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Palm 1047ML, User Manual

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Palm

®

 T|X

 Handheld

507

CHAPTER 23

Keeping Your Information Private

2

Open the Encrypt Data dialog 
box:

a. Select Options.

b. If necessary, enter your 

password, and then select OK.

c. Check the Encrypt data when 

locked box.

d. Select Choose Applications.

3

Select the applications you want 
to encrypt, and then select OK.

Continued

Summary of Contents for 1047ML

Page 1: ...User Guide ...

Page 2: ...xpressly authorized by RealNetworks Unauthorized use of RealNetworks Marks or RealNetworks logos is strictly prohibited Adobe and Adobe Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Documents To Go is a trademark or registered trademark of DataViz Inc MPEG Layer 3 audio decoding technology is licensed from Faunhofer ...

Page 3: ...hould know about your handheld s battery 5 Step 2 Setting up your handheld for the first time 6 Step 3 Installing your software 7 Synchronizing your handheld and your computer 8 Switching to another desktop software application 10 Using user profiles 11 Creating a user profile 12 Synchronizing with a user profile 14 Related topics 17 Chapter 2 Getting to Know Your Handheld 18 What s on my handheld...

Page 4: ...round with the 5 way 37 Moving around in Favorites View 39 Moving around in Applications View 39 Moving around in list screens and entry screens 40 Moving around in dialog boxes 40 Moving around in menus 41 Using menus 42 Using the Command stroke 43 Using the Command toolbar 43 Finding information 44 Related topics 45 Chapter 4 Entering Information on Your Handheld 47 How can I enter information o...

Page 5: ... information is synchronized 74 How to synchronize 75 When would I use each method 76 Synchronizing with a cable or IR port 78 Synchronizing with a cable 78 Synchronizing using the IR port 80 Synchronizing using wireless technology 84 Synchronizing using Wi Fi wireless technology 84 Setting up a connection for Bluetooth synchronization 89 Synchronizing using Bluetooth Wireless Technology 94 Synchr...

Page 6: ... 133 Selecting a contact field type 134 Defining a custom field 135 Selecting a contact as your business card 136 Copying contact information into multiple contacts 137 Locating a contact on your list 138 Deleting a contact 139 Customizing the Contacts list 140 Making a connection from a contact 142 Using Quick Connect 142 Customizing Quick Connect settings 144 Using Tap to Connect 145 Working wit...

Page 7: ...wing your monthly schedule 176 Viewing a yearly calendar 177 Finding events that overlap 178 Customizing your calendar 178 Customizing display options for your calendar 179 Setting alarm and time options 182 Working with Calendar on your computer 184 Related topics 185 Chapter 8 Your Microsoft Office Manager 186 Creating and managing Office files 187 Opening a file from within Documents 188 Relate...

Page 8: ...a CD to your handheld 221 Managing playlists 224 Creating a playlist 224 Playing songs from a playlist 226 Editing a playlist 227 Deleting a playlist 229 Customizing your player 230 Turning off the screen 230 Setting background preferences 231 Working with Rhapsody on your computer 232 Related topics 233 Chapter 11 Managing Your Tasks 234 Creating a task 235 Setting an alarm 236 Scheduling a repea...

Page 9: ...ated topics 264 Chapter 14 Making Wi Fi Wireless Connections 265 What can I do with the built in Wi Fi wireless technology 266 What types of connections can I make 266 When would I use Wi Fi or Bluetooth technology 267 Wi Fi signal strength indicator 269 Setting up a Wi Fi network connection 270 Accessing email and the web with Wi Fi technology 277 Setting up a device to device Wi Fi network 278 C...

Page 10: ...orporate email account 309 VPNs 310 Connecting to a VPN 311 Setting up an account 312 Transferring settings from an existing account 313 Setting up an account on your computer Common providers 315 Setting up an account on your computer Other providers 318 Entering advanced account settings on your computer 321 Setting up an account on your handheld 326 Setting advanced mail options on your handhel...

Page 11: ... the VersaMail applications 355 Working with email folders 356 Viewing another folder 356 Customizing the appearance of the message list 357 Moving messages between folders 359 Creating and editing a mail folder 361 Working with email messages 362 Forwarding an email message 362 Replying to an email message 363 Setting reply preferences 364 Working with URLs email addresses and phone numbers in a ...

Page 12: ...nge ActiveSync 394 What do I need to use Microsoft Exchange ActiveSync 394 How does a Microsoft Exchange ActiveSync email account differ from other accounts 395 Setting up a Microsoft Exchange ActiveSync account 396 Setting up a Microsoft Exchange ActiveSync account on your computer 396 Setting up an account on your handheld 399 Setting advanced mail options on your handheld 402 Getting email mess...

Page 13: ...iew a page 427 Bookmarking your favorite pages 429 Adding a bookmark 429 Viewing a bookmarked or saved page 430 Editing information about a bookmark or saved page 431 Arranging the bookmark list 432 Downloading files and pages 434 Downloading a file 434 Saving a web page 435 Viewing a saved file 436 Sending email by means of an Internet email account 437 Changing your home and start pages 438 Chan...

Page 14: ... topics 460 Chapter 20 Sharing Information 461 Using the Send command 462 Sending information from within an application using Bluetooth technology 462 Sending a category using Bluetooth technology 464 Sending an application using Bluetooth technology 465 Using the Send command with the VersaMail application 466 Using the Send command with SMS 466 Beaming 466 Beaming information from within an app...

Page 15: ...23 Keeping Your Information Private 489 Choosing a security level 490 Marking information as private 491 Setting the level of privacy 492 Hiding or masking private entries 492 Viewing an entry that is masked 493 Using a password 493 Creating a password 494 Changing a password 495 Deleting a password 497 Deleting a forgotten password 498 Locking your handheld 499 Locking your handheld automatically...

Page 16: ...cations for other time zones 525 Modifying the locations list 526 Adding new locations 526 Deleting a location 528 Setting the alarm clock 529 Responding to the alarm clock 530 Changing the clock display 531 Related topics 532 Chapter 26 Customizing Your Handheld 533 Customizing Favorites View 534 Changing the background photo in Favorites View 534 Changing entries in Favorites 535 Customizing App...

Page 17: ...2 Changing the preset connection settings 563 Creating your own connection settings 565 Connecting your handheld to a mobile phone 569 Customizing network settings 570 Setting up a service profile 570 Connecting to your service 573 Adding details to a service profile 574 Deleting a service profile 576 Creating a login script 577 Adding plug in applications 580 Setting up a VPN 581 Setting up a VPN...

Page 18: ...ndheld do s 597 Handheld don ts 598 Resetting your handheld 598 Doing a soft reset 598 Doing a hard reset 600 Restoring your information after a hard reset 602 Related topics 604 Chapter 29 Common Questions 605 Setup 605 Handheld 607 Moving around 610 Entering information 611 Synchronizing 613 Calendar 619 Memos 620 Note Pad 620 Media 620 Pocket Tunes 621 Tasks 622 Connecting wirelessly 622 The Ve...

Page 19: ...633 Product Regulatory Information 634 FCC Statement 634 Industry Canada 636 Canadian Wireless Regulatory Notice 636 CE Declaration of Conformity 637 Battery Warning 638 Intrinsic Safety Warning 639 Wireless Notices Usage Cautions 639 Static Electricity ESD and Your Palm Handheld 639 Index 641 ...

Page 20: ... the page and click repeatedly Click Previous View or depending on your version of Reader to return to the original view Click an entry in the Table of Contents or Index to go directly to that section of the guide If you click a link and go to a page in the guide to return to the page you were on before you clicked the link click Previous View or depending on your version of Reader When selecting ...

Page 21: ...o a specific section Cue that means the procedure continues on the next page Cue that signals the end of the procedure You re done A step that you must follow otherwise you could experience an error or even lose information OPTIONAL A step you might find useful Information that applies only in certain cases or that tells more about a procedure step WINDOWS ONLY MAC ONLY A procedure or text that ap...

Page 22: ... information Key Term A technical term related to the topic being described The term may appear in this guide or only on your handheld User Guide A pointer to the User Guide on the web where you can learn about more things you can do with an application or feature Tips Tricks A pointer to a website where you can share info with other handheld users and learn the latest tips tricks and more Support...

Page 23: ...uely yours While you re likely to get years of enjoyment from your handheld it takes only four easy steps to get up and running Benefits Start using your handheld right away Establish a link between your handheld and your computer Set up your handheld for optimal use In this chapter What s in the box System requirements Step 1 Connecting and charging your handheld Step 2 Setting up your handheld f...

Page 24: ...LY A PC with a Pentium II processor or later and one of the following operating systems Windows 2000 requires administrator rights to install Palm Desktop software Windows XP requires administrator rights to install Palm Desktop software Internet Explorer 5 0 or later 32 megabyte MB available RAM 64MB recommended Key Term Palm Desktop software The software that lets you enter update review and syn...

Page 25: ... with your handheld MAC ONLY Mac computer or compatible with a PowerPC processor Mac OS X version 10 2 8 or 10 4 requires administrator rights to install Palm Desktop software 128MB total RAM 190MB available hard disk space Monitor that supports screen resolution of 800 X 600 or better One available USB port USB sync cable included with your handheld CD or DVD drive for installing Palm Desktop sof...

Page 26: ...harger into the Multi connector on the sync cable and into an outlet 2 Charge your handheld for three hours Be sure your handheld is fully charged before going on to Step 2 Done Before You Begin If you re upgrading from another Palm Powered device synchronize your old handheld with your old desktop software Tip On a laptop computer the USB port may be located on the side Tip After the initial char...

Page 27: ... infrared IR functionality are turned off when you see a Critically low battery warning message The memory on your handheld is designed to store your information even if the battery becomes drained to the point that you cannot turn on your handheld When you recharge your handheld all your existing information should appear Conserve battery life by doing any of the following Adjust the screen brigh...

Page 28: ...lus out of the slot 3 Hold the stylus as you would hold a pen and follow the onscreen instructions to set up your handheld Done Before You Begin Be sure to fully charge your handheld as described in the preceding procedure Tip After you set up your handheld review the Quick Tour on your handheld and take the tutorial on the CD to learn the basics Power button Stylus ...

Page 29: ...old handheld MAC ONLY Double click the CD icon and then double click palmDesktop pkg During installation you re asked to connect your computer to your handheld if it is not already connected See next page Did You Know When you upgrade there s no need to delete the old desktop software first When you install the new Palm Desktop software all of your information transfers automatically to the new so...

Page 30: ... once a day so that you always have an up to date backup copy of this info on your computer 0 1 OPTIONAL Connect your handheld to your computer a Plug the USB sync cable into a USB port on the back of your computer b Plug the cable into your handheld Continued IMPORTANT Tip If the Select User dialog box appears during synchronization select the username of the handheld you want to synchronize and ...

Page 31: ...f it is not already on 3 Continue with the onscreen instructions Synchronize your handheld with your computer by pressing the sync button on the USB sync cable Done Did You Know You can charge your handheld using your USB cable The USB cable must be directly connected to your computer or an externally powered not bus powered USB hub ...

Page 32: ...he info on your handheld with Outlook info in Contacts Calendar Tasks and Memos is synchronized with info in Contacts Calendar Tasks and Notes in Outlook You can also set up the VersaMail application to synchronize with Outlook Other info such as photos and notes is synchronized with Palm Desktop software 0 1 Insert the CD into your computer 2 Select Change your synchronization method 3 Follow the...

Page 33: ...ations You can create a user profile that contains this information and then install the user profile onto the handhelds before distributing the handhelds to your employees A user profile does not individualize a handheld with a unique username and user specific information When the new user synchronizes for the first time he or she gives the handheld a unique username Handhelds that are synchroni...

Page 34: ... screen a Open Palm Desktop software b From the Tools menu select Users c Click Profiles and then click New 2 Enter a unique name for the profile and click OK twice 3 Select the profile from the User list and create the info in Palm Desktop software for the profile Done Tip Save time by importing to quickly add information to a profile ...

Page 35: ...nd Your Computer MAC ONLY 0 1 Open the New Profile screen a Open Palm Desktop software b From the User pop up menu select Edit Users c Click New Profile 2 Create the profile a Enter a unique name for the profile and click OK b Close the Users window Continued ...

Page 36: ...lm Desktop software for the profile 4 Set the profile s conduit settings a From the HotSync menu select Conduit Settings b Select the conduit settings for the profile Done 1 Begin synchronization a Connect the USB sync cable to the USB port on the back of your computer and then insert the other end into the Multi connector on your handheld b Press the sync button on the USB sync cable Continued ...

Page 37: ...our Computer 2 Transfer the profile information a Click Profiles b Select the profile you want to load on the handheld and click OK c Click Yes The next time you synchronize that handheld Palm Desktop software prompts you to assign a username to the handheld Done ...

Page 38: ... USB port on the back of your computer and then insert the other end into the Multi connector on your handheld b Press the sync button on the USB sync cable 2 Select the profile you want to load on the handheld and click OK m The next time you synchronize that handheld Palm Desktop software prompts you to assign a username to the handheld Done ...

Page 39: ...onize information for a specific application Adding applications to your handheld Installing additional software from the CD Deleting applications from your handheld Viewing application information Customizing Adjusting the screen display Reducing the Auto off setting Keeping your handheld from turning on accidentally Common Questions Answers to frequently asked questions about setup Tips Tricks M...

Page 40: ...s and listen to your favorite music expansion card sold separately required for Mac users to listen to music on their handheld And don t worry about losing your information even if the battery drains completely the information stays in your handheld s memory Simply recharge to access it again Benefits Carry more of your important information and work with it on the go Save time and stay organized ...

Page 41: ...oard Home quick button Press once to open Favorites View which lets you create a list of the items you want to quickly access Favorites View can include applications and links to the web Press twice to open Applications View where you can see all of the applications on your handheld Screen 5 way navigator Home Calendar Web Contacts Tip The Favorites application offers multiple pages of favorites P...

Page 42: ...tacts quick button Press to turn on your handheld and jump to your contacts list Web quick button Press to turn on your handheld and jump to your home page in the web browser 5 way navigator Lets you move around and display info on the screen Press Up Down Left or Right to highlight different items and press Center to select the highlighted item ...

Page 43: ...er Stylus Lets you enter information on your handheld To use the stylus slide it out of the slot and hold it as you would a pen or pencil Headphone jack Lets you connect standard 3 5 mm headphones sold separately to your handheld so you can listen to music and other audio applications Power button Turns your handheld on or off and lets you turn Keylock on if active When Keylock is on your handheld...

Page 44: ...nternal Enables your handheld to connect with other devices sold separately that use Bluetooth wireless technology so you can dial phone numbers directly from Contacts send and receive email and text messages browse the web and more Wi Fi radio internal Enables your handheld to connect to a Wi Fi network to wirelessly access email browse the web and synchronize Reset button Resets your handheld if...

Page 45: ...from single entries like lunch with a friend to repeating and extended events like weekly meetings and holidays Even color code your schedule by category Contacts Store names and addresses phone numbers email and website addresses even add a birthday alarm or a contact s photo Tasks Stay on top of your to do list Enter things you need to do prioritize them set alarms and then monitor your deadline...

Page 46: ...handheld s screen Media View and organize photos and videos Pocket Tunes Carry music create playlists and listen to music on your handheld This application works with the Rhapsody desktop application that you can install from the CD Windows only download required forRhapsody Both Mac and Windows users can use Pocket Tunes on the handheld Expansion card sold separately required for Mac users to lis...

Page 47: ...nformation Access these controls from the status bar VersaMail Send receive and manage email messages wirelessly using your handheld s wireless capabilities or by synchronizing with your Windows computer Web Browse your favorite websites using your handheld s wireless capabilities SMS Send and receive short text SMS messages using your handheld s Bluetooth wireless capabilities to connect to a com...

Page 48: ...capabilities Internet connection required Handmark Express Download current news as well as information on the weather stocks sports movies and more Download requires Internet connection and subscription to service with Handmark Enterprise Software link Access the Palm enterprise website where you can purchase corporate software such as a VPN client software that provides robust security for Wi Fi...

Page 49: ...r to your handheld or to an expansion card sold separately that is seated in the expansion card slot Quick Install is installed automatically during the initial CD installation process Send To Handheld droplet Mac only Install applications and transfer files from your Mac computer to your handheld or to an expansion card sold separately that is seated in the expansion card slot The Send To Handhel...

Page 50: ...layer and Direct X even if you already have Windows Media Player on your computer These versions contain all of the components needed to prepare videos for playback on your handheld Pocket Tunes plug in Windows only Works with Rhapsody to convert music files to a format that you can carry on your handheld so that you can play them using the Pocket Tunes application on your handheld Rhapsody downlo...

Page 51: ...ther Bluetooth device The icon changes from gray to white when Bluetooth functionality is turned on Wi Fi controls Tap to display the Wi Fi dialog box where you can make a wireless connection to a Wi Fi network The icon displays Wi Fi if Wi Fi functionality is turned off and signal strength bars if it is turned on Full screen writing Tap to turn full screen writing on and off When on you can write...

Page 52: ... Landscape view is useful for viewing spreadsheets email web pages and photos Screen rotation Tap to switch between landscape and portrait view Input Tap to switch between showing and hiding the input area Tap and hold to display the input area selection menu Did You Know You can customize which way the screen rotates in landscape mode by choosing right or left handed rotation ...

Page 53: ...omes dirty use a soft cloth moistened with a diluted window cleaning solution Use only 3 5mm stereo headphones sold separately in your handheld s headphone jack Be sure to get rid of any static electricity buildup before you connect your handheld to any cable or accessory Synchronize often to maintain a backup copy of your important information on your computer Don ts Do not open your handheld for...

Page 54: ...utton The memory on your handheld is designed to store your information even if the battery becomes drained to the point that you cannot turn on your handheld When you recharge your handheld all of your existing information reappears Conserve battery life by doing any of the following Adjust the screen brightness Reduce the Auto off setting Use Keylock to prevent your handheld from turning on by a...

Page 55: ...ional software from the CD Sharing Beaming information and applications to other Palm Powered handhelds Sending information and applications to other Bluetooth handhelds by using Bluetooth technology on your handheld World Clock Viewing the current date and time Customizing Setting the current date and time Adjusting the brightness of the display Maintaining Caring for your handheld Resetting your...

Page 56: ...ications use the same set of application controls So once you learn how to use these standard controls you ll be driving all over town and you won t even need a map Benefits Find and open applications quickly Access extra features with menus Move around in applications with one hand using the 5 way navigator Locate information in any application with the Find feature In this chapter Opening applic...

Page 57: ...nd links to the web Certain items are included in Favorites by default but you can customize the list to contain any items you want To access an item from Favorites press Home and select an item from the list Use the 5 way navigator or select the numbers in the upper right corner of the screen to move to another page of favorites Tip Press Home once to open Favorites press Home twice to open Appli...

Page 58: ...ll applications To access an item from Applications press Home twice and select an icon Switching between applications You can switch between applications at any time Just press Home and select an icon from Favorites or Applications or press a quick button Your handheld automatically saves your work in the current application and switches to the other application Tip You can open individual applic...

Page 59: ...een Moving around with the 5 way On most screens one item a button a list entry or an entire screen is highlighted by default The highlight identifies what element will be affected by your next action On any screen only one item can be highlighted at a time Use the 5 way to move the highlight from one item to another onscreen Tip In landscape view not only does screen orientation change but so doe...

Page 60: ...highlights an entry on a list screen or a phone number email address or web link on a web page or in a message Blinking cursor The blinking cursor tells you that you can enter text at that point Tip When an entire screen is highlighted only the top and bottom borders acquire the glow the right and left borders do not show the highlight Tip A few onscreen elements of your handheld can only be activ...

Page 61: ...n in Applications View Right or Left Scrolls to the next or previous application category Center Inserts the highlight When the selection highlight is present Up Down Right or Left Scrolls to the next item in the corresponding direction Center Opens the selected item Pages of favorites Tip In Applications View to remove the selection highlight without making a selection scroll to the first icon in...

Page 62: ...y Moving around in dialog boxes Dialog boxes appear when you select a button or option that requires you to provide additional information In dialog boxes use the 5 way to select a button or to make a selection from items such as boxes and pick lists Read dialog boxes carefully Selecting a button such as OK or Yes may cancel an action or delete information Up Down Right or Left Highlights the next...

Page 63: ...g around in menus After you open the menus you can use the 5 way to move between menus and to select menu items Up or Down Scrolls within the current menu list Right or Left Scrolls to the next or previous menu on the menu bar Center Selects the highlighted menu item ...

Page 64: ...our applications 0 1 Open an application 2 Tap Menu on the status bar 3 Select an item from the leftmost menu or use the 5 way to highlight and select a different menu and then select a menu item Done Tip You can also open the handheld menus by tapping the application title in the upper left corner of the screen Tip When the menus are open you can use the 5 way to select menus and menu items Appli...

Page 65: ...u to use the Command stroke When you write the Command stroke the Command toolbar appears See the next section for info on using the Command toolbar Using the Command toolbar The Command toolbar displays different icons based on the active screen For example if you have text selected the icons might be Cut Copy and Paste If no text is selected the icons might be Beam Undo and Delete To use the Com...

Page 66: ...t airplane Searching for bell also finds Bell 0 1 Tap Find on the status bar 2 Enter the text that you want to find and then select OK 3 Select the text that you want to review Done Tip If you select text in an application before you tap Find the selected text automatically appears in the Find dialog box Tip Open an application before you tap Find to display results from that application at the to...

Page 67: ...ion in other applications Sharing Beaming information and applications to other Palm Powered handhelds Sending information and applications to other Bluetooth handhelds by using Bluetooth technology on your handheld Privacy Keeping information private by turning on security options Categories Creating categories and organizing your applications and information Managing Info Adding and deleting app...

Page 68: ...Customizing Using a photo as the background for Applications and Favorites views Displaying Applications View in list format Maintaining Caring for your handheld Common Questions Answers to frequently asked questions about using your handheld and its applications ...

Page 69: ...ind that you prefer one method if you re entering a small amount of information while another works best for large amounts Choose the one that fits your situation Benefits Quickly enter important information Choose the method that works best for your situation In this chapter How can I enter information on my handheld Entering information with Graffiti 2 writing Using the onscreen keyboard Enterin...

Page 70: ...nology or Wi Fi capabilities Entering information with Graffiti 2 writing You can enter info directly on your handheld with Graffiti 2 writing Graffiti 2 writing includes any character you can type on a standard keyboard Entering these characters on your handheld is very similar to the way you naturally write letters numbers and symbols But instead of using a pen and paper you use the stylus and t...

Page 71: ...rea they are not recognized correctly and an incorrect character is written Using full screen writing When full screen writing is turned on you can write anywhere on the screen When full screen writing is turned off you must write character strokes in the Graffiti 2 input area for your handheld to recognize them Tip Select the top icon to open the onscreen keyboard Tip You can choose whether the G...

Page 72: ...ne between the left and right sides Write uppercase letters For a brief period of time after writing a character a quick tap on the screen is interpreted as a period character Wait a second to tap buttons or place the cursor so that the action is not interpreted as a period character Turn full screen writing on and off by tapping full screen writing on the status bar When full screen writing is on...

Page 73: ... Handheld and then select Graffiti 2 Navigate through the screens to learn Graffiti 2 writing Done 1 Open an application you use to enter information like Calendar 2 Tap the screen where you want your character to appear 3 Position the stylus in the correct part of the input area if selected or in the correct part of the screen if full screen writing is on Continued Did You Know Graffiti 2 writing...

Page 74: ...rs exactly as shown in the tables that follow these steps Be sure to start each stroke at the heavy dot 5 Lift the stylus at the end of the stroke When you lift the stylus from the screen your handheld recognizes the stroke and prints the character at the insertion point on the screen Done ...

Page 75: ... are entered in exactly the same way except for i t k and the number 4 These letters are now made with two strokes just the way you would write them if you were using a pen and paper Also you no longer have to use the Punctuation Shift stroke for common punctuation like periods and commas or for Just write these characters on the correct side of the input area and your handheld immediately recogni...

Page 76: ...wercase letters on LEFT side and capital letters across MIDDLE of input area Letter Stroke Letter Stroke Letter Stroke Letter Stroke A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Tip You can select alternate ways to write some Graffiti 2 characters Choose the method that s most natural for you ...

Page 77: ...Palm T X Handheld 55 CHAPTER 4 Entering Information on Your Handheld Graffiti 2 numbers 0 Write numbers on RIGHT side of input area Number Stroke Number Stroke 0 1 2 3 4 5 6 7 8 9 ...

Page 78: ... Information on Your Handheld Graffiti 2 punctuation marks 0 0 Write these marks on LEFT side of input area Mark Stroke Mark Stroke Period Ampersand Comma Carriage return Apostrophe At Space Quotation mark Question mark Tab Exclamation point ...

Page 79: ... marks on RIGHT side of input area Mark Stroke Mark Stroke Period Backslash Comma Slash Tilde ñ Left parenthesis Dash Right parenthesis Plus Equal sign Asterisk Tip Having trouble with the plus sign or asterisk symbol Use the Punctuation Shift stroke first and then make the character ...

Page 80: ...e right side of the input area 0 Write these marks on RIGHT side of input area Accent Stroke Accent Stroke Acute á Dieresis ä Grave à Circumflex â Tilde ã Ring å Tip Having trouble accenting characters You can always open the onscreen keyboard tap int and then tap the character you need Tip Get help writing any of the Graffiti 2 characters in most applications Open the Edit menu and select Graffit...

Page 81: ...alm T X Handheld 59 CHAPTER 4 Entering Information on Your Handheld Graffiti 2 gestures 0 Write gestures on LEFT side or across the middle of input area Gesture Stroke Gesture Stroke Cut Paste Copy Undo ...

Page 82: ...or other special character shown in the following table You can write a symbol or special character anywhere in the input area 3 Enter another Punctuation Shift stroke to finish the character and to make it appear more quickly Once the Punctuation Shift indicator disappears you see the character Tip If you accidentally enter the Punctuation Shift stroke enter it again to cancel it or wait a moment...

Page 83: ...Palm T X Handheld 61 CHAPTER 4 Entering Information on Your Handheld Graffiti 2 symbols and special characters 0 Write symbols on EITHER side of input area ...

Page 84: ...the ShortCut stroke followed by dts you automatically enter the current date and time You can also create your own ShortCuts 0 0 1 Write the ShortCut stroke This stroke appears at the insertion point 2 Write the ShortCut character from the following table You can write ShortCuts on the left side of the input area or across the middle The ShortCut stroke is replaced by the text the character repres...

Page 85: ...ring Information on Your Handheld Graffiti 2 ShortCuts 0 Write ShortCuts on LEFT side or across MIDDLE of input area Entry ShortCut Entry ShortCut Date stamp ds Time stamp ts Date time stamp dts Meeting me Breakfast br Lunch lu Dinner di ...

Page 86: ...entry a Open an application b Select an entry or tap New 2 If the input area is hidden select Input on the status bar to open it 3 Tap abc or 123 to open the alphabetic or numeric keyboard respectively Continued Key Term Entry A piece of information entered in an application such as a contact in Contacts or an appointment in Calendar Tip You can enter text whenever you see a blinking cursor on the...

Page 87: ... a portable wireless keyboard accessory makes data entry fast and easy Visit www palm com myT X and click the Accessories link Backspace Enter Tab Caps shift Tap here to display lowercase keyboard Tap here to display uppercase keyboard Tap here to display international keyboard abc lowercase ABC uppercase int international 123 numeric Tap here to display numeric keyboard ...

Page 88: ...rson s name and primary contact info into the appointment you create in Calendar This feature is available in Calendar Memos Tasks and Expense 0 1 Open an entry a Open an application b Select an entry or select New In Expense only Select Details and then select Attendees 2 Add the contact from Phone Lookup a Tap where you want to enter the contact b Open the menus c Select Options and then select ...

Page 89: ...d then select Add 3 OPTIONAL To add another contact repeat step 2 The name and phone number of the contact are automatically entered Tip You can also enter the first few letters of the contact s name and the open Phone Lookup The first contact name matching the letters you entered is highlighted Done ...

Page 90: ...y the correct command Selecting information There are several ways to select information that you want to edit or delete Selecting text Place the cursor before or after the text you want to select and drag the cursor over all the text you want to select Selecting a word Tap twice on a word to select it Selecting a line Tap three times anywhere in a line to select it This selects the final return c...

Page 91: ...nt to copy 2 Copy the information a Open the menus b Select Edit and then select Copy 3 Tap where you want to paste the information 4 Select Edit and then select Paste Done Tip There are even faster ways to copy and paste information Use Graffiti 2 gestures Use the Graffiti 2 Command stroke and the menu shortcut for cut copy or paste X C P Select the text write the command stroke and then tap the ...

Page 92: ...all or part of an entry with the Cut command 0 1 Select the information you want to delete 2 Delete the information a Open the menus b Select Edit and then select Cut Done Tip Delete information with Graffiti 2 writing Select the information and then draw a line from right to left in the input area ...

Page 93: ...Palm Powered handheld Customizing Selecting alternate ways to write some Graffiti 2 characters Creating your own Graffiti 2 ShortCuts Common Questions Answers to frequently asked questions about entering information Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myT X Support If you re having problems with setup or anything else on you...

Page 94: ...ther There s no need to enter information twice Benefits Quickly enter and update information on your computer and your handheld Install applications Protect your information Send photos and videos to your handheld from your desktop computer In this chapter Why synchronize information Synchronizing with a cable or IR port Synchronizing using wireless technology Synchronizing by connecting to a com...

Page 95: ... Install applications With just a few clicks you can use Palm Quick Install to add files to certain applications on your handheld or to install additional software Protect your information Nothing is worse than losing important information When you synchronize information you create a backup copy If something happens to your handheld or your computer the information is not lost one tap restores it...

Page 96: ... can insert the CD at any time to choose synchronization with Outlook if you did not do so during the initial installation You can also set up the VersaMail application to synchronize it with Outlook You can synchronize more than one handheld with your computer For example family members can all synchronize their handhelds with the same copy of Palm Desktop software or some can choose to synchroni...

Page 97: ...indows computer you know HotSync manager is active when its icon appears in the lower right corner of your screen If the icon is not there turn it on by clicking Start and then selecting Programs Navigate to the Palm folder and select HotSync manager On a Windows computer Palm Desktop software includes both Palm Media which you can use to transfer photos and videos to your handheld and Palm Quick ...

Page 98: ...ormation in Contacts Calendar Tasks Memos Note Pad Windows only Expense VersaMail Use Palm Desktop or Outlook Windows to enter information on your computer Synchronize to transfer the new or updated information on your computer to your handheld Applications PRC or PDB file Use Quick Install from within Palm Desktop Windows or drag the application to the Send To Handheld droplet icon on your deskto...

Page 99: ...top Windows or drag the files to the Send To Handheld droplet icon on your desktop Mac Synchronize to transfer the files from your computer to your handheld Music MP3 files In Windows use your music desktop application to transfer the files to your handheld or the Audio folder on your handheld s expansion card In Mac drag the file to the Send To Handheld droplet icon on your desktop and then synch...

Page 100: ...e other end into your handheld Continued Before You Begin To synchronize HotSync manager must be active HotSync manager was installed when you installed Palm Desktop software if you didn t install Palm Desktop software you don t have HotSync manager on your computer On a Windows computer you know HotSync manager is active when its icon appears in the lower right corner of your screen If the icon i...

Page 101: ... can t synchronize my handheld with my computer Tip If the Select User dialog box appears during synchronization select the username whose information you want to synchronize and then click OK Tip If any problems occurred during synchronization a message appears on your computer screen asking if you want to view the log View the HotSync log to see what applications successfully synched and whether...

Page 102: ...icon in the taskbar in the lower right corner of your screen b Make sure that Infrared is selected Continued Before You Begin Your computer must have the following An enabled IR port and driver or have an IR device attached to it Check your computer s documentation to see if it supports IR communication HotSync manager must be active On a Windows computer you know HotSync manager is active when it...

Page 103: ...nches of the IR port of your computer e Tap the HotSync icon on your handheld When synchronization is complete a message appears at the top of your handheld screen Be patient synchronization may take up to a few minutes Tip You can continue to use the sync cable even if your computer is set up for IR synchronization If you disconnect the cable after selecting Infrared on a Windows computer be sure...

Page 104: ... ONLY 0 1 Prepare your computer for IR synchronization a Double click the HotSync manager icon in the Palm folder b In the HotSync Controls tab select Enabled c Click the Connection Settings tab d Select the On check box next to IR port e Close the HotSync Software Setup window Continued ...

Page 105: ...ew inches of the IR port of your computer e Tap the HotSync icon on your handheld When synchronization is complete a message appears at the top of your handheld screen Be patient synchronization may take up to a few minutes Did You Know You can continue to use the sync cable even if your computer is set up for IR synchronization Tip Mac To increase the speed of cable synchronization turn off the I...

Page 106: ...i wireless technology WINDOWS ONLY 0 1 Go to Applications and select HotSync 2 Select Network Continued Before You Begin You need to perform the following You must set up a Wi Fi network connection You must turn on the Wi Fi application on your handheld and connect to a Wi Fi network If your computer is behind your company s Internet firewall you may need to set up a virtual private network VPN Ch...

Page 107: ...with your computer using a cable your PC is listed If your PC is not listed select Select PC and follow the Network HotSync Setup wizard to add your PC 4 Tap the HotSync icon on your handheld to synchronize your handheld with your computer You are finished with this procedure If your handheld does not synchronize with your computer go to step 5 Continued ...

Page 108: ... for Network synchronization a Click the HotSync manager icon on the taskbar in the lower right corner of your computer screen b Select Network Continued Tip If your Wi Fi network is unavailable you can still synchronize wirelessly using Bluetooth wireless technology Did You Know If you use Microsoft Exchange ActiveSync your email and calendar information synchronize directly with your info on you...

Page 109: ...r computer If your handheld does not synchronize with your computer go to step 8 8 On your handheld set the ModemSync preference a Open the menus b Select ModemSync Prefs on the Options menu and then select Network c Select OK 9 Set the LANSync preferences a Open the menus b Select LANSync Prefs on the Options menu and then select LANSync c Select OK Continued ...

Page 110: ...uter 10 Tap the HotSync icon on your handheld to synchronize your handheld with your computer If you still can t synchronize your handheld with your computer contact your Wi Fi system administrator for assistance You can also check the support website at www palm com support Done ...

Page 111: ...e PC Setup wizard a Select Prefs b Select Setup Devices c Select PC Setup d Select Bluetooth HotSync and then select Next Continued Before You Begin Your computer must have the following A Bluetooth antenna and software must be installed on your computer HotSync manager must be active On a Windows computer you know HotSync manager is active when its icon appears in the lower right corner of your s...

Page 112: ... the onscreen instructions for steps 1 3 selecting Next after each step b Select Launch HotSync in step 4 c Tap the HotSync icon to synchronize wirelessly synchronize Now you can easily synchronize with your computer wirelessly Tip To open HotSync manager on your computer in step 2 of the onscreeninstructions see procedure step 4b on this page click the HotSync manager icon on the taskbar in the l...

Page 113: ... select Prefs 2 Open the Edit Connection screen a From the Communications Preferences list select Connection b Select New 3 Set up the connection to your computer a Enter a name for the connection such as BT to Mac b Select the Connect to pick list and select PC c Select the Via pick list and select Bluetooth Continued ...

Page 114: ...does not have to be for example a password you use to access a network or an email account You must enter the same passkey on your handheld and your computer in order to wirelessly synchronize with your computer We recommend that you use a passkey of 16 digits where possible to improve the security of your handheld The longer the passkey the more difficult it is for the passkey to be deciphered b ...

Page 115: ...ynchronize your handheld with your computer a Go to Applications and select HotSync b Make sure that Local is selected and then select the connection you created in step 3 from the pick list c Tap the HotSync icon onscreen Now you can easily synchronize with your computer wirelessly Done ...

Page 116: ...ur handheld When synchronization is complete a message appears at the top of your handheld screen Be patient synchronization may take up to a few minutes Before You Begin You must create a Bluetooth connection on your handheld and your computer must have the following A Bluetooth antenna and software must be installed on your computer HotSync manager must be active on your computer On a Windows co...

Page 117: ...of your screen and then select Network c Click the HotSync manager icon again and then select Setup Continued IMPORTANT Before You Begin The following setup must be done before you can synchronize over a network Your computer must have TCP IP installed Your company s network system and its remote access server must support TCP IP You must have a remote access account Check with your system adminis...

Page 118: ... with your computer using a cable or IR port Continued Tip Click TCP IP Settings to display the primary settings for your computer Check that these settings are correct on your handheld by selecting the HotSync icon on the Applications View and then selecting Primary PC Setup from the Options menu If the settings do not match restart your computer and synchronize your handheld with your computer u...

Page 119: ...u d Select Direct to modem and then select OK 3 Select a service a Tap Network b Tap the Service pick list and select the service you use to connect to your corporate network Check with your system administrator if you do not know which service to use Continued Tip Use Network Preferences to set up a service if you have not done so already Check with your system administrator to obtain network ser...

Page 120: ...nt to synchronize during a modem HotSync operation d Select OK Continued 6 Tap the HotSync icon to synchronize your handheld with your computer Done Did You Know Only applications that have a conduit are included in synchronization Other applications are not included even if they appear on the Conduit Setup screen with a checkmark next to their name Tip You can deselect applications forexample to ...

Page 121: ... connecting and the computer with which you want to synchronize your handheld Continued Before You Begin In addition to the general requirements for network synchronization you must meet the following requirements in order to synchronize by connecting with a computer on the network To connect using your handheld s IR port the computer to which you are connecting must be IR compatible The computer ...

Page 122: ... d Tap the HotSync icon on your handheld to record your computer s network information on your handheld You must use the cable or the IR port for this synchronization Continued Tip Click TCP IP Settings to display the primary settings for your computer Check that these settings are correct on your handheld by selecting the HotSync icon on the Applications View and then selecting Primary PC Setup f...

Page 123: ...or network synchronization a Go to Applications and select HotSync b Open the menus c Select Options and then select LANSync Prefs d Select LANSync and then select OK 4 Synchronize over the network a On the HotSync screen select Local b Tap the HotSync icon to synchronize your handheld with your computer Done ...

Page 124: ...ng how much information to include in the synchronization troubleshooting log Mac only Choosing how application information is updated during synchronization Choosing how your computer responds to synch requests WINDOWS ONLY In order for your computer to respond when you initiate synchronization on your handheld HotSync manager must be running You can choose whether HotSync manager always runs aut...

Page 125: ... turn HotSync manager on each time you want your computer to respond to a synchronization request 3 Click OK Done Tip Use the default setting Always available if you re not sure which option you want Tip If you select Manual you must turn off HotSync manager which is always on by default Click the HotSync manager icon in the taskbar in the lower right corner of your screen and then click Exit To s...

Page 126: ...Handheld and Your Computer Setting synchronization options MAC ONLY 0 1 Open the synchronization options screen a Double click the HotSync manager icon in the Palm folder b Click the HotSync Controls tab 2 Select the synchronization options you want Continued ...

Page 127: ...re at system startup Sets your computer to automatically respond to synchronization requests each time you start your computer If this option is not selected you must open HotSync manager and select the Enabled option before you can synchronize Show more detail in HotSync Log Includes more troubleshooting information in the log that is generated when you synchronize 3 Close the HotSync Software Se...

Page 128: ...ger icon in the taskbar in the lower right corner of your screen b Select Custom c Select the appropriate username from the drop down list at the top of the screen d Select the application you want and then click Change Continued Key Term Conduit The synchronization software that transfers information between an application on your computer and the same application on your handheld Tip Windows For...

Page 129: ... you will lose the changes you made on your handheld Handheld overwrites Desktop Information that has been changed on your handheld is updated on your computer during synchronization If information has been changed on your computer it will be replaced by the information from your handheld and you will lose the changes you made on your computer Do Nothing No synchronization occurs so any changes ma...

Page 130: ...es only the next time you synchronize Thereafter information is updated according to the default setting Synchronize the files 4 Click OK and then click Done Done 1 Select the application you want to customize a Double click the Palm Desktop icon in the Palm folder b From the HotSync menu select Conduit Settings c From the User pop up menu select the appropriate username d Select an application e ...

Page 131: ... you will lose the changes you made on your handheld Handheld overwrites Desktop Information that has been changed on your handheld is updated on your computer during synchronization If information has been changed on your computer it will be replaced by the information from your handheld and you will lose the changes you made on your computer Do Nothing No synchronization occurs so any changes ma...

Page 132: ...option you select on an ongoing basis click Make Default If you do not check this box the option you select applies only the next time you synchronize Thereafter information is updated according to the default setting Synchronize the files 4 Click OK and then close the Conduit Settings window Done ...

Page 133: ...y the application a You can choose which handheld will receive the items by selecting the username in the User drop down box in the upper right corner b Drag and drop the application onto the Quick Install window Which window you choose determines whether the application is installed on your handheld or on an expansion card if present 3 Synchronize to install the file to your handheld Done Did You...

Page 134: ...oft Outlook Windows only info from Contacts Calendar Tasks and Memos on your handheld is synchronized with info in Outlook Other info on your handheld such as photos and notes is synchronized with info on Palm Desktop software 1 Select the applications or files you want to install a Drag and drop the applications or files onto the Send To Handheld droplet in the Palm folder b In the Send To Handhe...

Page 135: ...tion in Palm Desktop software a Double click the Palm Desktop icon on your computer desktop b Click the icon in the launch bar to open the application Continued Tip The Palm Desktop online Help has lots of info about how to use Palm Desktop software Open the Help menu and select Palm Desktop Help Launch bar New Edit ...

Page 136: ...puter 2 Do one of the following Click New in the lower left corner of the screen to create a new entry Click an existing entry and then click Edit in the lower left corner of the screen 3 Enter the information and then click OK 4 Synchronize your handheld with your computer Done ...

Page 137: ...ER 5 Moving Info Between Your Handheld and Your Computer MAC ONLY 0 1 Open an application a Double click the Palm Desktop icon in the Palm folder on your computer b Click the icon in the toolbar to open the application Continued ...

Page 138: ...puter 2 Do one of the following Click New in the upper left corner of the screen to create a new entry Click an existing entry and then click Edit in the upper left corner of the screen 3 Enter the information and then click OK 4 Synchronize your handheld with your computer Done ...

Page 139: ...lendar archive DBA Contacts vCard VCF Contacts archive ABA Memos Memos archive MPA Text TXT Tasks Tasks archive TDA WINDOWS ONLY 0 1 Save the file on your computer in one of the accepted formats 2 Import the file into Palm Desktop software a Double click the Palm Desktop icon on your computer desktop b Click the icon in the launch bar for the application you want to import the information into Con...

Page 140: ...andheld and Your Computer Cont d c Click File and then click Import d Follow the onscreen instructions to map the fields in your file to the fields in Palm Desktop software and import the file 3 Synchronize your handheld with your computer Done Imported fields ...

Page 141: ...troduction to this section 2 Import the file into Palm Desktop software a Double click the Palm Desktop icon in the Palm folder on your computer b Click the icon on the toolbar for the application into which you want to import information c Click File and then click Import d Follow the onscreen instructions to import the file 3 Synchronize your handheld with your computer Done ...

Page 142: ... CD that came with your handheld includes lots of other applications to make your handheld even more useful and more fun You can install these applications at any time WINDOWS ONLY 0 1 Insert the CD into your computer 2 On the Discover your device screen click Add software to your device 3 Follow the onscreen instructions to install the applications you want to install 4 Synchronize your handheld ...

Page 143: ...ng Info Between Your Handheld and Your Computer MAC ONLY 0 1 Insert the CD into your computer 2 Double click the Essential Software folder 3 Install the applications you want to install 4 Synchronize your handheld with your computer Done ...

Page 144: ...lications that are already on your handheld or expansion card in case you re interested in upgrading them 0 1 Open the Info dialog box a Go to Applications b Open the menus c Select Info on the App menu 2 View space info and version numbers a Select the Device pick list and select one of these options Device Get information about applications stored on your handheld Expansion card name Get informa...

Page 145: ...d then select Done Version Displays the version numbers of all of your applications and of the operating system of your handheld Size Shows how much space each application occupies The bar at the top shows the total space currently in use on your handheld or expansion card Records Shows the number of records in an application Done ...

Page 146: ...pplications from your handheld or from an expansion card You can remove only add on applications patches and extensions that you install You cannot remove the applications that are part of the operating system of your handheld 0 1 Go to Applications 2 Open the Delete dialog box a Open the menus b Select Delete from the App menu Continued NOTE Before You Begin Verify that the application extension ...

Page 147: ...ant to synchronize your handheld with another personal information manager like Microsoft Outlook you must leave Palm Desktop software installed on your computer This process removes only the application files The information in your Users folder remains untouched 3 Delete the application a Select the Delete From pick list and then select Device or an expansion card b Select the application that y...

Page 148: ...ith the operating system on your computer 0 1 Open Add Remove Programs a From the Start menu select Settings and then select Control Panel b Double click the Add Remove programs icon 2 Remove Palm Desktop software a Click Change or Remove Programs b Select Palm Desktop software and then click Remove c Click Yes in the Confirm File Deletion box d Click OK and then click Close Done NOTE Change or Re...

Page 149: ...tware to an archive folder on your computer This frees up space on your handheld while ensuring that the information is available if you need it in the future You can restore individual entries or an entire archive file to the related application in your desktop software The Palm Desktop online Help and the Microsoft Outlook online Help have lots of info about how to restore archived files Refer t...

Page 150: ...d Bluetooth Using Bluetooth wireless technology on your handheld Wi Fi Using Wi Fi wireless technology on your handheld Common Questions Answers to frequently asked questions about synchronization Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myT X Support If you re having problems with synchronization or with anything else on your ha...

Page 151: ...ial phone numbers or send messages directly from a contact by using your handheld s built in Bluetooth wireless technology and a compatible mobile phone or by beaming You can even add photos of your loved ones directly to their contact information Benefits of Contacts Carry all your business and personal contact information in your hand Keep track of who s who Keep in touch In this chapter Adding ...

Page 152: ...t each field where you want to enter information and enter it Select the scroll arrows to view more fields Continued Tip If the first character you enter in the Last Name or Company field is an asterisk or another symbol that record always appears at the top of the Contacts list That s useful for an entry like If Found Call your phone number ...

Page 153: ...he word you want appears select the next field Address You can enter up to three addresses each containing five fields Addr City State Zip Code and Country You can designate an address as work W home H or other O By default the first address is designated as work 3 OPTIONAL Add a photo a Tap the Picture box b Select and add a photo from Palm Media Continued Tip If multiple contacts share informati...

Page 154: ...ng all the information you want select Done That s it Your handheld automatically saves the contact Make sure you have a current backup Synchronize often Tip If you want a reminder about a birthday check the Reminder box enter the number of days before the birthday that you want to see the reminder and then select OK Did You Know Birthdays you enter in Contacts appear as untimed events in Calendar...

Page 155: ...ocation on the Contact Edit screen Done Tip Additional fields appear in a contact only if you enter info into them If you leave a field blank it does not appear the next time you open the Contact Edit screen Also additional fields apply only to the current contact you can duplicate contact information if you need to apply the same fields to multiple contacts Did You Know Each field type can be dis...

Page 156: ...ct the new field type you want Available fields include phone number email address and instant messenger IM fields You must set up an instant messenger account with a service provider and download instant messaging software to use instant messaging on your handheld Done Tip Any changes you make to field types apply only to the current contact You can duplicate contact information if you need to ap...

Page 157: ...formation you want such as spouse s or children s names favorite color or any other information The new field is defined in all contacts not just the current contact 0 1 Press Contacts 2 Define the custom fields a Select the contact you want and then select Edit b Open the menus c Select Options and then select Rename Custom Fields d Enter names for up to nine custom fields and then select OK Done...

Page 158: ...d Menu and selecting Business Card You can then beam or send your business card to other handhelds To beam your business card quickly press and hold the Contacts application button for approximately two seconds 0 1 Press Contacts 2 Create a business card a Select the contact you want or create a new contact with your own contact information b Open the menus c Select Business Card on the Record men...

Page 159: ... contacts have the same work address or phone number duplicating the first contact simplifies entering information in the second 0 1 Tap Press Contacts 2 Duplicate a contact a Select the contact you want and then select Edit b Open the menus c Select Record and then select Duplicate Contact Done Did You Know If you duplicate a contact and do not edit the name the contact appears in the Contacts li...

Page 160: ...roll to the contact you want 3 Select the contact to open it Done Tip You can also press Right on the 5 way navigator or select the Quick Look Up icon at the top of the screen to open the Quick Look Up line Press Up and Down to select the letter of the name you want in each box and press Right to move to the next box Did You Know The Phone Lookup feature lets you add contact information directly i...

Page 161: ...ct you want b Open the menus c Select Delete Contact on the Record menu 3 OPTIONAL Check the box to save an archive copy of the contact on your computer 4 Select OK Done Tip You never know when you re going to need to look up an old business associate If you save an archive copy of your deleted contacts you can refer to them later by importing them ...

Page 162: ...ct the contact you want b Select Edit and then select Details 3 Specify the information displayed with a contact a Select the Show in List pick list and select the information that you want to appear in the Contacts list for this contact b Select OK Continued Did You Know If you select Work Home Fax Other Main Pager or Mobile from the pick list the first letter of your selection appears next to th...

Page 163: ...en select Preferences c Select the display options you want Remember last category Check the box if you want Contacts to display the last category shown when you return to it from another application If the box is unchecked Contacts opens to the All category List by Select whether to sort the Contacts list by last name and first name or by company and last name Done ...

Page 164: ...directly by selecting the appropriate entry phone number email address and so on from a contact s information screen Using Quick Connect If you have a compatible mobile phone sold separately that includes Bluetooth wireless technology you can use Quick Connect to dial a phone number address an email or a text message go to a website or send an instant message requires additional software sold sepa...

Page 165: ...nnection you want For example select a phone number to dial the number on your mobile phone or select an email address to open the email application to a new message containing that address in the To field Done Tip You can also open Quick Connect from the Contact List view by highlighting the contact you want and then pressing right on the 5 way navigator Tip If you want to close the Quick Connect...

Page 166: ...ettings a Select the contact you want b Select the Quick Connect icon at the top of the screen to open the Quick Connect dialog box c Select Settings and enter the settings you want Number prefix Check the box and enter a prefix to add a prefix to all dialed phone numbers A prefix is not added to any number that begins with a character All other fields Select each pick list and select the applicat...

Page 167: ...enus b Select Options and then select Preferences c Select Enable Tap to Connect and then select OK Continued Before You Begin You must have a compatible mobile phone sold separately that includes Bluetooth wireless technology and you must complete all the prerequisites for the email and messaging applications To use Tap to Connect with your handheld s built in Bluetooth wireless technology you mu...

Page 168: ...ou want b Select the entry you want to use to connect For example to dial a phone number select the number you want to dial To address an email message select an email address c Select the entry to edit it if necessary For example you might need to add an area code or country code to a phone number Done Select to edit ...

Page 169: ...g and hiding private contacts Printing contacts Changing between the list contact info and Contact Edit views Adding notes to a contact Adding a date and time stamp to a contact Organizing contacts into categories Sharing contacts WINDOWS ONLY To open Contacts on your computer double click the Palm Desktop icon on the Windows desktop and then click Contacts on the launch bar MAC ONLY To open Conta...

Page 170: ...as databases spreadsheets and other organizer software Privacy Keeping contacts private by turning on security options Sharing Sending contacts to other Bluetooth handhelds by using Bluetooth wireless technology on your handheld VersaMail Sending contacts as attachments to email messages SMS Sending contacts as part of a text message Tips Tricks Make your handheld uniquely yours For great tips sof...

Page 171: ... interval you specify Color code your appointments by category and add notes with helpful information You can synchronize your calendar with Palm Desktop software Outlook or your corporate email system using Microsoft Exchange ActiveSync Benefits of Calendar Track current future and past appointments Stay on top of deadlines Set reminders for appointments Spot schedule conflicts In this chapter Sc...

Page 172: ...the Day View icon 2 OPTIONAL If the appointment is not for today select the date of the appointment a Tap Go To b Select the year month and date Continued Key Term Event The name for an entry in the Calendar application including appointments birthdays reminders recurring meetings and so on Tip You can also scroll to a date by pressing Left or Right on the 5 way navigator or by tapping the arrows ...

Page 173: ... Synchronize often Did You Know You can color code your calendar to file events in categories Each category has its own color You can also mark events as private to hide them from prying eyes Did You Know If you are synchronizing with Outlook on your Windows computer and you created appointments in Outlook that include more than one person these person s names appear in the With field of the event...

Page 174: ...y want to enter holidays anniversaries and deadlines 0 1 Open Day View a Press Calendar b Select the Day View icon 2 Select the date of the event a Select Go To b Select the arrows to select the year c Select the month d Select the date Continued Did You Know If you need to reserve a date before you know the details of the appointment you can schedule an event without a start time Day View icon Go...

Page 175: ...scription on the line that appears at the top of the screen A diamond appears in the time column to show that the event doesn t start at a specific time Done Tip You can change an event without a time to a scheduled appointment Select the event description select Details select the Time box and select the start and end times NOTE ...

Page 176: ... like anniversaries and holidays 0 1 Press Calendar 2 Enter the event you want to repeat and then select the event description 3 Set the repeat interval a Select Details b Select the Repeat pick list and select how often the event repeats Daily until Every week Every other week Every month or Every year If you select Daily a dialog box appears for you to select the end date c Select OK Done Tip To...

Page 177: ... for a trip to the gym every other day schedule a class that meets on the 1st Wednesday of each month or enter annual holidays that occur during a particular time of month such as the 1st Monday in September or the 3rd week of November 0 1 Press Calendar 2 Enter the event you want to repeat and then select the event description 3 Open the Change Repeat dialog box a Select Details b Select the Repe...

Page 178: ...list and select an end date if needed d If you selected Week in step c select the day of the week the event repeats If you selected Month in step c select Day to select the week within the month such as the 4th Thursday or select Date to select the same date within the month such as the 15th e Select OK Done Tip To enter holidays such as Labor Day select Month enter 12 on the Every line and then s...

Page 179: ...ect the Repeat pick list and select Daily until c Select the year month and date when the event ends d Select OK Done Did You Know You can reserve a specific block of time during the day or use events without times to flag a series of dates For example you can reserve vacation time from 6 23 6 30 using a repeating event without a time and then schedule a specific excursion from 9 00 to 3 00 on 6 2...

Page 180: ...uch as a restaurant a conference room or your friend s house Enter a note such as dial in info for a conference call or directions to a location 0 1 Press Calendar 2 Enter the event and then select the event description 3 OPTIONAL Enter the location a Select Details b Select the Location field and enter a description of the location Continued ...

Page 181: ...APTER 7 Managing Your Calendar 4 OPTIONAL Enter the note a Select Note b Enter the note text c Select Done 5 Select OK The location name and a note icon appear next to the event description in Agenda View and in Day View Done ...

Page 182: ...utomatically adjusts on your schedule based on the primary location you have set on your handheld When you travel you can change the primary location on your handheld and the event automatically adjusts on your schedule to the correct time according to the time zone of the new primary location Only events that have a time zone setting adjust when you change the primary time zone on your handheld E...

Page 183: ...ur family appointments green your work appointments blue and your appointments with friends yellow 2 Set the time and the time zone a Enter the event b Set the time for the event as it is scheduled at the location where it occurs c Select the time zone pick list and select a city within the time zone where the event is located d Select OK Done Time zone pick list ...

Page 184: ... assign each category a name and select which color you want to assign to it 0 1 Open Day View a Press Calendar b Select the Day View icon 2 Open the Edit Categories dialog box a From Day View select the event description b Select Details c Select the Category pick list and select Edit Categories Continued Day View icon Category marker ...

Page 185: ... for the category a Select New or select a category and then select Edit b Enter or edit the category name c Select the color you want to give this category d Select OK and then select OK two more times The category name and its color coded marker appear on the category list Done ...

Page 186: ...ription and then select a category from the list In Agenda View and Day View the category marker next to the event is color coded In Week View and Month View the symbol for the event is color coded Did You Know In Day View and Month View you can set the Display Options to show the category list so that you can view all your events or just the events for a single color code Category marker Done ...

Page 187: ...ours or days before the event you want the alarm to sound and then select OK Done Tip You can customize your alarm settings in the Calendar Preferences dialog box Did You Know If you set your alarms in World Clock instead of Calendar you have different alarm sound choices Keep in mind that since World Clock alarms aren t tied to a specific event you won t see an event description when a World Cloc...

Page 188: ...iption and edit it if necessary If you edit the description of a repeating event the new description appears in all instances of the event 3 Change the date and time a Select Details b Select the Time box and select the new start and end times c Select the Date box and select the new date d Select OK Continued Tip You can also use the Event Details dialog box to change the alarm location category ...

Page 189: ...nt s you want to apply the changes to Current Apply your changes to only the selected instance of the repeating event Future Apply your changes to the selected event and all instances of the repeating event that occur at a later date All Apply your changes to the selected event and all past and future instances of the repeating event Done ...

Page 190: ...ing a specific event 0 1 Press Calendar 2 Go to the event you want to delete a From Day View select Go To b Select the year month and date of the event c Select the event description 3 Open the Delete Event dialog box a Open the menus b Select Delete Event on the Record menu Continued Tip You can also delete a specific event by selecting the event selecting Details and then selecting Delete Tip Ma...

Page 191: ...re deleting a repeating event select one of the following to select the event s you want to delete Current Delete only the selected instance of the repeating event Future Delete the selected event and all instances of the repeating event that occur at a later date All Delete the selected event and all past and future instances of the repeating event Done ...

Page 192: ...your old events 0 1 Press Calendar 2 Open the Purge dialog box a Open the menus b Select Purge on the Record menu 3 Select the events to purge a Select the Delete events older than pick list and select a time frame b Check the Save archive copy on PC box if you want to place a copy of the deleted events in an archive file on your computer the next time you synchronize c Select OK Done ...

Page 193: ... there s room on the screen Agenda View also shows your schedule for the next dates that have events scheduled on them 0 1 Press Calendar If Calendar is already open select the Agenda View icon instead Continued Tip Press the Calendar button repeatedly to cycle through the four different views Did You Know Agenda View shows how many unread messages you have in the VersaMail application Did You Kno...

Page 194: ...7 Managing Your Calendar 2 Do one of the following to view your schedule Select an appointment to go to it in Day View Select a task to go to it in Tasks Done Agenda View icon Location No time icon Overdue task icon Category marker ...

Page 195: ...our daily schedule one day at a time You can scroll between days in the current week or jump to any other date 0 1 Open Day View a Press Calendar b Select the Day View icon Continued Day View icon Repeat icon No time icon Alarm icon Day selector Note icon Event duration Birthday icon Category marker ...

Page 196: ... the same week select the arrows to scroll to the previous or next week or select Go To to choose a specific date Select the Repeat icon the Alarm icon or Details to open the Details dialog box Select the Note icon to view the note text Select the Birthday icon to view the birthday entry Select the category marker to assign the event to a color code Done ...

Page 197: ...etween weeks or select Go To to choose a week Select a date to go to that day in Day View Select an event to view the event description and location Select the scroll arrows to view events scheduled earlier or later in the day during the selected week Done Tip You can also press Right and Left on the 5 way to scroll to the next or previous week To go to Day View for a particular day press Center o...

Page 198: ...monthly schedule Select the month selector to scroll to the previous or next month or select Go To to choose a specific month Select a date to go to that day in Day View Done Tip You can also press Right and Left on the 5 way to scroll to the next or previous month To go to Day View for a particular date press Center on the 5 way to insert a highlight press Right or Left to select a date and then ...

Page 199: ...the year selector to scroll to the previous or next year or select Go To to choose a specific year Select the scroll arrows to see months that don t fit on the screen Select a month to go to that month in Month View Done Tip You can also press Right and Left on the 5 way to scroll to the next or previous month To go to Day View for a particular date press Center on the 5 way to insert a highlight ...

Page 200: ... overlap You can spot events that overlap in Week View and in Day View Customizing your calendar Control the appearance of your Calendar screens Select display options for the Agenda View Day View and Month View The options you select for each view apply only to that view You can also choose alarm and start and end time settings Overlapping events ...

Page 201: ...ing display options for your calendar 0 1 Press Calendar 2 Open the Display Options dialog box a Open the menus b Select Options and then select Display Options 3 Select the Default View pick list and select the view you want to see when you open Calendar Continued ...

Page 202: ...y default the Category pick list doesn t appear Show Time Bars Display the bars that show the duration of an event and event conflicts Compress Day View Avoid scrolling and display only the time period with scheduled events Show Category Column Display the category marker between the time and description The color of the category marker indicates which category the event is filed under Continued T...

Page 203: ...w Category List Display the category pick list By default the Category pick list doesn t appear Timed Events Show events that are scheduled for a specific time Untimed Events Show events that are scheduled for a specific date but not a specific time Daily Repeating Events Show events that repeat every day 7 Select OK Done ...

Page 204: ...ialog box a Open the menus b Select Options and then select Preferences 3 Select the start and end times of your typical day This time frame appears in your Day View and Week View Continued Tip You can view and schedule events in time slots that are before or after the start or end time You just need to scroll to those time slots ...

Page 205: ...t of the date of the event The Alarm Preset settings appear as defaults for each new event but you can change these settings in the Details dialog box for individual events If you don t want to use alarms for most of your events don t check this box Alarm Sound Select the sound the alarm makes when it goes off Remind Me Select how many times the alarm sounds after the first time it goes off Once T...

Page 206: ... and hiding them Printing your schedule Working with Day View Week View Month View and Year View WINDOWS ONLY To open Calendar on your computer double click the Palm Desktop icon on the Windows desktop and then click Calendar on the launch bar MAC ONLY To open Calendar on your computer double click the Palm Desktop icon in the Palm folder and then click Date Book IMPORTANT Tip Windows If you chose...

Page 207: ...p software and Outlook VersaMail Sending events as attachments to email messages Privacy Keeping events private by turning on security options Categories Editing and deleting categories Viewing events by category Common Questions Answers to frequently asked questions about Calendar Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myT X S...

Page 208: ...s directly on your handheld You can also view carry and manage PowerPoint files on your handheld You can keep updated copies of the files on both your handheld and your computer so that you can work on them in the most convenient location any time Benefits Manage Word Excel and PowerPoint files on your handheld Improve productivity by taking important docs spreadsheets and presentations with you o...

Page 209: ...pell check View Word Excel and PowerPoint files DOC XLS or PPT Create or edit a Word compatible document or Excel compatible spreadsheet on your handheld and then save it in the native DOC or XLS format Create a PowerPoint presentation on your computer use the Documents To Go desktop application to convert it to a format that is optimized for viewing on your handheld and then synchronize to transf...

Page 210: ...and open any Word Excel or PowerPoint file on your handheld 0 1 Tap Documents in the input area 2 Select the file you want from the list Done Tip When you are working on a file save it to your handheld or your expansion card by selecting Menu selecting Save As from the File menu and then selecting the location where you want to save the file ...

Page 211: ...VersaMail Sending and receiving Office files as attachments to email messages Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myT X Support If you re having problems with Documents click the Documents To Go icon on your computer and then click Help or go to www dataviz com ...

Page 212: ...es easy viewing and organization of still photos and videos You can keep your favorite photos right on your handheld select photos as the background for your Favorites and Applications views and for Agenda View in Calendar even add a photo to a Contacts entry Benefits Never be far from your favorite people or places Simplify photo and video organization Store multiple videos and hundreds of photos...

Page 213: ...n a Mac computer all photos you copy using the Send To Handheld droplet icon are saved on your handheld in JPG format When you copy a video from your Windows or Mac computer the video is converted to a format your handheld can play and is optimized for viewing on the handheld Note however that there are numerous video formats and not all types can be converted to a format that s viewable on your h...

Page 214: ...r handheld s expansion card slot b Select the location pick list at the top of the screen and then select the location of the photo or video you want to view Select All Albums to view all photos and videos on your handheld or on the expansion card Continued Tip Select Slide Show to display all photos and videos in an album automatically one after another Tap a photo or video to stop the slide show...

Page 215: ...or video you want to view Tap anywhere in the photo or video to return to the selection screen Continued Tip If you are viewing a photo you can also press Center to return to the selection screen Select a photo or video to view Tap the photo or video to return to the selection screen ...

Page 216: ...s press Center to access video controls Done Tip If a video appears cropped in portrait view tap the video to return to the selection screen rotate the screen to landscape view and then select the video again to get a full screen view Did You Know The input area is automatically hidden when you view a video Photo Video Volume Play or Pause Rotate Send Progress indicator Full screen view Send ...

Page 217: ...dia in the input area 2 OPTIONAL Set the slide show settings a Open the menus b Select Options and then select Slideshow c Adjust the settings Show Videos Show videos during the slide show Slide Delay Select the time each photo displays Transitions Select the type of transition between slides Auto Rotate Automatically rotate the photo or video for optimal viewing Continued ...

Page 218: ...ow and return to the Thumbnail or List View Done Did You Know When viewing a slide show you can use your 5 way controls Press Up and Down to control the volume Press Left and Right to move to the previous or next media file When viewing a video press and hold Left and Right to move the video forward and backward in 5 second increments Did You Know Once you have positioned a photo that position is ...

Page 219: ...ght corner and select the location of the photo or video you want to view 3 Rotate the photo a Select the photo you want in the Thumbnail or List View b Open the menus c Select Rotate Picture from the Media menu d Select the rotation you want 4 Tap anywhere in the photo to return to the Thumbnail or List View Done Tip You can also rotate a photo by pressing Down on the 5 way to zoom the photo out ...

Page 220: ...ated a Select Handheld or Expansion Card b Select the Location pick list in the upper right corner and select the location of the photo or video you want to view 3 Select the photo or video whose details you want to view Continued Tip You can also view details for an entire album including last date changed number of items in the album and size by opening the Album menu and selecting Album Details...

Page 221: ...o details you can do the following Change name Select the photo or video name and enter a new name Move to different album Select the Album pick list and select a new album location for the photo or video Add notes Select the Notes field and enter a note for the photo or video Continued Tip Select the scroll arrows at the bottom of the Media Details screen to view other photos in the album ...

Page 222: ...F format you can view the EXIF information about the photo a Select EXIF b Select Done when finished viewing the EXIF details 6 When finished editing and viewing details select Done Done Key Term EXIF Exchangeable Image File Format is a standard for storing interchange information in image files Most digital cameras use the EXIF format ...

Page 223: ...se albums Move photos and videos within or between albums Sort photos and videos in the List View Organizing photos and videos into albums 0 1 Tap Media in the input area 2 Select Manage Albums Continued Tip If a photo is stored on your handheld you can add it only to an album located on the handheld Likewise if a photo is stored on an expansion card you can add it only to an album that is on the ...

Page 224: ...he left of selected items To remove a photo or video from the album select it again the plus sign disappears b Select Done Continued Tip If you want to add or remove photos or videos in any album select Manage Albums from Thumbnail or List view select the album you want and then select OK Follow the directions in step 4 for adding or removing items in an album Tip Drag the stylus across multiple p...

Page 225: ...tap and drag with the stylus to move the photo or video to the desired location You cannot move photos or videos in All Albums view Done 1 Tap Media in the input area 2 Move a photo or video within an album a Select the pick list in the upper right corner and select the album containing the photo or video you want to move b Use the stylus to drag the photo or video you want to its new position Con...

Page 226: ...the photo or video you want to move b Open the menus c Select Edit Details from the Media menu and then select the photo or video you want to move d Select the Album pick list and then select the new album for the photo e Select Done Done Tip You can also move a photo or video by adding it to a different album The item is removed from the original album Select to move photo or video ...

Page 227: ...ate again to list items from the most recent to the earliest date Sort by Name Lists photos and videos by name in ascending A Z order Select Sort by Name again to list items by name in descending Z A order Sort by Size Lists photos and videos from smallest to largest file size Select Sort by Size again to list items from largest to smallest file size Sort manually Lets you tap a photo or video and...

Page 228: ...re on the screen to open a text field in a new location Color button Select a drawing color e Select Done Continued Did You Know Create multicolored art Select a color and draw on a photo and then select a different color and draw some more Each drawing keeps its original color Tip Select the drawing tool button to change line size Select the text tool button to change font size Tip Use the eraser...

Page 229: ...original photo with no drawing the original photo is lost Save as New Picture Saves both the photo with the drawing and the original photo with no drawing You can enter a name for the new photo You can also select the pick list to save the updated photo to a different album Don t Save Changes Saves only the original photo with no drawing Cancel Returns to the Draw on Photo screen Done ...

Page 230: ...ist in the upper right corner and select the location of the photos or videos you want to copy c Select the photo or video 3 Copy the photo a Open the menus b Select Copy to Card for photos or videos on your handheld or Copy to Handheld for photos or videos on an expansion card from the Media menu Done Tip Copy an entire album by opening the Album menu selecting Album and then selecting Copy Album...

Page 231: ...os or videos you want to delete 3 Delete the photo or video a Open the menus b Select Delete from the Media menu c Select the photos or videos you want to delete d Select Delete e Select Delete in the Delete Media dialog box Done Tip Delete an entire album by opening the Album menu and selecting Album Details Select the album you want and then select Delete on the Album Details screen Tip You can ...

Page 232: ...ssage Beam a photo or video to other Palm Powered handhelds Copy a photo or video from your handheld to your desktop computer or from computer to handheld by using Media application from within Palm Desktop Windows You can also copy a photo or video from your Mac to your handheld using the Send To Handheld droplet Synchronize to transfer the files from your computer to your handheld Sending a larg...

Page 233: ... photos and or videos you want to send b Highlight the photo or video you want to send c Select Send d Select Bluetooth and then select OK e Select the device to which you want to send the photo or video and then select OK The file is sent automatically Done Before You Begin Set up a Bluetooth connection on your handheld Did You Know There are other ways to send photos and videos wirelessly Attach...

Page 234: ...information using wireless technology on your handheld VersaMail Sending photos and videos as attachments to email messages Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myT X Support If you re having problems with Media or with anything else on your handheld go to www palm com support ...

Page 235: ...n speaker or stereo headphones sold separately Mac users cannot transfer music files directly to your handheld You must insert an expansion card into your handheld s expansion card slot transfer the music files to the card and then listen to the files from the card Benefits Carry and listen to songs in the popular MP3 format No separate MP3 CD or mini disc player required Arrange your favorite son...

Page 236: ...install it on your computer desktop Rhapsody has many advanced features that make it the recommended desktop music application Rip CDs into MP3 format Easily manage your music library on your desktop computer Create playlists Transfer music from your computer to your handheld Tip If you do not have Internet access to install Rhapsody or to download MP3 files you can still enjoy music on your handh...

Page 237: ...rocedure steps may be different 0 1 Prepare your computer and your handheld a Connect your handheld and your computer to the USB sync cable b On your handheld go to Favorites and select Music Continued Before You Begin Windows only Perform the following Install the Rhapsody desktop application on your computer Insert the software installation CD and follow the onscreen instructions for installing ...

Page 238: ...ing on your computer a Open the Rhapsody application on your computer b Click Tools and then click Preferences c Click CD Importing Playing d Click the Format codec pick list and then select MP3 e Click OK You now have set up Rhapsody to import and play MP3 files Select mp3 Done ...

Page 239: ...ur computer s hard drive to your handheld to listen to them on your handheld WINDOWS ONLY 0 1 Prepare your computer and your handheld a Connect your handheld and your computer to the USB sync cable b On your handheld go to Favorites and select Music Continued Before You Begin Windows only You must set up Rhapsody to support MP3 files ...

Page 240: ...ce Preferences button and select your handheld from the pick list d Click the location such as My Library where the songs are stored on your computer Continued Tip If your handheld does not appear in the drop down list in step 2 close Rhapsody install the Pocket Tunes plug in from the CD and then open Rhapsody again Device Preference button Select your device Select song location ...

Page 241: ... handheld a Drag the song files you want from the song location window into the Transfer window b Click Transfer The files are transferred to your handheld Do not press the sync button on your cable Rhapsody is transferring the files so there s no need to do anything Done IMPORTANT ...

Page 242: ...ld s expansion card slot 3 Select the MP3 files you want to transfer a Drag and drop the MP3 files onto the Send To Handheld droplet in the Palm folder b In the Send To Handheld dialog box select your username and click OK 4 Synchronize your handheld with your computer Be patient transferring music to an expansion card can take several minutes Done Tip You can also use a card reader accessory sold...

Page 243: ...r computer to convert and transfer the files Mac users can use iTunes included with OS X to transfer music from a CD to their handheld Music files should be imported in MP3 format WINDOWS ONLY 0 1 Access the music CD from Rhapsody on your computer a Open the Rhapsody application b Insert the CD into your computer s CD drive Continued NOTE Before You Begin Windows only You must set up Rhapsody to s...

Page 244: ...ansfer the MP3 files to your handheld Done Did You Know An interactive tutorial on the software installation CD guides you through adding music Insert the CD go to the My Music section of the tutorial and then select Add music from a CD Did You Know For tips on using Real Rhapsody on your computer go to the Help menu in Real Rhapsody or visit www real com Import CD Select titles ...

Page 245: ...the Options menu and select Help Did You Know Pocket Tunes continues playing the songs in your list until it reaches the end of your list or until you tap Stop even if your handheld screen is off Tip You can upgrade Pocket Tunes to a version that supports additional music file formats such as WMA supports streaming MP3 subscription music and includes additional features such as graphic equalizers ...

Page 246: ...ging playlists You can create dozens of playlists with your favorite songs Creating a playlist 0 1 Go to Favorites and select Music 2 Open the Edit Playlist screen a Open the menus b Select Actions menu and then select Manage Playlists c Select New Continued ...

Page 247: ... you want to hear them a Select a song you want to move b Select Up or Down to move the song up or down one slot c Repeat this process until the songs are in the right order d Select Save List Done Did You Know The Add Songs to Playlist screen displays all songs on your handheld and on your expansion card Tip To add all the songs in an album to your playlist select Add Song select an album and the...

Page 248: ...lect Choose Songs button b Select Playlists c Select the playlist you want to play d Select All Your handheld plays the songs in the playlist beginning with the first song in the list After it plays the last song in the list it stops Tip To quickly select all the songs in the list select Select All To quickly deselect all the songs select Select None Done ...

Page 249: ...R 10 Listening to Music Editing a playlist 0 1 Go to Favorites and select Music 2 Open the playlist you want to edit a Open the menus b Select Actions and then select Manage Playlists c Highlight a playlist d Select Edit Continued ...

Page 250: ...any of the following Remove Select a song and select Remove to delete the song from the playlist Add Song Tap Add check a song s box and then tap Done Up or Down Select a song and select Up or Down to move the song up or down one slot 4 Select Save List Done ...

Page 251: ...a playlist 0 1 Go to Favorites and select Music 2 Go to Manage Playlists a Open the menus b Select Actions and then select Manage Playlists 3 Delete the playlist a Select the playlist b Select Delete c Select Yes in the confirmation dialog box d Select Done Done ...

Page 252: ...s 3 Select General Preferences and set screen preferences Turn off screen while playing after x seconds When you are playing music and not using any of the other handheld applications you can set the time period after which the screen turns off Unless the Palm is in its cradle The screen always remains on when your handheld power cable is plugged in Power button turns off screen Pushing the power ...

Page 253: ...refs and set screen preferences Enable background play When you are playing music you can continue using any of the other handheld applications This feature is not available when viewing a slide show in the Media application Bring up console with pen swipe A pen swipe between the selected icons in the input area brings up the pTunes console 4 Select OK Done ...

Page 254: ...mputer to play and manage your songs Learn how to use Rhaspody on your computer by using the online Help in Rhapsody The online Help includes info about the following topics Learning about the parts of the Rhapsody window Finding media Playing media Saving and burning media Rhapsody premium services Preferences Troubleshooting ...

Page 255: ...nts of a card Managing Info Installing the Rhapsody software and plug in on your handheld and computer Using Quick Install and the Send To Handheld droplet Common Questions Answers to frequently asked questions about Rhapsody Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myT X Support If you re having problems with Pocket Tunes go to ...

Page 256: ...ople usually say I make lists The Tasks application on your handheld is the perfect place to make a list of the things you need to do Benefits of Tasks Set priorities Track deadlines Stay focused In this chapter Creating a task Organizing your tasks Marking a task as complete Deleting a task Customizing your Tasks list Working with Tasks on your computer Related topics ...

Page 257: ... Date to select a date from the calendar That s it Your handheld automatically saves the task Make sure you have a current backup Synchronize often Tip If no task is currently selected you can create a new task simply by starting to write in the input area Tip Add a note to a task Select the Note button enter the note text and then select Done Did You Know You can organize your tasks by filing the...

Page 258: ...assign an alarm to b Select Details c Select the Alarm box Continued Before You Begin Create a task and assign it a due date A task must have a due date before you can set an alarm Tip You can customize the alarm sound for your tasks in the Tasks Preferences dialog box Did You Know When you set an alarm a little alarm clock appears to the right of the task description ...

Page 259: ... Set the alarm a Check the Alarm box b Enter how many days before the due date you want the alarm to sound c Select the time columns to set the time the alarm sounds d Select OK and then select OK again Done 1 Go to Favorites and select Tasks 2 Enter the task you want to repeat and assign it a due date Continued Tip To select intervals such as the 2nd Tuesday of every month or the 3rd Thursday in ...

Page 260: ...a Select the task description and then select Details b Select the Repeat pick list and select how often the task repeats Daily until Every week Every other week Every month or Every year If you select Daily a dialog box appears for you to select the end date c Select OK Done NOTE ...

Page 261: ...epeat intervals For example enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days or changing your smoke detector battery every six months 0 1 Go to Favorites and select Tasks 2 Enter the task you want to repeat and assign it a due date 3 Open the Change Repeat dialog box a Select Details b Select the Repeat pick list and select Other Continued ...

Page 262: ...e frequency at which the task repeats d Select the End on pick list and select an end date if needed e If you selected Fixed Schedule in step b and Week in step a select the day of the week the task repeats If you selected Fixed Schedule in step b and Month in step a select Day to select the week within the month such as the 4th Thursday or select Date to select the same date within the month such...

Page 263: ...er right corner of the screen to select Due Today Last 7 Days Next 7 Days or Past Due Category Displays tasks that are assigned to the selected category Business Personal and so on Select the pick list in the upper right to select a different category Done Did You Know Overdue tasks have an exclamation point next to the due date Tip Your Tasks Preferences settings control which tasks appear in the...

Page 264: ...ferently Palm Desktop software checks off all overdue instances of the task and Microsoft Outlook checks off only the oldest instance of the task 1 Go to Favorites and select Tasks 2 Check the box on the left side of the task Done Tip You can set Tasks Preferences to record the date that you finish your tasks and you can show or hide finished tasks To change these settings open the Options menu an...

Page 265: ...sk 0 1 Go to Favorites and select Tasks 2 Select the task you want to delete 3 Open the Delete Task dialog box a Open the menus b Select Delete Task on the Record menu 4 OPTIONAL Check the box to save an archive copy of the task on your computer 5 Select OK Done Tip You can also delete a specific task by selecting the task selecting Details and then selecting Delete Tip If you save an archive copy...

Page 266: ...rge dialog box a Open the menus b Select Purge on the Record menu 3 OPTIONAL Check the box to save an archive copy of your completed tasks on your computer 4 Select OK Done Tip Many people find it useful to refer to old tasks for tax purposes If you save an archive copy of your deleted tasks you can refer to them later by importing them ...

Page 267: ...how they are sorted These settings also affect tasks in Calendar s Agenda View You can also choose the alarm sound for your tasks 0 1 Go to Favorites and select Tasks 2 Open the Preferences dialog box a Open the menus b Select Options and then select Preferences Continued Did You Know Calendar s Agenda View also displays your tasks ...

Page 268: ...ntil you purge them Record Completion Date Replace the due date you assign to a task with the date you really complete and check off the task If you don t assign a due date to a task the completion date still records when you complete the task Show Due Dates Display each task s due date in the list if you assigned one and display an exclamation point next to each task that is overdue Show Prioriti...

Page 269: ... Marking tasks as private Showing masking and hiding private tasks Assigning tasks to categories Printing your task list Selecting how to view tasks Sorting tasks by due date priority level or categories WINDOWS ONLY To open Tasks on your computer double click the Palm Desktop icon on the Windows desktop and then click Tasks on the launch bar MAC ONLY To open Tasks on your computer double click th...

Page 270: ...luetooth wireless technology on your handheld Synchronizing with Palm Desktop software and Outlook Privacy Keeping task private by turning on security options Categories Organizing tasks by type Common Questions Answers to frequently asked questions about Tasks Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myT X Support If you re havi...

Page 271: ...e of these categories From meeting notes to recipes and favorite quotations Memos provides a quick and easy way to enter store and share your important information Benefits of Memos Store essential but hard to remember information Send memos to colleagues wirelessly Synchronize your information to back it up on your computer In this chapter Creating a memo Viewing and editing a memo Moving a memo ...

Page 272: ...w the Graffiti 2 writing Return stroke to move to a new line in the memo c Select Done That s it Your handheld automatically saves the memo Make sure you have a current backup Synchronize often Tip In the Memos list you can also just start writing to create a new memo The first letter is automatically capitalized Tip Use Phone Lookup to quickly add a name and phone number to a memo Done ...

Page 273: ...ne Tip The Memos list shows the first line of each memo so make sure that first line is something you will recognize Did You Know You can connect your handheld to a portable keyboard and type your memos on the go without carrying around a heavy laptop You can purchase a variety of portable keyboards Visit www palm com myT X and click the Accessories link Tip You can change the size of the text in ...

Page 274: ...e stylus across the screen A black dotted line appears to represent the memo you are moving c When the line is in the location you want for your memo lift the stylus Done Did You Know If you use Palm Desktop software for synchronizing you can send a memo to your computer by synchronizing and then open the memo on your computer in an application such as Microsoft Word for further editing formatting...

Page 275: ...box a Locate the memo you want b Open the menus c Select Delete Memo on the Record menu 3 OPTIONAL Check the box to save an archive copy of the memo on your computer 4 Select OK Done Tip Need to retrieve that holiday recipe you stored If you save an archive copy of your deleted memos you can refer to them later by importing them ...

Page 276: ... stamp to a memo Organizing memos into categories Sorting memos Sharing memos WINDOWS ONLY To open Memos on your computer double click the Palm Desktop icon on the Windows desktop and then click Memos on the launch bar MAC ONLY To open Memos on your computer launch Palm Desktop software from the Palm folder and then select Memos Tip Windows If you chose to synchronize with Microsoft Outlook check ...

Page 277: ...ns Sharing Beaming memos to other Palm Powered handhelds Sending memos to other Bluetooth handhelds using the Bluetooth wireless technology on your handheld Synchronizing with Palm Desktop software and Outlook VersaMail Sending memos as attachments to email messages SMS Sending memos as part of a text message Common Questions Answers to frequently asked questions about Memos Tips Tricks Make your ...

Page 278: ...ch as drawing a quick sketch Note Pad gives you a place to draw freehand and take notes in your personal handwriting which is even faster and more flexible than creating a memo on your handheld Benefits of Note Pad Capture information in the moment A picture is worth a thousand words See reminders when you set alarms Send notes to colleagues wirelessly In this chapter Creating a note Viewing and e...

Page 279: ...d then selecting a category 4 Select Done That s it Your handheld automatically saves the note Make sure you have a current backup Synchronize often Before You Begin Make sure full screen writing is turned off You cannot create or edit notes in Note Pad when full screen writing is on Tip Select the pen selector to change the pen width or to select the eraser To clear the screen completely select t...

Page 280: ...en the Select Colors dialog box a Select Done to display the Note Pad list b Open the menus c Select Options and then select Preferences d Select Color 3 Select the pen and paper colors a Select Pen and then select the ink color you want to use b Select Paper and then select the background color you want to use c Select OK and then select OK again Done ...

Page 281: ...alarm for that note 0 1 Go to Applications and select Note Pad 2 Open the note a Select Done to display the Note Pad list b Select the note you want to set an alarm for Continued Tip Change the alarm sound by opening the Options menu selecting Preferences and then selecting a sound from the Alarm Sound pick list ...

Page 282: ...ns and then select Alarm c Select the Date box and then select the year month and date you want the alarm to sound d Select the time you want the alarm to sound e Select OK Done Tip You can also open the Set Alarm dialog box by selecting a note and tapping the right edge of the screen next to the note title ...

Page 283: ...to display the Note Pad list b Select the note you want to view or edit 3 Read or edit the note and then select Done Done Tip Sort the Note Pad list alphabetically by date or manually Open the Options menu select Preferences and then select the Sort by pick list If you sort manually you can rearrange the list by dragging notes to another position in the list ...

Page 284: ...display the Note Pad list b Select the note you want to delete 3 Select Delete and then select OK to confirm deletion Done Tip You can also delete a note by opening the Record menu and selecting Delete Note Tip Want to get rid of those deletion confirmation messages Open the Options menu select Preferences and then uncheck the Confirm note delete box ...

Page 285: ...g topics Learning about the parts of the Note Pad window Viewing copying and deleting notes Editing note details and titles Setting an alarm for a note Marking notes as private Showing masking and hiding private notes Printing notes Changing between the List and Preview views Sorting notes Sharing notes WINDOWS ONLY To open Note Pad on your computer double click the Palm Desktop icon on the Window...

Page 286: ...technology on your handheld VersaMail Sending notes as attachments to email messages Privacy Keeping notes private by turning on security options Categories Creating categories so you can organize notes Common Questions Answers to frequently asked questions about Note Pad Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myT X Support If ...

Page 287: ...ening connect to the Wi Fi wireless network at your home or the local coffee shop to access your personal email and browse the Internet Benefits Connect to your corporate network wirelessly Stay up to date by connecting wirelessly anywhere Transfer documents wirelessly In this chapter What can I do with the built in Wi Fi wireless technology What types of connections can I make When would I use Wi...

Page 288: ...ge of Wi Fi access points for networks in a corporation or home If these networks are secure you must have the necessary keys to access the network Once you are on the network you can browse the Internet send and receive email or even access network devices such as your computer When you are in range of Wi Fi access points for public networks such as wireless cafés and city networks you can use th...

Page 289: ...such as a cafe hotel or airport at your job over your company s network or at home if you have a wireless network set up Bluetooth Use Bluetooth technology when you are not in range of a Wi Fi network but are able to make a connection to your mobile phone that is also enabled with Bluetooth technology This could be at home on the road or anywhere else you are in range of your wireless provider s d...

Page 290: ...tomatically disconnected before the Bluetooth connection is made If you encounter interference it is recommended that you turn one off while using the other Wi Fi Bluetooth Example You are at an Internet cafe and want to browse the web Use your handheld s Wi Fi technology to wirelessly access the Internet by connecting to the hotspot at the cafe Example You are out making sales calls and arrive ea...

Page 291: ...atus and signal strength anytime by viewing the Wi Fi icon on the status bar You can tap the Wi Fi icon to also view status signal strength and other Wi Fi information 0 Status Icons Wi Fi off Wi Fi on Connected to a network Signal strength Full strength decreasing to no signal Wi Fi on Not connected to a network Wi Fi controls ...

Page 292: ...re that Wi Fi is set to On and then select Scan Setup Your handheld scans for available networks Continued Before You Begin Contact the network administrator to get the name of the network also known as an SSID and the security information such as WEP or WPA PSK keys If your computer is behind an Internet firewall you may need VPN access information to connect Tip Once you have set up a connection...

Page 293: ...u are finished with this procedure If the network requires an encryption key select Yes when asked if you want to enter security settings Continue with step 5 The network you want is not listed Select Edit and then select Add Continue with step 4 Continued Key Term Encryption key A series of letters and numbers that enables data to be encrypted and then decrypted so it can be safely shared within ...

Page 294: ... is required for hidden networks 5 Select a security option If your network does not require any encryption settings select None and go to step 8 If your network requires WEP encryption select WEP and go to step 6 If your network requires WPA PSK encryption select WPA PSK and go to step 7 Continued ...

Page 295: ...th string 104 bit hex Creates a 26 digit hexadecimal number 104 bit ASCII Creates a 13 character string 104 bit passphrase Creates a variable length string Continued Tip Check with your system administrator for WEP encryption information Did You Know 64 bit WEP keys are commonly called 40 bit keys and 128 bit keys are commonly called 104 bit keys because the other 24 bits are automatically assigne...

Page 296: ...s e If you checked the Four keys box select an index number from the Key Index pick list f Select OK and go to step 8 7 If you selected WPA PSK in step 5 a Select the Key box b Assign a passphrase c Select OK Continued Key Term Key index Specifies which of the four keys to use at a given time Some access points automatically broadcast their key index Tip Check with your system administrator for th...

Page 297: ... Select Details b Select the Connect to pick list and then select Access Point infrastructure c Select Advanced d Select the IP Address or DNS Server pick list and then select Manual e Enter the IP address or DNS server information f If you want to use a preamble check the Use short preamble box g Select OK Continued ...

Page 298: ...to the network When the connection completes you are returned to the application you were in when you opened the Wi Fi controls You can now connect to the network any time you are within range of an access point Did You Know If your computer is located on a Wi Fi network once you have set up a Wi Fi network connection with that network you can synchronize wirelessly with your computer Done ...

Page 299: ...Wi Fi network a Select the Network pick list and then select the network you want b Select Connect When the connection is completed you are returned to the application you were in when you opened the Wi Fi controls Continued NOTE Before You Begin You need to perform the following You must set up a Wi Fi network connection You must set up an email account on your handheld before you can send or rec...

Page 300: ... When you enter a URL in the web browser or select Get and Send in the VersaMail application a connection is automaticallyinitiatewith the last used service Did You Know When Wi Fi functionality is on the Wi Fi icon on the status bar displays signal strength bars showing the strength of your network connection Before You Begin You need to know the following information Name of the network also kno...

Page 301: ...u are finished with this procedure If the network requires an encryption key select Yes when asked if you want to enter security settings Continue with step 4 The network you want is not listed Select Edit and then select Add Continue with step 4 Continued Key Term Encryption key A series of letters and numbers that enables data to be encrypted and then decrypted so it can be safely shared within ...

Page 302: ...ork name or SSID 5 Select a security option If your network does not require any encryption settings select None and go to step 8 If your network requires WEP encryption select WEP and go to step 6 If your network requires WPA PSK encryption select WPA PSK and go to step 7 Continued ...

Page 303: ...it passphase Creates a variable length string 104 bit hex Creates a 26 digit hexadecimal number 104 bit ASCII Creates a 13 character string 104 bit passphrase Creates a variable length string Continued Did You Know 64 bit WEP keys are commonly called 40 bit keys and 128 bit keys are commonly called 104 bit keys because the other 24 bits are automatically assigned Tip You can use a passphrase to ge...

Page 304: ...key s e If you checked the Four keys box select an index number from the Key Index pick list f Select OK and go to step 9 7 Set the connection a Select Details b Select Peer to Peer ad hoc from the Connect to pick list c Select the channel number from the Channel pick list Continued Key Term Key index Specifies which of the four keys to use at a given time Some access points automatically broadcas...

Page 305: ...s a Select the IP Address or DNS Server pick list and then select Manual b Enter the IP address or DNS server information c If you want to use a preamble check the Use short preamble box d Select OK 9 Select OK three times and then select Done You can now connect to the handheld any time you are within range Done ...

Page 306: ... you can operate your handheld before you need to recharge The Wi Fi Preferences screen enables you to set power consumption options that can lower the strength of the radio signal and set a time interval of inactivity before the radio is automatically turned off Selecting Wi Fi power saving settings 0 1 Open Wi Fi Preferences a Tap Wi Fi controls on the status bar b Select Prefs Continued ...

Page 307: ...r If you uncheck the box the Wi Fi radio runs at full power This improves your reception but drains your battery quicker Timeout Select the box and then select a timeout period to automatically turn off the Wi Fi radio Note that whatever value is selected the handheld display remains on while Wi Fi is connected The Auto Lock setting takes precedence over this timeout setting Done ...

Page 308: ...n your list of contacts VersaMail Sending and receiving email messages wirelessly using your handheld s Wi Fi technology Bluetooth Using your handheld s Bluetooth wireless technology Common Questions Answers to frequently asked questions about Wi Fi wireless technology Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myT X Support If you...

Page 309: ...her people You choose who you share with by managing your wireless privacy through trusted connections to other devices and setting levels of visibility Benefits of your handheld s Bluetooth wireless technology Connect to your Bluetooth phone to send text or email messages or to access the web Reduce cable clutter by synchronizing wirelessly Connect to other devices to share files wirelessly In th...

Page 310: ...of your handheld What types of connections can I make With Bluetooth wireless technology you can make connections using the following types of devices To browse the Internet or access your email account link through your desktop computer s network connection or establish a connection to a Bluetooth LAN Access Point To access the Internet or an email account connect to your mobile phone To use a mo...

Page 311: ...Discoverable setting Bluetooth On and Discoverable No When your handheld and Bluetooth application are on and the Discoverable setting is set to No you can receive connections only from devices with which you have previously formed a partnership with a trusted connection This is similar to locking your door with a dead bolt and disabling the doorbell but any friends who already have the key can en...

Page 312: ... it is the username you use during synchronization but you can change it d Select the Discoverable pick list and select Yes or No Done Key Term Discoverable Setting that allows other devices to find and connect with your handheld using Bluetooth wireless technology If your handheld is not discoverable other devices cannot find it to make a connection Did You Know When the Bluetooth icon on the sta...

Page 313: ...elect Prefs b Select Setup Devices c Select Phone Setup d Select Phone Connection e Select Next Continued Before You Begin If you have an IR phone you must download the Phone Link application from the web Go to http www palm com us support downloads phonelink html to download the software Key Term Partnership Two devices for example your handheld and your mobile phone that can connect to each othe...

Page 314: ...oth devices within range Select the phone you want select OK and then select Next If your phone is not listed in the discovery results check whether your phone is discoverable using Bluetooth wireless technology Select Find More to search again Not all features are available if your specific phone model is not in the pick list Continued Tip If you receive a message that your phone is not ready to ...

Page 315: ...ile phone in order to connect to your phone We recommend that you use a passkey of 16 digits where possible to improve the security of your handheld The longer the passkey the more difficult it is for the passkey to be deciphered b Select OK Continued Key Term Passkey Like a password the passkey is a security measure Connections can happen only between your handheld and a device that has the same ...

Page 316: ... Select Done and then select No to use your phone connection only to dial phone numbers from your handheld or send text messages You cannot use the phone connection to access the Internet or send email You are finished with setup 6 Select the pick list select Yes or No and then select Next a If you select Yes go to step 7 b If you select No go to step 8 Continued ...

Page 317: ...l in to your Internet service provider and then enter the username for your dial up account c Select the Password box enter your account password and select OK This is the password you use to access your dial up account it is not your passkey d Select Next and then select Done See the next procedure for steps on using your phone connection to browse the web or to send and receive email messages Ti...

Page 318: ...ty must be on before you can use it to make wireless connections 0 1 Open the email application or the web browser 2 Verify Bluetooth status a Tap Bluetooth controls on the status bar b Make sure On is selected Continued NOTE Before You Begin You must set up an email account on your handheld before you can send or receive email messages Tip You can select Bluetooth controls on the status bar to qu...

Page 319: ...u configured is listed b Select Connect You are now ready to send and receive email messages or to browse the web Key Term Service Way of connecting to a mobile phone to send information wirelessly for example through a high speed GPRS carrier or a dial up account with an Internet service provider ISP Tip When you enter a URL in the web browser or select Get Send in the VersaMail application a con...

Page 320: ... Select Next 3 Select a LAN and select OK The Discovery icon appears to indicate that the discovery process is active If the LAN did not show up on the discovery results select Find More to search again Continued Before You Begin You must get the passkey username and password for the LAN from the system administrator Key Term LAN Acronym for local area network LAN refers to a local network that co...

Page 321: ...th Wireless Connections 4 Create a trusted connection a Select Yes to add the LAN as a trusted device b Select Next c Enter the passkey number for the LAN and select OK 5 Enter the username and password for the LAN and select Next 6 Select Done Done ...

Page 322: ...tion bypassing the discovery and authentication process 0 1 Tap Bluetooth controls on the status bar 2 Begin the discovery process a Select Prefs b Select Setup Devices c Select Trusted Devices d Select Add Device e Select Trusted Devices to begin the discovery process The Discovery icon appears to indicate that the discovery process is active Continued Did You Know When your handheld and Bluetoot...

Page 323: ...5 Making Bluetooth Wireless Connections 3 Select the device you want to add as a trusted device and then select OK If the device you want to add does not appear on the discovery results list select Find More to search again Continued ...

Page 324: ... use the same passkey on both the device and your handheld Many phones also require you to put the phone into a mode where it can accept a key exchange for bonding in a trusted pair See the documentation included with your phone for information 5 Select Done Done Tip You can delete a trusted device or view the details about a trusted device such as the device address and your most recent connectio...

Page 325: ...fault the device name cache is enabled which means the names of devices that are found are stored in cache The next time the device is discovered the name appears very quickly 0 1 Tap Bluetooth controls on the status bar and then select Prefs 2 Open the menus 3 Select Options and then select Disable device name cache The selection on the Options menu toggles to Enable device name cache This indica...

Page 326: ...cation to wake up your handheld it must know your handheld name This limits the connections to devices that are trusted or that have connected with you before 0 1 Tap Bluetooth controls on the status bar and then select Prefs 2 Open the menus 3 Select Options and then select Allow wakeup The selection on the Options menu toggles to Do not allow wakeup indicating that Allow Wakeup is enabled Enabli...

Page 327: ...nd receiving email messages wirelessly using your handheld s Bluetooth technology SMS Sending and receiving text messages wirelessly using your handheld s Bluetooth technology Wi Fi Using your handheld s Wi Fi wireless technology Common Questions Answers to frequently asked questions about Bluetooth wireless technology Tips Tricks Make your handheld uniquely yours For great tips software accessori...

Page 328: ...attachments to view and edit at your convenience If your corporate mail system uses Microsoft Exchange Server 2003 you may be able to set up an account that uses Microsoft Exchange ActiveSync on your handheld Benefits Access email on the go Send and receive photos sound files Word and Excel files and more Save messages from your computer to view at a convenient time In this chapter Upgrading an ex...

Page 329: ...ndheld and want to keep your username you can upgrade your existing email account for use on your new handheld 0 1 Synchronize your new handheld with your computer When prompted select the username associated with your old handheld this contains your existing account information 2 On your handheld tap VersaMail in the input area 3 Select Yes to accept the upgrade Done ...

Page 330: ...rovider or a corporate account The VersaMail application works with these accounts to transfer messages to and from your handheld The application is not an email service provider Using an email provider If you are setting up a new email account and have a well known email provider ISP or wireless carrier such as Earthlink or Yahoo many of the settings you need during account setup are automaticall...

Page 331: ...mpany s server administrator to obtain the following Username and password This might be your Windows username and password your Lotus Notes ID username and password or something else Protocol Most corporate mail servers use the IMAP protocol for retrieving mail In rare cases your company server may use the POP protocol Some corporate mail servers do not use either protocol In this case you cannot...

Page 332: ...t home Check with your company s server administrator to see if a VPN is required for you to access the corporate network The Auto Sync feature in the VersaMail application may not work with a VPN connection Also you cannot use scheduled sending retry of email with accounts that use a VPN connection The Enterprise Software link on your handheld software installation CD contains a link to purchase ...

Page 333: ...mail messages from your corporate mail server You may need to connect to the VPN each time you open the VersaMail application to retrieve messages from the server 0 1 Tap VersaMail in the input area 2 Connect to your VPN a Open the menus b Select Options and then select Connect VPN c Enter the username and password you use to log in to the VPN d Select OK Done ...

Page 334: ...your handheld If you are a Mac user you can set up the account directly on your handheld Windows users can also choose to set up either a new or existing account directly on the handheld Special setup considerations apply if you are setting up a Microsoft Exchange ActiveSync account to synchronize email and Calendar information with Microsoft Exchange Server 2003 You can open VersaMail account set...

Page 335: ...mail account detected on your PC and then select the account from the list at the top of the screen Click Next 4 Enter the basic account information a Enter a descriptive name for the account or use the one shown b Enter your account username and password Your email address will be entered automatically based on the username you enter c Click Next Continued Did You Know If you are transferring exi...

Page 336: ...his information is already filled in based on the account whose settings you are transferring to your handheld 6 Select whether to synchronize the information for this account to your handheld or to set up another account and then click Next 7 When you have finished setting up all accounts click Finish Continued ...

Page 337: ...viders you just need to enter your username and password during account setup 0 0 8 Synchronize to transfer all account information to your handheld Done 1 Open VersaMail account setup 2 Select your username from the drop down list at the top of the screen and then select the option to create a new VersaMail email account Click Next 3 Select the option to synchronize with a mail service from this ...

Page 338: ...ext on the mail servers screen This information is already filled in based on the mail service you selected 6 OPTIONAL Do one of the following To enter advanced settings for this account click Advanced Settings To test the account settings you have entered click Test My Settings Click OK after settings have been tested 7 Click Next Continued Did You Know Your incoming and outgoing server settings ...

Page 339: ...account and then click Next b Repeat steps 2 through 5 for each account you want to set up When you have set up the last account go to step 9 9 Finish setting up accounts a Select the option to synchronize information for this account and then click Next b Click Finish 10 Synchronize to transfer all account information to your handheld Done ...

Page 340: ...ption to create a new VersaMail email account Click Next 3 Select the option to synchronize with a mail service from this list and then select Other Click Next 4 Select the protocol for this account Check with your system administrator if you do not know which protocol is used Continued Key Term Protocol Settings your email provider uses to receive email messages Most providers use the Post Office...

Page 341: ...ount requires Extended Simple Mail Transfer Protocol ESMTP and if so the username and password required for ESMTP Check with your email service provider for this information 7 OPTIONAL Do one of the following To enter advanced settings for this account click Advanced Settings To test the account settings you have entered click Test My Settings Click OK after settings have been tested 8 Click Next ...

Page 342: ...ccount and then click Next b Repeat steps 2 through 5 for each account you want to set up When you have set up the last account go to step 10 10 Finish setting up accounts a Select the option to synchronize information for this account and then click Next b Click Finish 11 Synchronize to transfer all account information to your handheld Done ...

Page 343: ...ronize Local Notes Lotus Notes accounts only Check the box to synchronize email on your handheld with email in the local copy of Notes on your computer You are prompted to enter your Lotus Notes ID and password Click Browse if you need to locate your Notes ID Enable HotSync synchronization By default this box is checked meaning you can both send and receive email wirelessly and transfer messages t...

Page 344: ...at more messages can be completely downloaded automatically but downloading takes longer Format of Incoming Messages Select HTML or Plain Text If you select HTML any email messages sent as HTML are displayed on your handheld with basic HTML formatting intact If you select plain text all messages are received as plain text only regardless of the format in which they were sent The default is HTML Sy...

Page 345: ...rify or edit any of the following settings Display Name Enter the name you want to appear on email messages User Name Enter the username you use to access email for this account Password Enter your email account password E mail Enter the email address for this account Incoming Server Enter the address of your incoming mail server Mail Server Protocol Select the protocol for this account Continued ...

Page 346: ...nly if APOP is used while others do not work properly if APOP is used 4 Click the Outgoing Mail tab and verify or edit any of the following settings Outgoing Server Enter the address of your outgoing mail server Port Number The default is 25 the port number most SMTP servers use Secure connection To send outgoing mail over a secure Secure Sockets Layer or SSL connection check the box This server r...

Page 347: ...MAP accounts only Click the Folders tab and verify or edit any of the following settings Sent Folder Shows the name of your Sent Mail folder on the server Trash Folder Stores deleted email in the folder you specify on the server Server Folder Synchronization To synchronize messages on your handheld with messages on a server folder click in the Synchronize column to the right of the folder name to ...

Page 348: ... your computer and synchronize the account information to your handheld you do not need to set up the account on the handheld it s already there Special setup considerations apply if you are setting up a Microsoft Exchange ActiveSync account to synchronize email and Calendar information with Microsoft Exchange Server 2003 0 0 1 Tap VersaMail in the input area 2 Open the Account Setup screen a Open...

Page 349: ...r the username you use to access your email b Select the Password box enter your email account password and then select OK c Select Next Continued Key Term Protocol Settings your email provider uses to receive email messages Most providers use the Post Office Protocol POP a few use the Internet Message Access Protocol IMAP Tip Your username is usually the part of your email address appearing befor...

Page 350: ...b Enter the names of your mail servers c Select Next 6 Select Done Done Did You Know Your incoming mail server is also called your POP or IMAP server your outgoing mail server is also called your Simple Mail Transfer Protocol SMTP server Check with your email service provider if you need the names of these servers Did You Know Some service providers such as Yahoo require you to pay for a POP accou...

Page 351: ...ing mail over a secure Secure Sockets Layer or SSL connection check the Use Secure Connection box If you check the box the port number for incoming mail changes to 995 Use Authentication APOP POP accounts only Encrypts your username and password when they travel over the network Some services do not work properly without APOP while others do not work properly if APOP is used b Select Next Continue...

Page 352: ...ecure Sockets Layer or SSL connection Use authentication ESMTP Check the box if the outgoing server SMTP requires ESMTP authentication If you select this option username and password fields appear These fields are already filled in based on the account information you entered In most cases the information displayed is correct however occasionally your authentication username and or password is dif...

Page 353: ...the pane on the left of the screen 2 Select one of the following Delete Account Click the button and click to confirm the deletion Edit Account Click the button and edit the account settings on the following screens Advanced Click the button and edit the advanced account settings on the following screens Done Tip You can also edit an account by selecting Start in the lower left corner of your comp...

Page 354: ...nt to edit a Open the menus b Select Accounts and then select Account Setup c Select the name of the account to edit and then select Edit 2 The same series of screens appears for editing an account as for creating an account Go through the screens by selecting Next and change the entries you want to edit on the appropriate screens Done ...

Page 355: ...he account you want to delete a Open the menus b Select Accounts and then select Account Setup c Select the name of the account that you want to delete and then select Delete 2 Delete the account a Select Yes in the Delete Account dialog box to delete the account and all associated email messages b Select OK Done Tip On a Windows computer synchronize to free up the memory associated with an accoun...

Page 356: ...elect Account Setup c Select the name of the account and then select Edit 2 The same series of screens appears for editing an account as for creating an account Go through the screens by selecting Next When setup is completed select Advanced Continued Key Term ESMTP Acronym for Extended Simple Mail Transfer Protocol A method for authenticating outgoing email messages Tip If you need to enter new a...

Page 357: ...h info in Microsoft Exchange Server 2003 0 3 Set the ESMTP options a Click Next b Check the Use Authentication box on the advanced outgoing mail options screen c Change the username and password if needed Done 1 Tap VersaMail in the input area Continued Tip To get and view messages for a different account open the Accounts menu and select the account you want Select the folders pick list in the up...

Page 358: ...Choose whether to get message subjects only or full messages a Open the menus b Select Accounts and then select the account you want c Select Get or Get Send 4 OPTIONAL If you have selected Ask Every Time in VersaMail Preferences select whether to download subjects only or entire messages A list of your messages appears in the Inbox Done ...

Page 359: ...ring Auto Sync You need to turn off all filters and manually retrieve these messages See Working with Microsoft Exchange ActiveSync for special considerations when using Auto Sync with a Microsoft Exchange ActiveSync account to synchronize email and Calendar information with info in Microsoft Exchange Server 2003 Scheduling Auto Sync You can set up different schedules for each of your email accoun...

Page 360: ...quent interval you may need to recharge your handheld s battery more often Start End Time Select the Start and End Time boxes and then select the hour the minute and AM or PM to enter the time for the first and last Auto Sync to take place Select OK Days Select the days you want the schedule to be active You can choose any number of days but you can set up only one schedule for each email account ...

Page 361: ...eep or other sound when a new message arrives in your account Reminders screen If Auto Sync discovers and downloads new messages for an email account a notification appears on the Reminders screen telling you the account name and the number of new messages If Auto Sync is scheduled for more than one account a separate notification appears for each account 4 OPTIONAL Select Get or Get Send Done Tip...

Page 362: ...rt options You can choose an alert such as a bird a phone or an alarm to let you know when new email arrives 0 1 Open the Alerts screen a From the Inbox or another folder open the menus b Select Options and then select Preferences c Select Auto Sync and then select Alerts Continued ...

Page 363: ... or the text description to go to the Inbox of that account or to read a detailed error message 2 Select alert options a Check the Alert me of new mail box b Select the Alert Sound pick list and then select a sound Your handheld plays a brief demo of the sound c To receive alerts of successful Auto Sync retrievals only uncheck the Alert me of failures box Leave the box checked if you want to recei...

Page 364: ...ntil either the next scheduled Auto Sync occurs or the end time for scheduled email retrieval is reached If the interval is set for more frequently than Every 1 hour the VersaMail application waits until the next scheduled Auto Sync Resource issues with Auto Sync The Auto Sync feature can cause the following resource constraints Decreased battery life If you set the Auto Sync interval for more oft...

Page 365: ...tion is downloaded Part or all of the message text is downloaded Part or all of the message text and attachment information is downloaded Downloaded message has been marked high priority by the sender Setting preferences for getting messages 0 1 Open the Delivery Options preferences a In the Inbox or on another folder screen open the menus b Select Options and then select Preferences c Select Deli...

Page 366: ... on your provider s mail server are downloaded to your Inbox including messages you have already read For POP accounts the Unread messages box does not appear on the Delivery Options screen Mail from last X days Get messages sent within the number of days you specify default is 7 Download attachments Check the box to automatically download file attachments to email messages to your handheld Attach...

Page 367: ...lect Plain Text all messages are displayed as plain text regardless of the format in which they were sent The default setting is HTML The VersaMail application sends all messages as plain text only with all HTML tags stripped even if you are forwarding or replying to a message that was originally received as HTML Done Did You Know Basic HTML includes bold italics small font only colored words bull...

Page 368: ...et entire messages the body of the message is displayed However if the downloaded message exceeds your maximum message size only part of the message is displayed Select the More button to view the entire message Tip If you use the 5 way navigator to select and open a message press Center after reading the message to close it and return to the folder where you started Tip Highlight a message and pr...

Page 369: ...me and First name fields If the Last name and First name fields are blank enter the first and last name associated with the From email address 3 Select OK to add the email address to Contacts and then select OK in the confirmation dialog box Done Tip You can also update an existing Contacts record with a new email address or create a second Contacts record for a name that has an existing record Th...

Page 370: ...l message 0 1 Tap VersaMail in the input area 2 Open a new message a Open the menus b Select Accounts and then select the account you want c Select New Continued Tip To mark an outgoing message as high priority on the message screen open the Options menu and select Set Priority To High ...

Page 371: ...ly on the first attempt it is moved to the Outbox Outbox Stores email so you can compose email offline and then send it all during one connection with the server To send your email select Get Send Drafts Saves your message so you can work on it at another time Done Tip You can t see the whole list of addresses in a field if the list is longer than two lines To see the whole list select the word To...

Page 372: ...entering the person s name Smart Addressing displays matching names and email addresses from Contacts 3 When the name you want appears select it to enter it on the To line Done Tip You can also type the first initial and last name of the person you want Smart Addressing displays any entries matching the initial and last name Tip Tap the email header icon in the upper right corner of the screen to ...

Page 373: ... the screen for quick address entry For multiple recipients enter a semicolon and then a space between recipient names Done Did You Know When you put addresses in the copies cc field they are visible to all other recipients Addresses in the blind copies bcc field are hidden from all other recipients Tip As with Smart Addressing when you begin to enter a name or address on the Recipient List screen...

Page 374: ...select the address The names and addresses on the Lookup screen come from Contacts 0 1 Open the Lookup screen a On the New Message screen select the word To b On the Recipient List screen select Lookup 2 Enter the address a On the Address Lookup screen select the address you want and then select Add b Select Lookup and repeat step a for each address you want to add Done ...

Page 375: ... your company s address and telephone number to the bottom of all messages you send 0 1 Open the VersaMail Preferences a From the Inbox or on another folder screen open the menus b Select Options and then select Preferences c Select Signature 2 Add a signature a Check the Attach Signature box b Enter your signature information and then select OK Done ...

Page 376: ... send retry succeeds the message is moved to the Sent folder If automatic send retry fails after the third try you must send the message manually Send retry notifications If automatic send retry fails after the third try a notification appears on the Reminders screen Send retry notification features include the following A broken envelope icon shows that automatic send retry failed A separate noti...

Page 377: ...n the Outbox in the error state You can send the message again manually or edit move or delete the message However if you edit the message you must send the message manually If the manual send fails you can choose to store the message in the Outbox to wait for the next automatic send retry Outbox icons in the VersaMail applications The icons to the left of a message in the Outbox show the message ...

Page 378: ...unt s Inbox folder You can easily view the messages in a different folder You can also customize the appearance of the message list in your email folders move messages between folders and create and edit folders Viewing another folder 0 1 On a folder screen select the folders pick list in the upper right corner of the screen 2 Select the folder you want to view Done ...

Page 379: ...nd then select 1 line or 2 line view Default is 2 line Columns shown Check the box under the Show pick list for each column you want to show The column options change depending on whether you choose a one line or a two line view Defaults are Date Size and Subject Font Select the Font field Select each pick list in the Select Font dialog box Font Size Style and select the option you want Default is...

Page 380: ...ing and Receiving Email Messages 3 Select OK 4 If you selected 1 line view in step 2 change the size of columns in the message list a Tap on the column divider b Drag the column divider to change the width of the column Done Column divider ...

Page 381: ...n select the folder pick list in the upper right corner and select the folder containing the message s you want to move Continued Tip You can use the 5 way to move a single message Select the message you want to move press Right to open the Message menu and then select Move To Then select the folder you want from the folders list Tip You can also open the menus select Message and then select Move ...

Page 382: ...t the destination folder you want 3 Move multiple messages a Tap to the left of the icon for each message you want to move A checkmark appears next to each selected message b Tap a message icon next to a selected message and then select Move To from the list c From the folders list select the destination folder you want 4 Select OK Done Tip To select a group of adjacent messages drag the stylus to...

Page 383: ...lect the folder pick list in the upper right corner and then select Edit Folders 2 Do one of the following Create a new folder Select New and then enter the new folder name Rename a folder Select the folder name from the list on the screen select Rename and then enter the new folder name Delete a folder Select the folder name from the list on the screen and then select Delete For IMAP accounts onl...

Page 384: ...he upper right corner and then select the folder that contains the message you want to forward 2 Select the message you want to forward a Select the email message to open it b Select Fwd Forward 3 OPTIONAL Add any desired text to the message beneath the subject line 4 Address and send the message Done Did You Know You can forward email messages from any folder other than the Outbox folder Did You ...

Page 385: ... only or to all message recipients listed in the menu c Enter a reply 3 Select Send to send the reply now Outbox to send it later or Drafts to work on it later Done Did You Know Replies are always sent as text only even if you received the original message in HTML format Tip On the message screen you can also select Reply from the Options menu Tip To reply to a message from the message list tap th...

Page 386: ...er to include the original message text in a reply as well as the name and email address to show on your reply The preferences you set apply to all reply messages you send 0 1 Open Reply Options preferences a In the Inbox or on another folder screen open the menus b Select Options and then select Preferences c Select Reply Options Continued ...

Page 387: ...e email address from which you are sending the message For example if you are sending a message from me yahoo com but you want recipients to reply to me earthlink net enter the reply to address here A reply to address makes it look as though the email came from the address you entered BCC Check the BCC box to send a blind copy of any email message you send to another email address The blind copy e...

Page 388: ...delete a message it is placed in the Trash folder 0 1 On a folder screen select the folders pick list and then select the folder that contains the message you want to delete 2 Select the bullet next to the icon of each message that you want to delete To select adjacent messages drag the stylus across the bullet to the left of each message Lift the stylus and drag again to select additional adjacen...

Page 389: ...n later d Select OK Done 1 Open the Delete Old Messages dialog box a On a folder screen open the menus b Select Delete Old on the Message menu Continued IMPORTANT Tip You can also select the message icon next to a message and select Delete in the menu to delete a message Tip To delete messages on the server when you empty the trash on your handheld select the Delete Msg on Server setting in VersaM...

Page 390: ...select One Week One Month or Choose Date If you select Choose Date select a date from the calendar 3 Delete messages a Select Delete b Select Also delete message s on server if you want to delete the messages from the server now If you delete a message from the server you cannot retrieve it and view it again later c Select OK Done Did You Know Messages you delete from a folder are moved to the Tra...

Page 391: ...sks if you want to delete the trash 2 OPTIONAL Select Details to see how many messages are in the trash and whether the messages are set to be deleted from the server 3 Select one of the following options for emptying the trash To delete messages from your handheld as well as from the server Select Both Select Yes if you want to update the server now To delete the message from only your handheld n...

Page 392: ... automatically emptying the trash a Check the Auto Empty Mail from Trash box if it is not checked b Select the pick list and then select one of the following Select Immediately if you want the trash emptied automatically each time you delete messages Select a time period if you want messages emptied from the trash periodically c Select OK Done Did You Know By default trash is set to beemptiedautom...

Page 393: ...ou want to mark To mark multiple messages select the bullets next to the messages you want to mark 2 Do one of the following to mark the message or messages Single message Select Mark Read or Mark Unread from the list Multiple messages Open the menus select Messages and then select Mark Read or Mark Unread Continued Did You Know In one line view read messages appear in plain text in the message li...

Page 394: ...nd Tasks You can also work with attached Palm OS applications and related files PRC and PDB files as well as compressed ZIP files that contain other files 3 For IMAP accounts only select one of the following To mark the messages as read or unread on your handheld only Select Handheld To mark the messages on both your handheld and the server and have the messages marked on the server immediately Se...

Page 395: ...ve view edit or install an attached file depending on the file type 0 1 In the Inbox select the message with the attachment 2 OPTIONAL If you choose to get messages by subject only select More for each downloaded message to view the body of the email message plus any attachments up to the maximum message size Continued Paper clip Tip Because downloading large messages can consume handheld resource...

Page 396: ...p depending on the attachment file type Save to Card to save the attachment to an expansion card inserted in your handheld s expansion card slot Select Viewer to select the application you want to use to view the attachment 4 When you finish with the attachment do one of the following Done button appears on screen Select Done This returns you to the Attachments dialog box where you can select anot...

Page 397: ...ultiple attachments whose total size exceeds your maximum message size requires some extra steps 0 1 To download a single attachment that exceeds the maximum message size a On the message screen select More b Select Yes to continue downloading the entire message with attachment c When downloading is complete the red paper clip icon appears and More is no longer displayed Save view or install the a...

Page 398: ...red paper clip icon b Select one of the following To view any downloaded attachments without downloading additional attachments Select No Save view or install the downloaded attachments To continue downloading all attachments Select Yes When downloading is complete the Attachments dialog box appears showing all downloaded attachments Save view or install the downloaded attachments Done ...

Page 399: ...sages and replies as well as to messages you create The procedure for attaching photos and videos is slightly different from the procedure for attaching other types of files 0 1 Open the Attachments screen a Create the message to which you want to attach the file b On the New Message screen tap the red paper clip icon in the upper right corner Continued NOTE Tip If you open a message from the Draf...

Page 400: ... your handheld s expansion card slot Select it to display all files on the card in the upper box of the Attachments dialog box b Select the file that you want to attach and then select Add or Attach The selected file appears in the Attachments box For some file types for example addresses or memos the files to attach appear in the box at the top of the Attachments screen For others for example Exc...

Page 401: ...en a Create the message to which you want to attach the file b On the New Message screen tap the red paper clip icon in the upper right corner Continued Tip To attach a photo or video from an expansion card select the card name from the Album pick list Tip To select adjacent items drag the stylus across each item Red paper clip ...

Page 402: ... list and then select the file type The Files on Card option appears only if an expansion card is inserted into your handheld s expansion card slot Select it to display all files on the card in the upper box of the Attachments dialog box b Check the box next to the items you want and then select Done Done NOTE ...

Page 403: ...y of the following ways Creating and using filters to determine the types of email messages that are downloaded to your handheld Managing settings for incoming and outgoing mail Adding APOP to an account Setting advanced account preferences Changing email header details Backing up mail databases Synchronizing IMAP mail folders wirelessly Working with root folders Using Secure Sockets Layer SSL ...

Page 404: ...your Finance folder You must then create a second filter specifying that all mail not containing onlinebroker in the From field should be moved to the Inbox or other folder you designate If you don t create this second filter only messages containing onlinebroker in the From field are downloaded to your handheld 0 1 Tap VersaMail in the input area 2 Open the Filters dialog box a In the Inbox or on...

Page 405: ...it line Enter the text that must be found in the header field For example if you want to sort email with the subject Sales enter Sales If you enter more than one criteria separate each with a comma for example Sales New York Then get mail and move to pick list Select the folder or mailbox into which you want your filtered email to go You can also create a new folder for storing the incoming email ...

Page 406: ...ou want and turn off those you don t want 0 1 Open the Filters dialog box a In the Inbox or on another folder screen open the menus b Select Options and then select Preferences c Select Filters The Filters dialog box appears with the filters you created Continued Tip Filters that are turned on execute in the order in which they appear on the Filters list To ensure that filters execute in the corre...

Page 407: ... downloaded to your handheld over a network connection Synchronize Applies a filter to messages downloaded to your handheld when you synchronize b Check or uncheck the filter boxes to select the filters you do and don t want to use for subsequent email transactions c Select OK Done Tip If you don t want a filter to apply to any downloads at all be sure to deselect the filter under both Connected a...

Page 408: ...b Select Options and then select Preferences c Select Filters and then select the name of the filter 2 Do one of the following Edit Revise your entry in the Name field your selections in the pick lists or the text in the edit line Select OK Delete Select Delete select Yes to confirm the deletion and then select OK 3 Select OK Done Tip Edit a filter to change either its name or any of its criteria ...

Page 409: ...ld and enter a new value Auto disconnect Automatically disconnects your remote connections after each command Each command you perform initiates a new call to your ISP This setting is not recommended if you plan to perform multiple email transactions in a short amount of time Continued Tip Any connection preferences you set are account specific they apply only to the account you are currently in D...

Page 410: ...lication but automatically disconnects when you move on to a different application on your handheld If this option is not selected you must manually disconnect from your ISP Modem wait Displays the number of seconds that the modem takes to initialize itself If you have a modem select and enter a number of seconds for the wait The typical setting for a wireless modem is 3 and the typical setting fo...

Page 411: ... IMAP accounts only Defines the root folder on your IMAP server Deleted Mail IMAP accounts only Stores deleted email in the folder you specify on the server Sent Mail IMAP accounts only Shows the name of your Sent Mail folder on the server Delete mail on the server Check this box to delete messages on your provider s mail server when they are deleted in the VersaMail application Done Tip Any serve...

Page 412: ...s follows Short header Shows sender s name or address From field and subject line Subj field Full header Shows the following Sender s name or email address From field Subject line Subj field Date message was composed sent or received Date field Size of message including any attachments Size field Recipient s name or email address To field Select icon to switch to full header Select icon to switch ...

Page 413: ...ders wirelessly If you create an IMAP folder in an account on your handheld that matches a folder on the mail server you can wirelessly synchronize email messages that you move into or out of the IMAP folder or that you delete in the folder with messages on your handheld When you synchronize a folder with your handheld any email messages in the selected folder on the mail server are downloaded to ...

Page 414: ...k the Also create on server box You can turn folder synchronization on or off when getting mail or you can set synchronization options from a menu Turning IMAP folder synchronization on or off If you choose to display the Get Mail Options dialog box you can turn IMAP folder synchronization on or off in the box 0 1 From within an IMAP email account select Get or Get Send 2 Check or uncheck the Sync...

Page 415: ... a network or the Internet is secure and authentic The VersaMail application uses SSL to help guarantee the secure transmission of email messages that you send or receive When you set up an account in the VersaMail application you are given the option of selecting SSL for incoming and outgoing mail 1 Open the Sync IMAP Folders screen a In the Inbox or on another folder screen of an IMAP account op...

Page 416: ...ange server email and calendar info on your handheld does not synchronize with the desktop software application on your computer such as Microsoft Outlook or Palm Desktop software Other information on your handheld such as contacts tasks and memos continues to synchronize with your desktop software For most VersaMail features using a Microsoft Exchange ActiveSync account works the same as using an...

Page 417: ...iveSync email account differ from other accounts An email account that uses Microsoft Exchange ActiveSync differs from other accounts in the following areas Setting up an account Getting messages Sending messages Downloading attachments Receiving and working with meeting invitations Receiving and working with Calendar events These features are discussed in this chapter Most other features of a Mic...

Page 418: ...u cannot choose to synchronize Calendar events with info in Palm Desktop software or Outlook once you set up a Microsoft Exchange ActiveSync email account If you do not want to synchronize Calendar events with info on the server do not set up a Microsoft Exchange ActiveSync account in the VersaMail application Setting up a Microsoft Exchange ActiveSync account on your computer WINDOWS ONLY 0 1 Ope...

Page 419: ... or if you are using a proxy server Check with your system administrator to obtain this information 6 OPTIONAL If you are using a proxy server enter the server name Click Next 7 OPTIONAL To test the account settings you have entered click Test My Settings Click OK after settings have been tested Continued Did You Know When you set up a Microsoft Exchange ActiveSync account all existing Calendar ev...

Page 420: ...n to your handheld click the top button b To set up another email account click the bottom button You can set up only one Microsoft Exchange ActiveSync account If you choose to set up another email account it must be a different type 10 Click Next 11 When you have finished setting up all accounts click Finish on the Transfer Settings screen Done NOTE ...

Page 421: ...saMail in the input area 2 Open the Account Setup screen a Open the menus b Select Accounts and then select Account Setup c Select New 3 Enter the basic account information a In the Account Name field enter a descriptive name b Select the Mail Service pick list and then select Exchange ActiveSync c Select Next Continued ...

Page 422: ...ges 4 Enter the account username and password a Enter the username you use to access your email b Select the Password box enter your email account password and then select OK c Select Next 5 Enter your email address and Exchange mail server name Select Next Continued ...

Page 423: ...ish setup Select Done to finish setup and go to the Inbox of the account you set up where you can begin getting and sending email Set additional mail options Select Advanced to set advanced mail options Test settings Select Test My Settings to test settings for this account and then select Done Done ...

Page 424: ...etrieve incoming mail over a secure Secure Sockets Layer or SSL connection Uncheck the box if you do not want to receive email over an SSL connection b Select Next 2 If you use a proxy server enter the proxy server name and port number and check the box if your server requires authentication Check with your system administrator for this information When you have finished select Done Done Tip In mo...

Page 425: ...days regardless of the interval you set on your handheld Wireless synchronization Microsoft Exchange ActiveSync supports wireless synchronization with the server only To retrieve email messages and Calendar events you must select Sync in the VersaMail application to make a wireless connection to the server If you synchronize your handheld with your computer info from other applications Contacts Me...

Page 426: ...r messages appears in the Inbox To see downloaded Calendar events tap Calendar Did You Know When you synchronize a Microsoft Exchange ActiveSync account a copy of any messages sent from your handheld is placed in the Sent Items folder on the Exchange server A copy of any messages deleted from your handheld is placed in the Deleted Items folder on the server Did You Know When you forward or reply t...

Page 427: ...d a message to view the list of attachments it appears dimmed at the bottom of the message screen whether or not the message is fully downloaded Also unlike other accounts a paper clip icon appears next to a message with an attachment in the Inbox whether or not the attachment is fully downloaded Select an attachment from the list to download it Once the message is downloaded you can work with it ...

Page 428: ...rea 2 Get messages 3 Select a meeting invitation to open it Meeting invitations are displayed with a unique icon 4 OPTIONAL If the invitation contains an attachment open the attachment and view or save it before responding to the invitation Once you respond to the invitation the attachment is removed Continued NOTE Tip After opening an invitation you can switch between full and concise meeting det...

Page 429: ... the response to the meeting organizer by means of the Exchange server Don t respond Updates the server with your reply but does not send a response to the meeting organizer If you decline an invitation the invitation is automatically put into the Trash folder Done Did You Know When you send your response the server is updated with the new meeting event and immediately synchronizes the event to th...

Page 430: ...VersaMail information is synchronized directly with info on the Exchange server Other information on your handheld such as contacts tasks and memos continues to be synchronized with information in your desktop software application either Palm Desktop or Outlook When using Calendar with Microsoft Exchange ActiveSync note the following important features Time zones Time zones are always included for...

Page 431: ...ar on your handheld Updating Calendar events when you delete a Microsoft Exchange ActiveSync account You cannot choose to synchronize Calendar events with info in Palm Desktop software or Outlook once you set up a Microsoft Exchange ActiveSync email account If you want to stop synchronizing Calendar events with info on the server you must delete the Microsoft Exchange ActiveSync email account When...

Page 432: ...etting up a phone connection using the Bluetooth wireless technology on your handheld Wi Fi Setting up a network connection using Wi Fi wireless technology on your handheld Customizing Setting preferences for connecting to a network Common Questions Answers to frequently asked questions about the VersaMail application Tips Tricks Make your handheld uniquely yours For great tips software accessorie...

Page 433: ...etooth wireless technology required sold separately to their mobile phone Messaging is a popular way for people to stay connected using the text messaging features of their mobile phone Benefits Enjoy quick communication Use text messaging to chat with friends In this chapter Creating and sending a text message Receiving and viewing a text message Editing a draft text message Setting advanced mess...

Page 434: ...es and so forth A counter appears at the top of the page to indicate the number of characters Even though a message has more than 160 characters the message appears as one message to the person receiving the message 0 1 Go to Applications and select SMS 2 Select New Continued Before You Begin Before you can send and receive text messages you must set up a phone connection on your handheld to send ...

Page 435: ...rk on it later a Open the menus b Select Draft on the Message menu Continued Tip If you are concerned about the length of your messages you can have a warning appear when multipart messages exceed the specified number of parts Open the Options menu and select Preferences Select Details and then select the number of parts from the Warn over pick list Did You Know You can create a signature that you...

Page 436: ...ext Messages Palm T X Handheld 414 6 Send your message Select Send Sends the current message now Selecting Send does not send any of the other messages in your Outbox Select Outbox Sends your message to the Outbox to be sent later Done ...

Page 437: ... If you want to check your messages but you don t want to send the messages stored in your Outbox open the Messages menu and select Check Tip You can also send all the messages in your Outbox by opening the Messages menu and selecting Send Did You Know You can set an alert that lets you know a new message has arrived Open the Preferences menu and check the Alert sound box Select the Alarm pick lis...

Page 438: ...lete The message is sent to the Trash category Archive the message You can store your message in the Archive category a Open the menus b Select Archive on the Message menu Done Did You Know You can change how your messages are listed You can sort the messages in order of one of the following Alphabetic Date Phone Number and Status You can also choose to display the date the message was received Op...

Page 439: ... the current message now Selecting Send does not send any of the other messages in your Outbox Select Outbox Sends your message to the Outbox to be sent later Select Cancel Opens a dialog box that asks if you want to save the message in the Draft category Select Yes to keep your changes and return the message to the Draft category Select No to discard your changes and return the message to the Dra...

Page 440: ...et the following parameters Confirm Deleted Message Indicates whether a confirmation message appears each time you delete a message or you select the Empty Trash option from the Message menu To display confirmation messages check this box Delete After Transfer Indicates whether data messages are deleted after you accept the data in the appropriate application To keep data messages after you transf...

Page 441: ...otices To receive receipt confirmation notices select Requested Expires Indicates how long unsent messages remain in your Outbox Select from the following options 4 Hours 1 Day 1 Week 2 Weeks 1 Month and Max Time Message Center Indicates whether your handheld obtains your mobile phone service provider s Message Center number directly from the phone or whether you need to enter the number manually ...

Page 442: ...sers by beaming them Sending messages to other Bluetooth handhelds by using Bluetooth wireless technology on your handheld Bluetooth Setting up a phone connection using the Bluetooth wireless technology on your handheld Wi Fi Setting up a network connection using Wi Fi wireless technology on your handheld VersaMail Sending and receiving email messages wirelessly Tips Tricks Make your handheld uniq...

Page 443: ...work computer or even your mobile phone and the web browser opens the entire web to you Benefits of the web browser Carry the web with you View web pages in handheld friendly format Store pages for offline viewing In this chapter Accessing a web page Quickly jumping to a page Changing how you view a page Bookmarking your favorite pages Downloading files and pages Sending email by means of an Inter...

Page 444: ...in web addresses If the web browser recognizes the address that you are entering due to a previous entry and autofill is enabled autofill automatically completes the address c Select OK Done Before You Begin To browse the web you must set up a connection to the Internet from your handheld using Wi Fi or Bluetooth wireless technology If you are accessing a VPN network you need to install VPN softwa...

Page 445: ...Go If you are going to a web page you recently visited select the Address field pick list and then select Go Done Tip You can also hide the address field to show more of the web page Open the Options menu and select Preferences Uncheck the Show Address Bar box Tip Create a bookmark to save the location or create a saved page to save the content of a web page indefinitely Address field Address fiel...

Page 446: ...page where you must enter the password 3 Enter your password to access the web page a Enter your sign in name in the appropriate field b Tap in the password box enter your password and then select OK c Select the button that lets you view the page Sign In Enter Go or the like Done Tip Some websites allow you to check a box to have your sign in name automatically entered each time you visit a parti...

Page 447: ... select Find Text on Page 3 Search the web page a Type the text you want to find b Select Find Done Did You Know Find locates any text whether it is letters or numbers Find is not case sensitive Tip Because of the limited space on the handheld screen sometimes the current web address URL is not fully visible Use the Page Properties dialog box to view the full URL Open the Page menu select Page and...

Page 448: ...s that when selected take you to another web page or to another part of the same page Returning to your home page or a page you recently visited No matter where you navigate on the Internet you can always return to your home page quickly or return to a page you recently visited Select the link to go to another web page Select the Home icon to go to your home page Select the back and forward arrows...

Page 449: ... Select from one of the following views Optimized Mode Displays a modified version of the web page so that it is optimized for handheld viewing Wide Page Mode Displays the web page as it would appear in a desktop computer web browser Continued Tip You can change your font size for easier viewing Did You Know In the Optimized mode use the navigator to browse the web page Press Left or Right to jump...

Page 450: ...ylus to move the web page in any direction to view different parts of the web page To activate the Tap and Drag scrolling you must set the Tap and Drag setting in the General Preferences tab under the Options menu This feature is disabled when you turn on Writing Area Preferences and use the full screen for Graffiti 2 writing Done ...

Page 451: ...and select Web 2 Go to the web page that you want to bookmark 3 Open the Bookmark Page dialog box a Open the menus b Select Page and then select Add Bookmark 4 OPTIONAL Change the bookmark name description or URL Continued Key Term Bookmark A pointer to a web page The actual page is not stored only the URL Also called a Favorite in some browsers Tip You can set your bookmark list as your start pag...

Page 452: ...e name of the bookmarked or saved page you want to visit On the bottom right of the screen are five icons representing the first five Bookmarks pages Select a Bookmarks page icon to display the page You can also tap the arrow to go to the next page Done Tip You can also view your list of bookmarks by selecting Bookmarks View from the Page menu Did You Know A saved page is displayed like a bookmark...

Page 453: ...Select Bookmarks and then select Edit Bookmarks 4 Edit the bookmark information a Select the name of the bookmarked or saved page that you want to edit b Change the bookmark or saved page name description or address URL by selecting the appropriate option 5 Select OK Done Tip You can clean up your bookmark list by deleting old bookmarks or saved pages you no longer use Select the bookmark select E...

Page 454: ...ge bookmarks and saved pages in a logical fashion For example you can store travel links on one page stock links on another and business links on a third page 0 1 Go to Favorites and select Web 2 Go to the Edit Bookmarks List dialog box a Select the Bookmark icon b Open the menus c Select Edit Bookmarks in the Bookmarks menu Continued ...

Page 455: ... drag and drop bookmarks into different slots on the current page to organize them b Move a bookmark to a different page by dragging and dropping it onto the Page icon Ten page icons at the bottom of the dialog box represent the pages on each of which you can add ten bookmarks 4 Select OK Done ...

Page 456: ... download 4 Select a download option Application name Downloads the file to an application For example if you are downloading a Word document the file downloads into Documents To Go Card If you have an expansion card installed the file downloads onto the card 5 Select Yes Done Tip If you decide that the download process is taking too long you can stop it To stop a web page from downloading select ...

Page 457: ...elect Save Page 4 Save the web page a Change the page name or description if you want b Select OK Done Did You Know Saved pages are listed with the bookmarks in the Bookmark List The saved pages have an orange corner Did You Know The web browser also functions as a viewer enabling you to quickly view certain files while working in other applications For example if you read an email message that ha...

Page 458: ...nd select Web 2 Insert an expansion card into your handheld 3 Go to the file a Open the menus b Select Go and then select Go to Web Page c Enter the file name using the format file cardname path d Select OK Done Tip Suppose you have an HTML file on your desktop computer that you want to carry with you or received as an attachment to an email message Download the file onto the expansion card and us...

Page 459: ...il by means of an Internet email account You can use your Internet email account to send an email message and attachments 0 1 Go to Favorites and select Web 2 Log in to your Internet email account 3 Compose your email message 4 Send or save the email message Done ...

Page 460: ...pened Changing your home page You can choose a home page from any web address 0C 1 Go to Favorites and select Web 2 Open the Preferences Page dialog box a Open the menus b Select Options and then select Preferences c Select the Page tab Continued Tip If you want more a larger screen to view your pages you can hide the address bar from the Page tab preferences by removing the check from the Show Ad...

Page 461: ...Palm T X Handheld 439 CHAPTER 18 Browsing the Web 3 Select the Home Page box 4 Enter a URL on the Address line 5 Select OK twice Done ...

Page 462: ...enus b Select Options and then select Preferences c Select Page tab 3 Select the Start with pick list and select the page you want to start with when you first open the web browser Last Page Viewed The last page you viewed before exiting the web browser Bookmarks The Bookmarks dialog box opens The web browser does not connect to the Internet Home Page The page you have set as your home page Blank ...

Page 463: ...eding up web downloads You can improve the download speed by using the Fast Mode options Images in web pages can be very large You can set an option to make web pages download faster by removing images altogether 0 1 Go to Favorites and select Web 2 Open the General Preferences dialog box a Open the menus b Select Options and then select Preferences c Select General tab 3 Select Fast Mode Continue...

Page 464: ... unformatted Don t download images Removes images from downloads 5 Select Fast Mode a Select Fast Mode icon b Select Fast Mode c Select Done 6 Done Key Term Cascading Style Sheets A file that controls the fonts colors and other design elements of some web pages Tip When you select the Fast Mode icon you are shown a tip on Fast Mode To bypass this tip in the future check the box Don t show this tip...

Page 465: ...es and select Web 2 Open the General Preferences dialog box a Open the menus b Select Options and then select Preferences c Select General tab 3 Check or uncheck the Auto Complete box to enable or disable autofill 4 Select OK Done Tip Filling out an order form or application on the web usually requires entering several pieces of information your name address phone number and so on When you enable ...

Page 466: ... When you are in a web page you can select how you want the browser to behave when you tap and drag the stylus 0 1 Go to Favorites and select Web 2 Open the General Preferences dialog box a Open the menus b Select Options and then select Preferences c Select General tab Continued ...

Page 467: ...Tap and Drag pick list and select an option Select Text Tap where you want to begin selecting text and drag the stylus to the end of the selection Scrolls page Tap and hold the web page and move the stylus in the direction you want to move the page 4 Select OK Done ...

Page 468: ...ct Preferences c Select General tab 3 Check or uncheck the Disable cookies box 4 Select OK Done Key Term Cookie Some websites store information in a small text file called a cookie that is saved on your handheld A cookie usually stores information about you and your preferences for that website A site can use this information to customize the pages you see the next time you visit Allowing a websit...

Page 469: ...TER 18 Browsing the Web Clearing Cookies and cache memory 1 Go to Favorites and select Web 2 Open the Advanced Preferences dialog box a Open the menus b Select Options and then select Preferences c Select Advanced tab Continued ...

Page 470: ...ing used by cookies and allows you to clear Cookies and free the memory Clear Cache Indicates how much cache memory is being used and allows you to clear the cache immediately and free the memory Clear cache on exit Check the box to clear the cache each time you exit the web browser Uncheck the box to keep the cache from session to session 4 Select OK Done ...

Page 471: ...roxy server on and configure a proxy server 0 1 Go to Favorites and select Web 2 Open the Advanced Preferences dialog box a Open the menus b Select Options and then select Preferences c Select Advanced tab Continued Key Term Proxy server A server that provides access to files from other servers by retrieving them either from its local cache or from the remote server ...

Page 472: ...server preferences a Select Set Proxy b Check or uncheck the Use custom proxy box to use or not use a proxy server c If you want to use a proxy server select the Use custom proxy box and enter the appropriate server address and port number d Select OK 4 Select OK Done ...

Page 473: ... web pages you view JavaScript is often used on web pages for interactive content 0 1 Go to Favorites and select Web 2 Open the General Preferences dialog box a Open the menus b Select Options and then select Preferences c Select General tab 3 Check or uncheck the Disable JavaScript box to disable or enable JavaScript 4 Select OK Done ...

Page 474: ...luetooth Setting up a phone connection using the Bluetooth wireless technology on your handheld Wi Fi Setting up a network connection using Wi Fi wireless technology on your handheld VersaMail Sending email messages Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myT X Support If you re having problems with the web browser or with anyth...

Page 475: ...e Dialer keypad and tap Dial Your mobile phone begins dialing a GSM phone with Bluetooth wireless technology is required sold separately Your call history stays on your handheld for easy access later Benefits of Dialer Easily dial numbers that are not in Contacts by using the keypad on your handheld screen Keep your call history on your handheld Quickly dial numbers using speed dial In this chapte...

Page 476: ...plications and select Dialer 2 Tap the telephone number on the keypad 3 Tap Dial Done Before You Begin Before you can dial a number you must set up a phone connection on your handheld Tap and hold the 0 key to add a plus to the number sequence Digits appear in the numeric display Enter phone number and tap Dial Tap Clear to delete last digit from numeric display Tap and hold to clear entire numeri...

Page 477: ...dheld Redialing the most recently used number 0 1 Go to Applications and select Dialer 2 Dial the most recently used number a Tap Dial to display the most recently used number b Tap Dial again to dial the number Done Tap Dial The most recently dialed number is displayed ...

Page 478: ... select Dialer 2 Dial the number from the list a Tap History b Tap an entry from the History list c Tap Dial Done Did You Know Dialer keeps a list of 11 of the most recently dialed numbers Did You Know If the number is a speed dial entry the name from the speed dial entry appears in the Call History list Tap entry to enter number on Dialer view ...

Page 479: ...lows you to store ten of your most commonly used numbers and to dial one with a single tap Adding a speed dial entry 0 1 Go to Applications and select Dialer 2 Add a speed dial entry a Tap Speed b Tap an empty speed dial button c Enter a name and telephone number d Tap OK Done Tap empty speed dial button ...

Page 480: ...dheld 458 CHAPTER 19 Dialing Phone Numbers from Your Handheld Dialing a number using speed dial 0 1 Go to Applications and select Dialer 2 Dial the number a Tap Speed b Tap one of the named speed dial buttons Done ...

Page 481: ...Editing a speed dial entry 0 1 Go to Applications and select Dialer 2 Edit an entry a Tap Speed b Tap Edit c Tap an entry d Edit the entry e Tap OK and then tap Done Done Tip You can go directly to the Edit Entry dialog box by tapping and holding a speed dial button Tap Edit ...

Page 482: ...ications Bluetooth Connecting your handheld to a mobile phone Contacts Using Quick Connect and Tap to Connect in Contacts to dial phone numbers Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myT X Support If you re having problems with Dialer or with anything else on your handheld go to www palm com support ...

Page 483: ...share it with others Your handheld comes equipped with a variety of options for sharing information so that you can choose the quickest most convenient way of sending your info Benefits of sharing Keep others up to date with meaningful business and personal information Choose the most convenient sharing method from a variety of options Create an informal backup copy of important info In this chapt...

Page 484: ...eld that includes Bluetooth technology You must be within range of the receiving handheld to send information using Bluetooth technology The maximum range is approximately 25 30 feet 8 10 meters however the shorter the range the more quickly and accurately you can send information Before You Begin You must complete all the prerequisites for the messaging application To use your handheld s built in...

Page 485: ...thod a Open the menus b Select the Send menu item in the leftmost menu In most applications the leftmost menu is named Record c Select Bluetooth and then select OK 3 Select the receiving handheld on the Discovery Results screen and then select OK The information is sent to the receiving handheld Did You Know In most applications the leftmost menu is named Record Done ...

Page 486: ...y a Open the menus b Select the Send Category menu item in the leftmost menu c Select Bluetooth and then select OK 3 Select the receiving handheld on the Discovery Results screen and then select OK The information is sent to the receiving handheld Tip Create a category of Calendar events such as your child s soccer schedule and then send the entire category to your spouse s handheld Tip When you s...

Page 487: ...ation you want to send You cannot send an application that has a lock icon next to the application size 2 Send the application a Select Send b Select Bluetooth and then select OK 3 Select the receiving handheld on the Discovery Results screen and then select OK The information is sent to the receiving handheld Tip Select the Send From pick list to send an application from an expansion card inserte...

Page 488: ... in the Send With dialog box The SMS application opens displaying a new text message with the information you want to send as the body of the message Address the message and then select Send Beaming Using the IR port on your handheld you can beam information from within an application such as a photo or video a contact an appointment or a task to other Palm Powered handhelds You can also beam a ca...

Page 489: ...int your handheld s IR port directly at the IR port of the other handheld 3 Wait for the Beam dialog box to indicate that beaming is complete Done Tip If you re beaming while using your handheld in landscape mode remember to point the narrow end of your handheld toward the receiving handheld Tip In Contacts you can create a contact with your own information and select it as your business card by o...

Page 490: ...egory a Open the menus b Select the Beam Category menu item in the leftmost menu c When the Beam dialog box appears point your handheld s IR port directly at the IR port of the other handheld 3 Wait for the Beam dialog box to indicate that beaming is complete Done Tip Create a category of Calendar events such as your meeting schedule and then beam the entire category to your business partner s han...

Page 491: ...e menus c Select Beam in the App menu d Select the location of the app from the Beam From pick list e Select the application you want to beam You cannot beam an application that has a lock icon next to the application size Continued Tip Select the Beam From pick list to beam an application from an expansion card inserted into the expansion slot NOTE ...

Page 492: ...nformation by inserting the card into the slot on another Palm Powered handheld Copy information such as a photo or video from your handheld to your computer or from your computer to your handheld by synchronizing 2 Beam the application a Select Beam b When the Beam dialog box appears point your handheld s IR port directly at the IR port of the other handheld 3 Wait for the Beam dialog box to indi...

Page 493: ...ooth wireless technology on your handheld Wi Fi Setting up a network connection using Wi Fi wireless technology on your handheld VersaMail Sending information as an attachment to an email message SMS Sending information as part of a text message Common Questions Answers to frequently asked questions about sharing information Tips Tricks Make your handheld uniquely yours For great tips software acc...

Page 494: ...dging transportation entertainment and more and save all of the information in one convenient place You can even transfer the information to a spreadsheet on your computer Benefits of Expense Monitor your business and personal expenses Easily retrieve expense information Create expense reports faster In this chapter Adding an expense Choosing currency options Deleting expenses Customizing the expe...

Page 495: ...ou Know Expense is not just for business Use it to help plan your budget by figuring out how much you spend each month on things like entertainment and dining out Tip Add an expense simply by entering the first letter of the expense type For example entering D opens a dinner item with today s date To enable this feature on your handheld open the Options menu and select Preferences Check the automa...

Page 496: ...he vendor and city associated with the expense For example a business lunch might be at Rosie s Cafe in San Francisco Attendees Enter the people associated with the expense c Select OK That s it Your handheld automatically saves the expense Make sure you have a current backup Synchronize often Tip Add extra information to your expense items Select the item and select Details Then select Note and e...

Page 497: ...pick list 0 1 Go to Applications and select Expense 2 Open the Receipt Details dialog box a Tap an expense item b Tap Details 3 Select the currency symbol s that you want to see in the pick list a Select the Currency pick list and then select Edit currencies Continued Tip If you travel a lot update the currency pick list so that you can quickly get to the symbols you need Did You Know Use separate...

Page 498: ... c Select OK and then select OK again The expense list now displays the currencies you selected 1 Go to Applications and select Expense 2 Open Expense Preferences dialog box a Open the menus b Select Options and then select Preferences Continued Currency pick list Done Tip If you re entering several expenses that all use the same currency change the preset currency to that symbol to save time When...

Page 499: ...ries you can create your own symbol 0 3 Choose the default currency a Select the Default Currency pick list b Select the symbol you want to appear when you add new expenses c Select OK 0 Done 1 Go to Applications and select Expense 2 Open the Custom Currencies dialog box a Open the menus b Select Options and then select Custom Currencies Continued ...

Page 500: ...entire category of expenses at once Deleting an individual expense 0 3 Create the custom symbol a Select a Country box b Enter the name of the country and the symbol that you want c Select OK and then select OK again Done 1 Go to Applications and select Expense 2 Tap the expense you want to delete Continued ...

Page 501: ...held 479 CHAPTER 21 Managing Your Expenses 3 Delete the item a Open the menus b Select Delete Item in the Record menu 4 OPTIONAL Check the box to save an archive copy of the expense on your computer 5 Select OK Done ...

Page 502: ... items a Select the category you want to delete b Select Purge c Select Done Done Tip To combine expenses from different categories rename one category to match the other category s name Did You Know There is another way to delete a category in which the category is deleted but the entries are not Select the Category pick list and select Edit Categories Select the Delete command to delete the sele...

Page 503: ...nd then select OK Sort by Sort expenses by date or type Distance Show distance in miles or kilometers Show currency Show or hide the currency symbol in the expense list Done Did You Know Customizing the expense list makes it easy to see how much you spent on each type of expense For example to see how much you spent on taxis sort your expenses by type so that all your taxi expenses appear together...

Page 504: ...the following topics Adding editing and deleting expense items Organizing your expenses by date type amount notes or category Viewing expense items as a list large icons or small icons Converting a list of expenses to a single currency Printing expense reports Transferring expense information to other applications such as Microsoft Excel using the Send or Export command in Palm Desktop software To...

Page 505: ...n with Graffiti 2 characters and ShortCuts Calculator Performing basic math calculations associated with your expenses Categories Creating and editing categories Organizing expenses by type and sorting them Customizing Setting number formats Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myT X Support If you re having problems with Exp...

Page 506: ...cing your checkbook it s always nice to have a calculator on hand And because it s part of your handheld there s no need to carry a separate calculator Benefits of Calculator Always have a calculator with you Store calculations for later use In this chapter Calculator buttons Viewing recent calculations Related topics ...

Page 507: ...at you can start over Enter a number and then select this button to change it to a percentage Enter a number and then select this button to calculate the square root of the number Enter a number and then select this button to make it negative Tip Use the memory buttons to store and recall a number you enter in multiple calculations Tip If you make a mistake entering a number in the middle of a cal...

Page 508: ...n the menus b Select Edit and then select Show History c Select OK Done Did You Know Viewing recent calculations is helpful when double checking the math in your checkbook register Did You Know Calculator History also has these functions Clear Select to clear the calculator s history Copy Select to copy the history of calculations Paste them into another application by opening the Edit menu and se...

Page 509: ...ou calculate formulas in a number of different areas 0 1 Go to Applications and select Calculator 2 Access the advanced mode calculators a Open the menus b Select Options and then select Advanced Mode You can now use the scientific calculator c If you want to use other calculators such as finance logic statistics or area open the menus select Options and then select a mode from the list Done ...

Page 510: ... applications Using menus Entering Information Entering numbers with Graffiti 2 characters Expense Keep track of your expenses Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myT X Support If you re having problems with Calculator or anything else on your handheld go to www palm com support ...

Page 511: ...rmation stored there you ll definitely want to protect it Benefits of privacy Protect information if your handheld is misplaced Hide private information Unlock your handheld using only one hand In this chapter Choosing a security level Marking information as private Setting the level of privacy Using a password Locking your handheld Using Quick Unlock Encrypting your information Limiting the numbe...

Page 512: ...g private entries without creating a password Masked entries are displayed when selected and hidden entries are displayed when Show is selected in the Security Preferences This provides some degree of privacy for private entries but anyone with access to your handheld can view all your records Masking or hiding private entries and creating a password Private entries are protected by the password a...

Page 513: ...ry as private is the first step in protecting your info 0 1 Open an application 2 Create a new entry or select the entry that you want to make private 3 Mark it as private a For existing Contacts select Edit b Select Details c Check the Private box d Select OK e In Contacts and Memos select Done Done Private box ...

Page 514: ... 2 Select the display option for private entries a Select the Private Records pick list b Select one of these options and then select Done Show Display private entries Mask Cover entries with a gray mask you can see the mask onscreen but you can t see the content of the entry Hide Make private entries invisible Continued Tip You can also set the level of privacy from within certain applications Op...

Page 515: ...ords dialog box and then select OK When you close a masked entry it remains masked Using a password Further protect your hidden or masked entries by creating a password which is needed to display the contents of hidden masked entries Cont d Done Masked entry Tip Use a password to protect confidential work or personal information If your handheld is lost or stolen this information will be safe ...

Page 516: ...s b Select Security 2 Create a password a Select the Password box b Enter a password with Graffiti 2 writing the numeric keypad or the onscreen keyboard c Select OK Continued Tip The best passwords consist of a mix of letters characters and numbers Longer passwords are better than short ones Any password you create is case sensitive Password box ...

Page 517: ...t it and then select Done 4 Select Done Done 1 Open Security a Go to Applications and then select Prefs b Select Security Continued Tip In Palm Desktop software the security preferences are the same as the security preferences set on your handheld including the password You can also require a password be entered to open the Palm Desktop application Open the Tools menu and click Options and then cl...

Page 518: ...box b Enter the current password and then select OK 3 Change your password a Select OK b Enter a new password and then select OK 4 Confirm the password and enter a hint a Enter the password again and then select OK b Enter a hint to help you remember the password if you forget it and then select Done 5 Select Done Done ...

Page 519: ...ng a password You can delete your password at any time You must enter the current password before you can delete it 0 1 Enter your password a Select the Password box b Enter the current password and then select OK 2 Delete your password a Select Unassign b Select Done Done ...

Page 520: ...your handheld Deleting a forgotten password also deletes all entries marked as private Be sure to synchronize your handheld with your computer before and after this procedure so you can restore any private entries that were deleted along with the password 0 1 Open Security a Go to Applications and then select Prefs b Select Security 2 Open the Incorrect Password dialog box a Select the Password bo...

Page 521: ...u still cannot remember the password you must do a hard reset to resume using your handheld A hard reset deletes all of the information on your handheld including your password You can restore the information by synchronizing your handheld with your computer 3 Delete the forgotten password a Select Lost Password b Select Delete Password 4 Synchronize your handheld with your computer to restore any...

Page 522: ...ivate Locking your handheld automatically 0 1 Open Security a Go to Applications and then select Prefs b Select Security 2 Open the Lock Handheld dialog box a Select the Auto Lock box b If necessary enter your password and then select OK Continued Auto Lock box ...

Page 523: ...ays leave your handheld unlocked When power is off Automatically lock your handheld whenever you turn it off At a preset time Set a time when your handheld automatically locks After a preset delay Set a period of inactivity after which your handheld will automatically lock 4 Select OK and then select Done Done ...

Page 524: ...Handheld 502 CHAPTER 23 Keeping Your Information Private Locking your handheld manually 0 1 Open Security a Go to Applications and then select Prefs b Select Security 2 Select Lock 3 Select Lock Device Done Lock ...

Page 525: ...pts to unlock your handheld After three attempts you must use your password to unlock your handheld Creating a Quick Unlock combination 0 1 Open Security a Go to Applications and then select Prefs b Select Security 2 Open the Quick Unlock dialog box a Select the Quick Unlock box b If necessary enter your password and then select OK Continued Before You Begin To use Quick Unlock you must first crea...

Page 526: ...se the 5 way or tap the onscreen navigator to create a combination For example you might choose Left Right Left as a combination b Select OK 4 Select Done When your handheld is locked you can now unlock it by using the Quick Unlock combination If you forget your combination you are asked to enter your password Done ...

Page 527: ...bination 0 1 Open Security a Go to Applications and then select Prefs b Select Security 2 Open the Quick Unlock dialog box a Select the Quick Unlock box b If necessary enter your password and then select OK 3 Delete the Quick Unlock combination a Select Unassign b Select Done Done Quick Unlock box ...

Page 528: ...ombination the encrypted information is unscrambled The more information you select for encryption the longer your handheld takes to scramble and unscramble the information Also applications that use large files such as Palm Media take a long time to encrypt In these cases consider the trade off between security and convenience 0 1 Open Security a Go to Applications and then select Prefs b Select ...

Page 529: ... Private 2 Open the Encrypt Data dialog box a Select Options b If necessary enter your password and then select OK c Check the Encrypt data when locked box d Select Choose Applications 3 Select the applications you want to encrypt and then select OK Continued ...

Page 530: ...on protection if you keep highly confidential information on your handheld If you limit the number of password attempts be sure to use Quick Unlock to prevent accidental password attempts while your handheld is in a purse or pocket 4 OPTIONAL To encrypt only the private entries in the applications you selected check the Encrypt private records only box 5 Select OK and then select Done Done Tip Syn...

Page 531: ...t Prefs b Select Security 2 Set the number of password attempts a Select Options b If necessary enter your password and then select OK c Select the Intrusion Protection box d Enter the number of password attempts that are allowed before selected information on your handheld is deleted Continued Intrusion Protection box ...

Page 532: ...nformation is deleted after the set number of failed attempts Private Records All entries marked private are deleted after the set number of failed attempts All Data All information you entered and all applications you installed on your handheld are deleted after the set number of failed attempts b Select OK 4 Select OK two more times and then select Done Done Tip The number of password attempts m...

Page 533: ...nformation Customizing Entering your owner information in case your handheld is lost or stolen Maintaining Doing a hard reset Common Questions Answers to frequently asked questions about privacy Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myT X Support If you re having problems with private entries or anything else on your handheld ...

Page 534: ...hool activities your conference schedule your shopping list for the week and entertainment Categories help you organize different aspects of your life no matter how you choose to group them Benefits of categories Better organize your information Easily retrieve the information you need In this chapter Adding a category Renaming a category Deleting a category Placing information in a category Viewi...

Page 535: ...dd a category for individual entries in one of the applications above open that application To add a category for applications go to Applications 2 Add a new category a Select the pick list in the upper right corner and then select Edit Categories b Select New and enter the name of the new category c Select OK and then select OK again Done Did You Know You can have up to 15 categories in an applic...

Page 536: ... Rename the category a Select the pick list in the upper right corner and then select Edit Categories b Select the name of the category you want to change and then select Rename c Enter a new category name and then select OK d Select OK again Done Tip If you want to combine items in different categories rename one category to the other category name Did You Know Some categories like All and Unfile...

Page 537: ...ox Calendar Select an event select Details select the Category pick list and then select Edit Categories All other applications Select the pick list in the upper right corner and then select Edit Categories 3 Delete the category a Select the name of the category you want to delete b Select Delete c Select Yes d Select OK Done Tip In Expense you can delete a category including its contents with the...

Page 538: ...ons in another Then you can go right to the group of applications you need An entry or application cannot be placed in more than one category Placing an entry in a category 0 1 Open an application that contains a category option In Calendar go to Day View 2 Open an entry 3 In Note Pad only skip to step 5 4 Open the Details dialog box Contacts Select Edit and then select Details All other applicati...

Page 539: ...nformation 5 Place the entry in a category a Select a category from the Category pick list b If necessary select OK c If necessary select Done Done Tip To place an entry in a different category simply select a different category from the Category pick list Category ...

Page 540: ...lication in a category 0 1 Go to Applications 2 Open the Category dialog box a Open the menus b Select Category in the App menu 3 Place the application in a category a Select the pick list next to the application you want to place in a category b Select a category and then select Done Done ...

Page 541: ...to view Calendar Select Show Category List and then select the category you want to view from the pick list All other applications Select the category you want to view from the pick list in the upper right corner Done Tip In Applications View scroll through the categories by pressing Right or Left on the 5 way navigator To view all of the applications on your handheld select the All category Tip S...

Page 542: ... menus Calendar Color coding your events in Calendar Media Organizing photos or videos into albums Sharing Beaming a category to another Palm Powered handheld Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myT X Support If you re having problems with categories or anything else on your handheld go to www palm com support ...

Page 543: ... time but you can even set an alarm so you don t miss that early flight back home Benefits of World Clock Always have the correct time no matter where you are No need to carry a separate alarm clock In this chapter Checking the current date and time Setting the primary location Choosing secondary locations for other time zones Modifying the locations list Setting the alarm clock Changing the clock...

Page 544: ...w icon Setting the primary location In World Clock you can set the location date and time for a primary location The settings for this primary location are used by all of the applications on your handheld 0 1 Go to Applications and select World Clock 2 Select the primary location a Select the primary location pick list b Select the location you want to be the primary location If you need more choi...

Page 545: ... automatically changed in the other 0 1 Go to Applications and select World Clock 2 Select Set Date Time 3 Set the date a Select the Set Date box b Select the arrows to select the current year c Select the current month d Select the current day Continued Did You Know When the Daylight Savings settings are active the time changes according to the rule for the primary location For example in North A...

Page 546: ...the arrows to change them c Select AM or PM and then select OK 5 Select Done Done Tip Selecting a time zone when creating a new event in Calendar allows you to travel and have youreventsautomatically adjust to the time zone in your new location Time zones in Calendar work only if you are synchronizing with Outlook or Exchange ActiveSync Hour Minute ...

Page 547: ...ld Clock 2 Select the pick list next to one of the secondary locations 3 Select the location you want to use as the new secondary location If you need more choices modify the locations list Done Tip If you have friends family or colleagues in another time zone select a city in their zone as your secondary location When you need to contact them you can easily check to see what time it is where they...

Page 548: ... select World Clock 2 Open the Edit List dialog box a Select a location pick list b Select Edit List 3 Add the new location a Select Add b Scroll through the list to select a location that is in the same time zone as the city you want to add c Select OK Continued Tip If you know what you re looking for in a long pick list use Graffiti 2 writing to find it faster Enter the first letter of the word ...

Page 549: ...location Time Zone Select the time zone for the location Daylight Saving Time box Check for your handheld to automatically adjust the date and time for Daylight Saving Time in this location Start and End dates Select the boxes to change the start and end dates of Daylight Saving Time if necessary 5 Select OK and then select Done Done ...

Page 550: ...k Settings Deleting a location 0 1 Go to Applications and select World Clock 2 Select the location you want to delete a Select a location pick list b Select Edit List c Select a location and then select Remove 3 Select OK and then select Done Done ...

Page 551: ...me set for the primary location Continued Did You Know Use World Clock to set an alarm within the next 24 hours Set alarms outside of this time frame in Calendar Did You Know Remember to put your handheld on local time If you travel from San Francisco to London make London your primary location so that all your alarms ring on time instead of eight hours late Tip Set an alarm while you re working t...

Page 552: ...pper left corner of the screen to remind you of the upcoming alarm Go To Cancel the reminder message and open World Clock 3 OPTIONAL Select the alarm sound and volume a Open the menus b Select Options and then select Alarm Preferences c Select the pick lists to select the alarm sound and volume This volume setting does not affect the other sounds on your handheld including the alarms you set in Ca...

Page 553: ...rld Clock 2 Open the Display Options dialog box a Open the menus b Select Options and then select Display Options 3 Select any of the following options and then select OK Show Multiple Locations Display the secondary locations Uncheck it to display only the primary location Show Date Display the date in World Clock Done ...

Page 554: ...ations Using menus Calendar Setting an alarm outside of the next 24 hours Customizing Changing the volume of other system sounds Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myT X Support If you re having problems with World Clock or anything else on your handheld go to www palm com support ...

Page 555: ...ant applications with one press Preference settings can even help extend the life of your handheld s battery Benefits of customizing Access applications quickly Conserve power Enjoy your handheld more Make your screen easy to read In this chapter Customizing Favorites View Customizing Applications View Making the screen easier to read Assigning a button to your frequently used applications Setting...

Page 556: ...e entries to those you use most often Changing the background photo in Favorites View Use your favorite photo as the background in Favorites View 0 1 Go to Favorites 2 Open the Display Options dialog box a Open the menus b Select Options and then select Display Options 3 Select a photo for the background a Check the Background box b Select the picture box c Select a picture d Select Done Continued...

Page 557: ...tting so that the text is easy to read against the photo and select OK Done 1 Go to Favorites 2 Open the Edit Favorites dialog box a Highlight the favorite you want to change b Open the menus c Select Edit Favorites Did You Know You can move a favorite to a different location on the Favorites list by opening the Favorite menu and then selecting Rearrange Favorites Drag the favorite you want to the...

Page 558: ...dheld 3 Change the favorite a Select the favorite type from the Type pick list App application or Web Link b Select the application from the Original pick list or tap to enter the web address you want c Enter a name for your new favorite d Select OK Done ...

Page 559: ...ith small icons so that you can see more applications without scrolling 0 1 Go to Applications 2 Open the Display Options dialog box a Open the menus b Select Options and then select Display Options 3 Select the View By pick list and select List or Icon as the display format 4 If you want the last category you viewed to reappear the next time you go to Applications check the Remember Last Category...

Page 560: ...tomizing Your Handheld 5 Select a photo for the background a Check the Background box b Select the picture box c Select a picture d Select Done e Adjust the fade setting so that the text is easy to read against the photo f Select OK Done ...

Page 561: ... applications you can change the font style to make text easier to read There are four font styles available In certain lighting conditions you may also need to adjust the brightness to read the information on the screen Changing the screen fonts Small font Large font Small bold font Large bold font ...

Page 562: ... an application such as Contacts or Calendar Not all applications have this option 2 Open the Select Font dialog box a Open the menus b Select Options and then select Font 3 Select the font style you want to use and then select OK Done Small Small bold Large bold Large ...

Page 563: ...he status bar 2 Drag the slider to adjust the brightness level and then tap outside the dialog box Done Did You Know If you have an expansion card inserted into your handheld s expansion card slot the System info screen shows the available memory for both your handheld and the card Brightness slider Handheld memory Expansion card memory ...

Page 564: ...g Your Handheld Changing screen colors Choose a new set of text and background colors for all your applications 0 1 Open Color Theme Preferences a Go to Applications b Select Prefs c Select Color Theme 2 Select a theme and then select Done Done ...

Page 565: ...ion of the screen The Handedness preferences enable you to select right hand or left hand orientation when you rotate the screen into landscape mode 0 1 Open Handedness Preferences a Go to Applications b Select Prefs c Select Handedness 2 Select your orientation and then select Done Done ...

Page 566: ...Documents to a button so that you don t have to scroll through Applications View whenever you want to use that application 0 1 Open Buttons Preferences a Go to Applications b Select Prefs c Select Buttons 2 Select the pick list next to the button you want to reassign and select the application that you want to assign to that button Continued Tip To restore all the buttons to the original Palm sett...

Page 567: ... icon labeled Cradle and select the application you want to assign to the button c Select OK 5 Select Done Done Key Term Full screen pen stroke A stroke that is drawn from the bottom of the input area to the top of the screen You can use this stroke as a quick way to do a selected task such as opening the Graffiti 2 Help screen Tip If you have purchased an external modem accessory sold separately ...

Page 568: ...he current date and time based on your location When you travel to a new time zone change the Location setting to quickly reset the date and time Your appointments stay at the time you entered them no adjustments for time zones So always enter your schedule based on the time zone you will be in on the day of the event 0 1 Open Date Time Preferences a Go to Applications b Select Prefs c Select Date...

Page 569: ...our time zone and then select OK d Select OK again and then select Done e Select the Location pick list and select the city you just added 3 Select Done Done Tip You can rename the location to the city where you live Select the Name field and then modify the location name Tip If you are synchronizing with Outlook on your computer you can also select a time zone when creating a new event in Calenda...

Page 570: ...ing the date and time In most cases you won t need to reset the date and time However you may need to do this if you do a hard reset on your handheld 0 1 Open Date Time Preferences a Go to Applications b Select Prefs c Select Date Time 2 Select the location Continued ...

Page 571: ...e current year c Select the current month d Select the current date 4 Set the time a Select the Set Time box b Select the hour and minute boxes and then select the arrows to change them c Select AM or PM and then select OK If you re using a 24 hour clock format you won t see the AM and PM options 5 Select Done Done Year arrows NOTE ...

Page 572: ... all the applications on your handheld You can quickly choose the preset formats based on geographic regions where you might use your handheld For example in the United Kingdom time often is expressed using a 24 hour clock In the United States time is expressed using a 12 hour clock with an AM or PM suffix You can use the original preset formats or change them based on your personal preferences 0 ...

Page 573: ...nd which symbol separates the numbers Date Controls the sequence in which the day month and year appear and which symbol separates the segments Week starts Controls whether applications treat Sunday or Monday as the first day of the week Numbers Controls the decimal and thousands separator symbols 4 Select Done Done Tip The country setting changes only the way the date and time look It doesn t cha...

Page 574: ...ate ShortCuts to make entering information faster Customizing the input area You can configure your input area with preferences for keyboards or for Graffiti 2 writing You can also choose to see your strokes as you write 0 1 Open Input Preferences a Go to Applications b Select Prefs c Select Input 2 Select the type of input area you want Keyboard Wide Classic Continued Did You Know You can change ...

Page 575: ...IONAL Uncheck the Show Graffiti Strokes box if you don t want to have the Graffiti strokes shown as you write a character in the input area Done 1 Open Graffiti 2 Preferences a Go to Applications b Select Prefs c Select Graffiti 2 Continued Tip Right after you write a character your handheld interprets a quick tap on the screen as a period character If you want to tap a button either wait a few se...

Page 576: ...omizing Your Handheld 2 Select alternate strokes a Tap a character to view its alternate stroke b Check the box to use the alternate stroke and then select Done 3 Repeat step 2 for each stroke you want to reassign and then select Done Done ...

Page 577: ... b On the ShortCut Name line enter the abbreviation c On the ShortCut Text line s enter the text you want to insert when you write the abbreviation d Select OK and then select Done Done Tip You may want to add a space character after the last word in your ShortCut text This way a space automatically follows the ShortCut text Tip To learn how to use ShortCuts while entering information see Writing ...

Page 578: ... 1 Open ShortCuts Preferences a Go to Applications b Select Prefs c Select Shortcuts 2 Edit the ShortCut a Select the ShortCut you want to change b Select Edit c Make your changes d Select OK and then select Done Done Tip To delete a ShortCut open ShortCuts Preferences and select the ShortCut Select Delete select Yes and then select Done ...

Page 579: ...Touchscreen 2 Tap the targets on the screen as precisely as possible and then select Done You need to tap at least three targets maybe more if you don t tap carefully Done Key Term Touchscreen Another name for your handheld s screen and the internal circuitry that enables it to respond appropriately to taps Tip If your screen is not responding to taps use the 5 way navigator to open Touchscreen Pr...

Page 580: ...lent in step 2 select Done If you selected Custom in step 2 select the System Sound Game Sound and Alarm Sound pick lists and select the volume level for each sound then select Done Done Tip You can choose different types of sounds for Calendar Tasks and World Clock Go to the application open the Options menu and then select Preferences Did You Know When you connect headphones to your handheld the...

Page 581: ...mation Owner information does not include your username or passwords 0 1 Open Owner Preferences a Go to Applications b Select Prefs c Select Owner 2 Modify or enter the text and then select Done Done Tip In addition to entering owner information you can assign a name to your handheld for Bluetooth communication Did You Know If you use Security Preferences to turn off and lock your handheld with a ...

Page 582: ... your handheld all of your existing information reappears Preventing your handheld from turning on by accident Does your handheld turn itself on accidentally in your briefcase pocket or purse You can lock the buttons on the front of your handheld to prevent this from happening and to prevent the battery from draining 0 1 Open Keylock Preferences a Go to Applications b Select Prefs c Select Keylock...

Page 583: ...these settings and then select Done Never Keylock always remains off Automatic Keylock turns on automatically when you turn off your handheld or when your handheld goes to sleep Manual Keylock turns on when you press and hold the power button until the system sound confirms that Keylock is on Done 1 Open Power Preferences a Go to Applications b Select Prefs c Select Power Continued ...

Page 584: ... added to your handheld 2 Select the pick lists to change any of the following settings and then select Done Auto off after Select how quickly your handheld automatically turns off after a period of inactivity 30 seconds 1 minute 2 minutes or 3 minutes On while charging Select whether your handheld stays on continuously when it is connected to the AC charger When this option is off you can still t...

Page 585: ...t as modems To set up a phone connection you must have a GSM or GPRS mobile phone enabled with data services and a driver for your phone Check www Palm com for available phone drivers or contact the phone manufacturer Changing the preset connection settings The following steps show you how to adjust the communication speed in the preset IR to a PC Handheld connection setting You can similarly edit...

Page 586: ...ld 2 Open the Edit Connection dialog box a Select the IR to PC handheld connection b Select Edit 3 Change the speed setting a Select Details b Select the Speed pick list and select the appropriate speed c Select OK d Select OK again and then select Done Done ...

Page 587: ...e you can create a new connection See the Bluetooth and Wi Fi chapters for instructions on setting up a new connection using the built in Bluetooth wireless technology or Wi Fi functionality on your handheld 0 1 Open Connection Preferences a Go to Applications b Select Prefs c Select Connection Continued Tip To delete a connection that you created select it on the Connection Preferences screen and...

Page 588: ...Palm T X Handheld 566 CHAPTER 26 Customizing Your Handheld 2 From the Connection Preferences screen select New Continued ...

Page 589: ...dem or Local Area Network Via Select the method you want to use to connect to the handheld you selected Bluetooth the Bluetooth radio on your handheld Cradle Cable the USB sync cable that came with your handheld Infrared the IR port on your handheld The Dialing and Volume settings won t appear unless you select Modem as the Connect to setting Dialing Select whether your modem uses TouchTone or Rot...

Page 590: ...select the appropriate speed c Select the Flow Ctl pick list and select whether the connection uses flow control Automatic Your handheld determines when to use flow control On Flow control is always on Off Flow control is always off d For a modem connection enter the initialization string e Select OK 5 Select OK and then select Done Done ...

Page 591: ...gure your handheld to exchange messages and dial phone numbers when your handheld is connected to a GSM mobile phone sold separately The GSM mobile phone account must also include data services 0 1 Open Phone Preferences a Go to Applications b Select Prefs c Select Phone 2 Select the connection a Select the Connection pick list and select your mobile phone from the list b Select Test to make sure ...

Page 592: ...ISP or dial in server You can create save and reuse service profiles You can create additional service profiles from scratch or by duplicating an existing profile and editing the information 0 1 Open Network Preferences a Go to Applications b Select Prefs c Select Network Continued Before You Begin You need the following A mobile phone with a Bluetooth radio or an IR port sold separately A wireles...

Page 593: ...ed appears in this box and you don t need to enter a password when you log in Connection Select the Connection pick list and select the method you want to use to connect to your ISP or to a dial in server See Connecting your handheld to other handhelds for info on creating and configuring connection settings 3 If you re using a phone or modem connection enter the phone settings a Select the Phone ...

Page 594: ...disable Call Waiting Call Waiting can cause your session to end if you receive a call while you are connected Contact your local phone company for the code that is appropriate for you Use calling card If you want to use your calling card when dialing your ISP or dial in server check the Use calling box to select it Enter your calling card number on the Use calling card line Because MCI works diffe...

Page 595: ...etwork Preferences a Go to Applications b Select Prefs c Select Network 2 Make the connection a Make sure the service profile you want to use appears in the Service field If not select it b Select Connect 3 End the connection when you ve finished using it a Select Disconnect b Select Done Done Tip To see expanded Service Connection Progress messages press Down on the 5 way To see more information ...

Page 596: ...sername password and telephone number If you re creating a new service profile you may need to use the Details dialog box to add more information to your service profile 0 1 Open Network Preferences a Go to Applications b Select Prefs c Select Network 2 Open the Details dialog box a Select the Service pick list and select the service you want to add details to b Select Details Continued ...

Page 597: ...stems do not require that you enter DNS addresses If you do need DNS addresses uncheck the DNS box tap the space to the left of each period in the Primary and Secondary DNS fields and then enter the appropriate sections of each address IP Address Check the IP Address box to use a temporary IP address Uncheck the IP Address box to enter a permanently assigned address 4 Select OK and then select Don...

Page 598: ... 0 1 Open Network Preferences a Go to Applications b Select Prefs c Select Network 2 Delete the service you want to delete a Select the Service pick list and select the service you want to delete b Open the menus c Select Delete in the Service menu d Select OK and then select Done Done ...

Page 599: ...who need it It automates the events that must take place to establish a connection between your handheld and the corporate servers You can create login scripts by selecting commands from the Command pick list in the Login Script dialog box Some commands such as Send require you to supply additional information If the command requires additional info a field appears to the right of the command wher...

Page 600: ...rom the list Wait For Tells your handheld to wait for specific characters from the server before executing the next command Wait For Prompt Detects a challenge response prompt coming from the server and then displays the dynamically generated challenge value You then enter the challenge value into your token card which in turn generates a response value for you to enter on your handheld This is a ...

Page 601: ...mpts you to enter one The Password command is usually followed by a Send CR command Delay Tells your handheld to wait a specific number of seconds before going to the next command in the login script Get IP Reads an IP address and uses it as the IP address for your handheld This command is used with SLIP connections Prompt Opens a dialog box and prompts you to enter certain text for example a pass...

Page 602: ...plug in application in the following situations You need the login script to properly respond to different connection scenarios defined by the authentication server You want to perform conditional tests and branching as part of the login process Plug in applications have the following characteristics Written in C language Compiled into a handheld executable Called properly from a login script Able...

Page 603: ...ed outside the firewall Your company s wireless LAN is located inside the firewall but you are trying to access the network from outside the firewall for example from a public location or at home Check with your company s system administrator to see if a VPN is required to access the corporate network If you need a VPN you must either use the Enterprise Software link on the software installation C...

Page 604: ...count on your handheld 0 1 Open VPN Preferences a Go to Applications b Select Prefs c Select VPN 2 Set up a VPN account on your handheld a Select the Add Account box b Follow the instructions to enter the settings provided by your corporate system administrator c Select Done Done ...

Page 605: ...stablishing a VPN connection 0 1 Open VPN Preferences a Go to Applications b Select Prefs c Select VPN 2 Establish a VPN connection a Select a VPN account from the VPN Account pick list b Select Connect VPN c If prompted enter your VPN username and password Done ...

Page 606: ...Palm T X Handheld 584 CHAPTER 26 Customizing Your Handheld Ending a VPN connection 0 1 Open VPN Preferences a Go to Applications b Select Prefs c Select VPN 2 Select Disconnect VPN Done ...

Page 607: ...rases Bluetooth Customizing Bluetooth communication settings Wi Fi Customizing Wi Fi communication settings Privacy Keeping information private by locking your handheld with a password Categories Creating categories so you can organize your applications and information World Clock Viewing the date and time in other cities Tips Tricks Make your handheld uniquely yours For great tips software access...

Page 608: ...o music you need to use expansion cards Also use expansion cards to install and run cool games and other types of software from dictionaries to travel guides on your handheld Benefits of expansion cards Listen to music Back up info Add more games and other software Add accessories Store carry and exchange info In this chapter What type of expansion cards can I use How can expansion cards help me R...

Page 609: ... games and other software Purchase popular games dictionaries travel guides and more To check out the variety of expansion cards available for your handheld visit www palm com myT X and click the Accessories link Add accessories Attach SDIO accessories such as a presentation module to your handheld Store all your info Never worry about running out of space on your handheld Purchase as many expansi...

Page 610: ...st remove this card before you can put a real card into the slot 0 1 Push lightly down on the card with your thumb until you hear the confirmation tone 2 Slide the card out of the expansion slot Done NOTE Tip To prevent damaging the card and the info on it always wait for your handheld to finish writing to the expansion card before you remove the card from the slot ...

Page 611: ...ard into the expansion slot with the label side facing the front of the handheld 2 Push the card in with your thumb until you feel the card click in place and hear the confirmation tone No confirmation tone Check the Sounds Alerts Preferences to make sure the System Sound setting is turned on Done NOTE ...

Page 612: ...them on an expansion card Try installing these applications on your handheld instead If you still have problems contact the developer 0 1 Insert the expansion card and expansion card screen displays If the screen doesn t display go to Applications and select the expansion card from the category pick list 2 Select an application icon to open that application Done Did You Know You can install applic...

Page 613: ... instead of on your handheld such as MP3 files on the Mac In other applications such as Media storing files on expansion cards is optional You can open files on an expansion card when you insert the card into the expansion slot 0 1 Open the application associated with the files you want to open 2 Insert the expansion card 3 Select the entry you want to view Done ...

Page 614: ...ry of its contents Go to Applications and select Card Info Tip Reading and writing info on an expansion card uses more battery power than doing the same task on your handheld If you have enough space on your handheld consider copying the info to your handheld Tip If your handheld s battery is very low access to the expansion card may be disabled If this occurs recharge your handheld as soon as pos...

Page 615: ... to store your info When you buy a new card give it a name that helps you remember what s on the card You can rename the card later if you decide to store different info on the card 0 1 Go to Applications and select Card Info 2 Open the Rename Card dialog box a Open the menus b Select Rename Card on the Card menu 3 Enter the new name for the card and then select Rename Done ...

Page 616: ...ons that are copy protected You cannot copy or beam these applications a Select the Copy From pick list and select Handheld b Select the application you want to copy c Select Copy d Select Done Done Tip If you use a card reader to view your card on a computer the file names may differ from the names you see on your handheld Did You Know Some applications such as Media let you copy or move info bet...

Page 617: ... applications and files We do not recommend formatting backup cards Formatting removes the backup application and turns the card into a blank memory card 0 1 Insert an expansion card 2 Go to Applications and select Card Info 3 Format the card a Open the menus b Select Format Card on the Card menu c When asked if you want to format the card select OK Done IMPORTANT ...

Page 618: ...ications and information to other Bluetooth handhelds by using Bluetooth wireless technology on your handheld Managing Info Adding applications from your computer to an expansion card and installing other files such as photos videos or music Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myT X Support If you re having problems with exp...

Page 619: ...guidelines Handheld do s Be sure to get rid of any static electricity buildup before you connect your handheld to any cable or accessory Use only the stylus to tap the screen no pens pencils paper clips or other sharp objects Use only the supplied AC charger to charge your handheld Keep the battery charged Keep the screen free of dust or anything else that could make it dirty For general cleaning ...

Page 620: ...ndheld to very hot or cold temperatures including placing it near a heater leaving it in a car or setting it by a window in direct sunlight Resetting your handheld On rare occasions your handheld may not respond when you press a button or tap the screen In this case you need to reset your handheld Doing a soft reset A soft reset tells your handheld to stop what it s doing and start over again None...

Page 621: ...ning Your Handheld To do a soft reset use the tip of the stylus to gently press the reset button inside the hole on the back panel of your handheld If your handheld does not respond after a soft reset you need to do a hard reset Reset button ...

Page 622: ...at identifies the handheld This is another reason why it s important to synchronize often so you have an up to date backup available Before you do a hard reset be sure to synchronize 0 1 Press and hold the power button 2 While holding the power button use the tip of the stylus or a similar object without a sharp tip to gently press and release the reset button inside the hole on the back of your h...

Page 623: ...ur Handheld 4 When you see the message that warns you about erasing all of the info on your handheld do one of the following Press Up on the 5 way navigator to finish the reset and show the touchscreen Press any other button to do a soft reset Done ...

Page 624: ...on back on your handheld However you may need to re enter some of your personal settings as well as your color coded categories in Calendar WINDOWS ONLY 0 1 Open the Custom menu in the HotSync application a Click the HotSync manager icon in the taskbar in the lower right corner of the screen b Click Custom 2 Select the correct username from the list at the top of the box Continued ...

Page 625: ...ation in the Conduit list and then click Change b Select Desktop overwrites handheld This change applies only to the next synchronization c Click OK 4 Repeat step 3 for the other applications in the list that you want to restore and then click Done 5 Synchronize your handheld with your computer Done NOTE ...

Page 626: ...Info Creating a backup of your information Customizing Customizing your handheld again after doing a hard reset Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myT X Support If you re having problems with resets or with anything else on your handheld go to www palm com support ...

Page 627: ...s when I insert the CD WINDOWS ONLY 1 Click Start on your computer and then select Run 2 Click Browse and navigate to your CD ROM drive 3 Select Autorun click Open and then click OK I cannot install Palm Desktop software WINDOWS ONLY Disable any virus scanning software on your computer Close any open applications Make sure your computer has at least 170MB of disk space available Delete all tempora...

Page 628: ... and clicking Control Panel Click Add or Remove Programs Uninstall and then reinstall the current version of Palm Desktop software MAC ONLY Disable any virus scanning software on your computer Quit any open applications Make sure your computer has at least 190MB of disk space available Install the latest Mac software updates to your computer If you are upgrading from an older Palm Powered handheld...

Page 629: ... need to recharge my handheld We recommend that you recharge your handheld for at least half an hour every day Ideally connect your handheld to a power source every night and recharge it while you sleep My battery is drained The memory on your handheld is designed to store your information even if the battery becomes drained completely When you recharge your handheld all of your existing informati...

Page 630: ...ld is not responding On rare occasions your handheld may not respond when you press a button or tap the screen If this happens first check that Keylock is not turned on If Keylock is off and your handheld is still not responding you need to reset your handheld A soft reset tells your handheld to stop and start over again This does not affect any of the information or applications on your handheld ...

Page 631: ...Tasks items and past Calendar events from the memory of your handheld Delete unused memos photos and other items or save them to an expansion card If there is more than 2MB of free space available the problem may be caused by too many files Your handheld has a 1200 file limit that can be reached by storing a large number of small files on your handheld Try the following Check the number of documen...

Page 632: ... date and time are tied to the Location setting If you change the date and time without changing the Location setting the current date and time may appear incorrect Moving around I can t find the icon I want in Applications View Select the category pick list in the upper right corner of Applications View and select All You may need to scroll down a bit but you should now see an icon for each of th...

Page 633: ...lication try aligning the screen again I can t get my handheld to recognize my handwriting For your handheld to recognize handwriting input with the stylus you need to use Graffiti 2 writing Use the Graffiti 2 help to learn how to write characters Your handheld recognizes strokes entered with the stylus other than Graffiti 2 strokes in the Note Pad application only Make the Graffiti 2 character st...

Page 634: ...see that Private Records is set to Show private records Open the Options menu and select Preferences Make sure Show Completed Tasks is selected I don t know how to save the info I entered in an application Each time you complete an entry such as a contact memo or note your handheld automatically saves the information you entered You don t have to do anything special to save your info To protect yo...

Page 635: ...our screen Make sure Local USB has a checkmark next to it If not click it If you don t see the HotSync manager icon click Start in the Windows taskbar and then select Programs Go to the Palm program group and select HotSync manager MAC ONLY Make sure HotSync manager is enabled Open the Palm folder and double click the HotSync manager icon On the HotSync Controls tab be sure Enabled is selected If ...

Page 636: ...contains all of your contacts appointments tasks and notes you can change your synchronization method so that your handheld synchronizes with Outlook instead You can also change from Outlook to Palm Desktop software If you choose to synchronize with Outlook info from Contacts Calendar Tasks and Memos is synchronized with info in Outlook You can also set up the VersaMail application to synchronize ...

Page 637: ...ame is selected For example the older version of Calendar was called Date Book If you upgraded from an older handheld make sure that Calendar is set to Synchronize the files and Date Book is set to Do Nothing For any of the above changes to become permanent settings check the Set as default box Otherwise it applies during the next synchronization only Be sure that the application you want is insta...

Page 638: ... serial port you want to use is used by other applications exit those applications before setting up your computer for wireless synchronization Some of my applications do not synchronize If you have synchronized successfully but you can t find the information from your handheld on your computer check to see that you have the correct username selected for viewing information If you upgraded from a ...

Page 639: ... search the Palm Knowledge Library for error 8009 My files didn t install during synchronization If files do not install after you synchronize the file type was not recognized On your handheld open the application associated with those files Then synchronize again If the files remain in the Palm Quick Install list on your computer Windows only they are not associated with an application on your ha...

Page 640: ...hing happens Make sure that Network is selected in the HotSync manager menu on your computer Contact your system administrator to make sure your network computer is properly set up I want to synchronize my computer with more than one handheld If the computer running Palm Desktop software synchronizes with more than one handheld each handheld should have a unique name Synchronizing more than one ha...

Page 641: ...If you marked the event as private check Security Preferences to see that Private Records is set to Show private records Time zones don t appear on my Palm Desktop software Palm Desktop software does not recognize time zones Only Outlook recognizes times zones I set the global time zone preference but only some of my events are responding to my time zone change Only new events created after the pr...

Page 642: ...ally arrange the order of notes on the list screen select Preferences from the Options menu and make sure that Sort by is set to Manual If you choose to view your notes alphabetically on Palm Desktop software and then synchronize the notes on your handheld still appear in the order defined in the Preferences setting In other words the sort settings you use with Palm Desktop software are not transf...

Page 643: ...in other formats such as WMA upgrade to the deluxe version of Pocket Tunes you can purchase it by using the Addit application on your handheld or visiting www Palm com My handheld doesn t play the music files I downloaded from my favorite online music store The Pocket Tunes application installed on your handheld plays music files in MP3 format only To play files in other formats such as WMA upgrad...

Page 644: ...Some mobile phones require that you enter the passkey within a specific time frame Make sure you have a passkey in mind and that you enter it immediately when prompted If your passkey is rejected your phone may have a preassigned passkey see the documentation included with your phone for information The documentation might refer to a Bluetooth connection as a Bluetooth pair Bluetooth link or bonde...

Page 645: ... to set up a connection with your phone See the documentation included with your phone for assistance with completing the connection setup process My phone connection drops before I finish using it You need to increase the Idle timeout setting on the Network Preferences Details screen I get an error message when I try to dial a phone number using my handheld Make sure that the proper phone driver ...

Page 646: ...rovider s network as the connection type for the account Some wireless service providers have other requirements specific to their service For example Yahoo requires you to pay for a POP account in order to download email messages from your Yahoo account to your handheld Check with your service provider to see if any provider specific requirements exist Service provider settings frequently change ...

Page 647: ...vices require authenticated access to use their SMTP servers or ESMTP 3 Enter the name of a different outgoing mail server for sending mail Many ISPs such as cable companies require that you have an Internet connection to their network to send email through their servers In this case you can almost always receive email from these accounts but if you want to send email you must send it through anot...

Page 648: ...software and make sure it is configured as the default MAPI client Consult the documentation for your desktop email application for more information Privacy I ve made records private but I can t remember my password to display them First use the password hint to try to remember the password If this doesn t help or if you do not have a password hint you can use Security Preferences to delete the pa...

Page 649: ...en Sharing I can t beam information to another handheld or other handheld Depending on the receiving handheld model not all information may be sent correctly If you are beaming to another Palm Powered handheld confirm that your handheld and the other handheld are 4 to 39 inches approximately ten centimeters to one meter apart and that the path between the two handhelds is clear of obstacles Beamin...

Page 650: ...ure your handheld has beam receive enabled Perform a soft reset on both your handheld and the beaming handheld When someone beams information to my handheld I get a message telling me it is out of memory Your handheld requires at least twice the amount of memory available as the info you are receiving For example if you are receiving a 30KB application you must have at least 60KB free Purge old Ca...

Page 651: ... your handheld Possible symptoms of incompatible applications include Fatal errors needing resets Nonresponsive handheld requiring a reset Slow performance Abnormal screen display or uneven sound quality Problems using Bluetooth technology or other features Problems opening an application Problems synchronizing You can determine whether an incompatible application is causing problems by deleting t...

Page 652: ...your computer and then open the user folder for your handheld User folder names are often abbreviated as last name first initial On a Mac computer locate the folder Home Documents Palm Users handheld name Backups 2 Select and drag the Backup folder to the desktop Make sure you see the Backup folder on the desktop 3 On a Windows computer close the Palm folder 4 Perform a hard reset Synchronize your...

Page 653: ...nstalling the application re creates your problem remove the application and contact the application developer for a solution Continue to reinstall your applications one application at a time to make sure another application is not creating a problem If installing the application does not cause a problem go to step a and reinstall another application g Go to www Palm com us support contact incompa...

Page 654: ...you if that happens Self help resources If you run into a problem with your handheld be sure to check these resources first Answers to common questions about your handheld and its features The Palm Desktop online Help The Palm Desktop Software for the Macintosh User s Guide located in the Documentation folder on your installation CD The Palm Knowledge Library accessible at www palm com support The...

Page 655: ...he problem When you do contact Technical Support please provide the following information The name and version of the desktop operating system you are using The actual error message or state you are experiencing The steps you take to reproduce the problem The version of handheld software you are using and available memory To find version and memory information follow these steps 1 Go to Applicatio...

Page 656: ...is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help The use of shielded I O cables is req...

Page 657: ...ncies around the world have established limits that incorporate a substantial safety margin designed to assure the safety of all persons using this equipment In order to certify this unit for sale in the US Canada and Europe this unit has been tested for RF exposure compliance at a qualified test laboratory and found to comply with the regulations regarding exposure to RF Energy FCC RF Safety Stat...

Page 658: ... Canada technical specifications were met IC 3905A AOKI Canadian Wireless Regulatory Notice This Class B digital apparatus meets all the requirements of the Canadian Interference Causing Equipment Regulations Operation is subject to the following two conditions a this device may not cause any interference and b this device must accept any interference including interference that may cause undesire...

Page 659: ...red SAR Values W kg 1gr AVG IEEE802 11 B Body SAR 17 Conforms with the following Specifications EMC EN 301 489 1 V1 4 1 Aug 2002 EN 301 419 17 V1 2 1 Aug 2002 EN 300 328 V1 5 1 Aug 2004 FCC CFR 47 Part 15 247 SAR ANSI IEEE C95 1 1999 FCC OET Bulletin 65 Supplement C Safety EN 60950 2000 Jan 2000 Radiated Emissions EN 55022 1998 A1 2000 A2 2003 Class B Immunity EN 55024 1998 A1 2001 A2 2003 Authori...

Page 660: ...hiumbatteri Eksplosionsfare ved fejlagtig håndtering Udskiftning må kun ske med batteri af samme fabrikat og type Levér det brugte batteri tilbage tilleverandøren Varoitus Paristo voi räjähtää jos se on virheellisesti asennettu Vaihda paristo ainoastaan valmistajan suosittelemaan tyyppiin Hävitä käytetty paristo valmistajan ohjeiden mukaisesti Advarsel Eksplosjonsfare ved feilaktig skifte av batte...

Page 661: ...es For example after walking over a carpet while scuffing your feet building up electrons on your body you may get a shock the discharge event when you touch a metal doorknob This little shock discharges the built up static electricity ESD susceptible equipment Even a small amount of ESD can harm circuitry so when working with electronic devices take measures to help protect your electronic device...

Page 662: ...elative humidity of your environment Install ESD specific prevention items such as grounding mats Conditions that enhance ESD occurrences Conditions that can contribute to the buildup of static electricity in the environment include the following Low relative humidity Material type The type of material gathering the charge For example synthetics are more prone to static buildup than natural fibers...

Page 663: ...ormation and 409 upgrading email 307 action bar web browser 422 426 actions pen stroke 545 Add Bookmark command 429 Add Contact dialog box 347 adding bookmarks 423 429 contacts 66 130 133 347 daily events 150 expense items 473 475 476 locations 526 multiday events 157 owner information 559 passwords 493 494 499 personal signatures 353 plug in applications 580 reminders 132 256 repeating events 154...

Page 664: ...ng to buttons 544 beaming 469 470 categorizing 513 518 categorizing information in 516 checking version numbers for 122 123 copying 111 470 594 creating plug in 580 customizing 108 deleting 124 595 displaying 519 537 displaying categories in 519 displaying information about 17 122 downloading files to 434 exchanging 596 finding information in 44 importing information from external 117 incompatible...

Page 665: ...nnect option 387 autofill option 443 auto off delay 562 610 available storage space 592 B back panel controls 22 backgrounds adding photos as 180 534 538 customizing 180 534 538 selecting color of 258 542 backing up information 73 See also synchronizing archiving backup cards 595 basics 6 605 battery cautions for 638 charging 4 31 562 597 608 checking 304 607 conserving power for 5 32 560 607 exte...

Page 666: ... 40 Buttons Preferences screen 544 C cables 597 cache 303 Calculator application 24 benefits of 484 buttons described 485 categorizing with Expense 513 copying and pasting from 486 displaying calculation history 486 re entering numbers 485 related topics for 488 troubleshooting 488 Calculator icon 24 calculators 24 calculators preinstalled See Calculator application calendar See also Calendar appl...

Page 667: ...s 590 category lists See Category pick list category marker 172 180 Category pick list displaying events on 164 opening 180 placing entries on 517 removing calendar events from 515 cautions 598 607 CDs 221 challenge response prompts 578 Change HotSync Action dialog box 107 Change Repeat dialog box 155 239 Change your synchronization option 10 614 changing alarms 166 bookmarks 429 calendar events 1...

Page 668: ...hronization options for 102 104 synchronizing with 75 78 89 618 troubleshooting synchronization problems 613 updating information on 73 106 Conduit Settings command 14 108 Conduit Setup dialog box 98 conduits 74 106 conference calls 158 Confirm note delete check box 262 confirmation messages 262 confirmation tones 589 conflicting events 180 conformity declaration 637 Connect to setting 567 connect...

Page 669: ...ing information for 76 112 transferring information from 66 troubleshooting 148 viewing online help for 147 Contacts files 117 Contacts icon 23 Contacts list 140 continuous events See repeating events controls application 34 locating 45 controls handheld 19 cookies 446 448 Copy command 69 594 Copy dialog box 594 Copy icon 43 copying applications 111 470 594 calculations 486 contacts 131 133 137 in...

Page 670: ...signing to repeating tasks 239 240 changing 166 473 523 checking 522 displaying current 525 displaying due 246 displaying in World Clock 531 entering current 62 546 549 flagging series of 157 incorrect 610 recording completion 246 reserving in calendar 152 resetting 546 548 scheduling reminders for 132 selecting on calendar 235 setting alarms for specific 165 237 260 setting due 235 236 setting lo...

Page 671: ...og box 516 568 574 device ESD and 639 device name cache 303 Device name field 290 device names 303 304 559 Device pick list 122 devices 80 266 289 562 devices See also Bluetooth devices device to device networking 266 Dial prefix check box 572 Dialer application benefits of 453 dialing from 454 455 related topics for 460 troubleshooting 460 Dialer icon 454 Dialer keypad 454 dial in connections 563...

Page 672: ...tion domain name system DNS 575 Download attachments option 322 Download dialog box 434 download options 434 441 downloading additional software 17 attachments 372 373 375 email 335 344 files 434 441 images 441 large messages 373 375 multiple attachments 376 web pages 434 drafts 349 dragging applications 111 112 drained batteries 607 drawing freehand 206 256 drawing tools 206 drivers 563 drop down...

Page 673: ...ame cache command 303 encryption email passwords and 308 wireless connections and 273 274 encryption keys 273 274 281 encryption systems 308 End command 579 entering current date and time 62 546 549 information 19 21 47 48 73 112 552 owner information 559 passkeys 302 passwords 295 327 400 571 574 phone numbers 454 456 458 574 URLs 422 423 Enterprise Software link 26 entries defined 64 entry getti...

Page 674: ...513 changing information 473 choosing currency options 475 customizing lists for 481 deleting categories 515 deleting information in 478 480 entering expenses in 473 474 getting help with 482 opening 473 482 related topics for 483 saving information in 474 synchronizing information for 76 transferring information to 66 troubleshooting 483 Expense icon 23 expense lists 481 Expense Preferences dialo...

Page 675: ...mmand strokes 43 59 Graffiti 2 input area 48 Graffiti 2 Preferences screen 553 Graffiti 2 writing 51 changing strokes for 556 command shortcuts and 59 copying and pasting with 69 deleting information with 70 deleting ShortCuts 556 entering information with 48 51 61 entering ShortCut strokes 62 63 555 full screen mode and 49 getting help with 58 guidelines for 53 overview 48 setting alternate strok...

Page 676: ...saMail 343 missing 610 Outbox VersaMail 355 Wi Fi wireless connections 269 ICS files 117 idle timeouts 575 image files 191 436 441 IMAP mail folders 391 392 393 IMAP protocol 309 318 327 IMAP servers 319 328 372 import fields 118 importing contacts 148 information 12 117 119 Inbox 330 356 Inbox icons 343 incoming mail options 329 402 incoming mail servers 309 319 328 incompatible applications 629 ...

Page 677: ...view 30 LANSync Prefs dialog box 101 laptops 80 288 large fonts 540 large images 441 Last Page Viewed setting web browser 440 Leave mail on server option 389 lightning bolt icon 608 line selection 68 links web pages 426 list screens 40 listening to music 214 217 223 586 lists See also song lists creating company phone 11 customizing expense 481 customizing Tasks 245 displaying applications icons i...

Page 678: ...ying photos or videos 192 organizing photos and videos 201 overview 190 related topics for 212 transferring information to 77 Media icon 24 620 meeting invitations 406 memory 124 609 freeing 448 purging calendar events 170 memory button Calculator 485 memory cards 595 memory clear button Calculator 485 memory recall button Calculator 485 memos See also notes Memos application adding contact inform...

Page 679: ...pairs for 291 622 dialing 142 143 453 dialing in to networks from 95 key exchanges and 302 passkeys and 622 requirements for 145 Modem Sync Prefs dialog box 97 Modem Wait option 388 modems connecting to IR port from 563 dialing in to networks with 95 initialization strings for 388 568 setting up connections for 567 571 Money category 513 See also currency Month View 164 176 178 181 Month View icon...

Page 680: ...verview 256 related topics for 264 selecting pens 258 setting color preferences 258 synchronizing information for 76 troubleshooting 620 Note Pad icon 23 notes See also memos Note Pad attaching alarms to 259 attaching to email 264 backing up 27 categorizing 257 513 creating 257 deleting 262 editing 257 261 marking as private 257 264 490 saving 257 selecting 40 261 setting background colors for 258...

Page 681: ...ords Bluetooth 293 295 Bluetooth devices and 92 changing 495 creating 493 494 499 deleting 498 displaying web pages and 424 email accounts and 309 encryption protocol for 308 entering 327 400 571 574 forgetting 498 locking device with 499 559 losing 499 network connections and 299 omitting 571 security options for 490 troubleshooting 626 validating 334 Paste command 69 Paste icon 43 pasting inform...

Page 682: ... 329 330 402 portable keyboards 251 portrait view 30 ports 21 Post Office Protocol POP 318 327 See also POP servers power adapter 597 power adapter See AC charger Power button 21 power consumption options 561 power preferences 560 562 Power Preferences screen 561 PowerPoint files 188 attaching to email 377 transferring to handheld 77 PowerPoint files creating and viewing 187 power saving settings ...

Page 683: ...ecovering memory 609 recurring events 150 redialing phone numbers 455 related items categorizing 513 Remember Last Category check box 537 reminders See also alarms canceling 530 creating 256 scheduling 132 150 setting alarms as 529 specifying notes as 259 Reminders screen 341 354 remote access accounts 570 remote connections 387 remote devices 303 remote servers 95 449 570 removing ActiveSync acco...

Page 684: ...60 contacts 132 139 files 434 information 36 127 612 memos 250 253 notes 257 synchronization settings 108 110 tasks 235 243 244 web cookies 446 web pages 435 scheduled sending retry email 310 schedules 149 171 180 546 See also appointments calendar scheduling appointments 150 151 Auto Sync 337 338 342 backup and synchronization 8 events 150 152 157 182 reminders 132 150 repeating tasks 237 239 unt...

Page 685: ...ervice templates 570 services 297 562 578 Set Alarm dialog box 236 260 Set as default check box 108 Set Country dialog box 551 Set Date Time button 523 Set Date dialog box 523 549 Set Time dialog box 151 524 549 setting up email accounts 326 330 setting up Microsoft Exchange ActiveSync accounts 396 402 setting up wireless connections 287 settings See preferences setup 605 Setup Devices option 89 S...

Page 686: ...og box 118 speed communications 563 564 568 Speed Dial screen 457 459 Speed pick list 564 568 speed dial buttons 457 spreadsheets 24 See also Excel files attaching to email 377 creating and viewing 187 email messages and 306 importing information from 117 managing files for 186 opening 188 sending information to 474 transferring to handheld 77 square root button Calculator 485 SSL connections 324 ...

Page 687: ...246 changing date due 246 combining with appointments 149 completing 242 creating 235 deleting 243 244 displaying 171 180 241 245 246 entering from Outlook 10 614 managing 234 marking as private 235 organizing 241 prioritizing 235 246 reordering 246 saving 235 243 244 scheduling repeating 237 239 setting alarms for 236 246 setting repeat intervals for 238 240 viewing due dates for 246 viewing over...

Page 688: ...ols 21 Touchscreen Preferences screen 557 touchscreen See screen TouchTone dialing 567 tracking expenses 23 472 transfer options 603 transferring applications 27 existing account settings 313 files 75 117 information 21 66 76 117 wirelessly 266 288 transferring information 74 Trash folder 369 370 travel expenses 481 travel guides 587 troubleshooting 8 79 557 605 trusted connections 299 Trusted Dev...

Page 689: ...mation for 76 troubleshooting 410 version numbers 122 123 video albums creating 201 moving photos in 203 videos adding notes to 199 adding to album 202 attaching to email 379 copying 210 470 deleting from album 202 displaying details of 199 moving 203 sharing 210 sorting 205 transferring to handheld 75 77 viewing 192 View Bookmarks command 430 View By pick list 537 View Log command 79 viewer web p...

Page 690: ...34 editing bookmarks for 431 finding information on 425 hiding address fields for 423 loading from email 366 loading last viewed 440 moving large 428 navigating 426 opening saved 430 removing images and 441 renaming saved 435 returning to recently visited 426 saving 435 selecting bookmarks for 430 setting autofill option for 443 specifying as home 438 specifying as start 440 viewing off line 434 4...

Page 691: ...ervice providers 570 synchronization 89 266 391 wireless connections 287 See also Wi Fi wireless connections Bluetooth devices wireless synchronization 75 288 Word documents 186 188 attaching to email 377 transferring to handheld 77 Word files 24 creating and viewing 187 synchronizing 73 word searches 44 word selection 68 World Clock benefits of 521 changing display for 531 changing locations list...

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