Oki ES9455 Software Setup Manual Download | Manualshive

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8.[Administration] Tab Page

[Maintenance] How to Set and How to Operate 307

8 [Administration] Tab Page

Importing and exporting

You can import and export Address Book, MailBoxes, Template, and Combined (Te Address Book + MailBoxes).
This section describes how to import and export Address Book. You can follow the same procedure to import and export
MailBoxes, Template, and Combined (Te Address Book + MailBoxes) except where you specify the file format of
the export data.

P.307 “Importing the address book data”

P.309 “Exporting the address book data”

Importing the address book data

You can import address information exported from an address book on another equipment or a different address book
program in the CSV or XML format.
The importing method of address book data is either adding imported data to the address book already registered in this
equipment or deleting all the address book data already registered and replacing them with the imported data.
It is recommended that you export an address book in the CSV or XML format and edit it when creating address book
data.

You cannot import an address book when it exceeds the number of characters specified on each item.
Invalid characters are replaced with "!".
-

Last Name: 64 characters

-

First Name: 64 characters

-

Email Address: 192 alphanumerical characters

-

Phone Number: 128 numbers

-

Tel Number 2: 128 numbers

-

Company: 128 characters

-

Department: 128 characters

The group data are not included in the imported address book data.

Importing address book data in the CSV/XML format

Before importing the address book data, confirm that there is no waiting print job, scan job, or fax job. The address
book data cannot be imported if there are any jobs that have not been processed. If importing the address book data
takes a long time, restore the data after the equipment turns into the Sleep/Auto Shut Off mode.

1

Start TopAccess access policy mode.

P.22 “Access Policy Mode”

2

Click the [Administration] tab.

3

Click the [Maintenance] menu and [Import] submenu.

The Import submenu page is displayed.

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Summary of Contents for ES9455

Page 1: ...MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SYSTEMS TopAccess Guide ES9455 MFP ES9465 MFP ES9475 MFP...

Page 2: ...2013 Oki Data Corporation All rights reserved Under the copyright laws this manual cannot be reproduced in any form without prior written permission of Oki Data...

Page 3: ...l In this manual each model name is replaced with a series name as shown below Options For the available options refer to Options in the Quick Start Guide for your equipment Operations on some items a...

Page 4: ...rating System y Microsoft Windows and the brand names and product names of other Microsoft products are trademarks of Microsoft Corporation in the US and other countries y Apple AppleTalk Macintosh Ma...

Page 5: ...32 Scan Job Item list 33 Job Status How to Set and How to Operate 34 Displaying print jobs 34 Deleting jobs 35 Deleting private print jobs and hold print jobs 35 Releasing print jobs 36 Checking recov...

Page 6: ...settings 192 Email settings 201 InternetFax settings 203 Printer e Filing settings 204 Printer settings 205 Print Service settings 209 ICC Profile settings 213 Print Data Converter settings 215 Embed...

Page 7: ...ting the data from local folder 302 Managing directory service 303 Setting up notification 305 Importing and exporting 307 Rebooting the equipment 311 Registration Administration tab Item List 312 Pub...

Page 8: ...tion as a Role of the MFP 369 Exporting the role information setting file 369 Defining the role information setting file 369 Importing the role information setting file 370 Enabling the role base acce...

Page 9: ...ess functions TopAccess Overview 8 TopAccess Conditions 9 Accessing TopAccess 10 Accessing TopAccess by entering URL 10 Accessing TopAccess from Network Map Windows Vista Windows 7 Windows Server 2008...

Page 10: ...x Unit is required to display and manage the fax transmission jobs y Display the job logs for print fax Internet Fax transmission fax Internet Fax reception and scan The Fax Unit is required to displa...

Page 11: ...or later Internet Explorer 7 0 or later when IPv6 is used y Firefox 3 5 or later Macintosh y Safari 4 0 or later UNIX y Firefox 3 5 or later y Because TopAccess uses cookies to store information on t...

Page 12: ...Map Windows Vista Windows 7 Windows Server 2008 Accessing TopAccess by entering URL 1 Launch a web browser and enter the following URL in the address box http IP Address or http Device Name For examp...

Page 13: ...ng TopAccess 11 1 Overview 2 The TopAccess website appears You can also access TopAccess using the Local Discovery link For instructions on accessing TopAccess from Local Discovery refer to the Help f...

Page 14: ...install the driver required for web services by right clicking the icon and selecting Install For the driver required for web services refer to the Software Installation Guide y Before using the LLTD...

Page 15: ...Accessing TopAccess 13 1 Overview 3 Click Network and Sharing Center The Network and Sharing Center window appears 4 Click Customize of Unidentified network Public network The Set Network Location win...

Page 16: ...unt Control dialog box appears y If the user account control is disabled the Set Network Location Successfully set network settings window appears Go to step 7 6 Click Continue in the User Account Con...

Page 17: ...tified Network Windows 7 1 Click the Start icon and select Control Panel The Control Panel window appears 2 Click Network and Internet The Network and Internet window appears 3 Click Network and Shari...

Page 18: ...1 Overview 16 Accessing TopAccess 4 Click Choose homegroup and sharing options The HomeGroup window appears 5 Click What is a network location The Set Network Location window appears...

Page 19: ...1 Overview Accessing TopAccess 17 1 Overview 6 Click Work network The Set Network Location confirmation window appears 7 Click Close...

Page 20: ...ss from Network Map 1 Click the Start icon and select Control Panel The Control Panel window appears 2 Click Network and Internet The Network and Internet window appears 3 Click Network and Sharing Ce...

Page 21: ...vices connected on the network appears in the Network Map window 5 Click the icon of this equipment y The name IP address and MAC address of the devices appear when you place the pointer over each ico...

Page 22: ...1 Overview 20 Accessing TopAccess 6 The TopAccess website appears...

Page 23: ...ction tab Features are grouped under each tab This provides access to the main pages of TopAccess for each function 2 Menu bar This provides access to each menu page under the selected function tab 3...

Page 24: ...Setup page is displayed y Failing to enter the correct password for a number of times at login will be considered unauthorized access and you may not be able to log in for a certain period of time If...

Page 25: ...1 Overview Access Policy Mode 23 1 Overview 4 Click the menu and submenu to display the desired page You can log out by clicking the Logout link at the top right of the page...

Page 26: ......

Page 27: ...2 Device Tab Page This chapter describes the Device tab page in the TopAccess end user mode Device Item List 26 Displayed Icons 28...

Page 28: ...ing Space Available for some models only Displays the total available space in the local folder and e Filing on your equipment y Fax Space Available Displays the available space for sending and receiv...

Page 29: ...tray y Attribute Displays the purpose of the paper set in each tray y Capacity Displays the maximum paper capacity that can be set for each tray y Status Displays the remaining amount of paper for ea...

Page 30: ...toner cartridge is being used For information on resolving the error refer to Replacing a Toner Cartridge in the Troubleshooting Guide y You performed saddle stitch printing with the paper of the dif...

Page 31: ...ased by end users Job Status Tab Page Overview 30 Print Job Item list 30 Fax InternetFax Job Item list 32 Scan Job Item list 33 Job Status How to Set and How to Operate 34 Displaying print jobs 34 Del...

Page 32: ...Delete button If the selected print job is owned by a user who is logged in to TopAccess the job is deleted 2 Release button If the selected print job is in the print queue the job is printed 3 Recov...

Page 33: ...print job are Normal Print Scheduled Print Private Print Proof Print and Hold Print 9 Status Displays the status of the print job Possible values of status are Paused Wait Suspend Skipped Process Pri...

Page 34: ...No Email Displays the fax number or E mail address of the destination 5 Date Time Displays the date and time when the fax transmission job is released from the touch panel or client computer using the...

Page 35: ...Filing it displays the document name to be stored File names are displayed using 10 asterisks when the Confidentiality Setting is enabled P 144 Setting up Confidentiality Setting 5 Agent Displays the...

Page 36: ...Checking recovery information Displaying print jobs 1 Click the Job Status tab and click the Print Job Fax InternetFax Job or Scan Job menu The Job page is displayed 2 If jobs are not displayed in the...

Page 37: ...etion You cannot use the Print Job page to delete fax Internet Fax jobs and E mail reception print jobs Deleting private print jobs and hold print jobs You can delete private print jobs and hold print...

Page 38: ...u want to print 3 Click Release The selected print job is immediately printed Checking recovery information You can check the conditions to restart a print job which has been skipped while the job ski...

Page 39: ...nsmission journals reception journals and scan job logs Logs Tab Page Overview 38 View Logs Item list 38 Export Logs Item list access policy mode 45 Log Settings Item list access policy mode 46 Logs H...

Page 40: ...he default Administrator and Auditor roles can check all logs For more information on default roles and privileges see the following P 126 Default roles and privileges y When user authentication is en...

Page 41: ...ob Item name Description 1 No Displays the serial number of the journals 2 File No Displays the file number to identify the received job 3 Date Time Displays the date and time the transmission job was...

Page 42: ...x ML Internet Fax I Network Fax O Offramp Gateway Item name Description 1 No Displays the serial number of the journals 2 File No Displays the file number to identify the received job 3 Date Time Disp...

Page 43: ...the destination name to where the scanned document was sent via an E mail 2 TO Email Displays the destination E mail address to where the scanned document was sent via an E mail 3 File Name Displays...

Page 44: ...eb Services Scan MS Meta Scan EN E mail notification B This describes the transmission type 0 e Filing 1 Email SMTP 2 FTP 3 SMB 4 Save in a local folder 5 NetWare IPX SPX 6 USB 7 NetWare TCP IP 8 FTPS...

Page 45: ...n the scan log if the data are scanned in BMP JPEG TIFF or PNG format using the WIA Windows Image Acquisition driver Click a table heading item to refresh the page and reorder the scan log list in the...

Page 46: ...s on error codes and error messages refer to Checking the Equipment Status with TopAccess in the Troubleshooting Guide Item name Description 1 Date Time Displays the date and time of the error 2 Error...

Page 47: ...You can display or download by clicking the created file Clear Log Erases logs Create New File Creates a file according to the file format of the export data You can display or download by clicking t...

Page 48: ...d by clicking the created file 5 Messages Log Export You can erase message logs or export download them in a file Create New File Clear Log Creates a file according to the file format of the export da...

Page 49: ...me Description 1 Print Log Displays the log size of print jobs 2 Transmission Journal Displays the log size of transmission journals 3 Reception Journal Displays the log size of reception journals 4 S...

Page 50: ...chronological order with the most recent first When the number exceeds 100 logs are deleted beginning with the oldest ones 1 Click the Logs tab and click the View Logs menu 2 Click Print Log Transmis...

Page 51: ...cess in access policy mode P 22 Access Policy Mode 2 Click the Logs tab and then click the Export Logs menu File sizes are displayed in bytes 3 Select the file format CSV XML for the log you want to e...

Page 52: ......

Page 53: ...er templates the address book and mailboxes Registration Tab Page Overview 52 Template Item list 52 Address Book Item list 78 Inbound FAX routing Item list 83 Registration How to Set and How to Operat...

Page 54: ...easy operation Templates are managed in groups and up to 60 templates can be saved in a group Or up to 12 in a group when the hard disk is not installed There can be one public template group and up...

Page 55: ...dministrator privileges in the access policy mode See the following description for registering public template groups P 332 Registering public templates Item name Description 1 No Displays Public for...

Page 56: ...ing templates Item name Description 1 No Displays the group number 2 Name Displays the group name Click the name of a registered template to check and edit the registered templates P 88 Registering an...

Page 57: ...the settings 3 Number Displays the private group number 4 Name Enter the name of the private group 5 User Name Enter the owner name of the private group 6 Notification Enter the E mail address to be...

Page 58: ...ge Password button Allows you to change the password for the private template group P 57 Change Group Password screen 3 Reset button Resets registration of the private template group 4 No Displays the...

Page 59: ...operties screen 2 User Name Displays the user name registered on the panel setting Click Undefined to register a new template P 55 Group Properties screen 3 Agent Displays the agent registered to the...

Page 60: ...gent at the same time You can only select one agent when the hard disk is not installed 6 Scan You can create a template for a scan You need to select either the Email agent Save as file agent Store t...

Page 61: ...You can enter up to 11 alphanumerical characters 3 Caption2 Enter the text that will be displayed next to the icon in the touch panel You can enter up to 11 alphanumerical characters 4 User Name Ente...

Page 62: ...ail addresses or fax numbers manually selecting destinations from the address book selecting destination groups from the address book or searching for destinations in the LDAP server P 61 Entering the...

Page 63: ...tting when creating an Email agent to open the Recipient List page 2 Click New The Contact Property page is displayed 3 Enter the E mail address or fax number of the destination in the Destination box...

Page 64: ...ecipients or Internet Fax recipients and select the Fax check boxes of users you want to add as the Fax recipients y When you are creating a Scan to E mail template only the Email check boxes are disp...

Page 65: ...g for Destination 1 Click Destination Setting to open the Recipient List page 2 Click Address Group The Address Group page is displayed 3 Select the Group check boxes that contain the desired destinat...

Page 66: ...Name box you can search for destinations in the address book of this equipment y TopAccess will search for destinations who match the entries y Leaving the box blank allows wild card searching However...

Page 67: ...before saving the destination settings P 65 Removing the contacts from the Recipient List 7 Click Save The contacts are added as destinations Removing the contacts from the Recipient List 1 Click Des...

Page 68: ...ail address of the sender When the recipient replies to a received document the message will be sent to this E mail address You can enter up to 140 alphanumerical characters 3 From Name Enter the send...

Page 69: ...not for Saved as file When Fax InternetFax and Save as file setting are combined this item will be unselectable and will not be displayed 6 ECM Enable or disable the ECM Error Correction Mode to auto...

Page 70: ...ddress of the sender When the recipient replies to a received document the message will be sent to this E mail address Use From Address Setting set by Administrator Select this to use the E mail addre...

Page 71: ...encryption settings Encryption Level Select an encryption level y 40 bit RC4 Select this to set an encryption level to the one compatible with Acrobat 3 0 PDF V1 1 y 128 bit RC4 Select this to set an...

Page 72: ...ng the file size over the quality of the image y Slim PDF Single Select this to save scanned images separately as Single page slim PDF files Select this when you give priority to minimizing the file s...

Page 73: ...cuments y Content Copying or Extraction Select this to authorize users to copy and extract the contents of documents y Content Extraction for accessibility Select this to enable the accessibility feat...

Page 74: ...will be used If you do not know the default port number for FTP Client ask your administrator and change this option if you want to use another port number You can enter a value in the range from 0 to...

Page 75: ...Meta Scan is selected if you select Add the date and time to a file name in File Name it is also applied to the meta data file name Item name Description 1 Destination Specify the destination box num...

Page 76: ...ted PDF files Master Password Enter a password for changing PDF encryption settings Encryption Level Select an encryption level y 40 bit RC4 Select this to set an encryption level to the one compatibl...

Page 77: ...er 3 Rotation Select how the scanned images will be rotated 4 Color Mode Select the color mode for scanning y Black Select this to scan in the black mode y Gray Select this to scan in the gray scale m...

Page 78: ...et the value the darker the density of the background will become 11 Contrast Select the contrast level of the scanned image Contrast can be adjusted in 9 levels The farther to the right that you set...

Page 79: ...this screen are used as the default values for Extended Field Properties displayed on the control panel when using Meta Scan Items with an asterisk attached at the beginning of the Extended Field Prop...

Page 80: ...FP Management Guide Contacts Item name Description 1 Add Address button Allows you to add a new contact in the address book P 79 Contact Property screen 2 Search button Allows you to search a contact...

Page 81: ...n box 4 Delete button Deletes the displayed contact 5 Fax Setting button Registers the contact for fax transmission P 80 Fax Setting screen 6 First Name Enter the first name of the contact You can ent...

Page 82: ...to 20 characters using numbers and 4 SID Enter the password to send a fax to the contact s fax mailbox You can enter up to 20 characters using numbers and 5 SEP Enter the mailbox number if you want to...

Page 83: ...will search for destinations that contain the text entered in each item y Leaving the box blank allows wild card searching However you must specify at least one Search Address List screen Select from...

Page 84: ...cription 1 2 3 5 6 7 8 9 10 11 4 Item name Description 1 OK button Registers the selected contacts as a group 2 Cancel button Cancels the group registration 3 Reset button Resets the contents 4 Delete...

Page 85: ...ed via Inbound FAX Routing Mailboxes can be managed using the control panel P 83 Inbound FAX routing screen P 84 MailBox Properties screen P 85 MailBox Setting Mailbox P 86 Destination Setting Mailbox...

Page 86: ...elect this select the agent from Internet Fax Relay Save as file Email or Store to e Filing Use the forward mailbox when you want to forward a fax document to specified destinations automatically 7 In...

Page 87: ...pecified fax number with a box number or sub address the Inbound Fax routing will not apply to the transmission and it is processed according to the specified box number or sub address settings 2 Pass...

Page 88: ...er are not available if you are setting the destination for the Internet Fax Relay agent Operations are the same as the following procedure P 60 Destination Setting Private template InternetFax Settin...

Page 89: ...Setting Private template You cannot specify USB media as the storage in the Save as file Setting Page Email Setting Mailbox In the Email Settings page you can specify the content of E mail document to...

Page 90: ...anted administrator privileges in access policy mode or other user Check the existing templates to see if they can be used before creating a new template or group 1 Click the Registration tab and the...

Page 91: ...The Group Properties page is displayed 4 Click Edit Change Password or Reset If you select Reset you can reset the unnecessary private group and restore it to an undefined private group Skip to step 7...

Page 92: ...istration How to Set and How to Operate You can configure the following settings in this page P 57 Change Group Password screen 6 Click Save to apply changes 7 Click OK This step is not required if yo...

Page 93: ...to two agents in a combination of the Save as file Email and Store to e Filing agents 1 Click the Registration tab and the Template menu The Template Groups page is displayed 2 Click the group name l...

Page 94: ...he defined template name to edit the template y If you select the private template that has not been defined the Template Properties page to select agents is displayed Skip to step 7 y If you select t...

Page 95: ...page is displayed 6 On the Template Properties page click either Edit Change Password or Reset Template If you select Reset Template you can reset an unnecessary private template and restore it to an...

Page 96: ...only when creating a Fax Internet Fax agent P 66 Fax Setting Private template Email Setting Specify how the documents are transmitted as E mail messages This can be set only when creating a Scan to E...

Page 97: ...laying templates in the public group 1 Click the Registration tab and the Template menu The Template Groups page is displayed 2 Click the group name link for the Public Template Groups list 3 The temp...

Page 98: ...manually y Add new contact searching for a recipient from the LDAP server P 99 Adding new contacts from the LDAP server Adding editing and deleting contacts manually You can add or edit a contact by e...

Page 99: ...rom the address book You can configure the following settings in this page P 79 Contact Property screen 4 When registering a fax contact click Fax Setting Otherwise skip to Step 6 The Fax Settings pag...

Page 100: ...5 Registration Tab Page 98 Registration How to Set and How to Operate 6 In the Contact Property page click Save to add a new contact...

Page 101: ...he Address Book menu The Address Book page is displayed 2 Click Search The Search Contact page is displayed 3 Select the directory service name that you want to search for in the Directory Service Nam...

Page 102: ...Click Add Selected contacts are added to the Address Book Managing groups in the Address Book You can create groups that contain the multiple recipients This enables you to specify the groups for the...

Page 103: ...in each field by clicking Reset y You can cancel adding or editing a group by clicking Cancel 5 Select the Email check boxes of users to add Internet Fax recipients and select the Fax check boxes of u...

Page 104: ...in the mailbox hub You can set up a maximum of 300 mailboxes You can also delete mailboxes If you want to delete an Open Mailbox the document must first be retrieved printed or canceled from the Open...

Page 105: ...fy how the document is transmitted as an Internet Fax This can be set only when creating an Internet Fax Relay agent P 86 InternetFax Setting Mailbox The Internet Fax Relay agent cannot be used to for...

Page 106: ......

Page 107: ...6 Counter Tab Page This chapter explains the Counter tab page in TopAccess Counter Tab Page Overview 106 Counter Item list 106 Counter How to Set and How to Operate 113 Viewing counters 113...

Page 108: ...counters for small size and large size paper 1 Available only for models that support color printing 1 2 3 4 5 6 Counter type Description 1 Print Counter Displays the total output count value Displaye...

Page 109: ...Counter Displays the number of pages printed by fax reception 3 Printer Counter Displays the number of pages printed by print operations and E mail reception Internet Fax reception 4 List Counter Dis...

Page 110: ...mber of pages printed by copy operations 6 Total Scanning Displays the number of pages scanned by scan operations 7 Fax Transmission Displays the number of pages transmitted via fax 8 Fax Reception Di...

Page 111: ...copy operations 7 Fax Counter 1 Displays the number of pages printed by fax reception 8 Print Job Counter 1 Print Counter Displays the number of pages printed by print operations and E mail reception...

Page 112: ...s the registered user number 2 User Name Displays the user name Click a user name to check the information P 111 User Information screen access policy mode 3 Domain Name LDAP Server Displays the domai...

Page 113: ...server 4 Authentication Method Displays the user authentication method 5 Password You cannot display the password Reset the password in the User Accounts item when changing the password P 119 Enter Pa...

Page 114: ...4 Copy Counter 1 Displays the number of pages printed by copy operations 15 Fax Counter 1 Displays the number of pages printed by fax reception 16 Print Job Counter 1 Print Counter Displays the number...

Page 115: ...isplaying the total counter P 114 Displaying the department counter Neither an end user nor an administrator can reset counters from TopAccess However users who are granted administrator privileges in...

Page 116: ...ent counter you must enter the department code 1 Click the Counter tab and the Department menu The Department management page is displayed 2 Enter the code for the department you want to check in Depa...

Page 117: ...ser Management Tab Page Overview 116 User Accounts Item list access policy mode 116 Group Management Item list access policy mode 124 Role Management Item list access policy mode 126 Department Manage...

Page 118: ...button Searches registered users P 117 Search User Account screen 2 New button Registers new users P 118 Create User Information screen 3 Delete button Deletes the user selected in the user account li...

Page 119: ...in the user information 14 Department Number Displays the department number registered in the user information 15 Status Displays the user status Item name Description 1 2 3 4 5 Item name Description...

Page 120: ...Code Enter the PIN code for the user authentication y The PIN code is up to 32 figures 0 9 long The minimum length is specified on User Authentication Setting P 261 Setting up User Authentication Set...

Page 121: ...nge the remaining number of outputs to a desired value Default Color Quota Enter the default number assigned for the user Up to 99 999 999 can be entered 14 Black Quota Setting y OFF No monochrome out...

Page 122: ...16 18 19 20 21 22 23 Item name Description 1 Save button Saves the entered user information 2 Cancel button Cancels changing user information 3 Delete button Deletes the displayed user from the user...

Page 123: ...roups Click the Edit button and select groups from the displayed screen P 123 Group Assignment screen If you change any settings the changes will be reflected from the next time you log in 12 Departme...

Page 124: ...ge Overview 21 List Counter Displays the number of pages printed by system page print operations 22 Scan Counter Displays the number of pages scanned by scan operations 23 Fax Communication Counter Di...

Page 125: ...istered roles Select the role to be assigned and click the Add button 4 Assigned Role Displays a list of the assigned roles Select the role to be removed from the assignment and click the Delete butto...

Page 126: ...utton Deletes the group selected in the group list 3 Delete All button Deletes all groups 4 Group Name Displays the group name You check group information by clicking the group name P 125 Group Inform...

Page 127: ...stered to the group 1 2 3 4 Item name Description 1 Save button Saves the entered group information 2 Cancel button Cancels creating group information 3 Group Name Displays the group name 4 Role Assig...

Page 128: ...s you to add a new role P 128 Create New Role screen 2 Delete button Deletes the role selected in the role list However you cannot delete the default roles 3 Role Name Displays the role name For more...

Page 129: ...Color Copy Print Function 1 Print Job Color Print Output Setting Color Print FaxOperator Fax iFax Function Internet Fax Transmission Fax Transmission Fax Received Print 3 Auditor Log Management 1 Rea...

Page 130: ...red role information 2 Cancel button Cancels creating the role 3 Role Name Enter the role name You can enter up to 128 characters 4 Base Role Select a role which is used as a base of the new role You...

Page 131: ...Fax received print function Output Setting 1 Assigns all output setting functions Color Print Assigns the color print function Local File Share Assigns all local file share functions Store to Local S...

Page 132: ...ter up to 128 alphanumerical characters and symbols other than backquote semicolon apostrophe and comma 4 MFP Function Allows you to select the MFP function to be assigned to the group Select from the...

Page 133: ...All Quotas button Initializes quotas for all departments 4 Delete All button Deletes the registered department 5 Number Displays the registration number of the department 6 Department Name Displays t...

Page 134: ...ed in Default Color Quota decreases each time a color page is printed and color output is prohibited when it reaches 0 You can manually change the remaining number of outputs to a desired value Defaul...

Page 135: ...epartment Number Displays the registration number of the department 6 Department Name Enter if changing the department name You can enter up to 20 characters 7 Department Code Enter if changing the de...

Page 136: ...r assigned for the department Up to 99 999 999 can be entered 10 Total Counter Displays the total counter 11 Copy Counter Displays the number of pages printed by copy operations 12 Fax Counter Display...

Page 137: ...export file for user information small large counter Click the Create New File button to create the file The file name file size and created date are displayed if you have already created a file Click...

Page 138: ...ick the Create New File button to create the file The file name file size and created date are displayed if you have already created a file Click the file name and follow the displayed dialog messages...

Page 139: ...rom a file Click the Browse button to select the file to import and click Open Check the file name and click the Import button 3 LDAP Role Use this item to import the role information setting file for...

Page 140: ......

Page 141: ...ups from TopAccess access policy mode Setup Item List 140 Setup How to Set and How to Operate 220 Security Item List 259 Security How to Set and How to Operate 275 Maintenance Item List 286 Maintenanc...

Page 142: ...Architecture settings P 219 Version General settings You can configure the general settings such as device information power save date and time and web general setting The General submenu can be acce...

Page 143: ...evice 8 USB Direct Print Select whether the USB Direct Print function is enabled or disabled USB Direct Print is available only for some models 9 Location Enter the installed location of your equipmen...

Page 144: ...to save using FTPS 6 Save to USB Media Select whether to enable or disable the use of USB media 7 Save as SMB Select whether to enable or disable the function to save using SMB 8 Save as Netware Sele...

Page 145: ...n The file name is displayed in the way where the end of the name can be seen y First and Last Portions The file name is displayed in the way where the beginning and the end of the file name can be se...

Page 146: ...ther to hide or not document names displayed in jobs and logs using asterisks Item name Description 1 Document Name Select whether to hide or not the document name in jobs and logs using 10 asterisks...

Page 147: ...der the wired LAN environment refer to the following chapter in the MFP Management Guide Chapter 2 SETTING ITEMS ADMIN IEEE 802 1X Authentication Setting See the following page for network access sett...

Page 148: ...is is enabled the time settings of this equipment can be adjusted using the SNTP service Date Time settings are not available if enabled 2 Primary SNTP Address Enter the IP address or FQDN Fully Quali...

Page 149: ...automatically Setting up WEB General Setting You can set the session timer for TopAccess When logged in the access policy mode you will be automatically logged out if the session timer elapses without...

Page 150: ...etwork Service P 153 Setting up IPX SPX P 167 Setting up FTP Client P 154 Setting up AppleTalk P 168 Setting up FTP Server P 154 Setting up Bonjour P 169 Setting up SLP Session P 155 Setting up LDAP S...

Page 151: ...blank in the primary and secondary DNS server addresses even if you set the correct primary and secondary DNS server addresses manually in the DNS Session In that case select Disable here and set the...

Page 152: ...and set the correct SNTP server address in the SNTP Network Service P 146 Setting up SNTP Service 10 IP Conflict Detect Specify whether or not to detect IP address conflicts Select Enable to display a...

Page 153: ...om devices to which the specified IP address is set 3 IP Filtering Enter the starting IP address and the ending IP address of a target client computer for IP filtering Up to 10 addresses can be specif...

Page 154: ...pment IP Address Assign the IPv6 address for this equipment Specify within the range from 1 1 1 1 1 1 1 1 to ffff ffff ffff ffff ffff ffff ffff ffff Prefix Length Assign the prefix length for the IPv6...

Page 155: ...1 it is necessary to reboot this equipment to enable the DHCPv6 function 6 Use Stateful Address Use the Stateful address issued from DHCPv6 server y Use DHCPv6 Server for IP Address Select whether or...

Page 156: ...an enter up to 32 alphanumerical characters and symbols other than semicolon and backslash 3 Desired Zone Enter the zone name where the equipment will connect if required You can enter up to 32 alphan...

Page 157: ...icolon and backslash 3 Attribute 2 Enter the name of the schema corresponding to the LDAP server configuration You can enter up to 22 alphanumerical characters and symbols other than semicolon and bac...

Page 158: ...lect whether the DNS server is enabled or not Enable is set as the default 2 Primary DNS Server Address Specify the IP address of the primary DNS server when the DNS service is enabled Specify within...

Page 159: ...igned using DHCP enable 006 DNS Servers and 015 DNS Domain Name in the DHCP Server s Scope Options or Server Options y When using DDNS make sure the Dynamic updates option is set to Nonsecure and secu...

Page 160: ...ssion using SIG 0 To select this you must upload a key file and a private key file If any of them is not uploaded the security setting will be disabled 4 Primary Login Name Enter the primary login nam...

Page 161: ...this to enable the file sharing service using SMB but disable SMB printing y File Share Select this to enable SMB printing but disable the file sharing service using SMB Available only when the hard...

Page 162: ...etting up TCP IP 10 Secondary WINS Server Specify the IP address of the secondary WINS server as you require when the WINS server is used to provide NetBIOS name in your local area network If the Prim...

Page 163: ...t know whether the SMB Signing of SMB Server is enabled or disabled in the SMB servers it is recommended to select If server agrees digital signature is done for the communication If this is set incor...

Page 164: ...the default value 80 is used 4 Secondary Port Number Enter the port number for TopAccess and the e Filing web utility You can enter a value in the range from 1 to 65535 Generally the default value 80...

Page 165: ...ate y Accept all certificates without CA Select this to enable the SSL without using imported CA certificate y When Verify with imported CA certification s is selected you must import the CA certifica...

Page 166: ...lphanumerical characters and symbols other than semicolon and backslash 8 Password Enter the password to access the SMTP server if the SMTP authentication is enabled You can enter up to 64 alphanumeri...

Page 167: ...TP setting and enter the correct port number 3 Email Address Enter the E mail address of this equipment When this equipment works as an SMTP server it can receive all Internet Faxes and E mails that c...

Page 168: ...me of the POP3 server when Enable POP3 Client is enabled You can enter up to 128 alphanumerical characters and symbols other than semicolon and backslash If you use FQDN to specify the POP3 server you...

Page 169: ...e POP3 server The SSL port number depends on the port setting in the POP3 server You can enter a value in the range from 1 to 65535 Generally the default value 110 is used 10 SSL Port Number Enter the...

Page 170: ...range from 1 to 65535 Generally the default value 21 is used When the same port number as the secondary one in the HTTP setting SSL port number when SSL in the HTTP setting is enabled is selected you...

Page 171: ...the equipment off and on if you have changed Location from TopAccess The change is reflected in printer location of SLP after the equipment is restarted Item name Description 1 Enable SLP Select wheth...

Page 172: ...ommunication of the printer driver also will be unavailable so that obtaining the configurations confirming the department code and obtaining the available boxes in e Filing will be disabled y When yo...

Page 173: ...n enter up to 31 alphanumerical characters and symbols 12 Enable Authentication Trap Select whether to send SNMP Traps when this equipment is accessed using SNMP V1 V2 from a different read community...

Page 174: ...rotocol Select an authentication protocol y HMAC MD5 Select this to use HMAC MD5 y HMAC SHA Select this to use HMAC SHA 4 Authentication Password Enter the password when the Authentication option is e...

Page 175: ...r name for this equipment You can enter up to 127 characters and symbols other than semicolon backslash and MFP model name Mac address is set as the default 5 Printer Information Assign the printer in...

Page 176: ...s during the Super Sleep mode Use this setting for a case such as when you want to recover this equipment from the Super Sleep mode by searching this equipment over a network This setting can be enabl...

Page 177: ...MP for IPv4 Select this to search this equipment over the network with SNMP protocol when Client Utilities is used under IPv4 environment y SNMP for IPv6 Select this to search this equipment over the...

Page 178: ...to modify its content P 177 Add Filter Modify Filter screen Filter Action Displays the action of the registered filter 5 Manual Key Set the IPsec manual key Add button You can add a manual key on the...

Page 179: ...Add Policy Modify Policy screen Item name Description 1 OK button Saves the folder setting 2 Cancel button Cancels registration of the folder 3 Reset button Returns the settings to the defaults 4 Filt...

Page 180: ...Source Port Specify the source port number This setting is available only if you selected TCP or UDP in the protocol type setting y Any Set any source port y Port Number Set the port number of the se...

Page 181: ...e of the manual key You can enter up to 63 alphanumerical characters and symbols other than backslash apostrophe semicolon comma and 5 Encryption Algorithm Select an encryption algorithm y None Select...

Page 182: ...g Security Payload authentication key AH Authentication Key Enter an AH Authentication Header authentication key 8 Outbound Key Select a key for the destination Security Parameter Index Specify a secu...

Page 183: ...display this screen by clicking the Add button for IKE Key or a registered key name You can set an IKE key to use in IPsec Item name Description 1 OK button Saves the key setting 2 Cancel button Cance...

Page 184: ...cted When you selected Key ID enter the corresponding value You can enter up to 128 alphanumerical characters and symbols except the following When you selected Email you can enter up to 192 alphanume...

Page 185: ...for Profile or a registered profile name You can create a profile for an IPsec environment by combining the registered filter and either a manual key or an IKE key Item name Description 1 OK button S...

Page 186: ...this to use AES CTR 3DES CBC Select this to use 3DES CBC DES CBC Select this to use DES CBC None Select this not to perform data encryption AH Transforms Specify the transform for AH y Integrity Sele...

Page 187: ...ing the registered profiles Item name Description 1 OK button Saves the profile setting 2 Cancel button Cancels registration of the profile 4 Policy Name Enter the policy name You can enter up to 63 a...

Page 188: ...Color 1 Select the default original mode for color originals y Text Photo Originals with text and photographs mixed y Text Originals with text or text and line art only y Photo Originals with general...

Page 189: ...it originals are copied using 2in1 or 4in1 this equipment copies them from left to right When the landscape originals are copied using 2in1 or 4in1 this equipment copies them from top to bottom y Writ...

Page 190: ...ssing the job by copying on paper in a different orientation y OFF Select this to stop the job 3 Auto stacker Change Cascade Print Specify whether or not to switch the receiving tray automatically y O...

Page 191: ...the terminal ID name company name to identify this equipment The name will be printed at the leading edge of all documents transmitted 2 Fax Number Enter the fax number of this equipment This fax num...

Page 192: ...to use Line 2 only for receiving a fax y Rx Only Timer Select this to use Line 2 only for receiving a fax during specified time When this is selected enter the start time and end time that Line 2 is u...

Page 193: ...ssful 25 Polling Report Select how to print a result report after a multi polling reception y OFF Select this to not print a multi polling report y Always Select this to print a multi polling report f...

Page 194: ...nce P 193 Setting up Destination P 193 Setting up Folder Name P 194 Setting up Format P 194 Setting up Single Page Data Saving Directory P 195 Setting up File Composition P 195 Setting up User Name an...

Page 195: ...nter the number of days that the files are to remain 30days is set as the default Item name Description 1 Do not allow any network folder to be used as a destination You can specify that a network fol...

Page 196: ...m SS Year 4 digits month day hour minute and second are added y YY MM DD HH mm SS Year 2 digits month day hour minute and second are added y YYYY MM DD Year 4 digits month and day are added y YY MM DD...

Page 197: ...are saved as 1 file and those of its back side are also saved as 1 file 2 Make to the file like a scanned manuscript 2 sided originals become 1 files When 1 page of an original is scanned the scanned...

Page 198: ...e TCP IP Select this to send a scanned file to the NetWare file server using the TCP IP protocol 4 Server Name When you select FTP as the protocol enter the FTP server name or IP address where a scann...

Page 199: ...o allow users to specify a network folder as a destination When the list of Save as file destinations has been set in Remote Setting List you can select a network folder from the list Otherwise select...

Page 200: ...r Command Enter the port number to be used for controls if you select FTP as the protocol Generally is entered for the control port When is entered the default port number that is set for FTP Client b...

Page 201: ...an Fax document to a network folder y SMB Select this to send an Fax document to the network folder using the SMB protocol y FTP Select this to send a file to the FTP server y FTPS Select this to sen...

Page 202: ...ed When you select NetWare IPX SPX or NetWare TCP IP as the protocol enter the folder path in the NetWare file server For example to specify the sys scan folder in the NetWare file server enter sys sc...

Page 203: ...wever the E mail address of the user who is logged in to this equipment will be automatically set if any user management settings apart from MFP local authentication are enabled For more information a...

Page 204: ...images when it fails 1minutes is set as the default When the Number of Retry and Retry interval options are changed the Number of Retry and Retry interval options in the Internet Fax settings are also...

Page 205: ...omatically set if any user management settings apart from MFP local authentication are enabled For more information about User Management Setting see the following section P 139 Administration Tab Pag...

Page 206: ...inue processing the job by copying on paper in a different orientation y OFF Select this to stop the job 3 Enforcement Continue Illegal Paper Specify whether or not to continue processing the job forc...

Page 207: ...lable only when the hard disk is installed 2 LT A4 LD A3 Select whether to print a document intended for one paper size can be printed on paper of a different size For example you can print a document...

Page 208: ...nt pitch when the selected font number represents a fixed pitch scalable font The font pitch indicates the number of ANK characters per inch 10 pitch prints 10 ANK characters within an inch 9 PCL Font...

Page 209: ...4 LPR queue list Select this to display the list of registered LPR queues 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Item name Description 1 Queue Name Enter the queue name with up to 31 alphanumerical c...

Page 210: ...s and internal PCL fonts in the Internal PCL Font List Refer to the Printing Guide for the font number and internal PCL fonts 12 PCL Line Termination Select the type of the line termination 13 Symbol...

Page 211: ...up Raw TCP Print P 211 Setting up FTP Print P 209 Setting up LPD Print P 211 Setting up NetWare Print P 210 Setting up IPP Print P 212 Setting up Email Print Item name Description 1 Enable Raw TCP En...

Page 212: ...IPP enter the IPP port number You can enter a value in the range from 1 to 65535 Generally the default value 631 is used When the same port number as the secondary one in the HTTP setting SSL port num...

Page 213: ...27 alphanumerical characters and symbols other than semicolon and backslash 11 Password Enter the password when the Authentication option is enabled Users must enter this password to create an IPP que...

Page 214: ...is set as the default 5 Enable Email Error Forward Select whether to send an error message to an administrative E mail address when E mail printing cannot be completed Disable is set as the default 6...

Page 215: ...the color profile setting of a printer driver You can select among the RGB source profiles already registered in this equipment 2 Maintenance button Click this to perform maintenance of RGB source pr...

Page 216: ...profiles already registered in this equipment 2 Maintenance button Click this to perform maintenance of destination profiles The Maintenance Destination Profile page is displayed as you click this Yo...

Page 217: ...d information on the Setup menu P 22 Access Policy Mode P 140 Setup Item List Item name Description 1 Print Data Converter Select whether the print data converter function is enabled or disabled You c...

Page 218: ...Setting P 217 Setting up URL List for Menu Screen and Hard Button P 217 Add New URL screen Setting up Home Page Setting You can specify the home page for the EWB function Setting up Proxy Setting You...

Page 219: ...ist Lists the registered server addresses Item name Description 1 Add button Registers a URL to be displayed on the control panel and a hard button that starts the EWB function P 217 Add New URL scree...

Page 220: ...on the Setup menu P 22 Access Policy Mode P 140 Setup Item List P 218 Setting up Network P 218 Setting up Configuration Setting up Network Setting up Configuration Item name Description 1 Enable Port...

Page 221: ...ess it and information on the Setup menu P 22 Access Policy Mode P 140 Setup Item List Item name Description 1 Printer Manufacture Displays the manufacturer name of your equipment 2 Copier Firmware Ve...

Page 222: ...P 257 Setting up Off Device Customization Architecture settings P 258 Displaying version information The paper size for each tray cannot be set from TopAccess Set from the touch panel of the equipmen...

Page 223: ...s 6 Click OK to apply the changes The setting value may not be reflected on the screen even after changing the setting by clicking Save if you are using Internet Explorer however the new setting is pr...

Page 224: ...ed 4 In the Network submenu page click link or scroll the page to find the setting table and click the button of the setting to set the network settings as required You can set the following in this p...

Page 225: ...ent settings before saving the changes 6 Click OK to apply the changes This equipment starts initializing the network interface card to apply the changes During the initialization of the network inter...

Page 226: ...formation page is displayed 3 Specify the following items and click Save You can set the following in this page P 172 Create SNMP V3 User Information screen The Create SNMP V3 User Information page is...

Page 227: ...to the factory default by clicking Cancel This can only clear the changes and restore the current settings before saving the changes 8 Click OK to apply the changes This equipment starts initializing...

Page 228: ...of SNMP V3 user information that you want to export from the corresponding list and then click Export The Export page is displayed When Please save the Network settings before exporting the user info...

Page 229: ...click Save 5 Close the Export SNMP V3 User Information page The export operation may be unstable if administrators are accessing this equipment from multiple computers simultaneously in the access pol...

Page 230: ...firmation dialog box appears 3 Click OK The SNMP V3 user information is deleted 4 Click OK to close the SNMP Network Service page The confirmation dialog box appears 5 Click OK The specified or modifi...

Page 231: ...tarts initializing the network interface card to apply the changes During the initialization of the network interface card the network will not be available TopAccess will display Please restart after...

Page 232: ...ccess Policy Mode 2 Click the Administration tab 3 Click the Setup menu and Copier submenu The Copier submenu page is displayed 4 In the Copier submenu page set the copier settings as required You can...

Page 233: ...OK to apply the changes The setting value may not be reflected on the screen even after changing the setting by clicking Save if you are using Internet Explorer however the new setting is properly ap...

Page 234: ...s installed Setting the fax settings 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and Fax submenu The Fax submenu page is displaye...

Page 235: ...OK to apply the changes The setting value may not be reflected on the screen even after changing the setting by clicking Save if you are using Internet Explorer however the new setting is properly ap...

Page 236: ...Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and Save as file submenu The Save as file submenu page is displayed 4 In the Save as file submenu page set the Save as file set...

Page 237: ...to the current settings Note that they will not be returned to the factory default by clicking Cancel This can only clear the changes and restore the current settings before saving the changes 6 Click...

Page 238: ...TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and Email submenu The Email submenu page is displayed 4 In the Email submenu page set the E m...

Page 239: ...OK to apply the changes The setting value may not be reflected on the screen even after changing the setting by clicking Save if you are using Internet Explorer however the new setting is properly ap...

Page 240: ...policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and InternetFax submenu The InternetFax submenu page is displayed 4 In the InternetFax submenu page set the I...

Page 241: ...OK to apply the changes The setting value may not be reflected on the screen even after changing the setting by clicking Save if you are using Internet Explorer however the new setting is properly ap...

Page 242: ...s Policy Mode 2 Click the Administration tab 3 Click the Setup menu and Printer e Filing submenu The Printer e Filing submenu page is displayed 4 In the Printer e Filing submenu page set the Printer e...

Page 243: ...ter settings You can configure printer operations and printer options for RAW print jobs from the Printer submenu under the Setup menu P 242 Setting up Raw Job Setting Setting the Printer settings 1 S...

Page 244: ...you are using Internet Explorer however the new setting is properly applied In such a case click the submenu to refresh the screen and display the current setting status Setting up Raw Job Setting In...

Page 245: ...items as required You can set the following in this page P 207 Setting up Raw Job Setting 3 Click Save The queue name is added to the list Deleting an LPR queue 1 Select a radio button of a queue that...

Page 246: ...Mode 2 Click the Administration tab 3 Click the Setup menu and Print Service submenu The Print Service submenu page is displayed 4 In the Print Service submenu page set the Print Service settings as r...

Page 247: ...OK to apply the changes The setting value may not be reflected on the screen even after changing the setting by clicking Save if you are using Internet Explorer however the new setting is properly ap...

Page 248: ...ng the source profile Setting the ICC Profile settings 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and ICC Profile submenu The IC...

Page 249: ...actory default by clicking Cancel Click this to clear all the changes made and return the settings to the current ones y Click Restore to Factory Default to return the settings to the factory default...

Page 250: ...ing profiles P 249 Exporting profiles P 251 Deleting profiles Importing profiles 1 Click Maintenance of the desired profile The Maintenance Profile page of the selected profile is displayed 2 Click Br...

Page 251: ...ion Tab Page 3 The profile is imported Click Previous to close the Maintenance Profile page The imported profile is added to the Current Profiles list Exporting profiles 1 Click Maintenance of the des...

Page 252: ...s list and then click Export The Export page is displayed Profiles registered as a factory default cannot be exported 3 Right click the File Name link of a profile to be exported and select Save Targe...

Page 253: ...intenance Profile page Deleting profiles 1 Click Maintenance of the desired profile The Maintenance Profile page of the selected profile is displayed 2 Select the desired profile in the Current Profil...

Page 254: ...ministration Tab Page 252 Setup How to Set and How to Operate 3 Click OK The Profile is deleted 4 Click Previous to close the Maintenance Profile page The profile is deleted from the Current Profiles...

Page 255: ...a Converter settings 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and Print Data Converter submenu The Print Data Converter submen...

Page 256: ...the changes The setting value may not be reflected on the screen even after changing the setting by clicking Save if you are using Internet Explorer however the new setting is properly applied In such...

Page 257: ...ce Enabler is installed on this equipment y This setting is available only for some models P 255 Registering a server P 256 Deleting a server Registering a server 1 Start TopAccess access policy mode...

Page 258: ...mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and EWB submenu The EWB submenu page is displayed 4 To delete a server registered for the EWB function select the se...

Page 259: ...tting the Off Device Customization Architecture settings 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and ODCA submenu The ODCA su...

Page 260: ...to refresh the screen and display the current setting status Displaying version information You can check the system software version information of this equipment from the Version submenu under the...

Page 261: ...hentication settings You can restrict user operations using the authentication function of your equipment The Authentication submenu can be accessed from the Security menu on the Administration tab Se...

Page 262: ...invalid job list Available only when the hard disk is installed y Print Select this to print jobs with an invalid department code y Delete Select this to delete jobs with an invalid department code I...

Page 263: ...Enables operations by the guest user 6 Authentication Type Select the authentication method y MFP Local Authentication You can manage network users with the MFP local authentication of your equipment...

Page 264: ...128 alphanumerical characters and symbols BDC Enter the server name or IP address of the Backup Domain Controller BDC as required You can enter up to 128 alphanumerical characters and symbols If the...

Page 265: ...e type of PIN Enter the attribute type of PIN for the PIN code authentication When you use more than one LDAP server select Enable for LDAP Server2 and or LDAP Server3 and set up the LDAP server as ne...

Page 266: ...PIN for the PIN code authentication When you use more than one LDAP server select Enable for LDAP Server2 and or LDAP Server3 and set up the LDAP server as necessary See the settings for LDAP Server1...

Page 267: ...ribute type of User Name Item name Description 1 From Address Specify the From Address From Address of Email Setting Select this to set the From Address in E mail settings User Name Mail Domain Name S...

Page 268: ...er name authenticated has not been found in the specified schema the format set in Account Name of From Address From Name of Email Setting becomes the sender name 3 Restriction setting for Email Desti...

Page 269: ...t whether or not to enable single sign on Enable is set as the default Item name Description 1 Home Directory Select whether or not to enable home directory 2 Home Directory Server Specify the home di...

Page 270: ...n configure the device certificate for encrypted communications using wireless LAN IEEE 802 1X authentication IPsec or SSL Item name Description 1 self signed certificate Creates a certificate for enc...

Page 271: ...ll Duration Specify the polling duration 8 Hours is set as the default Request button Click this button to request the certificate Delete button Deletes the registered certificate Item name Descriptio...

Page 272: ...e city or town name with alphanumerical characters and symbols You can enter up to 128 characters 6 Organization Name Enter the organization name with alphanumerical characters and symbols You can ent...

Page 273: ...ficate Files You can display a list of registered certificate files 2 Public Key Select the public key to be used in Certificate RSA1024 Select this to use RSA1024 RSA2048 Select this to use RSA2048 I...

Page 274: ...Restrictions y The user name and password cannot be the same y The same password cannot be used again y A password consisting of sequences of the same characters cannot be used y A password containing...

Page 275: ...racters entered in the restricted character text box cannot be used 3 Lockout Setting Specify whether or not to enable the lockout setting when the user failed to supply the correct password Enable is...

Page 276: ...word Specify within the range from 0 to 20 1 0 is set as the default 2 Requirements to Apply Select Enable to set restrictions on the character strings that can be used in passwords Disable is set as...

Page 277: ...the client PC are as follows 1 In the HTTP Network Service FTP Server IPP Print and Off Device Customization Architecture settings if you create a self signed certificate for the equipment you need to...

Page 278: ...dministration tab 3 Click the Security menu and Certificate Management submenu The Certificate Management page is displayed 4 Select self signed certificate under Device Certificate and click Create T...

Page 279: ...Right click the link for the file name of the certificate to be exported and then select Save Target As The Save As dialog box appears 9 Specify a directory to which the certificate is to be saved and...

Page 280: ...ce Customization Architecture settings Installing an imported device certificate 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Security menu a...

Page 281: ...210 Setting up IPP Print P 218 Off Device Customization Architecture settings Deleting an imported device certificate 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administr...

Page 282: ...device certificate If a CA certificate is already installed delete the existing one by clicking DELETE of SCEP in Device Certificate Then click Request to install a new CA certificate 5 Click Save on...

Page 283: ...Service settings Deleting a device certificate installed automatically 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Security menu and Certifi...

Page 284: ...y Mode 2 Click the Administration tab 3 Click the Security menu and Certificate Management submenu The Certificate Management page is displayed 4 Click Create under Client Certificate The Create Clien...

Page 285: ...As The Save As dialog box appears If you have not installed a client certificate enter the password in Password and click Create to create a certificate 8 Specify a directory to which the certificate...

Page 286: ...Mode 2 Click the Administration tab 3 Click the Security menu and Certificate Management submenu The Certificate Management page is displayed 4 Select the encryption of CA certificate and click Brows...

Page 287: ...Mode 2 Click the Administration tab 3 Click the Security menu and Certificate Management submenu The Certificate Management page is displayed 4 Select the CA certificate file that you want to delete...

Page 288: ...For the details of the clone file and how to use it contact your service technician The Create Clone File submenu can be accessed from the Maintenance menu on the Administration tab See the following...

Page 289: ...eral copy scan fax ifax E mail save as file printer notification log settings EWB settings and Fax InternetFax Received Forward in the clone file 3 User Management Includes the user group role quota d...

Page 290: ...data included in Clone File Setting up File Upload Setting up Clone File Information Item name Description 1 Install button Installs the selected clone file When you click this button a dialog box is...

Page 291: ...Description 1 Security Displays if security level secure erase self test encryption and authentication settings are included 2 Default Settings Displays if the general copy scan fax ifax E mail save a...

Page 292: ...the import method of the template Addition Select this to append the imported information to the existing data Overwrite Select this to replace the existing data with the imported information 2 File...

Page 293: ...s Item name Description 1 File Name Displays the file name of the created export files Click a file name to download 2 File Size Displays the file size of the created export files 3 Date Created Displ...

Page 294: ...le Name Displays the file name of the created export files Click a file name to download 2 File Size Displays the file size of the created export files 3 Date Created Displays the created date of the...

Page 295: ...Registers the LDAP server that provides a directory service P 293 Directory Service Properties screen 2 Directory Service List Displays a list of registered LDAP servers You can edit the registered d...

Page 296: ...h Timeout Select the timeout period for quitting communication when no response is received from the LDAP server Specify within the range from 1 to 5 1 is set as the default 9 Enable SSL Select whethe...

Page 297: ...nce Item List P 295 Setting up Email Setting P 296 Setting up System Message Notification Events P 297 Setting up Job Notification Events Setting up Email Setting Item name Description 1 Save button S...

Page 298: ...ning Select this to be notified when a clone is made System Updates Select this to be notified of system updates Factory Default Select this to be notified when the equipment is restored with the fact...

Page 299: ...ling box web utility and specify in the property screen for each box if you want to notify whether e Filing box operations are successfully completed For information on how to set see the e Filing Gui...

Page 300: ...up Install Language Pack P 299 Setting up Current Language Pack List P 299 Setting up Default Setting for PanelUI Setting up Install Language Pack When the hard disk is not installed install the lang...

Page 301: ...1 Delete button Select unnecessary language packs and click the Delete button to delete them You cannot delete English US or the language selected in PanelUI Language 2 Name Displays the name of the...

Page 302: ...st of installed System Firmware Reboot settings You can reboot your equipment The Reboot submenu can be accessed from the Maintenance menu on the Administration tab See the following pages for how to...

Page 303: ...book mailboxes and templates data from the backup files This maintenance feature is used to restore the data after updating the system software or hard disk replacement etc P 289 Import settings y De...

Page 304: ...e function It is recommended to delete the stored data periodically to maintain the hard disk Deleting data 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab...

Page 305: ...ctory service is added the users can search destinations using the LDAP server Setting up the directory service 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration...

Page 306: ...the Windows Server when you are enabling user management settings and performing role based access to the Windows Server y You can clear the entered values by clicking Reset y You can delete the Dire...

Page 307: ...in the Setup menu page must be configured correctly P 236 Setting up E mail settings Setting up the notifications of system errors and events 1 Start TopAccess access policy mode P 22 Access Policy M...

Page 308: ...Select the check boxes of events you want to be notified in System Message Notification Events or Job Notification Events See the following for details of each event P 296 Setting up System Message N...

Page 309: ...and replacing them with the imported data It is recommended that you export an address book in the CSV or XML format and edit it when creating address book data You cannot import an address book when...

Page 310: ...a into the address book already registered in this equipment Overwrite Select this to delete all the address book data registered in this equipment and replace them with the imported address book data...

Page 311: ...ther address book program The group data are not included in the exported address book data Exporting address book data in the CSV XML format 1 Start TopAccess access policy mode P 22 Access Policy Mo...

Page 312: ...data the exported file link and information are displayed in the Address Book area You can click the link to save the previously exported file 6 Right click the File Name link and select Save Target A...

Page 313: ...Mode 2 Click the Administration tab 3 Click the Maintenance menu and Reboot submenu The Reboot submenu page is displayed 4 Click Reboot to reboot the equipment The confirmation dialog box appears 5 Cl...

Page 314: ...ublic template In the Recipient List page you can specify the destinations to which the fax Internet Fax or Scan to Email document will be sent When you are setting destinations for an E mail agent yo...

Page 315: ...ow and where a scanned file will be stored P 70 Save as file Setting Private template Setting up Box Setting Public template In the Box Setting page you can specify how scanned images will be stored i...

Page 316: ...stration tab Item List P 315 Select Menu Type screen P 315 Select Template Group screen P 316 Select Template screen P 316 Select URL screen Item name Description 1 Cancel button Cancels the operation...

Page 317: ...tton Adds an External Interface Enabler URL to the public menu P 316 Select URL screen Item name Description 1 Save button Registers the selected template group 2 Cancel button Cancels registration of...

Page 318: ...utton Item name Description 1 Save button Registers the selected template 2 Cancel button Cancels registration of the template 3 Template list A list of the templates that can be selected is displayed...

Page 319: ...ception setting in each line P 317 Setting up Document Print Fax InternetFax Received Forward P 318 Setting up Destination Setting Fax Internet Fax Received Forward P 319 Setting up InternetFax Settin...

Page 320: ...cels the settings 3 New button Displays a screen where you can register an E mail address as the recipient P 79 Contact Property screen 4 Address Book button Allows you to select a recipient from the...

Page 321: ...e to automatically apply the subject or enter the desired subject in the box If you manually enter the subject the subject will be Subject Date by automatically adding the date 2 From Address Enter th...

Page 322: ...iles y PDF Multi Select this to save scanned images as a Multi page PDF file y PDF Single Select this to save scanned images separately as Single page PDF files y XPS Multi Select this to save scanned...

Page 323: ...t this to authorize users to change documents y Content Copying or Extraction Select this to authorize users to copy and extract the contents of documents y Content Extraction for accessibility Select...

Page 324: ...P as the protocol Generally is entered for the control port When is entered the default port number that is set for FTP Client by an administrator will be used If you do not know the default port numb...

Page 325: ...y YY MM DD HH mm SS Year 2 digits month day hour minute and second are added y YYYY MM DD Year 4 digits month and day are added y YY MM DD Year 2 digits month and day are added y HH mm SS Hour minute...

Page 326: ...o 1000 characters including spaces 5 File Format Select the file format to which the received document will be converted y TIFF Multi Select this to save scanned images as a Multi page TIFF file y TIF...

Page 327: ...only by an authorized user Users cannot change the settings of the Encryption Level box and the Authority box if they are not authorized to change the master password For the details of the encryptio...

Page 328: ...ding agent Item name Description 1 Destination Specify the destination box number for e Filing Box Number Enter the Box number where a received document will be stored Password Enter the password if t...

Page 329: ...Registration Administration tab Item List The Meta Scan Enabler is required to use the Meta Scan function For the details contact your distributor or service technician P 328 Extended Fields screen P...

Page 330: ...roperty P 329 Extended Fields Properties screen 2 Field Number Displays the extended field property number 3 Field Name Displays the extended field property name 4 Display Name Displays the caption of...

Page 331: ...y Decimal Select this to create an extended field as a decimal value y Text Select this to create an extended field as a character string y List Select this to create an extended field as a list sele...

Page 332: ...tems Numerical value Maximum Value Minimum Value Settable value 999 999 999 999 to 999 999 999 999 Default Value Decimal value Maximum Value Minimum Value Settable value 999 999 999 999 999999 to 999...

Page 333: ...w to access it and information on the Registration menu P 22 Access Policy Mode P 312 Registration Administration tab Item List P 331 Setting up Import XML Format File P 331 Setting up Delete XML Form...

Page 334: ...when the Fax Unit is installed y Extended Field Definition P 327 Extended Field Definition y XML format file P 357 Editing XML format file P 361 Registering XML format file Registering public templat...

Page 335: ...ame to edit an existing template y If you click an icon that has not been defined the Template Properties page to select agents is displayed Skip to step 6 y If you click a defined icon the Template P...

Page 336: ...rts the meta scan option for details Panel Setting Specify the icon settings of the template P 312 Setting up Panel Setting Public template Destination Setting Specify the destination This can be set...

Page 337: ...ic template perform the following procedure 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Registration menu and Public Template submenu The Pu...

Page 338: ...ge 336 Registration Administration tab How to Set and How to Operate 5 Click Reset Template The confirmation dialog box appears 6 Click OK The template setting is reset and the template will be return...

Page 339: ...To reset all public templates perform the following procedure 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Registration menu and Public Templ...

Page 340: ...n the Fax Unit is installed y When the 2nd line board is installed the received faxes are forwarded to the specified destinations according to the Fax Received Forward setting regardless of whether th...

Page 341: ...rds received faxes or received Internet Faxes to another Internet Fax device This agent can be combined with the Save as file agent or Store to e Filing agent Save as file Forwards received faxes or r...

Page 342: ...3 Enter the E mail address of the destination in the Destination box 4 Click OK Entered destination is added to the Recipient List page 5 Repeat step 2 to 4 to add all destinations you require You can...

Page 343: ...to open the Recipient List page 2 Click Address Book The Address Book page is displayed 3 Select the Email check boxes of users you want to add as the destinations If you want to sort the Recipient L...

Page 344: ...ting to open the Recipient List page 2 Click Address Group The Address Group page is displayed 3 Select the Group check boxes that contain the desired destinations 4 Click Add All destinations in the...

Page 345: ...estination using an LDAP server A search will not be carried out correctly if you enter a search string in other columns y If you select the model name of this equipment at the Directory Service Name...

Page 346: ...added to the Recipient List before saving the destination settings P 344 Removing the destinations from the Recipient List 7 Click Save The contacts are added as destinations Removing the destinations...

Page 347: ...8 Administration Tab Page Registration Administration tab How to Set and How to Operate 345 8 Administration Tab Page...

Page 348: ...8 Administration Tab Page 346 Registration Administration tab How to Set and How to Operate...

Page 349: ...8 Administration Tab Page Registration Administration tab How to Set and How to Operate 347 8 Administration Tab Page...

Page 350: ...8 Administration Tab Page 348 Registration Administration tab How to Set and How to Operate...

Page 351: ...9 My Account Tab Page Using TopAccess end users can display their own account information My Account Tab Page Overview 350 My Account Item list 350...

Page 352: ...keyboard layout on the control panel P 350 My Account Item list My Account Item list P 351 Change Password screen P 352 Menu Setting screen P 352 Select Menu Type screen P 353 Select Template Group s...

Page 353: ...on the control panel 12 Color Quota Setting Displays the color output restriction settings of the user who is accessing TopAccess Color Quota If the Color Quota Setting is ON the remaining number that...

Page 354: ...d menu settings 3 No The numbers of the menu setting are displayed In the menu settings you can register 64 types 4 Name The templates registered in the menu settings or the registered names of the Ex...

Page 355: ...stration of the template group 3 No The numbers of the template group that can be selected are displayed 4 Name The names of the template groups are displayed Click a name to display the Select Templa...

Page 356: ...ed permissions of the user who is accessing TopAccess Item name Description 1 Save button Registers the selected URL 2 Cancel button Cancels registration of the URL 3 Name The registered URL name is d...

Page 357: ...ML format file 361 Registering Extended Field Definition 362 Registering templates for Meta Scan 365 Meta Scan 368 Checking logs of Meta Scan 368 Using the Attribute of the External Authentication as...

Page 358: ...mat file P 361 Registering XML format file P 362 Registering Extended Field Definition P 365 Registering templates for Meta Scan P 368 Meta Scan P 368 Checking logs of Meta Scan Procedure for using Me...

Page 359: ...ng LOCATION Location set from TopAccess string CONTACT Contact information set from TopAccess string CONTACTTEL Contact telephone number set from TopAccess string IP IP address string IPV6 IPV6 addres...

Page 360: ...is Time zone 4 A field number from 1 to 25 comes at n For details refer to the next chapter TEMPGROUPNAME Template group name string TEMPGROUPUSER Template group user string TEMPNO Template number str...

Page 361: ...E host_name tempt_file_ver 1 0 tempt_file_ver deprecated tag end device_info scan_info template template_group_no TEMPGROUPNO template_group_no template_group_name TEMPGROUPNAME template_group_name te...

Page 362: ...g the following elements to the XML file Specifying the location to save meta data Example Protocol SMB External server 192 168 1 1 Save folder metadata Format metadata_file_path file 192 168 1 1 meta...

Page 363: ...nded field You can register up to 99 XML format files 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Registration menu and XML Format File subm...

Page 364: ...extended field 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Registration menu and Extended Field Definition submenu 4 Click Undefined to reg...

Page 365: ...panel Input Method Select the type of an extended field y Numerical Select this to create an extended field as an integer value y Decimal Select this to create an extended field as a decimal value y T...

Page 366: ...n the extended field if the field is a numerical value Default Value Specify the default value for the extended field Password Specify the default password for the extended field if the field is a pas...

Page 367: ...ate can be a public template which is registered by an administrator or a private template which is registered by a user or an administrator Both templates can be used to register a Meta Scan template...

Page 368: ...riable as the subject y Addresses specified in From Address are included in the meta data y When Meta Scan is selected if you select Add the date and time to a file name in File Name it is also applie...

Page 369: ...ended field definition using Extended Field Definition No 9 Enter the default value for the Extended Field Properties This is displayed if Extended Field Properties are set for the selected extended f...

Page 370: ...Scan template is deleted the default XML format file defaultForm3 xml is used Checking logs of Meta Scan You can check the scan log to confirm if meta data has been correctly created Check the follow...

Page 371: ...le information setting file in accordance with the external authentication server setting The three examples of the major definition method for this file are explained here Alphanumeric characters can...

Page 372: ...ing file See the following page for how to import the role information setting file P 137 Import To change the setting import the role information setting file again Enabling the role base access sett...

Page 373: ...11 APPENDIX This chapter contains the following contents Installing Certificates for a Client PC 372...

Page 374: ...d 1 Open the command prompt type mmc and press the Enter key 2 From the File or Console menu of the window that appears select Add Remove Snap in The Add or Remove Snap ins dialog box appears 3 From t...

Page 375: ...373 11 APPENDIX 5 Select Local computer the computer this console is running on and click Finish The Select Computer dialog box is closed 6 Make sure that Certificates Local Computer is added under t...

Page 376: ...Control UAC to help protect your computer option and click OK 1 On the MMC select and right click on the appropriate folder to store the certificate and select All Tasks Import Select the appropriate...

Page 377: ...ertificates for a Client PC 375 11 APPENDIX 3 From Browse select the certificate to install and click Next 4 Enter the password for the private key and click Next 5 Click Next Do not change the certif...

Page 378: ...Yes 7 Click OK to complete the import If you are importing a client certificate pfx to a Windows Vista PC proceed to the next step Otherwise the installation is complete If you need to install another...

Page 379: ...humbprint obtained in Step 9 type the following command netsh http add sslcert ipport 0 0 0 0 5358 certhash your 40 digit thumbprint appid 00112233 4455 6677 8899 AABBCCDDEEFF When inputting the thumb...

Page 380: ......

Page 381: ...automatically 281 Deleting a server 256 Deleting an imported device certificate 279 Deleting an LPR queue 243 Deleting CA certificate 285 Deleting data 302 Deleting jobs 35 Deleting private print jobs...

Page 382: ...Network settings 148 Notification settings 295 O Off Device Customization Architecture settings 218 P Panel Setting Private template 59 Panel View 56 Password Policy settings 272 Password Setting 77...

Page 383: ...l settings 236 Setting up Extended Field Settings 313 Setting up Extended Field settings 328 Setting up Fax Destination 199 Setting up Fax Folder 199 Setting up Fax Setting 189 Setting up Fax Setting...

Page 384: ...ing 261 Setting up User Name and Password at User Authentication for Save as File 195 Setting up Wake Up Setting 174 Setting up WEB General Setting 147 Setting up Web Services Setting 173 Setup How to...

Page 385: ...ES9455 MFP ES9465 MFP ES9475 MFP...

Page 386: ...www okiprintingsolutions com Oki Data Corporation 4 11 22 Shibaura Minato ku Tokyo 108 8551 Japan 45686091EE...

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