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Oce OP31C, Operation Manual

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Section 5  Other Features of this Fax

5-64

Use the keypad to enter the currently registered 
administrator number (4 digits).

(inch)

(metric)

Press the “Restricted access rep” key.

(inch)

(metric)

Select the ID-code for which you want to print out a 
Restricted Access Report by pressing the corresponding 
key to highlight it. It is possible to select more than one 
ID-code.
* If you want to print out a report for all the ID-codes at 

one time, press the “All Depart.” [“All ID-codes”] key. All 
of the ID-code keys that are registered and have been 
used under Restricted Access will be highlighted.

(inch)

(metric)

Press the “Close” key.

Press the “Yes” key. A Restricted Access Report will be 
printed out for the selected department(s).

(inch)

(metric)

3

4

5

6

7

Summary of Contents for OP31C

Page 1: ...1 1 1 Oc OP31C Fax System Operations Guide Education Services Oc Operations Guide English version...

Page 2: ...ne When there is even a slight difference in the message key indicator name or other specifications we have listed the information for the inch version followed in brackets by the corresponding inform...

Page 3: ...lated points Symbols The U symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol General warning Warning of danger of electric...

Page 4: ...m the basic procedures required to operate this fax machine Section 3 Various Functions of this Fax This section contains explanations on attempting procedures that will enable more effective use of t...

Page 5: ...ropriate to how you use this fax Section 8 Optional Equipment This section contains an explanation on the addition of Optional Memory something which enables the use of the Ultra fine resolution mode...

Page 6: ...rectly from a Network Computer Network FAX functions option 1 13 Handling 2 Jobs Simultaneously Dual Access function 1 13 Sending Multiple Sets of Documents in One Batch Batch Transmission function 1...

Page 7: ...ber and the Keypad Chain Dial Keys 3 10 Registering New Chain Dial Keys 3 10 Modifying or Deleting Registered Information 3 12 Dialing With a Chain Dial Key 3 13 Managing Information for a Scheduled C...

Page 8: ...the Fax Forwarding Information 5 28 Modifying Registered Fax Forwarding Information 5 29 Turning Fax Forwarding ON OFF 5 30 Dialing Multiple Destinations as a Group Group Dial Keys 5 31 Registering Ne...

Page 9: ...in Board setting 7 3 Setting the Number of Rings Auto Fax Reception Number of Rings setting 7 4 Making Volume Settings Volume setting 7 5 Setting the Document Size for Scanning from the Document Proce...

Page 10: ...tion 10 1 Specifications 10 1 Character Input Screens 10 2 Paper Size and Priority Feed Chart Inch version 10 3 Paper Size and Priority Feed Chart Metric version 10 4 Menu Flow Charts 10 5 Error Code...

Page 11: ...NOT leave the Document Processor open as there is a danger of personal injury Other precautions DO NOT open the front cover or left cover turn off the power switchpower switch or pull out the power pl...

Page 12: ...ix...

Page 13: ...n this switch ON in order to perform fax and copy operations The touch panel will light and operation will be possible 1 3 4 5 6 7 8 9 10 11 2 6 5 Document table Set the documents you want to transmit...

Page 14: ...n 4 Fax key Fax indicator Press this key when you want to switch between the Copy Operation and Fax Operation modes The Fax indicator is lit when the machine is in the Fax Operation mode 5 Fax data in...

Page 15: ...gistered to function as either a one touch key a group dial key G a program key P or a chain dial key C are displayed here 4 Address book key Press this key when you want to use the address book Refer...

Page 16: ...y TX Dir Feed Tx key When you want to switch between the Memory Transmission mode Memory Tx and the Direct Feed Transmission mode Dir Feed Tx The mode will change each time you press this key 12 Recep...

Page 17: ...f the various functions of this fax machine such as polling etc 17 Register key Press this key when you want to perform one of the various registration procedures of this fax machine 18 Print Report k...

Page 18: ...the type of phone line you select here is correct because if the setting is incorrect fax communication will be impossible Prior to operation check the message display to make sure that the touch pane...

Page 19: ...ge display to make sure that the touch panel is in the initial mode for fax operation Refer to What Is The Initial Mode on page 1 11 If you want to cancel the procedure part way through press the Rese...

Page 20: ...l the procedure part way through press the Reset key Press the Register key The Registration Select screen will appear inch metric Press the Location Info key The currently registered information will...

Page 21: ...at you want to change Then enter the correct number as desired inch metric Press the Confirm key The message display will return to the same screen as was displayed in step 2 If you are finished makin...

Page 22: ...Use the or cursor keys to move the cursor as required inch metric Press the Time key and then use the keypad to enter the present time The time should be entered on a 24 hour basis 00 00 23 29 Press t...

Page 23: ...companying default settings and related operational status is known as the initial mode When the fax machine is in the initial mode for fax operation Ready for fax transmission will be shown in the me...

Page 24: ...set when the Auto Clear function engages the displayed size of those documents will remain in the message display Using a 3 digit Document Number to Manage Fax Communications Document Number The fax u...

Page 25: ...omputer can be sent through the Scanner Kit that is installed on the fax machine and then transmitted to the other fax etc z Reception Documents sent by the other fax machine etc will be received by t...

Page 26: ...creen When the Dual Access function is not available There are cases in which the Dual Access function is not available For example during a fax communication to one party you will not be able to rece...

Page 27: ...on Unrelated to fax operation X The additional operation will NOT work with the initial operation U The additional operation will work with the initial operation under certain conditions The adjoining...

Page 28: ...ounter clockwise and transmitted them as 8 1 2 x 11 A4 length wise documents To enable the Rotate Transmit function for documents set in the Document Processor you must select Standard size when setti...

Page 29: ...eived data is not possible For further information on paper orientation refer to Paper Size and Priority Feed Chart on pages 10 3 and 10 4 If the transmitting party s TTI information is set to be prin...

Page 30: ...out of an incoming fax and make copies without having to wait for that print job to end 1 Press the Interrupt key Copying is now possible 2 Once copying is completed press the Interrupt key to return...

Page 31: ...ransmission mode Transmitting from the platen This mode is ideal for transmitting books and the like that cannot be placed in the Document Processor Documents are set one at a time directly on the pla...

Page 32: ...ear on the documents received by the other party In this case set the documents in a different direction and try to transmit them again 1 Adjust the document insert guides to match the width of the do...

Page 33: ...dard size characters Fine For transmitting documents with relatively small characters or thin lines Super fine For transmitting documents with detailed lines and characters Ultra fine For transmitting...

Page 34: ...trast 1 If you want to change the contrast press the Exposure mode key inch metric 2 Select the desired contrast from among the 3 available inch metric Indicating the document size When you set any do...

Page 35: ...ng operation by pressing the Stop key in the confirmation screen that was accessed above Press the Close key to return to the previous screen inch metric Saving a document for transmission When the op...

Page 36: ...platen for transmission a menu like that shown below will appear in the message display once you press the Start key and the documents have been scanned In this case perform the following procedure I...

Page 37: ...Manual Fax Reception Refer to page 3 20 Auto FAX TEL Switching Refer to page 5 1 TAD Reception Refer to page 5 3 D R D Reception Refer to page 5 5 Checking the reception mode Make sure that Auto RX i...

Page 38: ...n It is possible to make copies even during a reception in which documents are being directly printed out whereby Imaging memory is not used to save the documents Press the Interrupt key during a rece...

Page 39: ...any documents left in the Document Processor remove them from the document table Canceling a Memory Transmission during transmission If you want to cancel a Memory Transmission in which scanning all o...

Page 40: ...m the document table inch metric Canceling a Reception If you want to cancel a reception perform the following procedure Press the Status Act status key in the bottom right of the touch panel The stat...

Page 41: ...ble symbols Space key Press this key when you want to enter a space and keys Press these keys when you want to move the cursor AllDel key Press this key when you want to delete all of the currently en...

Page 42: ...of numerals and other available symbols Press the key and then the 4 key Press the End key to register the entered information z Metric version Verify that the Capital key is highlighted and press th...

Page 43: ...red under each one touch key print out a One Touch Key List It is recommended that you register the name of the other party as well as the fax number under each one touch key If you register the other...

Page 44: ...hange the information as desired If you want to register this one touch key with the entered information as is go directly to step 20 z Making More Detailed Settings If you want to perform more detail...

Page 45: ...or Encrypted Transmission press the Encryption TX Encryption key To use this key for Encrypted Transmission press the On key The Key Code Box Number Input screen will appear Use the keypad to enter th...

Page 46: ...splay will return to the same screen as was displayed in step 3 If you want to continue deleting other one touch keys repeat steps 3 through 5 If you are finished deleting one touch keys press the Res...

Page 47: ...of documents set the documents you want to transmit If you want to change the transmission conditions such as the resolution and contrast press the TX setting key If you do NOT want to change the cur...

Page 48: ...essage display to make sure that the touch panel is in the initial mode for fax operation Refer to What Is The Initial Mode on page 1 11 If you want to cancel the procedure part way through press the...

Page 49: ...initial mode settings Set the documents you want to transmit If you want to change the transmission conditions such as the resolution and contrast press the TX setting key If you do NOT want to chang...

Page 50: ...n Basic Use 2 20 Press the Close key The touch panel will return to the basic fax screen and the corresponding speed dial key will be highlighted Press the Start key The transmission operation will be...

Page 51: ...al order of the abbreviated number z Search order The search order is as follows with the order of precedence shown from left to right English Alphabet A Z J Numerals 0 9 J Symbols The characters and...

Page 52: ...bol as the first character inch metric The speed dial keys that are registered with a name that starts with that first letter will be displayed inch metric Press the speed dial key under which the des...

Page 53: ...not be printed out Prior to operation check the message display to make sure that the touch panel is in the initial mode for fax operation Refer to What Is The Initial Mode on page 1 11 If you want t...

Page 54: ...aling will be performed a number of times at a set interval this function is effective even if the other party s communication takes an extended period of time Automatic Redialing will not engage when...

Page 55: ...her various types of fax communication available in this fax The following method explains the procedure for sending duplex documents to a single destination Prior to performing Duplex Transmission yo...

Page 56: ...ic Select whether or not you want the image on the back side of the documents to be inverted during transmission to match the orientation of the front side by pressing either the On key invert rear im...

Page 57: ...tion of Standby Transmissions communications that use the timer and Interrupt Transmissions can be scheduled at one time You can also designate each of the various types of fax communication available...

Page 58: ...ns 3 4 Canceling a waiting transmission in the Direct Feed Transmission mode 1 Press the Stop key on the touch panel or press the Stop Clear key inch metric 2 If you DO want to cancel the Standby Tran...

Page 59: ...mitted using the Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode If you want to cancel the procedure part way through press the Reset key The touch panel wil...

Page 60: ...dial key that is registered with the one touch or group dial information that you want to use The selected key will be highlighted It is also possible to use a registered chain dial key followed by an...

Page 61: ...waiting to start perform the same procedure as in Canceling a waiting transmission in the Direct Feed Transmission mode on page 3 4 If you want to cancel the procedure part way through press the Rese...

Page 62: ...unications that use the timer are scheduled to begin at the same time fundamentally each communication will be accomplished in the order that they were registered However even if it has been registere...

Page 63: ...u want to change the entered time use the and or keys to move the cursor to the desired location inch metric Press the Close key Press the Start key The documents will be scanned into memory and the t...

Page 64: ...ion fax numbers in each of the various types of fax communication available in this fax such as Broadcast Transmission You CANNOT use chain dial keys in combination with group dial keys Registering Ne...

Page 65: ...ress the Next key Enter the desired name for the chain dial key Maximum 20 characters In order to enter characters refer to Entering Characters on page 2 11 Check the registered information If you wan...

Page 66: ...s the Change contents key and then go directly to step 6 inch metric Deleting a chain dial key Press the Yes key The message display will return to the same screen as was displayed in step 3 If you wa...

Page 67: ...l return to the initial mode settings If the operation involves the transmission of documents set the documents you want to transmit Press the desired speed dial key that was registered as a chain dia...

Page 68: ...ansmission that is in memory and waiting for transmission you can print out a sample page of those documents Even if you print out a sample image of the documents the transmission will be carried out...

Page 69: ...on page 3 14 Press the Immediate TX key inch metric Press the Yes key The corresponding operation will begin automatically inch metric Deleting the Communication You can delete a scheduled communicat...

Page 70: ...nformation available for modification is slightly different depending on the type of communication involved The example in the procedure below is for a scheduled Broadcast Transmission that uses the t...

Page 71: ...s displayed in step 5 If you also want to modify the destination information press the key If you do NOT want to modify the information go directly to step 17 Modifying destination information The cur...

Page 72: ...new destination fax number You can enter the fax number s using the keypad abbreviated numbers one touch keys group dial keys and the address book Chain dial keys can be used as well inch metric Pres...

Page 73: ...Document Processor It is not possible to set documents on the platen with this mode Pick up the telephone receiver or press the On hook key If you pressed the On hook key that key will be highlighted...

Page 74: ...l comes in the separately purchased phone will ring Pick up the telephone receiver Check whether or not the call is from a fax If you hear a fax tone You are connected to a fax machine Press the Start...

Page 75: ...f the indicator IS lit indicating there ARE documents in memory print out all important documents from memory and then make sure that the Fax data indicator is out BEFORE disconnecting the power The I...

Page 76: ...ppropriate will be printed out and an alarm will sound Check the error code that is displayed the corresponding report and then refer to Error Code Tables on page 10 7 to confirm the cause of the erro...

Page 77: ...he message display load paper of that particular size ______ Add toner C M Y K There is insufficient toner left in the indicated toner cartridge C cyan M magenta Y yellow and K black Refer to the Oper...

Page 78: ...firm the cause of the error 10 7 No DC Loop No Dial Tone The modular cord may not be connected properly to either the telephone or the line jack L on the fax Either that or there is a problem with the...

Page 79: ...d Perform the necessary procedure to correct the error and try to transmit the documents again 10 7 Is Password Check Transmission turned ON Turn Password Check Transmission OFF 5 47 I am not able to...

Page 80: ...uction Manual for the telephone being used ______ Did you use the correct Remote Switching number Check the registered number Factory default setting 55 5 6 I was able to receive a fax but it was not...

Page 81: ...Encryption Box number You CANNOT register an F Code Box subaddress that is identical to a registered Encryption Box number Select a different subaddress ______ I am not able to perform F Code Based C...

Page 82: ...ossible Check with the transmitting party ______ Is there an appropriate box equal to an F Code Confidential Box registered in the transmitting party s fax Check with the transmitting party ______ Are...

Page 83: ...lephone will ring The telephone will ring only once in the metric version models In the inch version models you can set the number of times the telephone will ring Refer to Setting the Number of Rings...

Page 84: ...0 seconds after the ringing starts If the telephone receiver is not picked up within 30 seconds the fax machine will switch to fax reception 2 Speak with the other party At the end of the conversation...

Page 85: ...silence detection function of this fax will be activated and the fax machine will switch to fax reception Reception flow z Preparation Make sure that Answering Machine is displayed on the basic fax s...

Page 86: ...o not answer The functions of the answering machine will engage your message will be played and the caller will be able to leave a message If there is a silent pause of 9 seconds or more 6 seconds or...

Page 87: ...on page 7 8 and select D R D Make sure that Auto RX is displayed on the basic fax screen If it is not press the reception mode select key and then press the Auto RX key When a call comes in the teleph...

Page 88: ...hing Number The factory default setting for the Remote Switching Number is 55 but you can change this if you want If you want to cancel the procedure part way through press the Reset key The touch pan...

Page 89: ...llowing procedure When a call comes in the telephone will ring Pick up the telephone receiver If you hear a fax tone use the tone signal capabilities of the telephone to enter the 2 digit Remote Switc...

Page 90: ...d to an unlimited number of receiving parties Refer to Turning the Bulletin Board ON OFF Bulletin Board setting on page 7 3 If you want to cancel the procedure part way through press the Reset key The...

Page 91: ...of the documents set in that other fax machine If reception of documents from more than one transmitting fax is designated those destinations will be dialed in order and reception will be carried out...

Page 92: ...time for the reception to begin press the Delayed TX key Press the On key Use the keypad to enter the desired time for the reception to begin If you want to change the entered time use the and or key...

Page 93: ...F Code Based Confidential Transmission and F Code Based Relay Broadcast Transmission The F Code password is used to designate the password of the desired box equal to the F Code Confidential Box or th...

Page 94: ...press the Reset key The touch panel will return to the initial mode settings Press the Register key The Registration Select screen will appear inch metric Press the Box key F Code Confidential Box re...

Page 95: ...0 9 and the symbols and If you register 0000 as the F Code password it will not be necessary to enter a password when you print out documents from that F Code Confidential Box If the optional Scanner...

Page 96: ...the F Code Confidential Box you want to modify or delete inch metric Enter the F Code password 4 digits for that F Code Confidential Box inch metric Press the Confirm key If you want to completely del...

Page 97: ...tion in order to designate the box in the destination party s fax It can be up to 20 digits in length and can include any combination of the numerals 0 9 and the symbols and You can use the and or key...

Page 98: ...an F Code Confidential Box Perform the following procedure to print out documents that have been received into your F Code Confidential Box If the documents are printed out correctly the data will be...

Page 99: ...onfidential Box inch metric Press the Confirm key The documents that are in that F Code Confidential Box will be printed out Printing Out an F Code Confidential Box List Print out this list in order t...

Page 100: ...add new documents to those currently in your F Code Confidential Box and you can also delete all of the documents currently in that box and replace them with new documents If you want to delete the da...

Page 101: ...cuments go to the next step If you are entering documents for this Confidential Transmission for the first time go directly to step 7 inch metric If you want to add documents press the Add key If you...

Page 102: ...owever depending upon the fax machine there is a possibility that they may not be able to enter documents in their box or may not be able to perform Polling Reception so both the transmitting party an...

Page 103: ...e Delete key inch metric Press the Password key If necessary use the keypad to enter the predetermined F Code password The password can be up to 20 digits in length and can include any combination of...

Page 104: ...n page 5 25 for the procedure on acting as the initial transmitting station and sending documents through a relay station Registering New F Code Relay Boxes Perform the following procedure to register...

Page 105: ...want to use for this F Code Relay Box The password can include any combination of the numerals 0 9 and the symbols and Press the Next key Repeat steps 1 and 2 below until all of the final destination...

Page 106: ...splay will return to the same screen as was displayed in step 4 If you want to continue registering other F Code Relay Boxes repeat steps 4 through 15 Once you are finished registering F Code Relay Bo...

Page 107: ...te conditions are met z The subaddress that is required when this fax is acting as the initial transmitting station can be up to 20 digits in length but the number of digits acceptable in the destinat...

Page 108: ...n be up to 20 digits in length and can include any combination of the numerals 0 9 You can use the and or keys to move the cursor to a desired location and you can clear the entered number by pressing...

Page 109: ...fax an F Code Relay Box List will not be printed out If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Press the Print R...

Page 110: ...t time If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Press the Register key The Registration Select screen will appe...

Page 111: ...the key that corresponds to any item that you want to modify Press the OK key The message display will return to the same screen as was displayed in step 2 If you are finished making settings press t...

Page 112: ...ress the Reset key The touch panel will return to the initial mode settings Press the Default key The Default Setting screen will appear Press the Fax default key inch metric Press the T cursor key un...

Page 113: ...will automatically become the abbreviated number for the destination fax numbers registered under that group dial key If you register a group name for each group dial key you will be able to use the a...

Page 114: ...registered information and press the key that corresponds to any item that you want to modify Press the OK key The message display will return to the same screen as was displayed in step 3 If you wan...

Page 115: ...the displayed number of the speed dial key under which the group dial key is registered press the Abbr key If you want to modify any other basic information press the key that corresponds to that info...

Page 116: ...nge the transmission conditions such as the resolution and contrast press the TX setting key If you do NOT want to change the current conditions go directly to step 5 Press the key that corresponds to...

Page 117: ...re no group dial keys registered in this fax a Group Dial List will not be printed out If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initi...

Page 118: ...ation fax numbers registered under that program key If you register a program name for each program key you will be able to use the address book to search for the related program If you want to cancel...

Page 119: ...bbreviated numbers one touch keys or the address book Chain dial keys can be used as well If you want to enter multiple fax numbers with the keypad press the Next destinat Next dest key after each fax...

Page 120: ...y and then go to the next step If you want to modify the registered information press the Change contents key and then go directly to step 6 inch metric Deleting a program key Press the Yes key The me...

Page 121: ...nished deleting program keys press the Reset key Using a Program Key If the operation involves the transmission of documents set the documents you want to transmit If it involves a polling reception g...

Page 122: ...Print out this list in order to check the content of program keys currently registered in this fax If there are no program keys registered in this fax a Program Dial List will not be printed out If y...

Page 123: ...Section 5 Other Features of this Fax 5 41 To print out a Program Dial List press the Yes key A Program Dial List will be printed out inch metric 3...

Page 124: ...initial mode settings Press the Register key The Registration Select screen will appear inch metric Press the Password check key inch metric Enabling Communication Only When Certain Passwords Match Pa...

Page 125: ...it Telephone Number Maximum 20 digits You can use the and or keys to move the cursor to a desired location and you can clear the entered number by pressing the Delete key inch metric Press the OK key...

Page 126: ...Change contents key and then go directly to step 5 inch metric Deleting a Permit Telephone Number Press the Yes key The message display will return to the same screen as was displayed in step 2 If you...

Page 127: ...e Permit ID No Permit ID nr key inch metric Press an unregistered key The information will be displayed for all keys that have already been registered inch metric Use the keypad to enter the desired 4...

Page 128: ...registered information press the Change contents key and then go directly to step 5 inch metric Deleting a Permit ID Press the Yes key The message display will return to the same screen as was displa...

Page 129: ...you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Press the Default key The Default Setting screen will appear Press the Fa...

Page 130: ...ACT same numbers or characters as appropriate Registering New Encryption Keys The Encryption Key to be used must be selected by the transmitting party during the registration of the corresponding one...

Page 131: ...eps 4 through 6 If you are finished registering Encryption Keys press the Reset key 2 3 4 Understanding the Encryption Key and Key Code Each Encryption Key is registered under an Encryption Key Code a...

Page 132: ...tered information press the Change contents key and then go directly to step 5 inch metric Deleting an Encryption Key Press the Yes key The message display will return to the same screen as was displa...

Page 133: ...tial mode settings Press the Register key The Registration Select screen will appear inch metric Press the Box key inch metric Press the Encryption box key inch metric Press an unregistered key The bo...

Page 134: ...tion Box Select whether or not you want documents received into this Encryption Box to be automatically printed out If you want to have received documents printed out immediately after reception selec...

Page 135: ...e Delete key and then go to the next step If you want to modify the registered information press the Change contents key and then go directly to step 7 inch metric Deleting an Encryption Box Press the...

Page 136: ...stered in this fax an error will occur and the transmission will not be completed Performing the Operation at the Receiving Fax Perform the following procedure in order to receive and print out docume...

Page 137: ...e touch panel will return to the initial mode settings Press the Application key The Application screen will appear inch metric Press the Print encr data box Encry code box output key inch metric Pres...

Page 138: ...e are no Encryption Keys registered in this fax an Encryption Key List will not be printed out If you want to cancel the procedure part way through press the Reset key The touch panel will return to t...

Page 139: ...ption Boxes registered in this fax an Encryption Box List will not be printed out If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mo...

Page 140: ...d ON only those sets of documents entered using the same ID code will be pooled together under the Batch Transmission function Any documents that were entered using different ID codes will be sent dur...

Page 141: ...he Registration Select Screen When Restricted Access is Turned ON Refer to page 5 59 Accessing the Application Screen When Restricted Access is Turned ON Refer to page 5 60 Accessing the Report Select...

Page 142: ...s Turned ON When Restricted Access is turned ON perform the following procedure in order to access the Application screen available when you press the Application key and thereby use the corresponding...

Page 143: ...rint Reports key and thereby print out the corresponding reports The reports that are available for print out will depend on whether you enter an ID code or the registered administrator number If you...

Page 144: ...you enter the administrator number Press the Print Report key inch metric Press the Admin Item key If you press the Activity report key at this point an Activity Report will be printed out Use the key...

Page 145: ...nt out a report for each individual department or a report for all departments at the same time It is possible to print out a Restricted Access Report by entering an ID code however the report that is...

Page 146: ...by pressing the corresponding key to highlight it It is possible to select more than one ID code If you want to print out a report for all the ID codes at one time press the All Depart All ID codes k...

Page 147: ...performed using Network FAX functions will also appear in the Transmission Result Display If you want to cancel the procedure part way through press the Reset key The touch panel will return to the in...

Page 148: ...initial mode settings Press the Application key The Application screen will appear inch metric Press the RX result on LCD Rx result display key Information for the most recent reception will be displ...

Page 149: ...lts of the transmissions and receptions that were carried out on this fax Information for the 50 most recent communications will be printed on the Activity Report If no communications have taken place...

Page 150: ...uments for Polling Transmission held in memory a Confirmation Report will not be printed out If you want to cancel the procedure part way through press the Reset key The touch panel will return to the...

Page 151: ...ormation own name etc in this fax If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Press the Print Report key The Repor...

Page 152: ...Section 6 Managing Information About Your Fax Communications 6 6...

Page 153: ...unication error a Broadcast Transmission and a transmission that uses the timer Reception Report Set this report to be printed out after each reception to check whether the reception was accomplished...

Page 154: ...press the Output on condition key In the screen for step 5 select whether or not you want the Delayed Communication Report to be automatically printed out Press the On key to have it printed automati...

Page 155: ...ault key The Default Setting screen will appear Press the Fax default key inch metric Press the T cursor key until Bulletin Board is highlighted Press the Change key Select whether you want to turn th...

Page 156: ...itial mode settings Press the Default key The Default Setting screen will appear Press the Fax default key inch metric Press the T key until of Rings is highlighted Press the Change key Use the or key...

Page 157: ...metric Select the desired monitor volume from among Large Medium Small and Off Select the desired speaker volume from among Large Medium Small and Off Press the Close key If you are finished making se...

Page 158: ...e Document Image for Transmission Rotate Transmit function on page 1 16 If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode setting...

Page 159: ...panel will return to the initial mode settings Press the Default key The Default Setting screen will appear Press the Fax default setting key inch metric Press the T cursor key until TX Mode Default i...

Page 160: ...ss the T key until Receive Mode Reception mode is highlighted Press the Change key Select the desired reception mode by pressing either the Fax Reception Fax Rx key the Auto Fax Tel SW key or the D R...

Page 161: ...f reception at this fax will not be printed out on the documents received at the selected destination If however the forwarding operation is unsuccessful even after redialing the predetermined number...

Page 162: ...opriate If you selected Auto Select Auto sel proceed directly to step 8 If you selected Fix Size Fixed size go the next step If you selected Fixed Cassette go directly to step 7 inch metric Selecting...

Page 163: ...and Registration 7 11 Select the desired paper size and then proceed directly to step 8 Select the desired drawer Press the Close key If you are finished making settings press the Reset key to return...

Page 164: ...ss of the reception mode setting and they will then be printed out at one time 2 in 1 Reception will not be available when both 2 in 1 Reception and Duplex Reception are turned ON If you want to cance...

Page 165: ...Reception are turned ON If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Press the Default key The Default Setting scre...

Page 166: ...7 15 For further information contact your service representative an authorized service center or the place of purchase If you want to cancel the procedure part way through press the Reset key The tou...

Page 167: ...e touch panel will return to the initial mode settings Press the Register key The Registration Select screen will appear inch metric Press the Remote Test ID key inch metric Use the keypad to enter th...

Page 168: ...Section 7 Various Settings and Registration 7 16...

Page 169: ...memory available for Bitmapping will be increased and you will thus be able to transmit and receive documents using the Ultra fine resolution mode In addition you will be able to store a greater numbe...

Page 170: ...Section 8 Optional Equipment 8 2...

Page 171: ...at the computer About the On Line Manual A PDF format On Line Manual is included on the provided CD ROM This On Line Manual contains explanations on the applications required in order to use the Netwo...

Page 172: ...he On Line Manual Connect the shielded network cable 100 BASE TX or 10 BASE T to the fax machine See page 9 3 1 Connecting the fax machine and the computer 2 Procedure on the fax machine Perform the b...

Page 173: ...ways make sure to turn the power switch of the fax machine OFF O before connecting the network cable Insert the connector of a shielded Ethernet 10BASE T or 100BASE TX cable into the scanner interface...

Page 174: ...X default key inch metric Use the T cursor key to select Network FAX Reception Press the Change key Select whether you want to turn Network FAX Reception ON or OFF by pressing either the On or Off key...

Page 175: ...procedure part way through press the Reset key The touch panel will return to the initial mode settings Press the Default key The Default Setting screen will appear Press the FAX default key inch metr...

Page 176: ...n be saved as a PDF file or a TIFF file If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Press the Default key The Defa...

Page 177: ...horization the SMTP authorization setting must be turned ON in the scanner Refer to the Operation Guide for your scanner If no information is entered here the Activity Report and Power Failure Report...

Page 178: ...ring Characters on page 2 11 when entering the file name inch metric Once you are finished entering the file name press the End key The message display will return to the same screen as was displayed...

Page 179: ...key when entering this information inch metric Once you are finished entering the administrator s e mail address press the End key The message display will return to the same screen as was displayed i...

Page 180: ...s the End key The message display will return to the same screen as was displayed in step 11 Press the Close key once again The message display will return to the same screen as was displayed in step...

Page 181: ...Press this key when you want to reenter the number Stop key Press this key when you want to cancel the registration procedure and return the touch panel to the screen in step 3 Once you are finished...

Page 182: ...mber etc If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Press the Print Report key The Report Selection screen will a...

Page 183: ...m x 3 85 lines mm Fine 8 dots mm x 7 7 lines mm Super fine 8 dots mm x 15 4 lines mm Ultra fine 16 dots mm x 15 4 lines mm Recording Resolution 600 dpi x 600 dpi Grayscale 128 levels Value differentia...

Page 184: ...eing used The following indicate the layouts of the keys for each screen z English Inch version Uppercase input Lowercase input Numbers Special characters input z Danish Dutch English Metric version F...

Page 185: ...ations indicates the direction of feed for transmission or print out If the same size of paper is set in more than one location the upper drawer will have priority for paper feed If the either of the...

Page 186: ...he same size of paper is set in more than one location the upper drawer will have priority for paper feed If the either of the Fixed Size or Fixed Cassette modes are selected in the Paper Feed Selecti...

Page 187: ...n Name Your Own ID Date and Time Boxes F Code Confidential Boxes F Code Relay Boxes Encryption Boxes Password Check Communication Permit Telephone Numbers Permit IDs FAX Forwarding Remote Switching Re...

Page 188: ...eception ON OFF Only available when the Duplex Unit is installed NW FAX Reception Only available when the Scanner Kit is installed TX Document Save Only available when the Scanner Kit is installed Fil...

Page 189: ...d because the transmitting party does not possess the necessary communication capabilities U00600 U00690 Communication was interrupted due to trouble with your unit Perform transmission or reception p...

Page 190: ...ut was unsuccessful because the F Code Relay Box ID that the initial transmitting station entered did not match the one registered in your FAX Check the information registered in your FAX and have the...

Page 191: ...ssess Encryption Communication capabilities U04400 Encryption Transmission was attempted but was unsuccessful because the Encryption Keys did not match U04401 Encryption Transmission was attempted but...

Page 192: ...ption was attempted but was unsuccessful because your memory has become full Clear your memory of all other data and attempt reception again U19100 Transmission was attempted but was unsuccessful beca...

Page 193: ...Communication Using the Timer 3 8 Confirmation Report 6 4 Copy Priority Printout function 1 18 D D R D Reception 5 5 Date Time setting 1 9 Deleting the Communication 3 15 Document Number 1 12 Documen...

Page 194: ...5 Printing Out Documents from an F Code Confidential Box 5 16 Program Dial List 5 40 Program Keys 5 36 Modifying or Deleting Registered Information 5 38 Registering New Program Keys 5 36 Using a Progr...

Page 195: ......

Page 196: ...currents emissions for equipment input current 16A per phase EN61000 3 2 Limitation of voltage fluctuations and flicker in low voltage supply systems for equipment with rated current 16A EN61000 3 3 S...

Page 197: ...National AN for D DE 09R00 National AN for D DE 12R00 National AN for D DE 14R00 National AN for D ES 01R01 National AN for E GR 01R00 National AN for GR GR 03R00 National AN for GR GR 04R00 National...

Page 198: ...ly functional switches and are not suitable for isolating the equipment from the power source VORSICHT Der Netzstecker ist die Hauptisoliervorrichtung Die anderen Schalter auf dem Ger t sind nur Funkt...

Page 199: ......

Page 200: ...2003 4 3HZ80030A...

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