Olympia CM 721 Operating Instructions Manual Download

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5/621/6400 (04)

Congratulations

Congratulations

on having chosen a cash register from Olympia.

The simple layout of the keys and numerous programmable functions make this an

exceptionally user-friendly cash register.

This cash register enables you to register amounts according to departments and

PLUs. Various reports can be printed out for evaluating and analyzing sales.

This operating instruction manual describes the functions, operating elements and

operating procedures for the cash register. Read it carefully so that you can enjoy the

advantages of the new cash register quickly and easily.

Olympia Office Machines Ltd.

This user manual is purely informative. The contents are not part of any offer for

sale or contract.

The specifications, accessories and options described may differ from country to

country.

Olympia Office Machines Ltd. reserves the right to revise specifications, make

modifications and technical changes to the product described herein without

notification.

Summary of Contents for CM 721

Page 1: ...nstruction manual describes the functions operating elements and operating procedures for the cash register Read it carefully so that you can enjoy the advantages of the new cash register quickly and easily Olympia Office Machines Ltd This user manual is purely informative The contents are not part of any offer for sale or contract The specifications accessories and options described may differ fr...

Page 2: ...override 16 PLU registration 16 PLU price override 17 Repeated PLU registration 17 Registration by multiplication 18 Change computation 19 Registration of different types of payment 19 Split partial payment 20 Premium and discount 21 Premiums as a percentage 21 Discounts as a percentage 21 Discounts manually entered amounts 22 Payments received on account and paid out 22 Received on account 22 Pai...

Page 3: ...le 32 Programming tax rates 34 Programming departments 34 Programming PLU numbers 36 Modifying and adding PLU numbers 36 Currency conversion program 37 Programming currency conversion 37 Euro in the period 01 01 1999 31 12 2001 37 Euro in the period 01 01 2002 30 06 2002 38 General currency conversion 39 Error messages 40 Options and Maintenance 41 Options 41 Keypad cover 41 Cash drawer trays 41 B...

Page 4: ...ly disconnect the power plug from the socket Do not expose the cash register to excessive heat Keep the transport protection locks for future use If the cash register is subsequently moved the transport locks must be reinstalled Transport protection locks Before starting to operate the cash register remove any transport protection locks and keep them for future use Important transport notes In the...

Page 5: ...immediately Have the cash register printer serviced regularly by an authorized service center Change the ink roller when the print quality starts to deteriorate Insert paper roll 1 Open the printer lid 2 Turn the key operated switch to R 3 Insert the paper roll 58 mm width for the receipt in the paper holder Bend the roll support a little to the left The end of the paper roll must be at the bottom...

Page 6: ... paper reel in the hollows provided for it 5 In order to remove the journal paper after it has been rolled up on the reel remove the paper reel and pull the journal paper roll off 6 Reinsert the paper reel 7 Close the printer lid Change ink roller Note Only use original ink rollers 1 Open the printer lid 2 Pull the ink roller up and out using the grip on the left 3 Insert new ink roller on the gui...

Page 7: ... view Machine view The diagram below illustrates the cash register with all its functional parts 1 Printer lid 6 Keypad 2 Paper reel 7 Cash drawer 3 Customer display CM 726 only 8 Printer 4 Clerk display 9 Ink roller 5 Key operated switch ...

Page 8: ...s R and T Total amount ËÇ Subtotal Department number PLU number In Position T Training mode In Position P º Programming mode º Department price Á Department flag º PLU price Á PLU flag Á Exchange rate À Currency flag Å Î ºÅÇ º Print PLU and Z reports before deleting the full report Å ÊÆÀ Before changing flag delete full report Error Ê Tax rate 1 4 ÊË Basic tax rate 1 4 Ë ÃÆ Start self test ÀÃËºÅÊÉ...

Page 9: ...ning mode L R X Z P T Significance of the switch positions L Power supply is switched off Each key can be turned to this position R Sales transactions can be registered refer to Chapter Operation Each key can be turned to this position X Reports can be printed without deleting the memory contents refer to Chapter Reports Each key can be turned to this position Z Reports can be printed with memory ...

Page 10: ...erical keys Enter prices amounts programming etc to Department keys Record items sold or returned in the department registers 6 or 12 departments Register the fixed price of a price group Register the same item several times Department shift key Enables switching to the second department level and back Refund PLU override key POR Register the refunding of a PLU Assign price B to a PLU for which pr...

Page 11: ...iply the amount shown in the display Display current time or date Print financial report key operated switch position X Cash key Register cash payments Entered amount is subtracted from the total amount paid Total amount appears in the display the cash drawer opens Change amount appears in the display Print full report key operated switch position X Print and delete full reports key operated switc...

Page 12: ...btotal Void key Cancels an amount that was registered several transactions before Premium key Add a stored or manually entered percentage to the price of the last item or a subtotal Discount key Subtracts a stored or manually entered percentage from the price of the last item or subtotal Receipt paper feed key Feed receipt paper without printing Clear key Deletes incorrect entries Clears errors Fo...

Page 13: ...the same department Key position Registration All the following types of registration can be carried out with the key in this position Department registration Programmed price Use the department keys to register programmed prices e g Press the required department key Department 1 e g Press the required department key Department 2 e g Press the relevant tender key Cash Example printout 14 04 2000 D...

Page 14: ...13 79TX 1 Amount of tax 1 included 86 21 TA Amount taxed 13 08TX 2 Amount of tax 2 included 186 92 TA Amount taxed 300 00ST Subtotal of registration 300 00CA Cash payment PLU registration Amounts can be registered by using the PLU key to Enter the required PLU number PLU number and price are printed to Enter the required PLU number PLU number and price are printed e g Press the relevant tender key...

Page 15: ...eceipt no 001 12 00 PLU 001 overriding price including tax 1 66TX 1 Amount of tax 1 included 10 34 TA Amount taxed 12 00ST Subtotal of registration 12 00CA Cash payment Repeated PLU registration Repetition of registrations can be performed after entering amounts PLUs and departments to Enter the amount e g Press the required department key Repeat the entry e g Press the relevant tender key or to E...

Page 16: ...tender key or to Enter the number of items Activate multiplication to Enter the relevant PLU number PLU number and price are printed e g Press the relevant tender key or to Enter the number of items Activate multiplication e g Enter the department e g Press the relevant tender key Example printout 26 03 2000 Date 13 35 0011 Time Receipt no 6 X Multiplication factor 1 00 Single item price 01 6 00 D...

Page 17: ... 01 20 00 Dept 01 registered amount including tax 3 66TX 1 Amount of tax 1 included 22 84 TA Amount taxed 1 66TX 2 Amount of tax 2 included 10 84 TA Amount taxed 38 50ST Subtotal of registration 50 00CA Amount tendered Cash Tender key 11 50CG Change due Registration of different types of payment It is possible to receive payment by means of check credit card or cash to Enter the amount e g Press t...

Page 18: ...wishes to split a total sales sum of 1540 50 into two part payments of 1000 00 credit card and 600 00 cash Enter the part of the sum to be paid by credit card The part amount is deducted from the total sum the outstanding amount is shown in the display Enter the amount to be paid in cash The part amount is deducted from the remaining sum the change due is displayed Example printout 29 03 2000 Date...

Page 19: ...ng tax 01 50 00 Registered amount including tax 150 00ST Subtotal 5 00 Percentage 7 50 Amount of premium tax free 20 69TX 1 Amount of tax 1 included 129 31 TA Amount taxed 157 50ST Subtotal of registration 157 50CA Cash payment Discounts as a percentage If a discount needs to be deducted it can be registered using the Discount key to Enter the percentage value e g 300 for 3 Register the manually e...

Page 20: ...e 2 90TX 1 Amount of tax 1 included 18 10 TA Amount taxed 11 00ST Subtotal of registration 11 00CA Cash payment Payments received on account and paid out In addition to the standard registration procedures it is also possible make direct payments in and out using cash Received on account to Enter the amount Amount is registered and the cash drawer opens Example printout 08 05 2000 Date 10 10 0006 ...

Page 21: ...led from the respective department or Void function is activated to Enter the PLU number Price of PLU entered is cancelled or Void function is activated e g Relevant department price is cancelled Refund returned merchandise Entry by department or PLU which has already been concluded can be returned by using the Refund key Refund function is activated to Enter the amount e g Select required departm...

Page 22: ...ss the lever on the underside of the cash drawer towards the printer mechanism Password A password can be assigned to protect the Z report from unauthorized manipulation The password is a four digit code which does not appear in the display when entered The entry must be concluded by pressing Time display The cash register is equipped with an internal clock The time and date are printed on each re...

Page 23: ...ion Z Full report with memory deletion Total of discounts Discount percentage Premium percentage TX1 4 Total tax according to tax rates 1 4 TA Amount taxed TX Tax total NT Net sales CA Total cash sales CK Total check credit card sales RA Total amount received in cash PO Total paid out cash VD1 Total of EC cancellations VD2 Total of voids RF Total of refunds NS No sale drawer opening CA Total sum i...

Page 24: ...32 00 Sales of PLU number 001 002 30 PLU number number of registrations 900 00 Sales of PLU number 002 005 3 PLU number number of registrations 32 00 Sales of PLU number 005 37 Number of registrations 1301 67 Total of all PLUs Financial report Financial report is printed out Example printout 07 05 2000 Date 19 25 0050 Time Receipt no X 44 Number of PLUs registered 3557 91 Total 24 Number of receip...

Page 25: ...al of tax 4 0 00 TA Amount taxed at tax rate 4 4 11 TX Total taxed 5 Number of receipts number of customers 31 42 NT Total sales 3 Number of cash payments 12 25 CA Cash in drawer 1 Number of check credit card payments 5 00 CK Total of check credit card payments 100 00 RA Total received on account 200 00 PO Total paid out 1VD1 Number of error correction registrations EC 19 Number of error correctio...

Page 26: ...the example printouts correspond to those of the X reports except that a Z appears on the receipt instead of an X Full PLU report Full Z report Full PLU report Full PLU report is printed and then deleted Full Z report Full Z report is printed and then deleted The Grand Total sum of all the registered amounts is not deleted ...

Page 27: ...ax rates 7KH XUUHQF RQYHUVLRQ 3URJUDP LV XVHG WR HQWHU FXUUHQF UDWHV General information Note During programming key in position P all input can be corrected by pressing the key before storing it by pressing the key Caution Set the key to position P After pressing the following key combination the grand total is deleted It can only be performed when the PLU and Z reports have been printed out befo...

Page 28: ...s can be stopped at any time by pressing Print basic program settings Flag is called in The basic program settings are printed out Print tax rate settings The tax rate program is called in The tax rates are printed Print department settings E g The department program is called in All departments are printed out Print PLU settings The PLU program is called in The PLUs are printed out Print currency...

Page 29: ...e required digits Store the setting and move on to the next flag 02 appears in the display indicating Flag 02 Program the other flags in the same way Conclude programming and exit Programming mode Modifying a single flag Each flag can be selected directly e g Date Set the key to position P Enter the flag number for setting the date Open the basic program for the date flag e g Enter the data Store ...

Page 30: ...al point FLAG 09 Foreign currency exchange FCE rounding 0 1 Recommended setting 0 Commercial rounding 5 4 1 Absolute rounding up 2 Absolute rounding off 0 Do not print FCE rate 1 Print FCE rate FLAG 10 Printer off on decimal places self test 1 2 0 Recommended setting 0 No receipt reports and programming possible 1 Receipt reports and programming possible 0 No decimal places 1 One decimal place 0 0...

Page 31: ...free 1 Minus key with tax rate 1 FLAG 15 Euro representation Department shift 1 0 Recommended setting 0 Euro course is not printed 1 Euro course is printed 0 Reset to level 1 one shot 1 Remain in the last selected level FLAG 16 Open cash register drawer Dept shift on off 0 0 Recommended setting 0 Opening drawer is permitted 1 Opening drawer is not permitted 0 Changing levels using Dept Shift key p...

Page 32: ... can be assigned to departments Programming is performed in two steps the price and the assignment must be specified Activate Programming mode Define the price Press the required department key Indicates the department Indicates the price mode Space for entering the fixed price Move to the next setting Define the assignment Indicates the department Indicates the assignment mode 0 Price is added 1 ...

Page 33: ...rtment program An example for department 1 e g household goods is provided below Set the key to position P Open the department program e g Enter the fixed price Store the fixed price e g Enter the assignment 0 price is added 1 tax rate 1 Store the assignment and move to the next department Close the department program Á º Á Á ...

Page 34: ...he assignment Indicates the PLU number Indicates the assignment mode Department assignment 01 to 12 Store assignment Close the PLU program An example of a PLU is provided below Set key to position P Open the PLU program e g Enter the fixed price Store the fixed price e g Enter the assignment 08 department 8 Store the assignment and move to the next PLU number Close the PLU program Modifying and ad...

Page 35: ...lows Set the key to position P Open the currency conversion program Define the conversion factor for EC Card payments Move to the next setting 0 compulsory input 5 decimal places of the six digit conversion factor Move to the next setting Define the conversion factor for check payments Move to the next setting 0 compulsory input 5 decimal places of the six digit conversion factor Move to the next ...

Page 36: ...ments FCE 2 Move to the next setting 1 compulsory input 5 decimal places of the six digit conversion factor Move to the next setting Define the conversion factor for cash payments in DM and Euro table three way conversion factor FCE 3 Move to the next setting 1 compulsory input 5 decimal places of the six digit conversion factor Move to the next setting Define the conversion factor for the first f...

Page 37: ... Enter foreign currencies 2 to 4 correspondingly Close the currency conversion program Example of currency conversion 1 Yen 0 015494 DM In order that the six decimal places can be entered the reciprocal value must be calculated 1 0 015494 64 5411 The FCE keys must be programmed as follows Set the key to position P Open the currency conversion program Define the conversion factor for the first fore...

Page 38: ...uted ËÉË Á Error programming a flag for currencies Printer malfunction In the case of a printer error switch the cash register off immediately and unplug the power connector Check that the paper rolls and ink roller are installed correctly whether the paper or ink roller are damaged or objects have fallen into the printer mechanism Remove them if they have Caution Remove any objects extremely care...

Page 39: ...of a keypad cover Cash drawer trays Bill testing unit Self tests Set the key to position P It is possible to enable the execution of self tests Flag 9 The self tests check individual cash register components Tests the display Tests the printer Tests the acoustic alarm signal Tests the cash drawer Tests the keypad Tests the key operated switch Complete test 1 6 ...

Page 40: ...erk and one for the customer CM 726 only Printer Speed Approx 2 lines sec Paper roll 58 mm wide 70 mm Ink roller Blue Noise level LpA 58 dB Dimensions and weight Height 200 mm Width 330 mm Depth 360 mm Weight Approx 5 kg Safety tests Complying with EN 60 950 IEC 950 Power consumption Operation 10 W Power supply 230 V 50 Hz ...

Page 41: ...ation 6 29 Grand Total 29 Important transport notes 6 Ink roller 8 9 Insert paper roll 7 Intended use 6 Key functions 12 Key operated switch 9 11 Keypad 9 12 Keypad cover 41 Machine view 9 Mains voltage 6 Miscellaneous 24 Modifying a single flag 31 Modifying and adding PLU numbers 36 No sale key 13 Numerical keys 12 Open cash drawer manually 24 Open cash register electronically 24 Options 41 Paid ...

Page 42: ... without memory deletion X 26 Safety notes 6 Self test 41 Service center 6 Shift to level 2 12 Split payment 20 Subtotal key 13 Technical data 42 Time display 24 Time Date key 13 Training mode 15 Transport damage 6 Transport protection locks 6 Void 23 Void key 14 X reports 26 Z reports 28 ...

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Olympia CM 721, Operating Instructions Manual

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