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Olivetti Copia 9915F, Facsimile Operation Manual, Page: 45 / 79

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Olivetti Copia 9915F Facsimile Operation Manual Download Page 45

HOW TO USE THE FAX FUNCTION

4-7

Rapid Key Dialing

If the number you want to dial has been stored as a Rapid key number (see “Storing
Numbers for Automatic Dialing” in Chapter 2), you can dial it by pressing the
appropriate Rapid key as shown:

Speed Dialing

If the number you want to dial has been stored as a Speed Dial number, you can dial
it using the following procedure:

1

Press the SPEED/SEARCH key
and then enter the 2-digit number
by pressing the number keys (see
“Storing Numbers for Automatic
Dialing” in Chapter 2).

2

Check the display. If the name or
number shown is correct, press
the FAX START key. (If it is not
correct, press the STOP key and
then repeat Step 1.)

SPEED/
SEARCH

GHI

PQRS

ABC

JKL

TUV

DEF

MNO

WXYZ

FAX START

Sending Documents

01

02

03

04

05

06

07

08

09

10

11

12

13

14

15

16

17

18

19

20/POLL

04 USING FAX b(SUK) A5.p65

11/10/99, 17:29

7

Summary of Contents for Copia 9915F

Page 1: ...FACSIMILE OPERATION MANUAL Cod 533283L 01...

Page 2: ...ALLATION c INITIAL SETTINGS c CHOOSING SUITABLE MEDIA c HOW TO USE THE FAX FUNCTION c TROUBLESHOOTING c SPECIFICATIONS c GLOSSARY c QUICK REFERENCE c INDEX FACSIMILE OPERATION MANUAL SUK COVER PAGE p6...

Page 3: ...mmunity countries and in those of Switzerland and Norway Full compatibility with the networks of individual countries will depend on specific national software parameters which can be set in the produ...

Page 4: ...k from lightning Do not use a telephone to report a gas leak in the vicinity of the leak Do not install or use the machine near water or when you are wet Take care not to spill any liquids on the mach...

Page 5: ...ing the Reception Mode 2 9 Setting the Number of Rings for Auto Reception 2 10 Setting the Number of Rings for Manual Reception 2 10 Selecting the Reception Paper Size 2 11 Setting the Tray Paper Size...

Page 6: ...Special Functions 4 13 Memory 4 13 Memory Backup 4 13 Subsitute Reception into Memory 4 13 Data Transfer 4 14 Transmission Reservation 4 15 Broadcasting 4 17 Polling 4 19 Setting the Polling Key 4 19...

Page 7: ...onditions Provide ample room for easy access to the front back and sides of the unit Leave enough space around the ventilation outlets for heat from the fan to dissipate properly Blocking these outlet...

Page 8: ...INSTALLATION 1 2 Parts Identification Fax control panel SUK 01 INSTALLATION P65 27 03 00 12 38 2...

Page 9: ...in combination in serial connection with approved terminal equipment s To connect an extension telephone or an answering machine plug the extension line cord in the provided wall jak adaptator See Co...

Page 10: ...inform callers who want to send a fax to press their FAX START key Comments 1 It is advisable to keep the length of the message under 10 seconds If it is too long you may have difficulty receiving fax...

Page 11: ...axes SPEAKER key Press this key to begin manual dialing To close the line press the SPEAKER key again AUTO light This light indicates that the machine will answer the machine automatically MANUAL ligh...

Page 12: ...appear in the display 5 Press the STOP key twice to exit Adjusting the Beep Volume The left and right arrow keys on the operation panel of the unit are very useful for scrolling through the various f...

Page 13: ...o exit Adjusting the Ringing Volume You can select the length in seconds of the alarm beeps following the proce dure below Factory setting 1 3SEC Step Press these keys Comments 1 OPTION SETTING will a...

Page 14: ...off 4 Press the STOP key twice to exit Turning Key Beeps Off or FUNCTION GHI PQRS ABC STOP STOP You can select language of display and reports To do this follow the procedure be low Step Press these k...

Page 15: ...are shown below How to Enter Characters Pressing the 1 key on the 10 keypad enters space GHI PQRS ABC JKL TUV DEF MNO WXYZ To enter two characters in succession which require using the same key press...

Page 16: ...ss these keys Comments 1 ENTRY MODE will appear in the display 2 ENTER YOUR FAX will appear in the display 3 Enter your own fax number maximum 20 digits by pressing the number keys To insert a space b...

Page 17: ...me Step Press these keys Comments 1 ENTRY MODE will appear in the display 2 ENTER YEAR will appear in the display 3 Enter the last two digits of the year ENTER MONTH will appear in the display example...

Page 18: ...elow On the last Sunday of every March 01 00 02 00 On the last Sunday of every October 01 00 00 00 Use the procedure below to program the Auto Summer Time Setting Step Press these keys Comments 1 ENTR...

Page 19: ...e You can also receive faxes however all calls must first be answered by picking up the receiver on the extension phone or telephone connected to the same line A M mode Select this mode when an answer...

Page 20: ...ANUAL mode can also be set If you do not want the unit to answer at all in MANUAL Mode select 0 in Step 3 below Factory setting 0 OFF Step Press these keys Comments 1 OPTION SETTING will appear in the...

Page 21: ...ear in the display 4 Press the STOP key twice to exit Note If the size setting on the control panel differs from the size actually in the paper trays the error message PAPER OUT XX appears on the disp...

Page 22: ...in the display 4 Press 1 for letter 2 for legal 3 for A4 size paper or 4 for other sizes STORED will appear in the display 5 Press the STOP key twice to exit Notes If the option of the 2nd cassette ha...

Page 23: ...ory setting 02 Step Press these keys Comments 1 OPTION SETTING will appear in the display 2 RECALL TIMES will appear in the display 3 Enter the number of recall times 00 to 14 4 STORED will appear in...

Page 24: ...to 15 minutes Follow this procedure Factory setting 05 5 minutes Step Press these keys Comments 1 OPTION SETTING will appear in the display 2 RECALL INTERVAL will appear in the display 3 Enter the re...

Page 25: ...set the index function Setting the Index Function or Factory setting 1 ON Step Press these keys Comments 1 OPTION SETTING will appear in the display 2 BATCH INDEXING will appear in the display 3 Press...

Page 26: ...ar in the display 2 FAX SIGNAL RECEIVE will appear in the display 3 Press 1 to turn Fax Signal Receive on or 2 to turn it off 4 Press the STOP key twice to exit Fax Setup For most faxing jobs you will...

Page 27: ...umber and If you want to receive a fax while you are on an extension telephone when you hear a fax tone press the one digit Fax Remote Number and To ensure proper fax reception hang up the extension p...

Page 28: ...nts 1 OPTION SETTING will appear in the display 2 PBX SETTING will appear in the display 3 Press 1 YES if the unit is connected to a PBX Press 2 NO if the unit is connected to a public line 4 PBX SELE...

Page 29: ...code Storing numbers Use the following procedure to store numbers for Rapid Key Dialing or Speed Dialing Step Press these keys Comments 1 ENTRY MODE will appear in the display 2 FAX NUMBER MODE will...

Page 30: ...e entered by pressing the REDIAL PAUSE key 2 seconds per pause If necessary several pauses can be entered in a row Use the following procedure to clear numbers Step Press these keys Comments 1 ENTRY M...

Page 31: ...ou must break it into two parts 1 Store the first 20 digits into one Speed Dial number 01 for example using the storing procedure described in the preceding section and press 1 in Step 10 of that proc...

Page 32: ...n be stored in a Group key No full numbers can be stored Use the following procedure to store numbers under Group keys Step Press these keys Comments 1 GROUP ENTRY MODE will appear in the display 2 Pr...

Page 33: ...this chapter If you do not want to enter a name skip this step example 7 Setting GROUP SET will appear in the display Clearing GROUP XX CLEARED will appear in the display 8 Return to Step 3 to program...

Page 34: ...which gives the best performance for most answering machines However you may have to adjust the Quiet Detect Time depending on your answering machine s disconnect time the time before the machine disc...

Page 35: ...ull or when the answering machine itself malfunctions It is still possible to receive faxes even under these conditions however by turning on the Auto Receive function The unit will automatically answ...

Page 36: ...INITIAL SETTINGS 2 26 Notes 02 INITAL b SUK A5 p65 11 10 99 13 52 26...

Page 37: ...ments you want to fax meet specifications and guidelines listed in this section Note Whether you are using the faxing functions of the unit your documents originals are in effect being scanned through...

Page 38: ...green or light blue cannot be transmitted The following kinds of originals should not be used Originals with a glossy coating Originals with static electricity Originals with tears folds or curls Ori...

Page 39: ...Confirm that there are no documents on the original table and that copying is not in progress then gently close the original cover 2 Adjust the document guides to the width of your document 3 Place t...

Page 40: ...al cover Note When using the original table do not set documents in the SPF 4 Press the BOOK SEND key to scan the page into memory 5 Select the document size from those displayed You can now make reso...

Page 41: ...cument will automatically be sent in STANDARD mode Note If the document is B4 size you cannot use the HALF TONE setting in the following situations With the Memory function For a Broadcast operation F...

Page 42: ...ing 2 OFF Step Press these keys Comments 1 COVER SHEET MODE will appear in the display 2 Press 1 to turn the cover sheet function on or 2 to turn it off 3 If you pressed 1 in the previous step select...

Page 43: ...ver Sheet function is the dominant of the two so an ideal way to use the two together is to always leave Auto Cover Sheet on then use the Cover Sheet function to attach messages or not attach a cover...

Page 44: ...Direct Keypad Dialing to manually enter it using the following procedure 1 Confirm that you have correctly set the document in the automatic document feeder or on the original table See Setting the Do...

Page 45: ...you can dial it using the following procedure 1 Press the SPEED SEARCH key and then enter the 2 digit number by pressing the number keys see Storing Numbers for Automatic Dialing in Chapter 2 2 Check...

Page 46: ...tored the first part of a fax number in Speed Dial number 22 and the second half in Speed Dial number 27 press the SPEED SEARCH key and 22 then the SPEED SEARCH key and 27 Then press the FAX START key...

Page 47: ...special character or number press 1 If you do not remember the first letter go to Step 3 and scroll through the list from the beginning 3 Press the left and right arrow keys to scroll through the nam...

Page 48: ...sing AUTO Mode Using MANUAL Mode MANUAL is the most convenient mode for receiving phone calls if you have an extension phone To have true manual mode the unit must be set to not answer while in MANUAL...

Page 49: ...g paper size To use this feature follow this procedure Factory setting 1 auto reduction Step Press these keys Comments 1 OPTION SETTING will appear in the display 2 RECEIVE REDUCE will appear in the d...

Page 50: ...tension telephone rings pick up the handset and converse If the SPEAKER key is used to answer a call you cannot converse Note You cannot use the SPEAKER key for fax transmission reception while copyin...

Page 51: ...fax memory data may not be saved Substitute Reception into Memory This is a back up function that is automatically activated if your fax runs out of paper the imaging cartridge needs replacement or t...

Page 52: ...y setting 2 Step Press these keys Comments 1 RX DATA TRANSFER will appear in the display 2 FAX NUMBER will appear in the display 3 Enter the transferring fax number maximum 20 digits by pressing the n...

Page 53: ...to the width of your document 3 Place the document face up and push it gently into the SPF The top edge of the document shoudl enter the fax first Adjust the resolution and or contrast settings if des...

Page 54: ...the original table do not set documents in the SPF 4 Press the BOOK SEND key to scan the page into memory 5 Select the document size from those displayed Adjust the resolution and or contrast settings...

Page 55: ...Rapid keys Speed Dial numbers or Group keys no fax numbers can be entered manually 1 Place the document face up and push it gently into the document tray Adjust the resolution and or contrast setting...

Page 56: ...ter 2 1 Place the document face up and push it gently into the document tray Adjust the resolution and or contrast settings if desired 2 Press the appropriate Group key Transmission will begin If the...

Page 57: ...Dialing you must clear it first as described in Storing Numbers for Automatic Dialing in Chapter 2 Step Press these keys Comments 1 ENTRY MODE will appear in the display 2 POLLING FUNCTION will appear...

Page 58: ...a document stored in memory for polling and you want to add to it following the procedure described in Adding to Documents To program a Memory Polling operation either load the document in the automat...

Page 59: ...l you clear it using the procedure below Step Press these keys Comments 1 MEMORY POLL MODE will appear in the display 1 ADD 2 CLEAR will appear at the bottom of the display 2 Continue with step 2 in t...

Page 60: ...memory when you set the transmission Scanning the document into memory is convenient because you do not have to worry about document mix ups or forgetting to load the document If the memory becomes fu...

Page 61: ...isplay 7 Enter the fax number of the other machine using one of the following methods Press a Rapid key Enter a Speed Dial number with the number keys For a polling operation go to Step 11 8 SET RESOL...

Page 62: ...it has been set follow the steps below If the timer operation is a transmission operation you will need to know the number assigned to it If you do not remember the number it appears in the display wh...

Page 63: ...y a number of times until you exit To clear junk fax numbers use the following procedure Step Press these keys Comments 1 ANTI JUNK FAX will appear in the display 2 JUNK FAX MODE will appear in the di...

Page 64: ...Y REPORT SENDING SEP 21 1999 TUE 9 36 DATE 01 SEP 21 02 03 2 0 0389741410 0 0389741410 0 0 CANCEL DOCUMENT JAM OK 08 31 00 START TX TIME NOTE PAGES RECEIVER TYPE 00 1 P 01 22 SEND SEND SEND 08 32 08 3...

Page 65: ...16 17 18 19 20 21 22 SUMMER TIME SETTING PRINT PAPER SIZE PAPER SIZE MAIN CASSETTE FINE PRIORITY OF RINGS AUTO RX OF RINGS MANUAL RX AUTO LISTING PRINT SELECTION RECALL TIMES RECALL INTERVAL FAX REMOT...

Page 66: ...rts printed out after certain activities on the unit transmission reception or error To use this feature follow this procedure Factory setting 2 ERROR TIMER Step Press these keys Comments 1 OPTION SET...

Page 67: ...rtion Try sending the document again Make a copy of the document on the unit If the copy is also distorted the unit may have a problem The received document is faint Ask the other party to send higher...

Page 68: ...The setting for the printing paper size is SET XXX SIZE PAPER incorrect Set it correctly In the area labeled XXX LTR LGL or A4 will appear CAN NOT PRINT Imaging cartridge empty Imaging cartridge not i...

Page 69: ...d Type Duration Continuous tone 3 seconds Continuous tone 1 second Messages and Signals Meaning Indicates the end of transmission reception or line error Warning tone Audible Signals 05 TROUBLE a SUK...

Page 70: ...TROUBLESHOOTING 5 4 Notes 05 TROUBLE a SUK A5 P65 11 10 99 16 10 4...

Page 71: ...e Max 257mm x 500mm min 216mm x 140mm Several sheets at once Max 257mm x 364mm min 216mm x 140mm When using the original table Max 257mm x 364mm min 216mm x 140mm Recording paper size A4 Letter or Leg...

Page 72: ...ent Important Confidential Pls Distribute Pls Call Back and no message Report Transaction power fail activity send receive Printable setting lists Anti Junk Fax numbers timer group phone number option...

Page 73: ...o dial a long number up to 50 digits in length with a combination of Rapid keys Speed Dial numbers or Rapid keys and manually entered numbers Contrast The degree of difference between dark and light a...

Page 74: ...tion can be activated from an extension telephone by entering a one digit Fax Remote Number followed by Resolution The amount of space between lines of a printed faxed or scanned document Generally th...

Page 75: ...Wait for reception tone FAX START Redialing REDIAL FAX START POLLING OTHERS Set RESOLUTION CONTRAST Normal Broadcasting BROADCAST Enter Speed Dial number Press Rapid keys FAX START Using Group Key Pr...

Page 76: ...TERVAL 10 FAX REMOTE NUMBER 11 REMOTE RECEPTION 12 FAX SIGNAL RECEIVE 13 AUTO COVER SHEET 14 RECEIVE REDUCE 15 BEEP LENGTH 16 BEEP VOLUME 17 KEY BEEPS 18 INCOMING RING VOLUME 19 FOOTER PRINT 20 PBX SE...

Page 77: ...lay Messages 5 2 E Entering Characters 2 5 Entering Your Name and Fax Number 2 6 F Fax Setup 2 5 Fax Transmission Settings 4 3 Fine Resolution Priority 2 16 Footer Printing 4 12 G Group Keys 2 22 Grou...

Page 78: ...ng the Language 2 4 Specifications 6 1 Speed Dialing 4 7 T Telephone Line Cord 1 3 Timer List 4 26 Timer Operations 4 22 Transaction Reports 4 28 Transmission Reservation 4 15 Transmissions Activity R...

Page 79: ...ate type observing the wiring code below DANGER The fuse should be removed from the cut off plug and the plug destroyed immediately and disposed of in a safe manner Under no circumstances should the c...

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