Octopus F620 HFA Operating Instructions Manual Download

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Octopus F270 IT

Octopus F100/200/400/650

Octopus F IP-Netpackage

Octopus F470 UC

Octophon F620 HFA

Operating Instructions

Summary of Contents for F620 HFA

Page 1: ... Octopus F270 IT Octopus F100 200 400 650 Octopus F IP Netpackage Octopus F470 UC Octophon F620 HFA Operating Instructions ...

Page 2: ...nic products should be disposed of separately from the municipal waste stream via designated collection facilities appointed by the government or the local au thorities Proper disposal and separate collection of your old appliance will help prevent potential dam age to the environment and human health It is a prerequisite for reuse and recycling of used electrical and electronic equipment For more...

Page 3: ...of heat as this is liable to damage the electronic components and the plastic casing Do not operate the telephone in damp environments such as bathrooms Software update Documentation These operating instructions can be found on CD ROM ask the service personnel in HTML and PDF format To view or print the operating manual in PDF format you need a computer on which the free Adobe Acrobat Reader progr...

Page 4: ...ay legibility 10 Voice encryption 10 Getting to know your Octophon F620 phone 11 The user interface of your Octophon F620 HFA 11 Ports on the underside of the phone 12 Using network ports more efficiently 13 Keys 14 Function keys 14 Mailbox key and Menu key 14 Audio keys 14 3 way navigator 15 Keypad 15 Display 17 Idle mode 17 Mailbox 18 Messages 18 Voicemail 18 Caller list 19 Program Service menu ...

Page 5: ...e failure CFSS 32 Call forwarding in the carrier network and forwarding multiple subscriber numbers MSN 33 Using callback 34 Storing a callback 34 Accepting a callback 34 Viewing and deleting a stored callback 35 Enhanced phone functions 36 Answering calls 36 Accepting a specific call for your colleague 36 Using the speakerphone 36 Answering calls from the entrance telephone and opening the door 3...

Page 6: ...all charges 56 Dialing with call charge assignment 57 Privacy security 58 Voice encryption 58 Displaying status 58 Notes on voice encryption 59 Turning ringer cutoff on and off 59 Activating deactivating Do not disturb 60 Caller ID suppression 60 Monitoring a room 61 Trace call identifying anonymous callers 61 Locking the telephone to prevent unauthorized use 62 Locking another telephone to preven...

Page 7: ...ly 76 Radio paging 77 Using team functions 78 Activating deactivating a group call 78 Accepting a call for another member of your team 80 Ringing group 80 Uniform Call Distribution UCD 81 Special functions in the LAN 83 Leaving hunt group group call 83 Setting up follow me call forwarding 84 Using night answer 85 Ringing group 86 Controlling relays only for Octopus F100 200 400 650 87 Opening a do...

Page 8: ...lay view in a Octopus F900 environment 92 Fixing problems 93 Responding to error messages 93 Contact partner in the case of problems 93 Troubleshooting 94 Caring for your telephone 94 Index 95 Overview of functions and codes 99 ...

Page 9: ...re optimum use of your multifunctional telephone in the network These instructions should be read and followed by every person installing operating or pro gramming an Octophon F620 phone This user guide is designed to be simple and easy to understand providing clear step by step instructions for operating your Octophon F620 phone Administrative tasks are dealt with in a separate manual The Quick R...

Page 10: ...rphone distance is 50 cm Proceed as follows to optimize display legibility Turn the phone to tilt the display This ensures you have a frontal view of the display while eliminating light reflexes Adjust the contrast as required Æ Page 89 Voice encryption Your Octophon F620 software release 2 V1 R2 xxxx and later supports voice encryption on Octopus F100 200 400 650 IP Netpackage R 4 and later and O...

Page 11: ...s normal using the handset 2 The display permits intuitive operation of the phone Æ Page 17 3 The function keys allow you to call up the most frequently used functions during a call e g Disconnect Æ Page 14 4 O mailbox key and N menu key 5 Audio keys are also available allowing you tooptimally configure the audio features on your telephone Æ Page 14 6 The 3 way navigator is a convenient navigation...

Page 12: ... Ports on the underside of the phone Properties ofyourOctophonF620HFA Display type LCD 24 x 2 characters Full duplex speakerphone function 10 100 Mbps Ethernet switch Æ Page 13 Wall mounting Network PC Power supply unit Handset Local cable type ...

Page 13: ...his means that you can connect a PC to the LAN directly via the phone The telephone PC connection option must first be activated on the telephone by service personnel Using this connection option saves one network port for each switch used and requires few er or shorter network cables when arranged correctly Octophon F620 HFA Network switch PC ...

Page 14: ...ng with red LED key Æ Page 30 p Activate deactivate microphone also for speakerphone mode Æ Page 27 Key Function when key is pressed O Open mailbox with red LED key Æ Page 18 N Open Program Service menu with red LED key Æ Page 20 Key Function when key is pressed Reduce volume and set contrast brighter Æ Page 89 n Turn speaker on off with red LED key Æ Page 24 Increase volume and set contrast darke...

Page 15: ...so useful when entering vanity numbers letters associ ated with the phone number s digits as indicated on the telephone spell a name e g 0700 PATTERN 0700 7288376 Multi functionkeys Removetheprotectivefilmfromtheringaroundthe3 waynavigatorbeforeusingthe phone Operation Functions when key is pressed Press the key In idle mode Open the idle menu Æ Page 17 In lists and menus Scroll down Press the key...

Page 16: ...r the required characters via the keypad Select the functions using the keys and Confirm your entry with i Key 1x 2x 3x 4x 5x 1 1 1 Space 1 2 a b c 2 3 d e f 3 4 g h i 4 5 j k l 5 6 m n o 6 7 p q r s 7 8 t u v 8 9 w x y z 9 0 0 2 2 Next letter in upper case 3 3 Delete character ...

Page 17: ...u can call up various functions here The idle menu includes selected functions from the Program Service menu Æ Page 20 It may contain the following entries Caller list Forwarding on Lock phone DND on 1 Advisory msg on Ringer cutoff on Send message View sent message 2 View callbacks 3 Directory HF answerback on Suppress call ID Waiting tone off DISA intern 1 Must be activated by service personnel 2...

Page 18: ...owing signals alert you to the presence of new messages O key LED lights up Display Messages received Press the mailbox key O Example Voicemail If your telephone is connected to a voicemail system such as Entry Voice Mail the Mailbox key will also light up to alert you to any messages that have arrived An appropriate message also appears on the display for instance in Entry Voice Mail x new messag...

Page 19: ...displayed first Multiple calls from the same caller do not automatically generate new entries in the caller list Instead only the most recent time stamp for this caller is updated and its number incremented The caller list is automatically displayed Æ Page 17 in the idle menu Æ Page 40 Information is displayed regarding the caller and the time at which the call was placed Example Callers with supp...

Page 20: ...re shows the menu currently selected while the second line shows an option from this menu Accessingthemenu There are three ways to open the Program Service menu on your communication system 1 Press the menu key N Use the or keys to select an option and confirm with the i key 2 Press or and select a function from the idle menu Æ Page 17 3 In idle mode press or and the code for the function you want...

Page 21: ...via remo te maintenance During maintenance the handset microphone loudspeaker and headset are deactivated You are additionally informed on the display that the control function is acti ve Monitoringfunction In order to detect malfunctioning of a phone for example the service personnel install a mo nitoring function You can use your phone as normal during monitoring However you will first be inform...

Page 22: ... If acall is waiting you hear a short tone beep everysix seconds The number or the name of the caller appears on the display Answering a call via the handset The phone is ringing The caller appears on the screen Pay attention to the notes on voice encryption Æ Page 59 Lift the handset or Raiseorlowerthevolume Keeppressingthekeyuntilthedesiredvol ume is set Please read the introductory chapter Gett...

Page 23: ... if nec or Raise orlowerthevolume Keeppressingthekeyuntilthedesired vol ume is set Endingacall n Press the key shown The LED goes out or s Press the key shown Switching to speakerphone mode Prerequisite You are conducting a call via the handset n Hold down the key and replace the handset Then release the key if nec or Setthecallvolume Keeppressingthekeyuntilthedesiredvolumeisset U S mode If the co...

Page 24: ...Proceed with your call Open listening in the room during a call You can let other people in the room join in on the call Let the other party know that you have turned on the speaker Prerequisite You are conducting a call via the handset Activating n Press the key shown The LED lights up Deactivating n Press the key shown The LED goes out ...

Page 25: ...e encryption Æ Page 59 Thecalledpartydoesnotansweroris busy Replace the handset On hook dialing j Internal calls Enter the station number External calls Enter the external code and the station number Theotherpartyanswerswithspeaker Lift the handset or On hook dialing Speakerphone mode Pay attention to the notes on voice encryption Æ Page 59 Thecalledpartydoesnotansweroris busy n Press the key show...

Page 26: ... Press the key twice to dial the next to the last number dialed Press the key three times to dial the third to the last number dialed or Keep confirming until the phone number you want appears Select and confirm the option shown Pay attention to the notes on voice encryption Æ Page 59 Ending a call Replace the handset or s Press the key shown If this feature is configured contact your service pers...

Page 27: ...ge Currently not possible is displayed e g in the case of re calls Turning the microphone on and off To prevent the other party from listening in while you consult with someone in your office you can temporarily switch off the handset microphone or the handsfree microphone You can also switch on the handsfree microphone to answer an announcement via the tele phone speaker speaker call Æ Page 36 Pr...

Page 28: ... shown Pay attention to the notes on voice encryption Æ Page 59 Combinethe callingpartiesintoathree partyconference Select and confirm the option shown Allowingcallpartnerstocontinueaconferenceafteryouexit Select and confirm the option shown Consultation Return to held call Quit and return Toggle Connect Conference If voice encryption is not active or not available on a confer ence party s phone t...

Page 29: ...ng to wants to talk to another colleague of yours you can transfer the call that colleague Confirm j Enter the number of the party to which you want to transfer the call Announce the call if necessary Replace the handset or Select and confirm the option shown Consultation Transfer ...

Page 30: ...tion number Confirm Deactivatingcallforwarding r Press the key shown or Select and confirm the option shown When call forwarding is active a special dial tone sounds when you lift the handset If DID DTMF is active contact your service personnel you can also forward calls to this destination Destinations fax 870 DID 871 fax DID 872 The call forwarding key flashes if you are a call forwarding destin...

Page 31: ... confirm the option shown j Enter the destination number Enter the internal station number for internal destinations Enter the external codeand the external stationnumberfor exter nal destinations Confirm Deactivatingcallforwardingnoreply N Press the key shown Select and confirm the option shown Confirm or Select and confirm to deactivate but not delete the forwarding desti nation 495 CFNR on Save...

Page 32: ... Enter the destination number Confirm Deactivatingcallforwarding deletingadestination N Press the key shown Select and confirm the option shown Confirm the option shown to deactivate and delete the forwarding destination or Select and confirm to deactivate but not delete the forwarding desti nation Changingtheforwardingdestination ifcallforwardingisactive N Press the key shown 9411 Enter the code ...

Page 33: ...r phonelinetoyourhomephoneaf ter business hours N Press the key shown Select and confirm the option shown Select and confirm the required type of call forwarding or select and confirm the option shown or select and confirm the option shown j Enter your DID number j Enter the destination number without the external code Confirm Deactivatingcallforwarding Select and confirm the option shown Confirm ...

Page 34: ...ser who did not answer has conducted another call Storing a callback Prerequisite You have reached a busy line or no one answers Confirm Accepting a callback Prerequisite A callback was saved Your telephone rings Callback appears on the display Lift the handset or n Press the key shown The LED lights up or Select and confirm the option shown You hear a ring tone Pay attention to the notes on voice...

Page 35: ... shown 1 Select and confirm to display additional entries Deletingadisplayedentry Confirm Endingretrieval Select and confirm the option shown or N Press the key shown The LED goes out or n Press the key shown The LED goes out View callbacks 1 Differing display view in a Octopus F900 environment Æ Page 92 Next callback Delete Exit ...

Page 36: ...the telephonethat is ringing enter it directly Pay attention to the notes on voice encryption Æ Page 59 Using the speakerphone A colleague addresses you directly over the speaker with a speaker call You hear a tone before the announcement The other party s name or station number appears on the screen You can conduct the call with the handset or in speakerphone mode Lift the handset and answer the ...

Page 37: ...ingtovisitors viatheentrancetelephone Prerequisite Your telephone rings Lift the handset within thirty seconds You are connected to the en trance telephone immediately or Lift the handset after more than thirty seconds j Dial the entrance telephone number Openingthe doorfromyourtelephoneduringacallfromthe entrancetelephone Confirm Openingthe doorfromyourtelephonewithoutcallingthe entrancetelephone...

Page 38: ...n j Dial the entrance telephone number j Enter the five digit code Default code 00000 or Select the displayed function and press the OK dialog key to change the code Select and confirm the option shown or You can also open the door without a doorbell ring Deactivatingthedooropener N Press the key shown Select and confirm the option shown Special features must be taken into consideration if your te...

Page 39: ...calls Enter the external code and the station number Dialingentered displayednumbers Lift the handset or Confirm Pay attention to the notes on voice encryption Æ Page 59 Correctingnumbersentered Select and confirm the option shown The last digit entered in each case is deleted j Enter the required digit s Cancelingen blocsending Select and confirm the option shown or n Press the key shown The LED ...

Page 40: ...LED goes out Displayingthecalltime Prerequisite You have retrieved the caller list and the selected call is displayed Æ Page 19 Select and confirm the option shown Dialingastationnumberfromthecallerlist Prerequisite You have retrieved the caller list and the selected call is displayed Select and confirm the option shown Pay attention to the notes on voice encryption Æ Page 59 Removinganentryfromth...

Page 41: ...next or previous entry or select and confirm the option shown or select and confirm the option shown or j Enter the name you want to find or just the first few letters using the alphanumeric keypad Æ Page 15 if nec Select and confirm each letter to be deleted The last letter entered is deleted If all letters are deleted the first entry in the directory will be displayed again if nec Select and con...

Page 42: ...incomplete name e g mei for Meier if nec If configured ask your service personnel you can also search for surname and first name To separate surname and first name by a space enter 0 You can enter incomplete names e g mei p for Meier Peter if nec Select and confirm each letter to be deleted The last letter entered is deleted Confirm The name is searched for This may take a few seconds Theresultisd...

Page 43: ...found If more than the maximum of 50 names are found corresponding to your query only an incomplete list of results can be displayed You can view these results select any of the names or change the search string e g narrow the search by entering more characters Confirm to view the incomplete list For further procedure see above or Narrow the search down Select and confirm in order to change the se...

Page 44: ...in4 or5 seconds Dialing with speed dial keys Prerequisite You have configured speed dial keys Æ Page 44 N Press the key shown Select and confirm the option shown Press the key shown j Press the required speed dial key Pay attention to the notes on voice encryption Æ Page 59 Configureaspeed dialkey You can program the keys 0 to 9 with ten frequently used phone numbers N Press the key shown Select a...

Page 45: ... confirm the option shown Talking to your colleague with a speaker call You can make a loudspeaker announcement through a loudspeaker if connected ask your service personnel or to an internal user with a system telephone without any action on their part Open the idle menu Æ Page 17 Select and confirm the option shown j Enter the station number Save Previous Next Change Delete Exit 80 Speaker call ...

Page 46: ... service personnel the sys temautomaticallysetsupaconnectiontoapresetinternalorexternal destination Lift the handset Depending on the setting the connection is either set up immediate ly or only after a preset period of time hotline after a timeout Assigning a station number Ifthisfunctionhasbeenconfigured contactyourservicepersonnel you can selectively assign a specific number DID number to your ...

Page 47: ...elephone as a dialing aid for other tele phones DialingaidontheS0bus On the PC select a destination and start dialing The speaker on your telephone is switched on Lift the handset when the other party answers Dialingaidatthe a b T R port On the PC select a destination and start dialing Lift the handset appears on the PC screen Lift the handset Dialingaidfromyourtelephoneforanothertelephone N Press...

Page 48: ...u are engaged in a phone call and hear a tone every six seconds Endingthefirstcallandansweringthewaitingcall Replace the handset Your telephone rings Pay attention to the notes on voice encryption Æ Page 59 Answer the second call Lift the handset Placingthefirstcallonholdandansweringthe secondcall Select and confirm the option shown Pay attention to the notes on voice encryption Æ Page 59 You are ...

Page 49: ...e call waiting tone every six seconds for exter nal calls A one time special dial tone then alerts you to the waiting call Activating Open the idle menu Æ Page 17 Select and confirm the option shown Deactivating Open the idle menu Æ Page 17 Select and confirm the option shown Saving a number You can save your call partner s station number for subsequent redi aling from the caller list Æ Page 40 Pr...

Page 50: ...er of the park slot 0 9 and make a note of it If the park slot number you entered is not displayed it is already in use en ter another one Retrievingaparkedcall Prerequisite One or more calls have been parked The phone is idle N Press the key shown Select and confirm the option shown 0 9 Enter the park slot number you noted earlier If the park slot number you enter is not in use you cannot retriev...

Page 51: ...firm j Call the new party Announce the conference Select and confirm the option shown Viewingtheconferenceparties Select and confirm the option shown The first party is displayed To display other parties confirm eachsubsequent display To exit the list Select and confirm the option shown You can only add parties to or remove them from a confer ence if you initiated the conference Start conference C...

Page 52: ...tyfromtheconference Select and confirm the option shown Activating tone dialing DTMF suffix dialing You can transmit dual tone multifrequency DTMF signals to control devices such as an answering machine or automatic information sys tem N Press the key shown Select and confirm the option shown j You can use the keys 0 through 9 and to trans mit DTMF signals View conf parties Next Remove party If a ...

Page 53: ...l When a member of the group accepts the call Æ Page 36 you are connected to this party Replace the handset or Select and confirm the option shown Sending a trunk flash To activate ISDN type services and features through the network car rier s analog trunks or those of other communications platforms such as consultation hold youmust send asignal to the trunks be fore dialing the service code or te...

Page 54: ...the service technician contact your service personnel Prerequisite Youhavedialed an internal number and hear a busy sig nal It is important that you reach the called party Select and confirm the option shown The called party and person to whom this party is talking hear an alerting tone every two seconds If the called party has a system telephone with display the following appears on the screen Ov...

Page 55: ...rvice or Enter the code standard night answer service or j Enter the destination number temporary night answer service Confirm Deactivating Select and confirm the option shown Servicepersonnelcanalsoconfigurean automaticnightanswerser vice The automatic night answer service activates at specific times for your telephone depending on how it is programmed You can deactivate the automatic night answe...

Page 56: ...ll charges are displayed during or after a call Depending on the network operator free external calls are also dis played The message Free of Charge appears on the screen either before or during the call If the cost indication facility has not been installed the display will show the dialed number and or the length of the telephone call Forallcallsandforthelastcall Connection charges for the last ...

Page 57: ...e Your service personnel have defined account codes for you N Press the key shown Select and confirm the option shown j Enter the account code if nec Press this key or Confirm Maybenecessary depending on configuration contact your service personnel j Enter the external phone number 60 Account code Save You can also enter the account code during a call ...

Page 58: ...s not secure inidlemode You can see whether voice encryption is active on your phone from the display when the phone is in idle mode Select the option shown Voice encryption is activated for your telephone or Voice encryption is not activated for your telephone Please see also the explanations on Æ Page 10 Security Call Status m Secure Call Standard Call Security status m Secure client Standard cl...

Page 59: ...d to a conference Z Warning tone and or Display for unencrypted call or Display for encrypted call Turning ringer cutoff on and off If you do not wish to take calls you can activate the ringer cutoff func tion Calls are only identified by one ring signal and they are shown on the display Activating Open the idle menu Æ Page 17 Select and confirm the option shown Deactivating Open the idle menu Æ P...

Page 60: ...nt your station number or name from appearing on the displays of external parties you call The feature remains active until you deactivate it Activating Open the idle menu Æ Page 17 Select and confirm the option shown Deactivating Open the idle menu Æ Page 17 Select and confirm the option shown DND on DND off When you lift the handset you will hear a special tone con tinuous buzzing reminding you ...

Page 61: ...ise source Deactivatingthetelephonetobe monitored N Press the lit key The LED goes out or Replace the handset Monitoringtheroom j Enter the internal station number of the phone located in the room that you wish to monitor Trace call identifying anonymous callers You can identify malicious external callers You can record the call er s phone number during a call or up to 30 seconds after a call In t...

Page 62: ...elect and confirm the option shown j Enter code telephone lock Æ Page 63 Unlockingthephone Hold down the key shown or c Open the idle menu Æ Page 17 Select and confirm the option shown j Enter code telephone lock Æ Page 63 Lock phone When the phone is locked a special dial tone sounds when the handset is lifted Within the system users can make calls as normal Yourphonecanalsobelockedorunlockedbyan...

Page 63: ...station number of the phone you wish to lock un lock Confirm or select and confirm the option shown Saving your PIN Enter a personal code to use the functions for locking the telephone to prevent unauthorized use Æ Page 62 for using another telephone like your own Æ Page 68 You can save this code N Press the key shown Confirm j Enter the current five digit PIN If you have not yet set a PIN use 000...

Page 64: ...appointment Saving appointments N Press the key shown Confirm j Enter a 4 digit time such as 0905 for 9 05 9 05 am or 1430 for 14 30 2 30 pm possibly 2 or 7 If the selected language is US English configure Æ Page 90 you can enter the code 2 for am or 7 for pm default am Confirm or Select and confirm the option shown Confirm Deletingandcheckingasavedappointment N Press the key shown Confirm Confirm...

Page 65: ... confirm the option shown j Enter the internal station number of the recipient or group Select predefined text can be changed by service personnel and confirm or 0 9 Enter the code directly The code is shown on your display with the corresponding message or Select and confirm the option shown j Text entry up to 24 characters Æ Page 15 Confirm Reminder at 1200 If you do not answer the timed reminde...

Page 66: ...e message is deleted Viewing and editing incoming messages Pay attention to the notes on Æ Page 18 O The LED lights up Press the key shown or Confirm The sender s caller ID appears on the display Confirm The text message appears on the display Viewingthe transmissiontime Confirm Callingthesender Select and confirm the option shown Deletingmessages Select and confirm the option shown View sent mess...

Page 67: ...option shown Select predefined text can be changed by service personnel and confirm or 0 9 Enter the code directly The code is shown on your display with the corresponding message or Select and confirm the option shown j Enter message up to 24 characters Æ Page 15 Confirm Deleting advisory messages Open the idle menu Æ Page 17 Select and confirm the option shown Advisory msg on 0 Will return at Pr...

Page 68: ... shown Select and confirm the option shown Select and confirm the option shown j Enter the number of the other user j Enter the other user s lock code Æ Page 63 if nec If the other user has not set a PIN he or she is prompted to do so on his or her phone j Dial the external number This state is canceled as soon as the call is ended PIN and Authorizationf 508 Temporary Phone Change PIN ...

Page 69: ...r is output Enter the mobile phone number if nec j Enter your password Press the key shown or Confirm The logon procedure starts Yourmobilephonenumberwillappearontheleftofthedisplaywhen you are correctly logged on Æ Page 17 Moving the connection to the next telephone If you want to move your connection from the first guest telephone toasecond guesttelephone logontothesecond guesttelephone in the u...

Page 70: ...functions The fol lowing functions are deleted if enabled Forwarding on Advisory msg on Ringing group on Hunt group off Suppress call ID Call waiting tone off Do not disturb on Ringer cutoff on Received messages View callbacks N Press the key shown Select and confirm the option shown 1 0 Reset services 1 Differing display view in a Octopus F900 environment Æ Page 92 ...

Page 71: ...6 Æ Page 62 Ringing group code 81 81 Æ Page 78 Leave an advisory message code 69 69 Æ Page 67 Group call code 85 85 Æ Page 78 Reset services and functions code 0 Æ Page 70 Control relays code 90 90 Æ Page 76 Night answer code 44 44 Æ Page 55 Timed reminders code 46 46 Æ Page 64 N Press the key shown Confirm j Enter the internal station number of the phone where you wish to ac tivate the function j...

Page 72: ...87 87 Æ Page 49 Open door code 61 Æ Page 37 Release door opener code 89 89 Æ Page 38 Control relays code 90 90 Æ Page 76 Do not disturb code 97 97 Æ Page 60 Ringer cutoff code 98 98 Æ Page 59 Dial using speed dial code 7 Æ Page 44 Associated service code 83 Æ Page 71 Prerequisite Your phone supports tone dialing DTMF or you can switch your phone to tone dialing The phone is not connected to the sy...

Page 73: ...tact your service per sonnel You can only perform one function establish one outgoing connection at a time Theconnectionis cleared assoonasthe functionissuccess fully activated In the case of an external call the connection is cleared as soon as one of the call partners hangs up 503 Keypad dialing Contact your network provider to find out which ISDN func tions can be code operated in your country ...

Page 74: ...your telephone Prerequisite You have set up a connection N Press the key shown Confirm For entering data you are guided by the connected computer How ever depending on configuration contact your service personnel you must activate your entries in one of the following ways Inputsinen blocmode 0 9 Enter data Complete entry or Confirm or Inputsinonlinemode The connected computer processes your entrie...

Page 75: ...elecommunicationsApplications Yousendinformation to the application and receive information from the application for example via your phone display 494 Enter the code j Enter the three digit ID for the application you wish to control 0 9 e Use the relevant keys to communicate with the application Endingcommunicationwiththe application Select and confirm the relevant CSTA message or Lift the handse...

Page 76: ...onfigure them to activate and deac tivate automatically after timeout Select and confirm the option shown or select and confirm the option shown 1 4 Enter the relay Sensors Octopus F100 200 400 only If configured contact your service personnel sensors are able to recognize signals call your phone and display an appropriate mes sage on the screen Special features must be taken into consideration if...

Page 77: ...erson you want to page This person can then answer the page at the nearest phone Pagingpersons To ensure that you can be found you must have enabled a ringing group Æ Page 80 call forwarding Æ Page 30 or call forwarding no answer service technician to the internal station number of your PSE A call request is signaled automatically Answeringthepagefromthenearesttelephone Lift the handset 59 Enter t...

Page 78: ...heir personal sta tion number You can activate and deactivate the audible signal for a hunt group group call or individual trunks in a group Youarepartofahuntgrouporcall group Open the idle menu Æ Page 17 Select and confirm the option shown 1 or select and confirm the option shown Youbelongtomultiplegroups Open the idle menu Æ Page 17 Select and confirm the option shown 1 or select and confirm the...

Page 79: ...yed is activated or Select and confirm the option shown The audible tone for all groups and trunks is deactivated or Select and confirm the option shown The audible tone for all groups and trunks is activated 301 Group name Next Leave group 1 Differing display view in a Octopus F900 environment Æ Page 92 Join group Leave all groups Rejoin all groups If you have activated the audible tone for anoth...

Page 80: ... your telephone signaled audibly at up to five other internal phones The phone that answers the call first receives the call Saving displaying anddeletingtelephonesfortheringing group N Press the key shown Select and confirm the option shown Follow the display prompts enter the internal station number Removingalltelephones inacallringinggroup Select and confirm the option shown Pickup group Specia...

Page 81: ... identification number Agent Contact your service personnel to find out what it is Loggingonandoffduringyourshift N Press the key shown Select and confirm the option shown Confirm or select and confirm the option shown Requestingandactivatingaworktime You can request activate work time to ensure you have enough time to wrap up the last call Your phone is excluded from call distribution for a set p...

Page 82: ...orUCD N Press the key shown Select and confirm the option shown Confirm or select and confirm the option shown Displaythenumberofwaitingcalls N Press the key shown Select and confirm the option shown Confirm UCD 404 UCD night on 404 UCD night off UCD 405 Calls in queue ...

Page 83: ...rerequisite You are part of a hunt group group call Æ Page 78 in another Octopus F270 IT Octopus F100 200 400 650 Open the idle menu Æ Page 17 Select and confirm the option shown j Enter the DISA station number of the other Octopus F270 IT Octopus F100 200 400 650 i or Confirm your entry j Enter the DISA station number of your phone i or Confirm your entry Select and confirm the option shown or se...

Page 84: ...s F270 IT Octopus F100 200 400 650 i or Confirm your entry j Enter the DISA station number of your phone i or Confirm your entry Activating Open the idle menu Æ Page 17 Select and confirm the option shown Confirm or select and confirm the option shown or select and confirm the option shown j Enter the destination phone number Confirm Deactivating Open the idle menu Æ Page 17 Select and confirm the...

Page 85: ... confirm the option shown j Enter the DISA station number of the other Octopus F270 IT Octopus F100 200 400 650 i or Confirm your entry j Enter the DISA station number of your phone i or Confirm your entry Activating Open the idle menu Æ Page 17 Select and confirm the option shown j Enter the destination number temporary night answer service Confirm Deactivating Open the idle menu Æ Page 17 Select...

Page 86: ... N Press the key shown Select and confirm the option shown Select and confirm the option shown or select and confirm the option shown or select and confirm then follow the operating instructions j Enter the station number Confirm Confirm Select and confirm the option shown Removingalltelephones inacallringinggroup Open the idle menu Æ Page 17 Select and confirm the option shown 81 Ringing group on...

Page 87: ...unications platforms Open the idle menu Æ Page 17 Select and confirm the option shown j Enter the DISA station number of the Octopus F100 200 400 650 where you wish to control the relay i or Confirm your entry j Enter the DISA station number of the phone you wish to use to con trol the relay i or Confirm your entry Confirm or select and confirm the option shown 1 4 Enter the relay DISA intern 90 C...

Page 88: ...orms Open the idle menu Æ Page 17 Select and confirm the option shown j Enter the DISA station number of the Octopus F270 IT Octopus F100 200 400 650 where you wish to control the door opener i or Confirm your entry j Enter the DISA station number of the phone you wish to use to con trol the door opener i or Confirm your entry Select and confirm the option shown j Z Dial the entrance telephone num...

Page 89: ...on shown or Change the display contrast Press the key repeatedly until the de sired level is obtained i Save Adjusting audio settings Optimize the audio settings on your Octophon F620 for your environ ment and according to your personal requirements Adjusting the receiving volume during a call You are conducting a call or Raise orlowerthevolume Keeppressingthekeyuntilthedesired vol ume is set i Sa...

Page 90: ...theacousticsin your environment Quiet room Normal room and Noisy room or Press one of the keys shown in idle mode Æ Page 17 Select and confirm the option shown or To set the room type Keep pressing these keys until the setting you want appears on the screen i Save Activating deactivating the ringer Hold down the key shown Language for system functions N Press the key shown Select and confirm the o...

Page 91: ... in idle mode N Press the key shown Select and confirm the option shown Select and confirm the option shown If everything is functioning correctly all LEDs on the phone flash only the menu key LED is continu ously lit your station number is displayed all pixels are active on the display the ring tone is audible More features f 940 Phone test ...

Page 92: ...cribed in this document according to the system configuration The following table provides an overview Octopus F270 IT Octopus F100 200 400 650 Octopus F470 UC display Octopus F900 display Description Service Program Service Æ Page 20 View callbacks Show callback destinations Æ Page 35 Caller list Call log Æ Page 40 Change Speed Dial Speed dialing Æ Page 44 Call wait term Camp on termination Æ Pag...

Page 93: ...or relevant function Possiblecause Dialed a non existent station number Called phone is unplugged Possiblereaction Enter correct station number Call this station again later Possiblecause Dialed your own station number Possiblereaction Enter correct station number Contact partner in the case of problems Contact your service personnel if a fault persists for more than five minutes for example Inval...

Page 94: ...t service personnel If the service personnel are unable to correct the problem they must contact Customer Ser vice Caring for your telephone Never allow the telephone to come into contact with coloring oily or aggressive agents Always use a damp or antistatic cloth to clean the telephone Never use a dry cloth Ifthetelephoneisverydirty cleanitwithadilutedneutralcleaner containing surfactants such a...

Page 95: ...ur telephone 56 Call duration 56 Call forwarding 30 in the event of telephone failure 32 MSN in CO 33 Call log 19 Call request 19 Call signal 22 Call volume 22 89 Call waiting 54 accepting 48 allowing 49 preventing 49 Call waiting camp on tone off 49 Call waiting on off 49 Call waiting tone on off 49 Callback 34 Caller ID suppression 60 Caller list using 40 Calling a second party 28 Calls in queue...

Page 96: ... number MSN 33 Forwarding MSN in CO 33 Function keys 14 Functions activating deactivating for another telephone 71 resetting 70 using from the outside 72 G General information 9 Group call 78 H Handsfree answerback 36 off 37 on 37 Hotline 46 Hotline delayed 46 Hunt group 78 I Important information 3 Incoming calls 19 Internal directory 41 IP telephony 83 K Keypad 15 Keypad dialing 73 L LAN telepho...

Page 97: ... Service menu 20 Programming your telephone 89 Project calls 57 Project code account code 57 R Radio paging equipment PSE 77 Recall 53 Receiving volume 22 89 Redialing a number 26 from the caller list 40 Relays 76 Resetting functions 70 Resetting services 70 Ring tone 90 Ring volume 89 Ringer cutoff 59 Ringing group 80 Room monitor 61 S Safety precautions 2 Second call accepting 48 Secure Call 10 ...

Page 98: ...g 66 receiving 66 Text message deleting displaying 65 sending 65 Three party conference 28 Timed reminder 64 Timed reminder answering 65 Toggle Connect 28 Tone dialing 52 Tone dialing DTMF dialing 52 Trace call 61 Transfer call 29 after announcement 53 Troubleshooting 94 Trunk flash 53 U UCD 81 Unanswered calls 19 Unencrypted call 58 unencrypted call 59 Unsecured connection 10 58 User support 9 Us...

Page 99: ...Service menu N Æ Page 20 Code Account code 60 Advisory msg on Advisory msg off 69 69 Associated dial 67 Associated serv 83 Call waiting Waiting tone off Waiting tone on Call wait term on Call wait trm off 55 87 87 490 490 Callback View callbacks Delete 58 58 Caller list Save number 82 82 Conference Start conference Add party End conference View conf parties Remove party Drop last conf party 3 3 49...

Page 100: ...ling 53 En bloc dialing Dial Forwarding on 1 all calls 2 external calls only 3 internal calls only Forwarding off CFNR on CFNR off Trunk FWD on Trunk FWD off 1 11 12 13 1 495 495 64 64 HF answerback on HF answerback off 96 96 Hotline Join group Leave group In hunt group Out of hunt group 85 85 85 85 Keypad dialing 503 Functions display Interactively Via the Program Service menu N Æ Page 20 Code ...

Page 101: ...answer off 44 44 Open door 61 Override 62 Page Answer page 59 Park a call Retrieve call 56 56 Phone test 940 Pickup directed Pickup group Accept call 59 57 Redial Rejecting calls Release Reset services 0 Ringer cutoff on Ringer cutoff off 98 98 Ringing group on Ringing group off 81 81 Room monitor 88 Select language 48 Functions display Interactively Via the Program Service menu N Æ Page 20 Code ...

Page 102: ... 42 Temporary MSN 41 Temporary Phone 508 Timed reminder on Timed reminder off 46 46 Toggle Connect 2 Trace call 84 Transfer Trunk flash 51 UCD Log on Log off Available Not available Work on Work off UCD night on UCD night off Calls in queue 401 401 402 402 403 403 404 404 405 Use speed dialing Change Speed Dial station 7 92 Functions display Interactively Via the Program Service menu N Æ Page 20 C...

Page 103: ...ed Reference number A31003 T9000 U102 3 7619 SW version 7 0 Status 10 2009 Printed on environmentally compatible recycled paper Important telephone numbers For problems For questions regarding sales Upon delivery of the equipment please enter telephone numbers ...

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Octopus F620 HFA, Operating Instructions Manual

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