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Olympia Omega 2140, User Manual

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6-1

6

Performing a Scan to E-mail operation

This chapter provides descriptions of the procedures for sending scan data as e-mail
messages.

6.1

Basic transmission

2

Reminder

With the Scan to E-mail operation, documents are sent through a mail server. In
addition, as soon as transmission with the server is finished correctly, the trans-
mission is considered complete. In order to perform this operation, the IP ad-
dress, SMTP server address and e-mail addresses must be specified in advance.

Using the automatic document feeder

1

Press the [Scan] key.

The machine enters Scan mode, and the Scan mode screen appears.

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Summary of Contents for Omega 2140

Page 1: ...Omega 1640 2140 NC 4000 User s Guide...

Page 2: ......

Page 3: ...untries Ethernet is a registered trademark of Xerox Corporation PCL is a registered trademark of Hewlett Packard Company Limited All other product and brand names are trademarks or registered trademar...

Page 4: ...ortions of src lib crypto have the following copyright Copyright 1998 by the FundsXpress INC All rights reserved Export of this software from the United States of America may require a specific li cen...

Page 5: ...S OF THE SOFTWARE BE LIABLE FOR ANY DIRECT INDIRECT INCIDEN TAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUD ING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR...

Page 6: ...AGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE DATA OR PROFITS WHETHER IN AN ACTION OF CONTRACT NEGLIGENCE OR OTHER TORTIOUS ACTION ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMAN...

Page 7: ...ment This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit http www openssl org 4 The names OpenSSL Toolkit and OpenSSL Project must not be used to en dorse or...

Page 8: ...SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson tjh cryptsoft com Copyright remains Eric Young s and as such any Copyright...

Page 9: ...N 1 12 Connecting the network cable 1 12 Network port LEDs 1 12 2 Network printing 2 1 Selecting the network printing method 2 1 When using a Windows operating system 2 1 When using a NetWare environm...

Page 10: ...el 4 7 4 3 NETWORK SETTING 4 9 Specifying the IP address subnet mask and default gateway 4 9 Specifying the DNS settings 4 13 Specifying the gateway transmission setting 4 14 Specifying the WEB settin...

Page 11: ...the maximum number of search items 4 41 Selecting the authentication method 4 42 Specifying the LDAP account name 4 43 Specifying the LDAP password 4 44 Specifying the domain name 4 44 4 7 USER SETTIN...

Page 12: ...e resolution 6 28 Selecting the file format 6 29 Selecting the compression encoding method 6 30 6 6 If the memory becomes full while scanning documents 6 31 6 7 Specifying a one touch dial destination...

Page 13: ...sion 8 14 System tab Details Interface Information 8 15 System tab Details Consumable 8 16 System tab Maintenance Counter 8 17 System tab Online Assistance 8 18 Job tab Print Job Management 8 19 Job t...

Page 14: ...en E Mail or LDAP Search is selected 8 51 When Group Dial is selected 8 51 Scan tab Speed Dial Setting 8 52 Sample page For an e mail destination 8 55 When Fax is selected 8 55 When E Mail or LDAP Sea...

Page 15: ...ror messages and their remedies 9 1 9 2 Troubleshooting 9 2 Network printing 9 2 Scan to E mail 9 2 Easy Web Management 9 3 10 Appendix 10 1 Main product specifications 10 1 Network printing 10 1 Scan...

Page 16: ...x 17 Explanation of manual conventions...

Page 17: ...x 18...

Page 18: ...machine can be used as a network print er In addition since the machine is preprogrammed with scanning functions paper documents can easily be converted to electronic data and used for example with el...

Page 19: ...their settings Press the OK key to apply the current setting 6 Printer key indicator This indicator lights up while data is being printed from the computer and flashes while data is being sent For det...

Page 20: ...Press to select a copy Finishing function 18 Combine Original key indicator Press to specify 2in1 or 4in1 copy settings 19 Confirm key Press to view the counters or transmission results or to print a...

Page 21: ...achine is in Copy mode 25 123 ABC key Press to switch between number input mode and letter input mode 26 Reset key Press to cancel all settings The currently specified job is canceled Press ing this k...

Page 22: ...essed while this machine is warming up the next copy job is queued The key lights up in green to indicate that jobs can be queued and the key lights up in orange to indicate that the machine is not re...

Page 23: ...last recipient called While dialing this key is used to generate a pause when transferring from an internal to an external line or receiving information services 35 One touch dial keys Used to dial pr...

Page 24: ...1 appears in the display numbers will be entered When A appears in the display letters symbols will be entered is treated as a tilde The following characters can be entered by each key in the keypad C...

Page 25: ...123 ABC key until input mode A is selected The cursor _ flashes alternately in the display with the character at its current lo cation 0 0 space 0 Keypad key Available characters Additional available...

Page 26: ...1 9 Press the 3 key 7 times Press the key Press the 3 key 7 times Press the 4 key 7 times Press the 2 key 7 times...

Page 27: ...1 10 Press the 3 key 6 times Press the 0 key Press the 123 ABC key Press the 0 key...

Page 28: ...elow the character that you wish to change and then enter the new character The entered character is inserted at the cur sor s position Entering text with the keypad keys To enter a character with the...

Page 29: ...on the network hub 2 Reminder The network cable is not included with this machine therefore use Category 5 or 5e cable for the network cable Network port LEDs LED1 LINK This indicator lights up when t...

Page 30: ...n available network printing method according to the operating system being used When using a Windows operating system Peer to peer printing Compatible operating systems Windows 98 SE Windows Me Peer...

Page 31: ...k The LPR print service is supported by the operating system as the standard Use a TCP IP port and use LPR as the print protocol PORT9100 printing Using the PORT9100 print service the computer and thi...

Page 32: ...cations are established with HTTP Hyper Text Transfer Protocol one of the TCP IP protocols In order to prevent unauthorized access in companies and organizations a firewall must be installed However H...

Page 33: ...owing methods are supported 2 Note If the GDI printer driver is to be used in a NetWare environment run the repair program provided for the operating system by Microsoft Access the following URL and t...

Page 34: ...ntroller PCL 4000 are not in stalled the settings information cannot be printed from the machine s con trol panel 4 Install the printer driver The Peer to Peer Utility is installed when the printer dr...

Page 35: ...2 13 If optional fax kit FAX 4000 and image controller PCL 4000 are not in stalled the settings information cannot be printed from the machine s con trol panel 4 Install the printer driver If the GDI...

Page 36: ...and image controller PCL 4000 are not in stalled the settings information cannot be printed from the machine s con trol panel 4 Install the printer driver Specify the network port when the driver is...

Page 37: ...LAN on page 1 12 2 From the machine s control panel specify the IP address subnet mask and de fault gateway Refer to Specifying an IP address on page 2 9 3 Print the settings information and then chec...

Page 38: ...control panel 2 Note The IP address setting should be specified according to instructions from the net work administrator The IP address setting is specified in Utility mode by the administrator 1 Pre...

Page 39: ...de was incorrectly entered press the Clear Stop key to erase the number and then type it in correctly 4 Press the or key until NETWORK SETTING is selected and then press the OK key If fax kit FAX 4000...

Page 40: ...available only if a DHCP server is on the network If AUTO is selected it will not be necessary to specify the subnet mask or gateway settings 7 Use the keypad to type in the IP address and then press...

Page 41: ...o erase it and then type it in correctly 10 Press the OK key The message ACCEPTED appears and then the NETWORK SETTING menu appears again 11 Press the Reset key in the control panel After the screen s...

Page 42: ...ttings 2 Note This feature is available only if optional fax kit FAX 4000 and image controller PCL 4000 are installed 1 From the control panel press the Confirm key The CONFIRM MODE menu appears 2 Pre...

Page 43: ...2 14 3 Press the or key until CONFIGURATION PAGE is selected 4 Press the OK key After the message PRINTING appears the settings information is printed...

Page 44: ...ing print settings for the NetWare client Windows Peer to peer printing Compatible operating systems Windows 98 SE Windows Me 2 Reminder Before specifying settings check that the following preparation...

Page 45: ...ontroller PCL 4000 included with the PCL 4000 option 1 On the Start menu point to Settings and then click Printers to open the Printers folder 2 Right click the icon for the installed printer 3 Click...

Page 46: ...the PCL driver optional is to be in stalled refer to the User s Guide for image controller PCL 4000 included with the PCL 4000 option 1 For Windows 2000 On the Start menu point to Settings and then c...

Page 47: ...10 Type 9100 for the port number in the RAW Settings group box and then click the OK button 11 Click the Next button 12 Click the Finish button 13 Touch Close 14 Click the Close or Apply button IPP pr...

Page 48: ...ver optional is to be in stalled refer to the User s Guide for image controller PCL 4000 included with the PCL 4000 option Checking IPP related settings from Easy Web Management For details on Easy We...

Page 49: ...Other Hardware and then click View installed printers or fax printers to open the Printers and Faxes folder For Windows Vista On the Start menu click Control Panel then Hardware and Sound and then cl...

Page 50: ...twork tab in Administrator mode select NetWare Configuration and then specify the following settings for this machine For details on using Easy Web Management refer to Using Easy Web Management on pag...

Page 51: ...work tab in Administrator mode select NetWare Configuration and then specify the following settings for the copier For details on using Easy Web Management refer to Using Easy Web Management on page 8...

Page 52: ...type according to the network environ ment Print Server Name Print server name created in step 4 NDS Context Name Name of the context that connects to PServer Not necessary to specify Print Server Pa...

Page 53: ...ort handler 9 In the connection type dialog box select Remote Printer LPR TCPIP 10 Type in the IP address specified for the controller as the host address and the queue name as the printer name to com...

Page 54: ...ecipient s computer by e mail or it can be uploaded to an FTP server The scan data can be sent using any of the following methods Choose the appropriate method according on the network environment and...

Page 55: ...includes a mail server is required Scan data is attached to an e mail message as a TIFF or PDF file then sent to a com puter on the network or to a computer through the Internet Mail server Client co...

Page 56: ...ded as TIFF or PDF files to a specified directory on an FTP server 2 Note A network environment that includes an FTP server is required An FTP server on the Internet can be accessed through a proxy se...

Page 57: ...d in order to use the network scanning features FTP server FTP server Internet Client computer Intranet Mail server Client computer Internet Scan to E mail Scan to Server FTP Required environment for...

Page 58: ...y Web Management refer to Using Easy Web Management on page 8 1 List of network settings Parameter Description Scan to E mail Scan to Server FTP Settings Machine control pan el Easy Web Manage ment o...

Page 59: ...pecify the protocol for searching for services on the TCP IP network and for automatically specifying clients Con sult with the network administrator o o SNMP SET TING Specify the manage ment protocol...

Page 60: ...image data has been attached when scan data is being sent attached to an e mail message o 1 o o DEFAULT SUBJECT Specify the default sub ject used when sending scan data attached to an e mail message o...

Page 61: ...on to the POP3 server Consult with the net work administrator 6 7 o o POP3 PASS WORD Specify the password used to log on to the POP3 server Consult with the net work administrator 6 7 o o AUTO RE CEP...

Page 62: ...n be set Cannot be set LDAP SERVER AD DRESS Specify the IP address or host name for the LDAP server Consult with the network ad ministrator o o LDAP PORT NO Specify the port number between 1 and 65535...

Page 63: ...setting other than ANONY MOUS was selected as the authentication method Consult with the network adminis trator o o LDAP PASSWORD Specify the password used to connect to the LDAP server Type in a pas...

Page 64: ...IN MANAGEMENT menu Menu Submenu Parameter NETWORK SETTING IP ADDRESS SETTING AUTO SPECIFY SUBNET MASK 1 GATEWAY 1 DNS CONFIG DISABLE ENABLE GATEWAY TX 3 DISABLE ENABLE WEB SETTING DISABLE ENABLE LPD S...

Page 65: ...installed 3 Can be specified if the optional fax kit FAX 4000 is installed LDAP SETTING LDAP SERVER ADDR LDAP PORT NO 1 to 65535 SSL SETTING DISABLE ENABLE SEARCH BASE ATTRIBUTE SEARCH METHOD LDAP TIM...

Page 66: ...TING SUBNET MASK GATEWAY DNS CONFIG GATEWAY TX WEB SETTING LPD SETTING SLP SETTING SNMP SETTING 2 Reminder Before specifying network settings check with the network administrator for the necessary inf...

Page 67: ...or access code and then press the OK key The manufacturer s default setting is 000000 If the number was incorrectly entered press the Clear Stop key to erase the number and then type it in correctly 4...

Page 68: ...tomatically be obtained from the DHCP server After the message ACCEPTED appears the NETWORK SETTING menu appears again If SPECIFY is selected a screen appears allowing you to specify the IP address Co...

Page 69: ...in the gateway 10 Press the OK key After the message ACCEPTED appears the NETWORK SETTING menu appears again 11 Press the Reset key in the control panel After the screen shown above appears turn the...

Page 70: ...ey 2 Press the or key until DISABLE or ENABLE is selected and then press the OK key If DISABLE is selected the message ACCEPTED appears and then the NETWORK SETTING menu appears again If ENABLE was se...

Page 71: ...n the machine off then on again to restart it 2 Reminder In order to apply the new settings the machine must be turned off then on again to be restarted Specifying the gateway transmission setting 1 I...

Page 72: ...s when optional fax kit FAX 4000 is installed Specifying the WEB setting 1 In the NETWORK SETTING menu press the or key until WEB SETTING is selected and then press the OK key 2 Press the or key until...

Page 73: ...s the or key until LPD SETTING is selected and then press the OK key 2 Press the or key until DISABLE or ENABLE is selected and then press the OK key Whether DISABLE or ENABLE is selected the message...

Page 74: ...s the or key until SLP SETTING is selected and then press the OK key 2 Press the or key until DISABLE or ENABLE is selected and then press the OK key Whether DISABLE or ENABLE is selected the message...

Page 75: ...s the or key until SNMP SETTING is selected and then press the OK key 2 Press the or key until DISABLE or ENABLE is selected and then press the OK key Whether DISABLE or ENABLE is selected the message...

Page 76: ...ters SENDER NAME E MAIL ADDRESS SMTP SERVER ADDRESS SMTP PORT NO SMTP TIMEOUT TEXT INSERT DEFAULT SUBJECT POP BEFORE SMTP E MAIL MODE available only when optional fax kit FAX 4000 is installed 2 Remin...

Page 77: ...cted and then press the OK key 3 Type in the administrator access code and then press the OK key The manufacturer s default setting is 000000 4 Press the or key until E MAIL SETTING 1 is selected and...

Page 78: ...K key 6 Type in the sender s name The sender s name can contain a maximum of 20 characters 7 Press the OK key After the message ACCEPTED appears the E MAIL SETTING 1 menu appears again 2 Note If a num...

Page 79: ...f 64 characters If this machine will not be used to receive e mail messages enter the e mail address of the administrator Be sure to first obtain from the network administrator the e mail address to b...

Page 80: ...ost name can contain a maximum of 64 characters To specify a host name for the SMTP server the DNS setting must be spec ified For the IP address or host name of the SMTP server consult with the net wo...

Page 81: ...ort number of the SMTP server A port number between 1 and 65535 can be specified Normally port number 25 is used 3 Press the OK key After the message ACCEPTED appears the E MAIL SETTING 1 menu appears...

Page 82: ...ssage ACCEPTED appears the E MAIL SETTING 1 menu appears again Specifying the text input setting 1 In the E MAIL SETTING 1 menu press the or key until TEXT IN SERT is selected and then press the OK ke...

Page 83: ...and then press the OK key 2 Type in the subject for e mail messages The subject can contain a maximum of 20 characters 3 Press the OK key After the message ACCEPTED appears the E MAIL SETTING 1 menu a...

Page 84: ...CEPTED appears and then the E MAIL SETTING 1 menu appears again If ON is selected specify the length of time in seconds for POP before SMTP Specify the number of seconds and then press the OK key The...

Page 85: ...4 28 2 Note E MAIL MODE is available only when optional fax kit FAX 4000 is installed For details on specifying the settings refer to the User s Guide for fax kit FAX 4000...

Page 86: ...his section provides details on specifying settings for the following parameters POP3 SERVER ADDRESS POP3 PORT NO POP3 TIMEOUT POP3 ACCOUNT POP3 PASSWORD Specifying the POP3 server address 1 Press the...

Page 87: ...The manufacturer s default setting is 000000 4 Press the or key until E MAIL SETTING 2 is selected and then press the OK key If fax kit FAX 4000 is installed 5 In the E MAIL SETTING 2 menu press the...

Page 88: ...ost name of the POP3 server consult with the net work administrator 7 Press the OK key After the message ACCEPTED appears the E MAIL SETTING 2 menu appears again 2 Note If a number was incorrectly ent...

Page 89: ...ETTING 2 menu appears again Specifying the POP3 server connection timeout 1 In the E MAIL SETTING 2 menu press the or key until POP3 TIMEOUT is selected and then press the OK key 2 Type in the length...

Page 90: ...n the account name The account name can contain a maximum of 64 characters For the account name consult with the network administrator 3 Press the OK key After the message ACCEPTED appears the E MAIL...

Page 91: ...Type in the password The password can contain a maximum of 32 characters For the password consult with the network administrator 3 Press the OK key After the message ACCEPTED appears the E MAIL SETTI...

Page 92: ...provides details on specifying settings for the following parameters LDAP SERVER ADDRESS LDAP PORT NO SSL SETTING SEARCH BASE ATTRIBUTE SEARCH METHOD LDAP TIMEOUT MAX SEARCH RESULTS AUTHENTICATION LD...

Page 93: ...strator access code and then press the OK key The manufacturer s default setting is 000000 If the number was incorrectly entered press the Clear Stop key to erase it and then type it in correctly 4 Pr...

Page 94: ...rver the DNS setting must be spec ified For the IP address or host name of the LDAP server consult with the net work administrator If the setting was incorrectly entered press the Clear Stop key to er...

Page 95: ...message ACCEPTED appears the LDAP SETTING menu ap pears again Selecting the SSL setting 1 In the LDAP SETTING menu press the or key until SSL SET TING is selected and then press the OK key 2 Press the...

Page 96: ...n a maximum of 64 characters For the search base consult with the network administrator If the setting was incorrectly entered press the Clear Stop key to erase it and then type it in correctly 3 Pres...

Page 97: ...n correctly 3 Press the OK key After the message ACCEPTED appears the LDAP SETTING menu ap pears again Selecting the search method 1 In the LDAP SETTING menu press the or key until SEARCH METHOD is se...

Page 98: ...ength of time in seconds until the LDAP search times out The timeout period can be set between 5 and 300 seconds 3 Press the OK key After the message ACCEPTED appears the LDAP SETTING menu ap pears ag...

Page 99: ...ecting the authentication method 1 In the LDAP SETTING menu press the or key until AUTHENTI CATION is selected and then press the OK key 2 Press the or key until ANONYMOUS SIMPLE DIGEST MD5 or GSS SPN...

Page 100: ...UNT is selected and then press the OK key 2 Type in the account name for the LDAP server The account name can contain a maximum of 64 characters For the account name for the LDAP server consult with t...

Page 101: ...f 32 characters For the password consult with the network administrator If the setting was incorrectly entered press the Clear Stop key to erase it and then type it in correctly 3 Press the OK key Aft...

Page 102: ...64 characters For the domain name consult with the network administrator If the setting was incorrectly entered press the Clear Stop key to erase it and then type it in correctly 3 Press the OK key A...

Page 103: ...hine while fax kit FAX 4000 is not installed Specifying the NTP server By connecting this machine to an NTP server time data can be accurately maintained by retrieving it from the NTP server automatic...

Page 104: ...entered press the Clear Stop key to erase the number and then type it in correctly 4 Press the or key until USER SETTING is selected and then press the OK key 5 In the USER SETTING menu press the or...

Page 105: ...Mail or Scan to FTP operation the transmission date and time are not added to the data In addition the date and time are not recorded in the transmission log For the NTP server address consult with th...

Page 106: ...ess the Clear Stop key to erase the number and then type it in correctly 4 Press the or key until USER SETTING is selected and then press the OK key 5 In the USER SETTING menu press the or key until T...

Page 107: ...4 50 The message ACCEPTED appears and then the USER SETTING menu appears again 7 Press the or key until RETURN is selected and then press the OK key...

Page 108: ...il One touch dial keys Available only if fax kit FAX 4000 is installed Press a one touch dial key to easily specify the destination In an environment where an LDAP server is being used the LDAP server...

Page 109: ...e touch dial destinations optional fax kit FAX 4000 must be installed 1 Press the Utility key in the control panel 2 Press the or key until DIAL REGISTRATION is selected and then press the OK key 3 Pr...

Page 110: ...n be programmed The number of the key to be programmed appears and then the screen for reg istering settings appears 5 Select MANUAL SETTING or LDAP SEARCH and then press the OK key If MANUAL SETTING...

Page 111: ...sending Internet faxes can be spec ified These settings are applied when a transmission is specified using the procedure for Internet fax transmissions The settings are not applied when a transmission...

Page 112: ...he OK key 10 Select NAME or E MAIL for the destination information to be searched and then press the OK key The remainder of the procedure is the same regardless of whether NAME or E MAIL is selected...

Page 113: ...cted the registration name or e mail address con taining the entered characters is searched for If END was selected the registration name or e mail address ending with the entered characters is search...

Page 114: ...to the previous screen If the e mail address that was found contains 64 characters or more the message CAUTION appears and then the DIAL REGISTRATION menu appears again 13 After checking the displaye...

Page 115: ...e not applied when a transmission is specified using the procedure for Scan to E mail transmissions For details on the Scan to E mail operation refer to Performing a Scan to E mail operation on page 6...

Page 116: ...ey Speed dial numbers 001 through 240 can be programmed from the control panel The speed dial number to be programmed appears and then the screen for reg istering settings appears 5 Select MANUAL SETT...

Page 117: ...ed using the pro cedure for Internet fax transmissions The settings are not applied when a transmission is specified using the procedure for Scan to E mail transmis sions For details on the Scan to E...

Page 118: ...key NAME E MAIL A maximum of 10 characters can be entered to be searched for The registration name or e mail address searched for differs depending on the search method selected with the SEARCH METHO...

Page 119: ...ration name or e mail address is selected in the search results and then press the OK key NAME E MAIL Press the key to display the destination name and e mail address After checking the displayed info...

Page 120: ...on size and resolution for sending In ternet faxes to be specified These settings are applied when a transmission is specified using the procedure for Internet fax transmissions The settings are not a...

Page 121: ...trator mode of Easy Web Management For details on accessing Easy Web Management refer to Using Easy Web Management on page 8 1 Registering group dial destinations 2 Note In order to register a group d...

Page 122: ...OUP DIAL is selected and then press the OK key 4 Press the one touch dial key to be programmed for group dialing The number of the one touch dial key to be programmed for group dialing ap pears with a...

Page 123: ...ient The recipient information appears Press the OK key 7 To add a recipient to the group press the or key until ADD is select ed and then press the OK key 8 Use the one touch dial keys and speed dial...

Page 124: ...5 17 10 Press the or key until RETURN is selected and then press the OK key After the message REGISTERED appears the DIAL REGISTRATION menu appears again...

Page 125: ...Editing or deleting a one touch dial destination 1 Press the Utility key in the control panel 2 Press the or key until DIAL REGISTRATION is selected and then press the OK key 3 Press the or key until...

Page 126: ...en the DIAL REGISTRATION menu appears 5 Press the or key until EDIT or DELETE is selected If DELETE was selected and the OK key is pressed the message DE LETED appears and then the DIAL REGISTRATION m...

Page 127: ...enu appears again 2 Note If an edited one touch dial destination is registered with a group dial destination the following screen appears Press the or key until YES or NO is selected and then press th...

Page 128: ...y 4 Type in the speed dial number for the destination to be edited or deleted and then press the OK key After the registered information is displayed the following screen appears 5 Press the or key un...

Page 129: ...Press the OK key The destination appears To correct destination press the Clear Stop to erase it and then type in the correct destination OTHER SETTING appears only if fax kit FAX 4000 is installed th...

Page 130: ...a group dial destination 1 Press the Utility key in the control panel 2 Press the or key until DIAL REGISTRATION is selected and then press the OK key 3 Press the or key until GROUP DIAL is selected a...

Page 131: ...N menu appears 5 Press the or key until EDIT or DELETE is selected If DELETE was selected and the OK key is pressed the message DE LETED appears and then the DIAL REGISTRATION menu appears again 6 To...

Page 132: ...new recipient registered with the group appears Press the OK key to display the screen shown in step 7 To add more re cipients repeat steps 7 and 8 until all recipients to be added have been reg ister...

Page 133: ...5 26...

Page 134: ...tion documents are sent through a mail server In addition as soon as transmission with the server is finished correctly the trans mission is considered complete In order to perform this operation the...

Page 135: ...red OTHER SETTING appears To change the transmission settings such as the subject cc address or file format press the key The SCAN OTHER SETTING menu appears For details on changing the transmission s...

Page 136: ...mail recipients Up to 64 characters can be entered To stop scanning press the Clear Stop key If the transmission could not be completed correctly a transmission result report is printed To cancel a q...

Page 137: ...documents on the original glass 2 Note E mail addresses specified after the Scan key is pressed are set as Scan to E mail recipients 1 Press the Scan key The machine enters Scan mode and the Scan mode...

Page 138: ...hat can be used and the scanning area of the image refer to the User s Guide included with this machine 3 Using the keypad type in the e mail address of the recipient When the destination address is e...

Page 139: ...FAX 4000 is installed Refer to Specifying a speed dial destination on page 6 35 Refer to Selecting a destination from the phone book on page 6 39 Up to 64 characters can be entered 4 Press the Start k...

Page 140: ...ss and then press the OK key Repeat this step until all pages of the document are scanned 3 After all pages of the document are scanned press the Start key When transmission is finished the message CO...

Page 141: ...e for the scanning size are METRIC A3w A4w A4v A5w A5v B4w B5w B5v FLSw 8Kw 16Kw 16Kv and INCH 11 17 11 14 LGLw LTRw LTRv INVw and INVv 1 If MANUAL was selected in step 5 and the OK key is pressed the...

Page 142: ...the document are scanned 4 After all pages of the document are scanned press the Start key When transmission is finished the message COMPLETE appears and the Scan mode screen appears again 2 Note To s...

Page 143: ...the subject cc address file format and compression encoding method can be specified for the scanned data Specifying the subject 1 Press the Scan key The machine enters Scan mode and the Scan mode scr...

Page 144: ...or key until SUBJECT is selected and then press the OK key 5 Type in the subject title for the e mail message to be sent and then press the OK key The SCAN OTHER SETTING menu appears again Up to 64 ch...

Page 145: ...e screen appears 2 Position the document and then specify the recipient OTHER SETTING appears 3 Press the key The SCAN OTHER SETTING menu appears 4 In the SCAN OTHER SETTING menu press the or key unti...

Page 146: ...c address appears specify the e mail address of the recipients to be added Repeat this step until all of the recipients are specified A maximum of 254 cc addresses can be specified To check or edit an...

Page 147: ...f cc addresses appears To delete another address repeat this step If the OK key is pressed only the selected address is displayed To delete on character at a time press the Clear Stop key If all chara...

Page 148: ...AD DRESS menu which contains ADD and CHECK EDIT appears 4 Press the or key until RETURN is selected and then press the OK key The SCAN OTHER SETTING menu appears again Selecting the file format 1 Pres...

Page 149: ...key The SCAN OTHER SETTING menu appears 4 Press the or key until IMAGE FORMAT is selected and then press the OK key 5 Press the or key until either TIFF or PDF is selected as the desired file format 6...

Page 150: ...n encoding method 1 Press the Scan key The machine enters Scan mode and the Scan mode screen appears 2 Position the document and then specify the recipient OTHER SETTING appears 3 Press the key The SC...

Page 151: ...until MH MR or MMR is selected as the com pression encoding method 6 Press the OK key After the message ACCEPTED appears the SCAN OTHER SETTING menu appears again 7 After specifying all settings pres...

Page 152: ...NAL the scanning quality resolution and document quality settings can be changed If the settings are not changed the scan data is sent with the scan settings displayed when the Scan key is pressed Sel...

Page 153: ...s the OK key 4 Press the or key to select the appropriate resolution The settings available for the resolution are 150 150dpi 300 300dpi and 600 600dpi The manufacturer s default setting is 300 300dpi...

Page 154: ...6 21 Selecting the document quality 1 Press the Scan key The machine enters Scan mode and the Scan mode screen appears 2 Press the Quality key...

Page 155: ...key until the type of document to be attached to e mail messages is selected The settings available for the document quality are TEXT PHOTO TEXT and PHOTO The manufacturer s default setting is TEXT PH...

Page 156: ...screen the scanning density for the document can be changed When TEXT PHOTO or TEXT was selected When TEXT PHOTO or TEXT is selected the density can be specified as de scribed below 1 Press the Scan k...

Page 157: ...NSITY screen appears 3 Press the or key until AUTO or MANUAL is selected and then press the OK key If AUTO is selected the message ACCEPTED appears and then the Scan mode screen appears again with AUT...

Page 158: ...ft reduces the density lightens the image Adjusting the setting to the right increases the density darkens the image When the OK key is pressed after the density setting is adjusted the message ACCEPT...

Page 159: ...6 When PHOTO was selected When PHOTO is selected the density can be specified as described below 1 Press the Scan key The machine enters Scan mode and the Scan mode screen appears 2 Press the Density...

Page 160: ...again with the adjusted density setting indicated If the density setting is adjusted to the left the setting on the left side is in dicated in the Scan mode screen If the density setting is adjusted t...

Page 161: ...rver FTP op erations can be changed Selecting the resolution 1 Press the Utility key 2 Press the or key until SCAN SETTING is selected and then press the OK key 3 Press the or key until RESOLUTION is...

Page 162: ...key 2 Press the or key until SCAN SETTING is selected and then press the OK key 3 Press the or key until IMAGE FORMAT is selected and then press the OK key 4 Press the or key until either TIFF or PDF...

Page 163: ...3 Press the or key until CODING METHOD is selected and then press the OK key 4 Press the or key to select the appropriate compression encoding meth od from the available settings The settings availabl...

Page 164: ...nd the OK key is pressed the message ACCEPT ED appears and then the Scan mode screen appears again If NO is selected and the OK key is pressed the message WAIT MEMORY SPACE appears and transmission of...

Page 165: ...he message MEMORY FULL appears after the length of time for an automatic reset operation has passed and a transmission result report is printed After any key is pressed the message JOB CANCELED appear...

Page 166: ...ying a one touch dial destination 2 Note In order to use the one touch dial destinations optional fax kit FAX 4000 must be installed 1 Press the Scan key The machine enters Scan mode and the Scan mode...

Page 167: ...ough 32 programmed with the e mail address of the recipient 2 Note The recipient must have been registered with a one touch dial key in advance For details on programming the one touch dial keys refer...

Page 168: ...6 35 6 8 Specifying a speed dial destination 1 Press the Scan key The machine enters Scan mode and the Scan mode screen appears...

Page 169: ...mail address 3 Press the OK key The destination is specified 2 Note The recipient must have been registered with a speed dial number in advance For details on programming speed dial numbers refer to...

Page 170: ...a recipient from a group dial destination 2 Note In order to use the group dial destinations optional fax kit FAX 4000 must be in stalled 1 Press the Scan key The machine enters Scan mode and the Scan...

Page 171: ...been registered with a group dial destination in advance For details on registering group dial destinations refer to Registering destina tions on page 5 1 If even one fax number is registered with a g...

Page 172: ...and speed dial numbers In addition in an environment where an LDAP server is being used the LDAP server can be searched for destinations to be registered The trans mission can be sent to the destinat...

Page 173: ...H or LDAP SEARCH is se lected and then press the OK key If LIST was selected the list of all destinations registered with one touch dial keys and speed dial numbers appears Press the or key un til the...

Page 174: ...the search in the phone book refer to Searching the phone book on page 6 41 If LDAP SEARCH was selected the address of a recipient registered with the LDAP server can be searched for For details on p...

Page 175: ...e or key until SEARCH is selected and then press the OK key 4 Type in the first few characters of the name registered for the desired recipient Enter part of the name registered with the one touch dia...

Page 176: ...ars 6 Select the destination and then press the OK key The destination appears in the Scan mode screen When the destination address is entered OTHER SETTING appears To change transmission settings suc...

Page 177: ...6 44 Searching the LDAP server 1 Press the Scan key The machine enters Scan mode and the Scan mode screen appears 2 Press the Phone Book key...

Page 178: ...nation information to be searched and then press the OK key The remainder of the procedure is the same regardless of whether NAME or E MAIL is selected LDAP SEARCH NAME or LDAP SEARCH E MAIL appears i...

Page 179: ...rched for If CONTAIN was selected the registration name or e mail address con taining the entered characters is searched for If END was selected the registration name or e mail address ending with the...

Page 180: ...he message CAUTION appears and then the DIAL REGISTRATION menu appears again 7 Press the OK key To change the transmission settings such as the subject cc address or file format press the key The SCAN...

Page 181: ...the communication results The communication results for scan data can be viewed 1 Press the Scan key The machine enters Scan mode and the Scan mode screen appears 2 Press the Confirm key The CONFIRM...

Page 182: ...controller PCL 4000 has been installed on the machine The transmission results appear differently depending on whether or not an NTP server has been specified If an NTP server was specified The transm...

Page 183: ...6 50...

Page 184: ...ng Easy Web Management For details on Easy Web Management refer to Using Easy Web Management on page 8 1 In addition the FTP server address must be registered as a speed dial number Refer to Registeri...

Page 185: ...o be sent into the document feeder Adjust the document guides to fit the size of the document Load the document pages with the side to be scanned face up For information on documents that can be used...

Page 186: ...pression en coding method press the key The SCAN OTHER SETTING menu appears For details on changing the transmission settings refer to Chang ing the transmission settings on page 6 10 Specify a speed...

Page 187: ...to the User s Guide for fax kit FAX 4000 Detail Only FTP server address registered as speed dial numbers can be specified FTP server addresses can be registered as speed dial number by using Easy Web...

Page 188: ...nters Scan mode and the Scan mode screen appears 2 Lift open the original cover and then position the document to be sent on the original glass Load the document page with the side to be scanned face...

Page 189: ...R SETTING appears To change the transmission settings such as the subject cc address or file format press the key The SCAN OTHER SETTING menu appears For details on changing the transmission settings...

Page 190: ...ed dial numbers can be specified FTP server addresses can be registered as speed dial number by using Easy Web Manage ment Refer to Registering speed dial destinations FTP servers on page 5 14 A notif...

Page 191: ...this step until all pages of the document are scanned 3 After all pages of the document are scanned press the Start key A connection to the FTP server is established and uploading begins When the tra...

Page 192: ...ze are METRIC A3w A4w A4v A5w A5v B4w B5w B5v FLSw 8Kw 16Kw 16Kv and INCH 11 17 11 14 LGLw LTRw LTRv INVw and INVv 1 If MANUAL was selected in step 6 and the OK key is pressed the follow ing screen ap...

Page 193: ...t key A connection to the FTP server is established and uploading begins When the transmission is finished the message COMPLETE appears and the Scan mode screen appears again 2 Note To stop scanning p...

Page 194: ...full while scanning a document from the original glass select NO when the warning message appears and then press the OK key to begin sending the scanned pages When the transmission is finished the me...

Page 195: ...he message MEMORY FULL appears after the length of time for an automatic reset operation has passed and a transmission result report is printed After any key is pressed the message JOB CANCELED appear...

Page 196: ...rface card NC 4000 and image controller PCL 4000 must be installed 8 2 About Easy Web Management Easy Web Management is a device management utility integrated into the printer con troller for this mac...

Page 197: ...r settings when PCL 4000 is installed Changing network settings Remotely managing the status Viewing this machine paper tray information consumables information and counter totals Checking print jobs...

Page 198: ...work interface card NC 4000 and image controller PCL 4000 must be installed Network Ethernet TCP IP Operating system Windows 98 SE Windows Me Windows 2000 Windows XP Windows Server 2003 Compatible Web...

Page 199: ...browser 2 In the Address bar type the following IP address for the machine and then press the Enter key http IP_address_for_this_machine Example If the IP address for this machine is 192 168 1 20 http...

Page 200: ...ap pear on your computer In addition the specifications and other information con cerning this product may change without notice Description of the pages 1 1 2 No Item Description 1 Status display Ic...

Page 201: ...ffer depending on the parameter refer to the page containing the cor responding description for the parameter Easy Web Management is used in the same way that Internet Web pages are viewed Click page...

Page 202: ...emains locked and cannot be used the machine must be restarted with the main power switch In order to avoid this problem disable the cache With Internet Explorer 1 On the Tools menu click Internet Opt...

Page 203: ...y Web Management should only be specified by the admin istrator These parameters do not appear unless you are logged on to Administrator mode To log on to Administrator mode 1 In the Admin Password bo...

Page 204: ...sysadm We recommend that the administrator password be changed This machine cannot be used while a user is logged on to Administrator mode of Easy Web Management In addition a user cannot log on to Ad...

Page 205: ...level This section contains descriptions of the items in the menu that appears on the left side of the page when each User mode tab is clicked User mode tabs You can select from five tabs System Job P...

Page 206: ...8 11 System tab Summary The system configuration and status of the machine are displayed This is the first page that appears when Easy Web Management is accessed with the Web browser...

Page 207: ...aper drawer the size and type of the loaded paper the printing orientation the paper drawer capacities and the status of the paper drawers are displayed 2 Note The information that is displayed differ...

Page 208: ...put Tray The name of each installed output tray the tray capacities and the status of the output trays are displayed 2 Note The information that is displayed differs depending on the installed options...

Page 209: ...m tab Details ROM Version The name of each installed controller and their ROM version are displayed 2 Note The information that is displayed differs depending on the installed options and the specifie...

Page 210: ...Details Interface Information The name of each installed interface and their information are displayed 2 Note The information that is displayed differs depending on the installed options and the spec...

Page 211: ...8 16 System tab Details Consumable Information about the machine consumables is displayed 2 Note The information that is displayed differs depending on the installed options and the specified settings...

Page 212: ...8 17 System tab Maintenance Counter Counters managed by the machine can be displayed 2 Note The information that is displayed differs depending on the installed options and the specified settings...

Page 213: ...nline Assistance Support information for the machine can be displayed The information entered on the page that appeared after clicking Online Assistance in the menu on the System tab in Administrator...

Page 214: ...rint jobs can be displayed and jobs that have been printed will automatically be deleted Jobs specified as secure print jobs are not displayed 2 Note The number assigned to the job when it was queued...

Page 215: ...downloaded to this machine then printed 2 Reminder Downloading the file is possible only if image controller PCL 4000 is installed 2 Note Some files cannot be printed depending on their file format F...

Page 216: ...o settings specified is printed with these settings 2 Note The Print tab appears only if the image controller PCL 4000 is installed Item Description Copies Displays the specified number of copies Pape...

Page 217: ...out The paper size specified for the printer output paper size can be viewed A print job sent with no settings specified is printed with these settings 2 Note The Print tab appears only if the image c...

Page 218: ...ings 2 Note The Print tab appears only if the image controller PCL 4000 is installed Item Description Orientation Displays the selected paper orientation Size Displays the specified font size Pitch Di...

Page 219: ...Configuration Page PCL Font List 1 Click Test Print in the menu on the Print tab 2 Select the test page that you wish to print 3 Click the Print button The selected test page is printed 2 Note The Pri...

Page 220: ...8 25 Print tab Font Information The PCL font list can be checked 2 Note The Print tab appears only if the image controller PCL 4000 is installed...

Page 221: ...8 26 Scan tab One Touch Dial Setting Registered one touch dial settings can be viewed 2 Reminder One Touch Dial Setting appears in the menu only if fax kit FAX 4000 is in stalled...

Page 222: ...8 27 Scan tab Speed Dial Setting Registered speed dial settings can be viewed...

Page 223: ...8 28 Scan tab Group Dial Setting Registered group dial settings can be viewed 2 Reminder Group Dial Setting appears in the menu only if fax kit FAX 4000 is installed...

Page 224: ...8 29 Network tab Summary The basic network settings can be viewed...

Page 225: ...administrator level This section contains descriptions of the items in the menu that appears on the left side of the page when each Administra tor mode tab is clicked Administrator mode tabs You can...

Page 226: ...8 31 System tab Summary A summary of the system configuration for the machine and its status is displayed...

Page 227: ...s output trays ROM version interface and consum ables can be viewed The information that is displayed is the same as that displayed in User mode 2 Note The information that is displayed differs depend...

Page 228: ...is lost it is no longer possible to log on to Administrator mode 2 Note To change the password type the new password in both the New Password and Retype New Password boxes To clear the entered data wh...

Page 229: ...8 34 System tab Save Setting Easy Web Management settings can be saved and restored...

Page 230: ...t mask default gateway port number and DHCP which appear after clicking TCP IP Configuration in the menu on the Network tab are not saved Restore Setting The Easy Web Management settings can be change...

Page 231: ...restarted 1 Click the Reset button 2 When the confirmation message appears click the Yes button To stop resetting click the No button 2 Reminder Jobs being processed are not saved when the reset oper...

Page 232: ...d image controller can be updated Contact your technical representative for update files 1 Click the Browse button and then select the file to be used for updating 2 Click the Send button The firmware...

Page 233: ...button 2 Reminder Jobs being processed are not saved when the initialize operation is performed Be careful since the current Easy Web Management settings will be lost Initializing the printer control...

Page 234: ...Apply button Item Description Contact Specify the contact name maximum 32 characters Contact Tel Number Specify the contact telephone number maximum 32 characters Product Help URL Specify the URL of...

Page 235: ...be displayed and jobs that have been printed will automatically be deleted Jobs specified as secure print jobs are not displayed 2 Note The number assigned to the job when it was queued in the machin...

Page 236: ...ttings specify the various settings and then click the Apply button 2 Note The Print tab appears only if the image controller PCL 4000 is installed To reset the settings to their defaults click the Re...

Page 237: ...is printed with these settings To change the settings specify the various settings and then click the Apply button 2 Note The Print tab appears only if the image controller PCL 4000 is installed To re...

Page 238: ...tings and then click the Apply button 2 Note The Print tab appears only if the image controller PCL 4000 is installed 2 Note To reset the settings to their defaults click the Restore Factory Default b...

Page 239: ...Print A test page can be printed The information that is displayed and the procedure for printing test pages are the same as in User mode 2 Note The Print tab appears only if the image controller PCL...

Page 240: ...tab Font Information The PCL font list can be checked The information that is displayed is the same as that displayed in User mode 2 Note The Print tab appears only if the image controller PCL 4000 is...

Page 241: ...splays the name of the recipient registered with the one touch dial number The display name appears in the control panel display Address Displays the recipient registered with the one touch dial numbe...

Page 242: ...th one touch dial numbers 1 Click a one touch dial number that has not yet been programmed with a recip ient The One Touch Registration page appears 2 From the drop down list select the transmission m...

Page 243: ...nd type in the characters to be searched for and then click the Apply button From the Network tab specify the settings for the connection to the LDAP server For the characters to be entered for the LD...

Page 244: ...ts of the LDAP server search select the desired destination and then click the Add button 5 Specify the various settings and then click the Apply button The settings that appear differ depending on th...

Page 245: ...ype in the name of the recipient The display name appears in the control panel display Destination Number Type in the fax number of the recipient maximum 30 characters F Code SUB Type in the SUB addre...

Page 246: ...tails refer to Scan tab Group Dial Setting on page 8 28 Item Description Destination Name Type in the name of the recipient The display name appears in the control panel display Destination Address Ty...

Page 247: ...of the recipient registered with the speed dial number The dis play name appears in the control panel display Address Displays the address of the recipient registered with the speed dial number Depen...

Page 248: ...s with speed dial numbers 241 through 250 1 Click a speed dial number that has not yet been programmed with a recipient If a speed dial number between 001 and 240 transmission addresses was selected c...

Page 249: ...click the Apply button From the Network tab specify the settings for the connection to the LDAP server For the characters to be entered for the LDAP search consult with the net work administrator 4 F...

Page 250: ...e the settings registered with a speed dial number click the speed dial number whose settings are to be changed When Fax is selected Item Description Destination Name Type in the name of the recipient...

Page 251: ...transmission speed Item Description Item Description Destination Name Type in the name of the recipient The display name appears in the control panel display Destination Address Type in the e mail ad...

Page 252: ...er is not used Normally port number 21 is used E mail Notification Select this check box to send an e mail message as notification that the scan data has been uploaded to the FTP server Notification A...

Page 253: ...al number between 01 and 32 Name Displays the name of the recipient registered with the group dial number The dis play name appears in the control panel display Address Displays the recipient register...

Page 254: ...ingle one touch dial number 1 Click a group dial number that has not yet been programmed with recipients The Group Dial Registration page appears 2 Type in the name of the group dial destination 3 Sel...

Page 255: ...8 60 2 Note FTP server addresses cannot be registered as a group To view or change the settings registered with a group dial number click the group dial number whose settings are to be changed...

Page 256: ...8 61 Scan tab Fax Configuration User information and transmission conditions for faxes can be viewed and registered...

Page 257: ...ocument to the specified fax number or e mail address Print Forward Select this setting to forward the received fax document to the specified fax number or e mail address at the same time that this ma...

Page 258: ...h dial and speed dial settings can be saved and restored Download The specified one touch dial and speed dial settings can be saved This can be used to back up the settings 1 Click the Apply button be...

Page 259: ...n select the file to be uploaded 2 Click the Apply button The one touch dial and speed dial settings are changed to those in the selected file 2 Reminder Be careful since the current one touch dial an...

Page 260: ...ected network Default Gateway Specify the default gateway address of the connected network Base Port Number Specify the port number for RAW printing DHCP APIPA Select this option when a DHCP server or...

Page 261: ...fy the NetWare information for the network To change the settings specify the various settings and then click the Apply button Item Description Frame Type Select the frame type Print Server Name Type...

Page 262: ...in the Nprinter Rprinter printer number Range 0 to 254 Connection Mode Specify the NetWare emulation mode Directory Services NDS Bindery and Directory Services Bindery Item Description Service mode Np...

Page 263: ...Notnecessaryto specify Name of the tree where Pserver logs on Notnecessaryto specify Print Queue Scan Rate 1 Change as necessary 1 Change as necessary Mode Nprinter PServer Printer Number 1 Change acc...

Page 264: ...ion Type in the printer information maximum 127 characters Printer Driver In staller Type in the URL for the printer driver maximum 127 characters Printer Maker and Model Type in the name of the print...

Page 265: ...rinter Controller Reset in the menu under Maintenance on the System tab otherwise the changes to the settings will not be applied vnd hp pcl under Document Format Supported can be used only if the im...

Page 266: ...name for the SMTP server maximum 64 characters Default Subject for E mail Attachment Specify the default subject used when sending scan data attached to an e mail mes sage maximum 20 characters Sende...

Page 267: ...og on to the POP3 server maximum 32 characters Auto Reception Select whether or not the Auto Reception function is used INTERVAL Specify the time interval between 1 and 60 minutes for checking for new...

Page 268: ...FTP DNS Configuration Specify the FTP proxy server information and the DNS information To change the settings specify the various settings and then click the Apply button Item Description FTP Proxy Se...

Page 269: ...tings specify the various settings and then click the Apply button Item Description Server Address Specify the LDAP server address maximum 64 characters Port Number Specify the port number between 1 a...

Page 270: ...the search base Timeout Specify the amount of time between 5 and 300 seconds until an LDAP search times out Maximum Search Results Specify the maximum number of items between 5 and 100 that can be re...

Page 271: ...8 76...

Page 272: ...ss could not be as signed by the DNS or DHCP server Consult with the network admin istrator DISCONNECT XXXX server The connection to the server was cut Consult with the network admin istrator WRONG PA...

Page 273: ...he computer The printer driver is not in stalled correctly Follow the procedure to cor rectly uninstall then re install the printer driver No The machine is temporarily malfunctioning Restart the mach...

Page 274: ...In the Address box type the IP address of the specified de vice p 8 4 The settings in the Web browser are incorrect Even though the device can be accessed certain settings must be specified according...

Page 275: ...it may be a problem for displaying Some characters cannot be specified or dis played Depending on the operating system some characters can not be specified or displayed Spacecharacterscannot be specif...

Page 276: ...can communicate with each other Scan to E mail Scan to Server FTP Interface Ethernet 10 100Base T TX RJ 45 TCP IP service ARP BootP DHCP IPP lpr lpd Raw Socket HTTPd 1 1 SLP AutoIP 1 NetWare service...

Page 277: ...10 2...

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