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C9800 Utilities Guide

Print Job Accounting Utility  •  107

Reports

Excel (Reports Tool)

Available Excel Macros

 

Macro

What is Included

Account Detail

Detailed information of each job for every 
Account ID, including:

• Account ID
• Job ID
• Date
• Document Name
• Paper Size
• Media Type
• Total Sheets
• Color Pages
• Mono Pages
• Total Costs

Note:

 To limit the columns displayed, click 

Fields. To limit the rows displayed, either 
limit the date range or click Accounts.

Account Usage

A chart of the data in the Account 
Summary worksheet.

Account Summary

Summary of information for each account.

Printer Detail

Detailed information for each job sent to 
each printer, including:

• Printer Name
• Job ID
• Date
• Account ID
• User  ID
• Duplex Pages
• Total Sheets
• Color Pages
• Mono Pages
• Total Costs

Note:

 To limit the columns displayed, click 

Fields. To limit the rows displayed, either 
limit the date range or click Accounts.

Summary of Contents for C9800hdn

Page 1: ...59367801_cvr jpg...

Page 2: ...website http www okidata com and http my okidata com Copyright Information Copyright 2005 All rights reserved Written and produced by the Oki Data Training and Publications Department As an ENERGY STA...

Page 3: ...twork Extensions 19 OKI Admin Manager Utility 24 PDF Direct Print Utility 25 Print Job Accounting Utility 28 PrintSuperVision 128 Storage Device Manager 132 Web Installer 183 Fiery Color Files 184 Fie...

Page 4: ...ee page 13 2 LPR Utility see page 17 3 Network Extensions see page 19 4 OKI Admin Manager Utility see page 24 5 PDF Direct Print Utility see page 25 6 Print Job Accounting Utility see page 28 7 PrintS...

Page 5: ...ter status The LPR Utility operates in Windows Me 98 Windows NT 4 0 Windows 2000 and Windows XP operating systems See LPR Utility on page 17 3 Network Extensions This utility allows you to view but no...

Page 6: ...g and managing networked printers It provides a full range of management functions for Oki Data printers and for other brands of printers as well See PrintSuperVision on page 128 8 Storage Device Mana...

Page 7: ...nd manage jobs on one or more Fiery servers You can hide or rearrange the components in the interface to create custom layouts that meet your job management needs See Fiery Command Workstation on page...

Page 8: ...lows you to delete drivers See Fiery Printer Delete on page 190 8 ICC Profiles The ICC Profiles provided with your printer allow you to match what you see on screen to what you see on your printed out...

Page 9: ...x 1 Insert CD1 supplied with your printer into the CD ROM drive 2 Double click the CD icon that appears on the desktop 3 Open the MAC folder 4 Click PSDRV English then double click the Mac Installer...

Page 10: ...elect Custom Install to access the Utility Installation InstallSelect_oem jpg 7 Click the boxes beside the Utilities you wish to install then click Install The Utilities install into the folder you sp...

Page 11: ...s transparent to the operation of the printer driver on your OS X system See Print Job Accounting Utility on page 28 Mac OS 10 3 With the exception of Print Job Accounting the utilities on CD1 are una...

Page 12: ...C9800 Utilities Guide Utilities 12 Installing the Utilities Fiery Windows Macintosh The Fiery Utilities are installed from CD2 For more information refer to the online EFI Software Installation Guide...

Page 13: ...cated on CD1 Additional Information For additional information see the Swatch Utility Read me file located in the Windows Programs list NOTE The Swatch Utility does not guarantee that the printer prin...

Page 14: ...A swatch page displays showing commonly used colors 4 Select print to print sample pages color_swatch_samples jpg NOTE The color swatch samples do not show all the colors your printer can print The S...

Page 15: ...inted document Each color block or sample is identified with information your software package needs to reproduce that color accurately The numbers under each block specify the amounts of the primary...

Page 16: ...darkness 3 Adjust the bars until you see the desired color Color variations are created to help you find the best match 4 Click OK 5 Print the custom swatch page 6 Repeat these steps until you find t...

Page 17: ...NT 4 0 Windows 2000 and Windows XP operating systems Load this program from the Menu Installer located on CD1 How to Install The LPR Utility supports TCP IP Your network administrator must set up an I...

Page 18: ...formation Printers Names of added printers You can add up to 30 printers Status LPR Utility status empty connecting sending paused checking status not connected Finish Number of completed jobs Queue N...

Page 19: ...lows you to view but not change the status of the following on the Status tab paper trays installed and the media assigned to them total size and percentage used of disk memory percentage of toner rem...

Page 20: ...printer s status Load this program from the Menu Installer located on CD1 Installation 1 Insert the Drivers Color and Network Utilities disk into the CD ROM drive If CD does not AutoPlay click Start...

Page 21: ...Extensions 21 Using 1 Click Start Settings Printers Right click the Oki Data Printer icon Click Properties 2 Click on the STATUS tab 3 Click the UPDATE button to see device settings The following scr...

Page 22: ...aining toner remaining in all cartridges Important If you select Automatic Status Update in the Status tab the driver automatically pings the printer for the latest status information every time you o...

Page 23: ...inter Status Click the WEB SETTING button The following screen displays NetStatusK tif Click on the items listed on the left to see Network Summary Login for Administrators Job Login Printer Menu To s...

Page 24: ...ides an easy way to configure your printer on a network How to Install Load this program from the Menu Installer located on CD1 Additional Information See the online Configurator s Guide for details o...

Page 25: ...PDF Direct Print also lets you set paper source copies 2 sided printing print page range and other settings How to Install Load this program from the Menu Installer located on CD1 Additional Informati...

Page 26: ...y 26 Using 1 Right click on the file you want to print in Windows Explorer or the file icon on the Desktop 2 Click PDF Direct Print 3 Click Print PDFd_p1 jpg NOTE The PDF Direct Print Utility works wi...

Page 27: ...printing Binding Collate Fit to page Print page range Restore Default Save Settings Print Cancel Help About 5 If ERROR PDF to PS conversion failed displays the file contains an embedded font not inst...

Page 28: ...k environment provides job accounting features that allow you to track printer usage calculate printing costs and specify access available to each client user Fig01_240p_v11 tif NOTE The screen shots...

Page 29: ...Plan equipment allocation by monitoring exactly how much each client prints Set up billing for individual clients based on their recorded usage NOTE This software saves acquired log data on the print...

Page 30: ...C9800 Utilities Guide Print Job Accounting Utility 30 Additional Information For more information see the on line help in the utility...

Page 31: ...e Print Job Accounting Utility 31 Sample Network Diagram JA_Overview jpg Server Windows XP 2000 or NT 4 0 SP6 or later Client PCs Windows XP 2000 Me 98 95 NT 4 0 SP6 or later Client Macs Macintosh OS...

Page 32: ...r Using an appropriate Windows operating system 2 Client computers Using Windows and or Macintosh operating systems 3 Connection to the printer s to be managed either a direct connection USB or Parall...

Page 33: ...ems with the latest Service Pack installed Windows XP Windows 2000 Windows NT 4 0 Service Pack 6 or later Client Computers Windows or Macintosh The Print Job Accounting Client software can run under a...

Page 34: ...f the CD does not AutoPlay click Start Run Browse Browse to your CD ROM drive Double click Install exe Click OK 2 Click Next to accept the terms in the license agreement 3 Select the language 4 Click...

Page 35: ...e Browse to your CD ROM drive Double click Install exe Click OK 2 Click Next to accept the terms in the license agreement 3 Select the language 4 Click Network Software Administration Tools Job Accoun...

Page 36: ...ally installed when you install the printer driver To activate the Job Accounting Client software 1 Select Print Desktop on the File menu 2 Make sure that your printer model is selected Click General...

Page 37: ...Name Account ID The Account ID is the number Print Job Accounting actually uses to identify clients Account ID values of 1 through 1879048191 can be assigned Clients who do not have their own Account...

Page 38: ...clients will be recognized as Unregistered ID 0 Change the settings limits so Unregistered ID clients are not allowed to print Permit Only Some Clients to Print in Color Do not assign Account ID s to...

Page 39: ...ID s to each and every client Assign an Account ID to each department Specify the Group Name in place of User Name Set Print Limits and Collect Print Logs for Each Client Assign an Account ID to each...

Page 40: ...Administrator Client Settings Enable disable print or color print Set upper limits for items such as printed pages Set up an account allowing printing only within the limits set Log selected items inc...

Page 41: ...rint logs as comma separated value csv files which can be imported into many commercially available spreadsheet programs Automatically email print logs to the Administrator monthly on a selected day C...

Page 42: ...y 42 Server Software IP Address Important The first time you open the Server software the following window appears Note the Server ID for future use You can also find it by clicking Help Server ID fro...

Page 43: ...ities Guide Print Job Accounting Utility 43 Server Software Starting the Server Software Click Start Programs Oki Data Print Job Accounting Print Job Accounting The following window appears JA_Opening...

Page 44: ...00 Utilities Guide Print Job Accounting Utility 44 Server Software Pull Down Menus There are five Server Software Pull Down Menus File Menu Printer Menu Log Menu Option Menu Help Menu JA_ServerMenus b...

Page 45: ...C9800 Utilities Guide Print Job Accounting Utility 45 Server Software Pull Down Menus File Menu Exit Close the application...

Page 46: ...printers from a group Start End Loga Start end the process of acquiring information for logs from the printer at the set interval time Acquire a Loga Acquire a print log saved in the printer b b Selec...

Page 47: ...Report Logsa Export the required fields for the report macro in a csv file Export Logsa Export the log as a csv file Export Totala Export totals as a csv file by Printer Account ID or Month Delete th...

Page 48: ...wn Menus Option Menu Setup Set up mail server email address for Sender email address for Administrator where you wish to store logs closing date for logs select the day of the month which determines w...

Page 49: ...Guide Print Job Accounting Utility 49 Server Software Pull Down Menus Help Menu Server ID Display Server ID Help Display the Help Topics window with tabs Contents Index Find Version Info Display vers...

Page 50: ...nting Utility 50 Email Notifications Setting Up To set up monthly automatic email of selected print log data to the administrator open the Job Accounting software then 1 Click Option Setup The followi...

Page 51: ...ded with the email 3 On the Mail Address tab enter the name and email address for the sender and the administrator receives the emails 4 On the Log Storing Folder tab enter the path where the automati...

Page 52: ...Job Accounting Utility 52 Printer Groups Defining If you wish to create groups of printers 1 From the main Job Accounting window click Printer Manages multiple printers as a group The following windo...

Page 53: ...dGroup2 bmp 3 Click Finish NOTE At this point no printers have been registered so none appear in the box Printers can be added to established Groups as they are being registered If you create a new gr...

Page 54: ...rint Job Accounting you need to register printers to be managed in the Server Software Before starting check that the printers are turned on and properly connected 1 From the main Print Job Accounting...

Page 55: ...ect Search printers and select Local Port and or TCP IP Network To specify the printer address local or network manually select Specify the printer by address and fill in the appropriate information N...

Page 56: ...800 Utilities Guide Print Job Accounting Utility 56 3 Click Next Wait while the software searches for printers A window appears showing a listing of all the printers found For example JA_AddPrinter2 b...

Page 57: ...C9800 Utilities Guide Print Job Accounting Utility 57 4 From the list of printers searched select the printer you want to register Click Next The following window appears JA_AddPrinter3 bmp...

Page 58: ...up the printer See Setting Up on page 59 6 Click Finish The following window appears JA_ID_Registration bmp 7 Use this window to add User Account IDs for the printer For more information see step 3 ff...

Page 59: ...Accounting Utility 59 Printers Setting Up When you are setting up the printer you determine the Printer Name Printer Group Acquire Logs Fees Operation at Log Full Inhibit the Initialization of HDD Au...

Page 60: ...select the group here Acquire Logs You have two choices for when the logs are acquired by an interval of up to 24 hours once a day If this value exceeds 24 hours it is set to 24 hours or by up to five...

Page 61: ...Setting Up Fees In the drop down box select a fee definition to be used Some fee settings are available with defaults To custom define settings for the printer click Define fees Click Add in the Defi...

Page 62: ...window Pages Tab Page Select to set a fee to be charged for each page printed in color and for each page printed in mono Sheet Select to set a fee to be charged for each printed sheet In this case the...

Page 63: ...calculation of fees for toner use and save it under the name you enter Once the settings are saved they can be used for other printers To do so selecting the saved settings name in the Fees drop down...

Page 64: ...C9800 Utilities Guide Print Job Accounting Utility 64 Printers Setting Up Fees Define Fees window Toner use amount Tab JA_FeesTonerUse bmp...

Page 65: ...calculation of fees for drum use and save it under the name you enter Once the settings are saved they can be used for other printers To do so select the saved settings name in the Fees drop down box...

Page 66: ...C9800 Utilities Guide Print Job Accounting Utility 66 Printers Setting Up Fees Define Fees window Drum use amount Tab JA_FeesDrumUse bmp...

Page 67: ...Utilities Guide Print Job Accounting Utility 67 Printers Setting Up Fees Define Fees window Printer Use Time Tab Printer Use Time Select to set a fee for each minute of print time used JA_FeesPrinterU...

Page 68: ...ccounting Utility 68 Printers Setting Up Fees Define Fees window Size Tab Size Select to set a fee per sheet printed which varies depending on the size of media used Click Change to set fees for indiv...

Page 69: ...t Job Accounting Utility 69 Printers Setting Up Fees Define Fees window Tray Tab Tray Select to set a fee per sheet printed which varies depending on the tray used Click Change to set fees for individ...

Page 70: ...s Setting Up Fees Define Fees window Media Type Tab Media Select to set a fee per sheet printed which varies depending on the media used Click Change to set fees for the different media including tran...

Page 71: ...lation of fees for belt and fuser use and save it under the name you enter Once the settings are saved they can be used for other printers To do so select the saved settings name in the Fees drop down...

Page 72: ...C9800 Utilities Guide Print Job Accounting Utility 72 Printers Setting Up Fees Define Fees window Belt fuser use amount Tab JA_FeesBeltFuser bmp...

Page 73: ...b Accounting Utility 73 Printers Setting Up Fees Define Fees window Finisher Tab Staple Select to set a fee for each use of the stapler Applies only when the optional finisher is installed on applicab...

Page 74: ...rinter does when the buffer for log storing becomes full and cannot store any more logs JA_AddPrinter_LogFull bmp Cancel the job Cancels the jobs once the buffer is full Do not acquire the log Prints...

Page 75: ...JA_AddPrinter_Inhibit bmp This controls whether or not the Hard Disk Drive and the Printer Flash Memory if installed can be initialized If initialization is inhibited a client cannot delete the log us...

Page 76: ...ks with the Microsoft Excel macro reports See page 104 Mail logs to administratorb b To use this you must first set up the email and closing date information See page 50 Automatically exports logs in...

Page 77: ...mp You can set usage limits for unregistered clients data sent without ID and for local print print from operator panel such as menu map or file list When Disable Printing is set clients cannot change...

Page 78: ...rint Job Accounting Utility 78 Printers Changing Settings 1 From the main Print Job Accounting window highlight the printer you wish to change 2 Click Printer Properties The following window appears J...

Page 79: ...ngs on the various tabs Printer tab change printer name address group User tab add new User IDs or change information for existing User IDs Option tab modify log acquisition intervals times fees Opera...

Page 80: ...ng Utility 80 Account IDs Adding To add Account IDs for a Registered Printer From the main Print Job Accounting window 1 Double click the printer for which you wish to set up Account IDs The following...

Page 81: ...C9800 Utilities Guide Print Job Accounting Utility 81 2 On the User tab click Register The following window appears JA_ID_Registration bmp...

Page 82: ...C9800 Utilities Guide Print Job Accounting Utility 82 3 Click Add The following window appears JA_AddID1 bmp...

Page 83: ...C9800 Utilities Guide Print Job Accounting Utility 83 4 Enter the appropriate selections Click Next The following window appears JA_AddID2 bmp...

Page 84: ...t ID Account ID number Name Email address If the user has limits set on their printing enter their email address An email is automatically sent when the user exceeds the preset limit Another email is...

Page 85: ...e printer Notifies by e mail when Limit Value is exceeded Select to alert this User by email when their set Limit Values have been exceeded as well as when the limits have been reset and printing can...

Page 86: ...C9800 Utilities Guide Print Job Accounting Utility 86 d Make your selections Click Next The following window appears JA_AddID4 bmp...

Page 87: ...ing Utility 87 Disable Printing All printing is cancelled When this is selected other settings cannot be changed Disable Color Printing This Account ID cannot print color data If they submit a color p...

Page 88: ...C9800 Utilities Guide Print Job Accounting Utility 88 e Select any print restrictions for the Account ID Click Next The following window appears JA_AddID5 bmp...

Page 89: ...g Click Finish 6 Repeat the previous step for each Account ID to be added 7 Click End Click OK NOTE Usage is checked only at the set interval time If the limits are exceeded between checks printing c...

Page 90: ...ir monthly usage of the printer Notifies by e mail when Limit Value is exceeded Select to alert this User by email when their set Limit Values have been exceeded as well as when the limits have been r...

Page 91: ...y any or all of the following Total pages Total dollars Total minutes Total staples used These limits are checked either at the selected interval or at the time setting for the log NOTE Usage is check...

Page 92: ...rinters groups in the System Importing the Account ID brings in the same settings such as usage limits Once the record is imported you can change the settings for the account on the newly assigned pri...

Page 93: ...C9800 Utilities Guide Print Job Accounting Utility 93 3 Click Other Printer The following window appears JA_ImportUser bmp...

Page 94: ...oup from which you want to import Account ID s Click Add Any IDs not already registered for the printer appear in the User box JA_AddID7 bmp 5 Click any Name Account IDs that you do not wish to add Cl...

Page 95: ...g Utility 95 Account IDs Changing From the main Print Job Accounting window 1 Open the Printer Tree Double click the printer for which you wish to change Account IDs 2 On the User tab click Register T...

Page 96: ...s Guide Print Job Accounting Utility 96 3 Click the Name for which you wish to change settings Click Change The following window appears JA_IDProperties1 bmp 4 Make any desired changes Click OK 5 Clic...

Page 97: ...window 1 Open the printer tree Double click the name of the printer group for which an Account ID is to be deleted 2 On the User tab click Register The following window appears JA_AddID6 bmp 3 Click t...

Page 98: ...or a particular registered printer or group 1 From the main Job Accounting window click Printer to open the printer tree Click the printer for which you wish to change the acquisition interval 2 Click...

Page 99: ...ttings 3 Click one of the following selections Log Display Items See page 100 Total Display Items See page 101 Log Export Items See page 102 Total Export Items See page 103 and set the items to be dis...

Page 100: ...9800 Utilities Guide Print Job Accounting Utility 100 Reports Print Logs Set Up Items Reported in the Log Log Display Items Standard acquisition Log The following window appears JA_LogDisplayItems bmp...

Page 101: ...ies Guide Print Job Accounting Utility 101 Reports Print Logs Set Up Items Reported in the Log Total Display Items Listing of totals for a registered printer The following window appears JA_TotalDispl...

Page 102: ...ities Guide Print Job Accounting Utility 102 Reports Print Logs Set Up Items Reported in the Log Log Export Items Items to be included in an exported log file The following window appears JA_LogExport...

Page 103: ...nting Utility 103 Reports Print Logs Set Up Items Reported in the Log Total Export Items Items included in an exported file The exported file lists the totals for a registered printer The following wi...

Page 104: ...ce the driver CD supplied with your printer in the CD ROM drive on the Server computer Wait for the Menu Installer to open If the CD does not AutoPlay click Start Run Browse Browse to your CD ROM driv...

Page 105: ...ting a Log Report Using Excel 1 Make sure the Print Job Accounting server software is open and that a log has been acquired 2 From the Start menu click Oki Data Print Control Open Print Control Report...

Page 106: ...o open Click Open The file opens in Raw Data mode 5 Select the worksheet you wish to view from the Change worksheet drop down list e g Printer Usage The window changes to display the selected workshee...

Page 107: ...lumns displayed click Fields To limit the rows displayed either limit the date range or click Accounts Account Usage A chart of the data in the Account Summary worksheet Account Summary Summary of inf...

Page 108: ...when optional duplex unit is installed Total Costs Incurred as calculated by the Print Job Accounting software User Detail Detailed information for each job sent to the printer broken down by User ID...

Page 109: ...og to expand the Log Tree JA20_ViewAcquiredLog bmp 8 Click the beside the submenus to drill down to the log you wish to view Date Submenu Lists the logs by date year month then by registered printer P...

Page 110: ...nted in color Document Name Document Name Duplex Print Simplex or Duplex Envelope Feedera Number of sheets fed from Envelope Feeder Log No The ID of the job Mediaa Paper type used Transparency etc Mon...

Page 111: ...eda Time the log was acquired from the printer completed Time the process begana Time the job processing started Time the process endeda Time the job processing ended Total Sheets Number of sheets of...

Page 112: ...ties Guide Print Job Accounting Utility 112 Client Software Starting the Client Software On the client computer click Start Programs Oki Data Print Job Accounting Client Change Job Accounting Mode JA_...

Page 113: ...lities Guide Print Job Accounting Utility 113 Client Software Job Account Modes There are four Job Account Modes Tab Mode Popup Mode Hide Mode Not supported Mode Decide which mode you wish to use JA_C...

Page 114: ...ople share the same computer Hide Mode In this mode the System Administrator creates an ID file that describes the information on all clients Next each client clicks Import ID File on their computer T...

Page 115: ...Software Job Account Modes Not supported Mode In this mode all jobs to be printed will be recognized as Unregistered ID 0 NOTE For Unregistered ID print jobs you can set whether or not they are allowe...

Page 116: ...ress NOTE To find the IP address for the printer do any of the following Open the Print Job Accounting software Select the printer in the Printer Tree Click Printer Properties Use the printer s front...

Page 117: ...crosoft Internet Explorer 2 Type in the IP address for the printer e g http 192 168 0 1 3 Press Enter The following Printer Status window appears 4 Select from Printer status Network summary Login as...

Page 118: ...C9800 Utilities Guide Print Job Accounting Utility 118 Printer Status Checking Printer Status The default opening screen To see real time printer status click the Update Status button...

Page 119: ...119 Printer Status Checking Network Summary Clicking this will bring up a window with detailed information about the network including General Settings NetWare TCP IP JetAdmin LAN Server DLC EtherTal...

Page 120: ...ilities Guide Print Job Accounting Utility 120 Printer Status Checking Login as Admin This brings up the Enter Network Password window You must log in before accessing the Printer Menu JA_WebEnterPass...

Page 121: ...C9800 Utilities Guide Print Job Accounting Utility 121 Printer Status Checking Job Log This displays the Print Job Log for the selected printer 240P_JA_WebJobLog bmp...

Page 122: ...llowing window Use this window to make changes in the printer s menu settings The left pane contains a list of selections for the menu setting groups Printer Summary General Settings Print and Media S...

Page 123: ...123 The System Administrator can make changes in the menu settings directly through the web page For example 1 Click Print and Media 2 Make any changes desired 3 Scroll down to the bottom of the scree...

Page 124: ...ow is not updated Click Log Refresh Display The following message was displayed Cannot connect to the printer Wait for a while and try again Check that the printer is not offline This message is somet...

Page 125: ...egistered client job and will not be recognized as a local print job 4 PostScript printer drivers Macintosh do not store document names in the log 5 In applications that create their own PostScript co...

Page 126: ...Data Print Job Accounting Delete Print Job Accounting Important At this stage the Server Software stops acquiring print logs from the printer at the set interval time However the printer will continu...

Page 127: ...ies Guide Print Job Accounting Utility 127 Uninstalling Software Uninstall the Client Software On each Client computer click Start Programs Oki Data Print Job Accounting Client Delete Print Job Accoun...

Page 128: ...uperVision program Features Provides real time status of all your printers to monitor and report printer usage manage consumables usage and replenishment Administrator interface to the system is via a...

Page 129: ...as type status and location of printing devices Standard Users in addition to guest user information standard users can get information about printing resources configure e mail alerts and get basic s...

Page 130: ...e their local printers The system can be set to alert the local user and the administrator of problems The administrator can log into the PrintSuperVision system from any client machine and manage pri...

Page 131: ...icrosoft as Option Pack 4 0 Windows NT4 Workstation SP6 0a Microsoft Personal Web Server Version available for free download from Microsoft as Option Pack 4 0 Windows 2000 or NT4 Server SP6 0a Microso...

Page 132: ...memory 2 MB Using the software improves the internal performance of the printer The software provides a tool for downloading files from the computer to the printer s memory including Overlays such as...

Page 133: ...stered Reboot the printer Manage the Proof Print and Secure Print spooler queues on the internal hard drive Delete files from the internal hard disk or from the flash memory View the status configurat...

Page 134: ...C9800 Utilities Guide Storage Device Manager 134 Installation Install Storage Device Manager from CD1 using the Menu Installer...

Page 135: ...cs from the Help pull down menu To access it from other Storage Device Manager screens click the Help button NOTE The printer s internal hard drive does not communicate directly back to the Storage De...

Page 136: ...are uses Storage Device Manager to manage and monitor the printer s internal hard disk and flash memory The Administrator s Functions Feature lets you set up the Administrative Password establish 4 di...

Page 137: ...ete and then click OK to confirm the deletion Using Administrator Functions to delete a file requires that you print out a File List then use the information in the File List to type in the exact path...

Page 138: ...Start Programs Oki Data Storage Device Manager The SDM Printer Discovery dialog box opens discovery tif 2 Select the appropriate computer connection s Click Start The printer searches for connected pr...

Page 139: ...C9800 Utilities Guide Storage Device Manager 139 The Storage Device Manager dialog box opens printer_windowK tif...

Page 140: ...ters menu password tif 2 Under Enter Password type in the default password p1xs7d0m Click Change Password 3 Under New Password type the 8 digit alpha numeric password of your choice 4 Under Confirm Ne...

Page 141: ...roject Step 3a Add Files to the Project Step 3b Delete Files from the Project Step 4 Store the Files Step 5 Save and Download the Project Step 6 Test Print the Form NOTE Use PostScript forms if you ar...

Page 142: ...the Encapsulated PostScript EPS output option Windows Me 98 Click Properties or your application s equivalent Click the PostScript tab If it is not already selected click Encapsulated PostScript EPS W...

Page 143: ...rms PostScript Step 2 Create a New Project 1 Open Storage Device Manager 2 Click Projects New Project The Project dialog box opens 3 Click Projects Save Project Enter the path name for storing the pro...

Page 144: ...rop down list 3 Browse to the folder where the files are saved Select the files you wish to add to the project Click Open The Information dialog box appears 4 Click OK The files are saved as HST 5 Rep...

Page 145: ...vice Manager automatically saves the forms to the PostScript partition on the hard drive Flash Memory To store the forms in the Flash memory instead of on the hard disk drive 1 Double click the file n...

Page 146: ...Guide Storage Device Manager 146 Forms PostScript Step 5 Save the Project and Download it to the Printer 1 Click Projects Save Project 2 Click Projects Send Project Files to Printer Command Issued app...

Page 147: ...Device Manager open and the appropriate printer icon highlighted click Printers Test Form The Test PostScript Form dialog box appears 2 Click the file name for the form you wish to print you can get...

Page 148: ...Step 2 Create a Project Step 3 Convert the Form Step 4a Add Files to the Project Step 4b Delete Files from the Project Step 5 Check the Settings and Save the Project Step 6 Download the Project Step...

Page 149: ...sure the OKI PCL driver is selected 3 Print the document to a file using the extension PRN Step 2 Create a New Project 1 Open Storage Device Manager 2 Click Projects New Project The Project dialog box...

Page 150: ...tments in the settings 3 Click OK The Open dialog box appears 4 Make sure Print spool files prn is selected in the File of type drop down list Example If you create a black oval in MS Paint and leave...

Page 151: ...es to Binary bin Format 5 Under Look in go to the folder where the files are saved and double click the file name The file is saved as a bin file Filter File Created appears 6 Click OK 7 Repeat steps...

Page 152: ...Repeat steps 1 and 2 until all the files you wish to include in the project appear in the Project dialog box Step 4b Delete Files from the Project To delete a file from the project 1 Click the file n...

Page 153: ...dialog box appears Here you can edit the file name ID number the number you need to enter in the printer driver when printing overlays volume 0 printer s disk drive PCL partition 1 printer s disk dri...

Page 154: ...C9800 Utilities Guide Storage Device Manager 154 Forms PCL Step 6 Download the Project 1 Click Projects Send Project Files to Printer Command Issued appears 2 Click OK...

Page 155: ...appropriate printer icon highlighted click Printers Test Macro The Test Macro dialog box appears 2 Enter the ID number for the macro file you wish to print You can get this from the File List printou...

Page 156: ...r s memory 1 Open Storage Device Manager 2 Click Printers Print File Listing Command Issued appears 3 Click OK and wait for the File List to print From the Control Front Panel NOTE To print the File L...

Page 157: ...delete the files Proof Print and Secure Print stored on the printer s internal hard drive 1 Open Storage Device Manager Click the icon for the printer whose contents you wish to view 2 Click Printers...

Page 158: ...e client s 4 digit User PIN c Press Enter all stored jobs a Select View All Jobs b Type in your Administrator s Password c Press Enter 5 Delete the files Click Cancel Job s to delete the files without...

Page 159: ...ure Internal Hard Disk Drive Flash Memory Use the Show Resources feature to delete files from the internal hard drive and flash memory 1 Open Storage Device Manager Click the icon for the printer whos...

Page 160: ...span of files Press Ctrl to select additional files PCL Macro files are under Volume 0 internal hard drive or Volume 2 flash memory PostScript Forms are under Volume disk0 internal hard drive or flas...

Page 161: ...replace as pre printed stationery add your logo or company address to a document create forms When to Use Overlays Use overlays to print letterheads forms or invoices Using overlays can reduce the ne...

Page 162: ...re application saved as a print file downloaded to storage Important 1 An overlay may consist of more than one component file 2 You must use the Shutdown Menu before turning OFF the printer 3 If your...

Page 163: ...ge Requirements Locations Use Storage Device Manager to store the overlays to the printer s hard disk drive or flash memory Maximum Available Space Hard Disk Drive 2 MB each for PCL Macros and PostScr...

Page 164: ...N file print file 3 Use the Storage Device Manager utility to convert this PRN file print file to a storable file format 4 Download the storable file to the printer An overlay can be created in any so...

Page 165: ...n 8 From the drop down menu click Create Form 9 Click OK to close the dialog box 10 Click OK 11 Click OK 12 You are prompted to name the prn file 13 You are prompted to select the location where the f...

Page 166: ...with the original software CDs that were supplied with your printer 1 Launch Storage Device Manager 2 Allow the program to discover locate the printer 3 Click Project Click New Project 4 From the Pro...

Page 167: ...ice Manager 8 Select the Project menu Choose Send Project Files to Printer This downloads the file to the printer If the file was downloaded successfully Command Issued displays 9 Close the Storage De...

Page 168: ...alog box appears 8 Under Group Name enter a name for the group of overlays you are creating 9 To select the pages that the overlay prints on In the Print on Pages drop down list select on which pages...

Page 169: ...C9800 Utilities Guide Storage Device Manager 169 To create additional overlay groups up to 32 can be defined repeat steps 7 to 14 above Finish 15 Click OK Close the Printers dialog box...

Page 170: ...e Overlays 8 In the Overlay Name list enter the file name of the overlay 9 In ID Values enter the ID of the file Please refer to the instructions for the Storage Device Manager utility 10 Select the p...

Page 171: ...ice Manager 171 14 Under Defined Overlay highlight the overlay name Click the Add button to add the overlay to the list in Active Overlays 15 Select Print Using Active Overlays 16 Click OK 17 Click OK...

Page 172: ...your operating system Windows XP Click Preferences Windows 2000 Click Printing Preferences Win Me 98 NT Click Properties 5 Click the Job Options tab 6 Click the Overlay tab 7 Click Define overlays Th...

Page 173: ...pends on your operating system Windows XP Click Preferences Windows 2000 Click Printing Preferences Win Me 98 NT Click Properties 5 Click the Job Options tab 6 Click the Overlay tab 7 Click Define ove...

Page 174: ...N file print file 3 Use the Storage Device Manager utility to convert this PRN file print file to a storable file format 4 Download the storable file to the printer An overlay can be created in any so...

Page 175: ...11 At Name enter the name for your overlay 12 Enter the other information as necessary Try to keep the overlay to a single sheet Don t use N up duplex finisher options etc when creating an overlay The...

Page 176: ...h the original software CDs that were supplied with your printer 1 Launch Storage Device Manager 2 Allow the program to discover locate the printer 3 Click Project Click New Project 4 From the Project...

Page 177: ...ice Manager 8 Select the Project menu Choose Send Project Files to Printer This downloads the file to the printer If the file was downloaded successfully Command Issued displays 9 Close the Storage De...

Page 178: ...tings make sure the appropriate driver setting is selected 7 Click the Job Options tab 8 Click the Overlay tab 9 Click Define Overlays 10 Under Overlay Name enter a name for the overlay 11 Under ID Va...

Page 179: ...the Setup tab 6 Under Driver Settings make sure the appropriate driver setting is selected 7 Click the Job Options tab 8 Click the Overlay tab 9 Under Defined Overlays click any overlays you wish to...

Page 180: ...C9800 Utilities Guide Storage Device Manager 180 4 Click Print using active overlays 5 Click OK 6 Click OK 7 Click Print...

Page 181: ...ndows 2000 Click Printing Preferences Win Me 98 NT Click Properties 5 Click the Setup tab 6 Under Driver Settings make sure the appropriate driver setting is selected 7 Click the Job Options tab 8 Cli...

Page 182: ...ences Windows 2000 Click Printing Preferences Win Me 98 NT Click Properties 5 Click the Setup tab 6 Under Driver Settings make sure the appropriate driver setting is selected 7 Click the Job Options t...

Page 183: ...ed printers on Oki Data web page Sending users e mail notification of the URL that permits the downloading of printer driver installation programs for discovered printers Administrators can use this u...

Page 184: ...d disk Many of the files are PostScript files you can download and print using Fiery Downloader How to Install The Fiery Utilities are installed from CD2 For more information refer to the online EFI S...

Page 185: ...of purposes The default settings provide high quality out of box color from many Windows and Mac OS applications This allows casual users to achieve quality output without knowing about or changing a...

Page 186: ...age jobs on one or more Fiery servers You can hide or rearrange the components in the interface to create custom layouts that meet your job management needs How to Install The Fiery Utilities are inst...

Page 187: ...TIFF and Portable Document Format PDF files directly to the Fiery without using the application in which they were created It also allows you to manage printer fonts on the Fiery How to Install The F...

Page 188: ...ns when printing PostScript and PDF files on the Fiery This utility is only available for C9800 GA models It is not compatible with C9800 standard models How to Install The Fiery Utilities are install...

Page 189: ...C9800 remotely Jobs are sent to the printer in the form of e mail attachments How to Install The Fiery Utilities are installed from CD2 For more information refer to the online EFI Software Installat...

Page 190: ...or printer This utility deletes all of the Fiery printer driver files from the Printer folder instead of the user manually deleting the printer driver from Printer folder How to Install The Fiery Uti...

Page 191: ...r printed output The profiles are customized for your Oki Data printer You may use the profiles when you use the ColorWise Pro Tools You may also use the profiles with applications that support ICC st...

Page 192: ...ness 16 of your monitor 16 RGB numbers for applications 15 saturation 16 vividness 16 Administrative password 140 B BIN files 150 C Clients registering 40 Color adjusting color swatches 13 14 darkness...

Page 193: ...F files 27 Forms ID number 155 PCL Macros 148 PostScript 141 Storage Device Manager 141 storing on printer hard disk drive 145 test print 147 volume number 153 H Hard disk drive 0 partition PCL 153 1...

Page 194: ...rint Utility 25 PIN number Storage Device Manager 137 PostScript forms 141 Power Energy Star 2 Print Job Accounting requirements 32 Server ID 42 tracking usage and costs 6 28 Print logs 40 Print quali...

Page 195: ...olor Files 184 Fiery ColorWise Pro Tools 185 Fiery Command Workstation 186 Fiery Downloader 187 Fiery Mail Hot Folders 188 Fiery Mail Port 189 Fiery Printer Delete 190 ICC Profiles 191 LPR 17 Network...

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