calendar Tap the bullet next to the description to file the appointment in a category Each category has ...

Page 48: ... the Calendar application button 2 Tap the icons in the lower left corner to see four different Calendar views Done Tip Press the Calendar application button repeatedly to cycle through the Agenda View Day View Week View and Month View Tip You can also display Year View From Month View tap Year Did You Know You can use a favorite photo as the background for your Agenda View Week View Agenda View M...

Page 49: ... pick list and select Minutes Hours or Days d Enter how many minutes hours or days before the event you want the alarm to sound and then select OK Done Did You Know If you set your alarm sounds in World Clock instead of in Calendar you have more alarm sound choices Tip Check out the other options in the Event Details dialog box For example Repeat creates an event that recurs daily weekly or at wha...

Page 50: ...oring extra information about an event by adding a note Erasing old appointments by purging them Categories Organizing events by type and color coding them Privacy Keeping events private by turning on security options Sharing Beaming events to other Palm OS handheld users Sending events to other Bluetooth devices by using Bluetooth technology on your handheld E mail Sending events as attachments t...

Page 51: ...d how they manage to do it all busy people usually say I make lists The Tasks application on your handheld is the perfect place to make a list of the things you need to do Benefits of Tasks Set priorities Track deadlines Stay focused In this chapter Creating a task Organizing your tasks Marking a task complete Beyond the basics ...

Page 52: ...ct a date from the calendar That s it Your handheld automatically saves the task Make sure you have a current backup Synchronize often Tip If no task is currently selected you can create a new task by writing in the Graffiti 2 input area Tip Set an alarm for the selected task Tap Details tap the Alarm box tap the Alarm check box enter the alarm settings and then select OK Tip You can beam tasks to...

Page 53: ...p the pick list in the upper right to select Due Today Last 7 Days Next 7 Days or Past Due Category Displays tasks that are assigned to the selected category Tap the pick list in the upper right to select a different category Done Did You Know Overdue tasks have an exclamation point next to the due date Tip Your Task Preferences settings control which tasks appear in the Tasks list such as complet...

Page 54: ...that you ve completed it 0 1 Go to the Home screen and select Tasks 2 Select the check box on the left side of the task Done Tip You can set Task Preferences to record the date that you finish your tasks and you can show or hide finished tasks To change these settings open the Options menu and select Preferences ...

Page 55: ...toring extra information about a task by adding a note Privacy Keeping tasks private by turning on security options E mail Sending tasks as attachments to e mail messages Sharing Beaming tasks to other Palm OS handheld users Sending tasks to other Bluetooth devices by using Bluetooth technology on your handheld User Guide For everything you need to know about your handheld all that s in this guide...

Page 56: ...ring information that is meaningful to you but does not fall into one of these categories From meeting notes to recipes and favorite quotations Memos provides a quick and easy way to enter store and share your important information Benefits of Memos Store essential but hard to remember information Easily retrieve and share information In this chapter Creating a memo Viewing and editing a memo Beyo...

Page 57: ...to a new line in the memo c Select Done That s it Your handheld automatically saves the memo Make sure you have a current backup Synchronize often Did You Know You can create as many memos as you want up to the available memory on your handheld Each memo can be up to about 32KB in size that s about 650 sentences Tip In the Memos list you can also just start writing to create a new memo The first l...

Page 58: ...e Tip The Memos list shows the first line of each memo so make sure that first line is something you will recognize Did You Know You can connect your handheld to a portable keyboard and type your memos on the go without carrying around a heavy laptop You can purchase a variety of portable keyboards Visit www palmOne com myzire72 and click the Accessories link Tip You can change the size of the tex...

Page 59: ...ate by turning on security options Sharing Beaming memos to other Palm OS handheld users Sending memos to other Bluetooth devices using the Bluetooth technology on your handheld E mail Sending memos as attachments to e mail messages User Guide For everything you need to know about your handheld all that s in this guide and much more go to www palmOne com zire72 userguide My Handheld Make your hand...

Page 60: ...ht do with a piece of paper and a pencil Note Pad gives you a place to draw freehand and take notes in your personal handwriting which is even faster and more flexible than creating a memo on your handheld Benefits of Note Pad No learning curve Capture information in the moment A picture is worth a thousand words See reminders when you set alarms In this chapter Creating a note Viewing and editing...

Page 61: ...een keyboard c Select Done That s it Your handheld automatically saves the note Make sure you have a current backup Synchronize often Tip You can change the color of the pen and paper background From the Note Pad list screen open the Options menu select Preferences and then tap Colors Tip Tap the pen selector to change the pen width or to select the eraser Did You Know Set an alarm for a note to u...

Page 62: ... Select the note a Select Done to display the Note Pad list b Select the note you want to view or edit 3 Read or edit the note and then select Done Done Tip You can clear the screen completely while editing a note Open the Edit menu and select Clear Note Or to delete a note completely open the note and then tap Delete ...

Page 63: ...notes to other Palm OS handheld users Sending notes to other Bluetooth devices by using Bluetooth technology on your handheld E mail Sending notes as attachments to e mail messages User Guide For everything you need to know about your handheld all that s in this guide and much more go to www palmOne com zire72 userguide My Handheld Make your handheld uniquely yours For great tips software accessor...

Page 64: ... to record and play back notes agenda items and other important thoughts directly on your handheld Record client meeting notes on the way to the office then send them to your assistant via e mail to transcribe them Or use a voice memo with an alarm as a reminder message for that errand you promised not to forget Benefits of Voice Memo Capture thoughts on the fly Send memos to colleagues wirelessly...

Page 65: ...n you have finished recording release the Voice Memo button A tone indicates that recording has stopped 3 Select Done That s it Your handheld automatically saves the voice memo Make sure you have a current backup Synchronize often Tip If you are recording a long voice memo and don t want to hold the button the entire time you can use a different procedure for recording voice memos that lets you pa...

Page 66: ...ce memo title The voice memo begins to play after a few seconds b Press Right or Left on the navigator to listen to the next or previous voice memo 3 When you have finished listening to all voice memos select Done Done Tip To start playing a voice memo immediately select Play Tip Select the Speaker icon and press Up or Down on the navigator to adjust the volume when listening to a voice memo ...

Page 67: ...ty options Sharing Exchanging voice memos with other palmOne handheld users by beaming them Sending voice memos to other Bluetooth devices by using Bluetooth technology on your handheld E mail Sending voice memos as attachments to e mail messages User Guide For everything you need to know about your handheld all that s in this guide and much more go to www palmOne com zire72 userguide My Handheld ...

Page 68: ... photos and videos You can keep your favorite photos right on your handheld select a photo as the background for your Home screen and the Agenda View in Calendar even add a photo to a Contacts entry Benefits of your handheld s media features Never be far from your favorite people or places Capture key moments on the fly Simplify photo and video organization Use expansion cards sold separately to s...

Page 69: ... videos on your handheld from an expansion card in MPEG 1 and ASF MPEG 4 file formats To view videos that are in other formats convert them to a format that your handheld can play On Windows use the palmOne Media desktop to do the conversion then synchronize On Mac drag the video to the Send To Handheld droplet then synchronize Video clips that you capture with your Zire 72 handheld cannot be play...

Page 70: ... Select photo mode if it is not already selected b Move the handheld until the picture you want appears on the screen c Select the shutter button or press Select on the navigator d Select Save Done Tip Customize any picture you capture or view on your handheld by using the drawing tool to annotate the photo Photo mode Shutter button ...

Page 71: ...your handheld 0 1 Press the Camera button 2 Capture the video a Select video mode if it is not already selected b Move the handheld until the image you want to capture appears on the screen c Select the record button d When you have finished viewing select the stop button e Select Save Done Tip While you re recording select the pause button to pause recording Select the record button to continue r...

Page 72: ...white Resolution Select a higher resolution if you want a clearer picture however a higher resolution creates a larger file size when you save the photo or video Save to Photos only Select whether to save the photo directly to your handheld or to an expansion card Review photos video Select whether to review a photo or video before saving it Date stamp Photos only Select whether to mark your photo...

Page 73: ... specify a new naming system for photos and videos default is photo_mmddyy_xxx and then enter the new auto name Digital zoom Photos only Select Disabled if you do not want to be able to zoom in when taking a photo Shutter sounds Select Off if you do not want to hear a sound when taking a photo or recording a video 3 Select Done Done ...

Page 74: ...turn to the selection screen Done Tip If the camera is open you can open the palmOne Media application by tapping the View Photos button on the left of the screen or by pressing the Camera application button Did You Know If you or your friends have a digital camera that uses SD memory cards you can insert the cards into the expansion slot and view the photos on your handheld Tip Select Slide Show ...

Page 75: ...te an album a Tap the pick list in the upper right corner and select Edit Albums b Select New enter the name of the new album and select OK c Select OK on the Edit Albums screen Continued Tip You can only add photos on your handheld to albums that are on your handheld Likewise you can only add photos on an expansion card to albums that are on the same card ...

Page 76: ...photo with a plus sign to the left to remove it from the album d Select Done 4 Move photos within albums a Tap the pick list in the upper right corner and select the album in which you want to move photos b Tap the photo you want to move and drag the stylus to move the photo to the desired location Done Tip If you are not already in the album you want to organize tap the pick list in the upper rig...

Page 77: ...ly You can also share photos and videos using any of the following methods Attach a photo or video to an e mail message Create a multimedia message containing photos Beam a photo or video to other Palm OS handheld users Beaming a photo or video file can take some time so be patient if sending by this method Copy a photo or video from your handheld to your desktop computer or from computer to handh...

Page 78: ...he pick list in the upper right corner and select the album containing the photos and or videos you want to send b Select the photo or video you want to send c Open the menus d Select Media and then select Send e Select Bluetooth and then tap OK f Select the device to which you want to send the photo or video and then tap OK The file is sent automatically Done Did You Know A Send command appears o...

Page 79: ...ding photos from the palmOne Media desktop application via e mail Sharing Beaming photos and videos to other Palm OS handheld users E mail Sending photos and videos as attachments to e mail messages User Guide For everything you need to know about your handheld all that s in this guide and much more go to www palmOne com zire72 userguide My Handheld Make your handheld uniquely yours For great tips...

Page 80: ...nd then listen through the built in speaker or stereo headphones sold separately You need to purchase an SD or MultiMediaCard expansion card to save your music files and play them on your handheld Benefits of RealOne Mobile Player Listen to songs in the popular MP3 format No separate MP3 CD or mini disc player required Carry tiny expansion cards instead of CDs Be your own DJ In this chapter Transf...

Page 81: ...ndheld a Connect your handheld to the HotSync cable b Insert an expansion card into your handheld 2 Select the MP3 files you want to transfer a From My Computer or Windows Explorer select the MP3 files you want to transfer b Drag and drop the file s or folder onto the palmOne Quick Install icon on the Windows desktop and then click OK 3 Synchronize your handheld with your computer Done Tip You can...

Page 82: ...x select your username and click OK 3 Synchronize your handheld with your computer Be patient transferring music to an expansion card can take several minutes Done Tip You can also use a card reader accessory sold separately to transfer MP3 files from your computer to your expansion card Create an SD_Audio folder on the card and store your MP3 files in this folder Tip In Mac OS X you can make the ...

Page 83: ...ter to convert and transfer the files WINDOWS ONLY 0 1 Access the CD from RealOne Player on your computer a Double click the RealOne Player icon on your computer desktop b Insert the CD into your computer s CD drive c Click CD in RealOne Player on your computer Continued Before You Begin Windows Install RealOne Player on your computer Insert the CD and follow the onscreen instructions for installi...

Page 84: ...ur library a Click Save Tracks b Follow the onscreen instructions to select and copy tracks Continued Tip If you want to select only a few songs click Deselect All and then click the check box next to the songs you want to select Did You Know A 64MB expansion card holds about an hour of music capacity varies with sampling rates Save Tracks ...

Page 85: ...n c Connect your handheld to the HotSync cable Do not tap the HotSync icon 4 Select the songs you want to transfer a In RealOne Player on your computer click Devices b If necessary double click Palm Handheld and then double click Card c Click Add Clips Continued Tip For tips on using RealOne Player on your computer go to the Help menu in RealOne Player or visit www realone com IMPORTANT Add Clips ...

Page 86: ...ld is on and that RealOne Mobile Player is open If it is a green Connected light appears in the lower left corner on your computer b In the toolbar below the Connected light click Transfer When the transfer is complete the tracks you selected should say On Device Do not tap the HotSync icon RealOne Player is transferring the files so there s no need to do anything Done Tip On your handheld tap Son...

Page 87: ...ct a song from the list 3 When you ve finished listening tap the Stop button Done Tip For tips on using RealOne Mobile Player open the Options menu and select Help Did You Know RealOne Mobile Player continues playing the songs in your list until it reaches the end of your list or until you tap the Stop button even if your handheld screen is off Progress indicator Play Pause Stop Previous song Next...

Page 88: ... Removing songs from an expansion card User Guide For everything you need to know about your handheld all that s in this guide and much more go to www palmOne com zire72 userguide My Handheld Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com myzire72 Tip Support If you re having problems with RealOne Mobile Player with RealOne Player on your compu...

Page 89: ...ower of Bluetooth technology It helps you easily set up wireless connections to a number of devices so you can enjoy the convenience of cable free connectivity Benefits of your handheld s built in Bluetooth technology Connect to your Bluetooth phone to send text multimedia or e mail messages or access the web Reduce cable clutter by synchronizing wirelessly Connect to other devices such as cameras...

Page 90: ...ogy to set up connections to devices within approximately 30 feet of your handheld What types of connections can I make With Bluetooth technology you can make connections using the following types of devices To browse the web and send and receive e mail messages connect to the Internet in these ways Using your mobile phone by dialing your ISP or signing up with a high speed wireless carrier accoun...

Page 91: ...her Bluetooth devices will see when they try to connect to your handheld By default it is the username you use during synchronization but you can change it c Tap the Discoverable pick list and select Yes or No Done Key Term Discoverable Setting that allows other devices to find and connect with your handheld using Bluetooth technology If your handheld is not discoverable other devices cannot find ...

Page 92: ... displays all Bluetooth phones within range Select the phone you want select Next and then select Next again c If the phone you want does not appear on the Connection Setup screen select Find More If the phone still does not appear run the Phone Link Updater application Windows only and then go to step 4 For Mac computers if the phone does not appear on the list go to www palmone com us support do...

Page 93: ...ect Done and then select No You have finished setup b Select Next 6 Begin network setup a Tap the pick list select Yes or No and then select Next If you select Yes go to step 7 If you select No go to step 8 Continued Key Term Passkey Like a password the passkey is a security measure Connections can happen only between your handheld and a device that has the same passkey For example to connect to y...

Page 94: ...p account c Tap the Password box enter your account password and select OK This is the password you use to access your dial up account it is not your passkey d Select Next and then select Done Done See the next procedure for steps on using your phone connection to browse the web or send and receive e mail messages Key Term GPRS Acronym for General Packet Radio Service a method of sending informati...

Page 95: ...ail application or the web browser 2 Verify Bluetooth status a Draw the Graffiti 2 writing Command stroke and select the Bluetooth indicator to open the Bluetooth settings screen You can tap the indicator even if it is grayed out meaning that Bluetooth is currently Off b Make sure On is selected Continued NOTE Did You Know You can select the Bluetooth indicator on the Command toolbar to quickly op...

Page 96: ...ist and select the service that you want to use to connect to the Internet b Select Connect You are now ready to send and receive e mail messages or to browse the web Key Term Service Way of connecting to a mobile phone to send information wirelessly for example through a high speed GPRS carrier or a dial up account with an Internet service provider ISP Done ...

Page 97: ...p b Select Launch HotSync Manager in step 4 c Select HotSync to synchronize your handheld with your computer Done Tip To launch HotSync Manager on your computer in step 2 of the onscreeninstructions see procedure step 3b below click the HotSync Manager icon on the task bar in the lower right corner of your computer screen Tip After the first time set up a connection and wirelessly synchronize with...

Page 98: ...on your handheld Using Phone Link Updater to download the most recent phone drivers and list of supported GSM GPRS carriers Setting the Bluetooth options on your handheld to allow your handheld to wake up and receive an incoming connection request when powered off User Guide For everything you need to know about your handheld all that s in this guide and much more go to www palmOne com zire72 user...

Page 99: ...can attach files such as photos to e mail messages as well as Microsoft Word or Excel files created in Documents to Go on your handheld or receive any of these file types as attachments to view and edit at your convenience You can also synchronize e mail messages on your handheld with e mail on your desktop computer Benefits of the VersaMail application Access e mail on the go Send and receive pho...

Page 100: ... an e mail account on your handheld you must do the following Install the VersaMail software Insert the CD and follow the onscreen instructions for installing extra software If you do not already have one establish an account with an Internet service provider such as Earthlink or a wireless carrier such as Cingular You may also use a corporate e mail account For wireless accounts only Have active ...

Page 101: ...you will also synchronize e mail leave the check box deselected e Select Next 4 Enter the account username and password a Enter the username you use to access your e mail b Select the Password box enter your e mail account password and then select OK c Select Next Continued Key Term Protocol Settings your e mail provider uses to receive e mail messages Most providers use the Post Office Protocol P...

Page 102: ...he names of the incoming and outgoing mail servers a Enter your e mail address b Enter the names of your mail servers c Select Next 6 Select Done Done Did You Know Your incoming mail server is also called your POP or IMAP server your outgoing mail server is also called your SMTP server Tip If you selected the Synchronize Only Account check box in step 3 you need to configure this account on your c...

Page 103: ...select Messages to download entire messages e Select OK f When downloading is complete select OK 3 In the Inbox select the message to read it Done Tip If you selected the Synchronize Only Account check box you must synchronize your handheld with your computer to download messages to your handheld Did You Know You can set up your handheld to automatically check for and download new e mail messages ...

Page 104: ...on between recipient names d In the Subject field enter the subject of your e mail In the area below the Subject line enter the text of your e mail e Select Send Done Tip If you selected the Synchronize Only Account check box you must synchronize your handheld with your computer to send messages from your handheld Did You Know You can set up your handheld to automatically try resending any message...

Page 105: ...Automatically trying to resend messages that weren t sent the first time Customizing your Inbox display options such as message summary view and font size and colors for read and unread mail Viewing editing and sending files attached to e mail messages Synchronizing e mail messages on your handheld with e mail messages on your computer Customizing Setting preferences for connecting to a network Us...

Page 106: ...d sold separately And if you need more than text alone to express yourself use multimedia messaging to give your message multisensory impact by adding an image photo or sound file Benefits of Messages Enjoy quick communication Use text messaging to chat with friends Be as simple or as creative as you want In this chapter Sending a text message Sending a multimedia message Getting and reading text ...

Page 107: ...area below the To line enter the text of your message e Select Send Done Before You Begin Before you can send and receive text and multimedia messages you must set up a phone connection on your handheld to send and receive information wirelessly You must also install the Messages software Insert the CD and follow the onscreen instructions for installing extra software Key Term SMS Acronym for Shor...

Page 108: ...n the list If the name does not appear on the list select one of the Lookup options and select the name from the screen d In the area below the To line enter the subject of your message Continued Key Term MMS Acronym for Multimedia Messaging Service An application for sending short multimedia messages between mobile phones or handhelds MMS is a new format that is now supported by most wireless car...

Page 109: ...New Slide b Use the tools on the left of the screen to create your image Pencil Draw the image you want on the blank slide Line tool Choose the pencil s line style Color wheel Choose the pencil s color c Select Done Continued Tip You can also use the pencil tool to draw on a photo you attach Send your own graffiti art Pencil Line width Color wheel ...

Page 110: ...ra Take the photo you want using the built in camera c Select Done 5 OPTIONAL Add a sound file a From the toolbar on the left of the screen choose the audio tool b Select the file you want c Select Done Continued Did You Know You can take a picture and send it quickly with MMS Take that cute photo of your baby girl and send it with a personalized note to her grandmother Can it get any easier to sh...

Page 111: ...ceiving Text and Multimedia Messages Sending a multimedia message 6 OPTIONAL Add text to your message a Select Add a caption b Enter the text you want tap OK and then select Done 7 Select Send Done Tip To add more files select and repeat steps 3 5 ...

Page 112: ...ting and reading text messages 0 1 Go to the Home screen and select Messages 2 Select Get to retrieve messages from your mobile phone 3 Read a message a Select the message to open it b Read the message and then select Done Done Tip You can reply to or forward a message after you open it ...

Page 113: ...ing messages you receive Setting preferences for receiving messages Hearing an alert when you receive a message Customizing Setting preferences for connecting to a network User Guide For everything you need to know about your handheld all that s in this guide and much more go to www palmOne com zire72 userguide My Handheld Make your handheld uniquely yours For great tips software accessories and m...

Page 114: ...buying gifts Now you can take the web with you almost anywhere you go Make an Internet connection through your mobile phone and palmOne Web Pro opens the entire web to you Benefits of Web Pro Carry the web with you Quickly access the pages you want Customize your web browsing experience In this chapter Accessing a web page Beyond the basics ...

Page 115: ...s that you are entering it automatically completes the address c Select Go Done Before You Begin Install the palmOne Web Pro software Insert the CD and follow the onscreen instructions for installing extra software To browse the web you must set up a connection to the Internet from your handheld Key Term URL Stands for uniform resource locator the technical name for a web address For example the U...

Page 116: ...page Downloading a file from a web page Changing your start and home pages Customizing Setting preferences for connecting to a network User Guide For everything you need to know about your handheld all that s in this guide and much more go to www palmOne com zire72 userguide My Handheld Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com myzire72 Su...

Page 117: ...nts and screen colors on your handheld by using preferences and menus And preference settings can help extend the life of your handheld s battery Benefits of customizing Access applications quickly Conserve power Enjoy your handheld more Make your screen easy to read In this chapter Setting the date and time Preventing your handheld from turning on by accident Changing the screen fonts Changing th...

Page 118: ...d select a city in your time zone No nearby city Select Edit List and do steps b c b Tap Add c Select a city in your time zone and then select OK select OK again and then select Done Continued Tip You can rename the location to the city where you live Tap the Name field and then modify the location name Tip When you travel to a new time zone change the Location setting to quickly reset the date an...

Page 119: ...e date a Tap the Set Date box b Tap the arrows to select the current year c Tap the current month d Tap the current date 4 Set the time a Tap the Set Time box b Tap the hour and minute boxes and then tap the arrows to change them c Tap AM or PM and then select OK 5 Select Done Done Year arrows ...

Page 120: ... always remains off Automatic Keylock turns on automatically when you turn off your handheld or when your handheld goes to sleep Manual Keylock turns on when you hold down the power button until the system sound confirms that Keylock is on Done Tip When Keylock is on your handheld does not respond when you press the application buttons To use your handheld again press the power button and then tap...

Page 121: ...ld 112 Changing the screen fonts In many applications you can change the font style to make text easier to read There are four font styles available in applications that let you change the font style Small font Large font Small bold font Large bold font ...

Page 122: ...our Handheld Changing the screen fonts 0 1 Open the Select Font dialog box a Open an application b Open the menus c Select Options and then select Font 2 Tap the font style you want to use and then select OK Done Small Small bold Large bold Large ...

Page 123: ...o for both screens or make them different 0 1 Open the Display Options dialog box a Go to the Home screen or press the Calendar application button b Open the menus c Select Options and then select Display Options 2 Select a photo for the background a Select the Background check box b Tap the photo thumbnail and select a photo c Adjust the fade setting so that the text is easy to read against the p...

Page 124: ...e screen b Select Prefs c Select Digitizer 2 Tap the targets on the screen as precisely as possible and then select Done You need to tap at least three targets maybe more if you don t tap carefully Done Key Term Digitizer Another name for your handheld s screen and its internal circuitry Tip If your screen is not responding to taps use the navigator to open Digitizer Preferences Key Term Calibrati...

Page 125: ...ilent or All Off in step 2 select Done If you selected Custom in step 2 tap the System Sound Game Sound and Alarm Sound pick lists and select the volume level for each sound then select Done Done Tip You can choose different types of sounds for Calendar Tasks and World Clock Go to the application open the Options menu and then select Preferences Did You Know When you connect a headset to your hand...

Page 126: ... Handheld 117 Changing screen colors Choose a new set of text and background colors for all your applications 0 1 Open Color Theme Preferences a Go to the Home screen b Select Prefs c Select Color Theme 2 Select a theme and then select Done Done ...

Page 127: ...text Reassigning the application buttons on the front of your handheld so that they open the applications you choose Protecting your information by turning on security options and entering information that identifies you as the owner of your handheld Configuring communication connections and network settings User Guide For everything you need to know about your handheld all that s in this guide an...

Page 128: ...p installation This will transfer all your information from the old software to the new software 4 Synchronize your new handheld with your new desktop software 5 If any third party applications do not transfer to your new handheld reinstall them 6 If you have problems with your third party applications on your new handheld you ll have to update them If any of the following symptoms occur on your n...

Page 129: ...need to recharge my handheld A battery gauge appears at the top of the Home screen Check the gauge periodically to see if your handheld needs to be recharged If the battery becomes low a message appears on the screen prompting you to recharge the battery Will I lose all my information if the battery becomes drained If the battery is drained to the point that you cannot turn on your handheld your i...

Page 130: ...ckmark next to it If not click it If you don t see the HotSync Manager icon click Start on the Windows taskbar and then select Programs Go to the Palm Desktop program group and select HotSync Manager Click the HotSync Manager icon when it appears in the Windows system tray Make sure Local USB is selected MAC ONLY Make sure HotSync Manager is enabled Open the palmOne folder and double click the Hot...

Page 131: ...the information or applications on your handheld Use the tip of the stylus or similar object without a sharp tip to gently press the reset button inside the hole on the back panel of your handheld If a soft reset does not unfreeze your handheld you need to perform a hard reset For instructions see the User Guide on the web Can I open my handheld No do not open your handheld there are no serviceabl...

Page 132: ...roblems Solving problems with beaming and communication settings Maintaining Performing a hard reset if a soft reset does not unfreeze your handheld User Guide For everything you need to know about your handheld all that s in this guide and much more go to www palmOne com zire72 userguide My Handheld Make your handheld uniquely yours For great tips software accessories and more visit www palmOne c...

Page 133: ...is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help The use of shielded I O cables is req...

Page 134: ...ausing Equipment Regulations Operation is subject to the following two conditions a this device may not cause any interference and b this device must accept any interference including interference that may cause undesired operation of the device To prevent radio interference to the licensed service this device is intended to be operated indoors and away from windows to prevent maximum shielding Eq...

Page 135: ...p Freq IEC 61000 4 5 1995 Surge Immunity 1 2 50uSec 2kV peak Common Mode 1kV peak Differential Mode EN61000 4 6 1996 Conducted Immunity 150kHz 80MHz 3V RMS 1kHz 80 AM IEC 61000 4 11 1994 100 Voltage Dip 0 5 period 30 Dip 25 periods and 100 Dip 250 periods Authorized palmOne Representative David Woo Manager palmOne Inc World Wide Compliance Date November 4 2003 Battery Warning Do not mutilate punct...

Page 136: ...schuwing Bij dit produkt zijn batterijen geleverd Wanneer deze leeg zijn moet u ze niet weggooien maar inleveren als KCA Uwaga Intrinsic Safety Warning Warning Explosion Hazard Substitution of components may impair suitability for Class I Division 2 When in hazardous location turn off power before replacing or wiring modules and Do not disconnect equipment unless power has been switched off or the...

Page 137: ...to docking stations is susceptible to entry of ESD Devices that you carry with you such as your handheld build up ESD in a unique way because the static electricity that may have built up on your body is automatically passed to the device Then when the device is connected to another device such as a docking station a discharge event can occur Precautions against ESD Make sure to discharge any buil...

Page 138: ...han natural fibers like cotton The rapidity with which you touch connect or disconnect electronic devices While you should always take appropriate precautions to discharge static electricity if you are in an environment where you notice ESD events you may want to take extra precautions to protect your electronic equipment against ESD ...

Page 139: ... 43 46 54 albums See also photos additional information for 70 creating 66 moving photos in 67 selecting 65 67 alerts 3 alerts See alarms aligning screen 115 anniversaries 38 application buttons described 6 location of 2 not responding 111 opening applications with 9 reassigning 118 application icons 6 120 applications accessing 120 adding contact information to 33 additional information for 19 29...

Page 140: ...g events to 41 sending memos to 50 sending notes to 54 sending records to 19 29 sending task records to 46 synchronizing with 24 turning off 121 Bluetooth icon 6 Bluetooth indicator 86 Bluetooth radio 6 Bluetooth technology 80 81 bold fonts 113 bookmarks 107 brightness control 2 Brightness icon 2 browsing the web 81 86 105 built in applications 6 Business Card command 34 business cards 34 buttons ...

Page 141: ...etting up phone 83 85 setting up wireless 80 88 troubleshooting 123 unable to establish 82 conserving power 111 contacting ISP providers 85 contacts adding 31 32 33 beaming 34 categorizing 35 deleting 35 entering in e mail addresses 95 keeping private 35 locating 33 Contacts application additional information for 35 addressing e mail from 95 customizing 35 opening 31 overview 30 searching 33 Conta...

Page 142: ...dars 36 current time and date 2 Getting Started Guide vii viii items in lists 17 memos 49 notes 53 PDF files 8 photos 60 63 65 70 schedules 39 song lists 77 tasks 44 45 46 videos 60 62 65 70 web pages 106 do s and don ts 18 documentation vii viii ix 7 19 24 29 35 41 46 50 54 58 70 79 89 96 104 107 118 123 Documents to Go application 7 21 downloading e mail 94 files 107 photos 32 60 drawing freehan...

Page 143: ... icon 6 F fade setting 114 FAQs 119 FCC Statement 124 features of handheld 1 file linking 24 file transfers 81 90 96 107 file types 60 72 files deleting 29 removing from expansion cards 29 filing appointments 38 finding contacts 33 font styles 112 113 fonts changing 112 113 customizing e mail 96 formats audio files 71 multimedia file types 60 setting 118 text messaging and 99 formatting informatio...

Page 144: ...information 35 Inbox 94 96 incoming mail server 93 incoming messages 104 Indicator light 3 information accessing 16 backing up 21 26 categorizing 19 38 entering 4 10 14 19 118 formatting 118 losing viii 120 122 multiple contacts sharing 32 owner 111 receiving from outside sources 24 saving 120 security options for 118 sharing 3 19 29 storing 26 synchronizing 20 23 121 transferring to CPU 22 updati...

Page 145: ...ing as attachments 50 synchronizing 50 Memos application additional information for 50 opening 48 overview 47 selecting memos 49 Memos icon 7 Memos list 49 menu bar 15 menus 15 message summary view 96 messages See also e mail text messages adding multimedia files to 97 additional information for 104 attaching photos to 100 101 automatically resending 95 96 color coding 96 connection types for 81 c...

Page 146: ...ng to e mail 54 creating 52 deleting 53 editing 53 keeping private 54 organizing 54 selecting 53 setting alarms for 52 sharing 54 number keyboard 11 numbers 10 12 118 O omitting passkeys 84 online documentation viii ix 19 24 29 35 41 46 50 54 58 70 79 89 96 104 107 118 123 Online Troubleshooting Guide 121 onscreen keyboard See keyboard Open URL dialog box 106 Open URL icon 106 opening alternative ...

Page 147: ...laylists 75 77 79 See also music POP protocol 92 POP server 93 portable keyboards 49 Post Office Protocol POP 92 power adapter 5 18 Power button 3 power connector 5 power saving features 118 precautions 128 preferences additional information for 118 overview 108 setting connection 96 setting e mail 96 setting locale specific 109 setting network connection 104 107 setting text messaging 104 Prefs i...

Page 148: ...es 36 39 109 See also appointments events scheduling appointments 37 38 screen adjusting brightness 2 121 aligning 115 caring for 18 changing colors of 117 changing fonts for 112 113 clearing 53 described 2 frozen 5 122 123 not responding 5 scrolling 16 17 37 SD memory cards 26 65 71 SDIO accessories 26 searching for contacts 33 Secure Digital input output SDIO 26 security options calendar 41 cont...

Page 149: ...tings 44 45 46 tasks adding notes to 46 assigning due dates to 43 attaching to e mail 46 categorizing 44 combining with appointments 36 completing 45 creating 43 defining recurring 46 displaying 44 45 46 prioritizing 43 setting alarms for 43 46 sharing 46 Tasks application additional information for 46 creating tasks 43 marking completed tasks 45 opening 43 organizing tasks 44 overview 42 securing...

Page 150: ...edules 39 song lists 77 tasks 44 45 46 videos 60 62 65 70 web pages 106 views in Calendar 36 39 virtual private networks 96 Voice Memo application additional information for 58 opening 56 overview 55 playing messages from 57 Voice Memo button 4 7 56 Voice Memo list 57 voice memos 4 56 volume 57 116 W warnings 126 warranty 122 web addresses 106 web browser 81 87 web pages 106 107 Web Pro applicatio...

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