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1.6 Explanation of Basic Concepts and Symbols

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1.6

Explanation of Basic Concepts and Symbols

The use of words and symbols in this manual are explained below.

Paper Feeding

During printing, paper is supplied from the front side of the machine and fed into the 
Copy Tray on top with the printed surface of the page facing down. The paper feed 
direction is shown by the arrows in the diagram below.

Summary of Contents for NEFAX 671

Page 1: ......

Page 2: ...Safety Information 1 8 47 CFR Telecommunication Devices 1 8 Warning For Setting Of Header And Footer 1 9 IC CS 03 Telecommunication Devices 1 9 Laser Safety 1 10 Internal Laser Radiation 1 10 CDRH Reg...

Page 3: ...Parts and Their Functions 3 8 Display Indications 3 12 3 5 Turning the Machine On Off and the Initial Mode 3 14 Turning the Machine On Off 3 14 When the Machine is Turned On 3 14 Default Settings 3 1...

Page 4: ...Paper Selection 4 4 Selecting Manually Fed Paper 4 4 4 3 Specifying the Zoom Ratio 4 9 Zoom Ratio Settings 4 9 4 4 Adjusting the Image Density 4 11 Image Density Setting 4 11 4 5 Making 2in1 Copies On...

Page 5: ...per Sources 7 12 7 4 Specifying Administrative Settings ADMIN MANAGEMENT menu 7 15 7 5 Specifying Copy Settings 7 20 7 6 Setting Up the Fax Registration 7 27 Setting Up One Touch Dialing ONE TOUCH DIA...

Page 6: ...e is not functioning as designed 8 28 8 11 When Faxing Is Not Performed Correctly 8 29 Faxes Cannot Be Sent 8 29 Faxes Cannot Be Received 8 30 Calls Cannot Be Sent 8 31 9 Internet Fax Network Scan Onl...

Page 7: ...neous 10 1 Specifications 10 2 Scan to E mail Scan to Server 10 3 Internet Fax 10 3 Paper Feed Cassette Option only for NEFAX691 10 4 10 2 Function Menu Commands 10 5 Function Menu Commands 10 5 10 3...

Page 8: ...Introduction Chapter 1 1 1Introduction...

Page 9: ...e FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can rad...

Page 10: ...ace cables The use of non shielded cable is likely to result in interference with radio communications and is prohibited under CISPR 22 rules and local rules For users in countries not subject to Clas...

Page 11: ...f Symbols Please read the next section before using this device It contains important information related to user safety and preventing equipment problems Make sure you observe all of the precautions...

Page 12: ...power cord exposed core wire broken wire etc could result in a fire or breakdown Should any of these conditions be found immediately turn OFF the power switch unplug the power cord from the power outl...

Page 13: ...gnetism They could cause these products to malfunction The inside of this product has areas subject to high temperature which may cause burns When checking the inside of the unit for malfunctions such...

Page 14: ...not use this product in an environment with a temperature outside the range specified in the User Manual as a breakdown or malfunction could result Do not attempt to feed stapled paper carbon paper or...

Page 15: ...23 2001 the REN for this product is part of the product identifier that has the format US E8OFA03BUA1610 The digits represented by 0 3B are the REN without a decimal point e g 03 is a REN of 0 3 For e...

Page 16: ...steps Refer to Chapter 7 page 7 61 and page 7 70 IC CS 03 Telecommunication Devices The following note shall be conspicuously placed in the user manual The team IC before the certification registrati...

Page 17: ...rface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed five REN 0 2 If you experience trouble...

Page 18: ...erefore the print head unit should not be opened under any circumstances There is a laser aperture at the location shown above which must NEVER be viewed directly by the user CDRH Regulation This mach...

Page 19: ...00 nm For Denmark Users Dansk Dette er en halvlederlaser Laserdiodens h jeste styrke er 15 mW og b lgel ngden er 770 800 nm For Finland Sweden Users T m on puolijohdelaser Laserdiodin sunrin teho on 1...

Page 20: ...apparaten anv nds p annat s tt n i denna bruksanvisning specificerats kan anv ndaren uts ttas f r osynlig laserstr lning som verskrider gr nsen f r laserklass 1 VARO Avattaessa ja suojalukitus ohitett...

Page 21: ...erdiode er 15 mW og b lgelengde er 770 800 nm Laser Safety Label A laser safety label is attached to the outside of the machine as shown below ADVERSEL Dersom apparatet brukes p annen m te enn spesifi...

Page 22: ...EN 27779 is equal to or less than 70dB A Notice for Ni MH Batteries Ni MH Nickel Metal Hydride Batteries are installed inside machine as back up memory batteries Please dispose according to local sta...

Page 23: ...the ENERGY STAR Guidelines for energy efficiency What is an ENERGY STAR Product An ENERGY STAR product has a special feature that allows it to automatically switch to a low power mode after a period o...

Page 24: ...his manner may result in serious injuries or property damage Observe all cautions in order to ensure safe use of the machine Note May also appear as Important or Tip Text highlighted in this manner co...

Page 25: ...and Symbols The use of words and symbols in this manual are explained below Paper Feeding During printing paper is supplied from the front side of the machine and fed into the Copy Tray on top with th...

Page 26: ...paper shown as A in the illustration and the second to the length shown as B A Width B Length Paper Orientation Lengthwise If the width A of the paper is shorter than the length B the paper has a ver...

Page 27: ...1 1 6 Explanation of Basic Concepts and Symbols 1 20 Introduction Chapter 1...

Page 28: ...Precaution Chapter 2 2 2Precaution...

Page 29: ...ect airflow of an air conditioner or heater and not exposed to extremely high or low temperatures A well ventilated location A location that is not exposed to high humidity A location that is not extr...

Page 30: ...e requirements detailed below Note In order to enable easy machine maintenance and replacement of consumables maintain an adequate amount of space around the machine When lifting the machine be sure t...

Page 31: ...ing as a paper misfeed could result Never bring any magnetized object or use flammable sprays or liquids near the machine Always make sure that the power plug is completely plugged into the electrical...

Page 32: ...ndling the machine supplies toner paper etc Store the supplies in a location that meets the following requirements Free from direct sunlight Away from any heating apparatus Not subjected to high humid...

Page 33: ...of indebtedness G Stock certificates Legal Documents G Food stamps G Postage stamps canceled or uncanceled G Checks or drafts drawn by government agencies G Internal revenue stamps canceled or uncanc...

Page 34: ...Before Making Copies or Faxing Chapter 3 3 3 Before Making Copies or Faxing...

Page 35: ...tures The main copy settings available with this machine are listed below For details on their operation refer to the pages indicated Copies G 1 sided copies p 4 2 G 2in1 copies p 4 13 Note Only avail...

Page 36: ...Components and Their Functions Main Unit G NEFAX671 NEFAX691 Paper Feed Cassette option only for NEFAX691 G Capable of holding up to 500 sheets of paper 32MB Memory option only for NEFAX691 G Increas...

Page 37: ...opies or Faxing Chapter 3 3 3 Parts Names and Their Functions Main Unit 1 2 3 4 5 6 7 8 9 10 11 12 13 14 No Part Name Description 1 Document Feeder Tray Load the originals to be scanned face up on thi...

Page 38: ...ce down from the machine The Copy Tray can be adjusted to one of three angles Adjust the Copy Tray to the angle appropriate for its application 9 Tray1 Holds up to 250 sheets of paper and easily adjus...

Page 39: ...gles Adjust the tray to the angle appropriate for the desired application 1 Normal operation standard position 2 When back curled paper is fed out 3 When clearing a paper misfeed or replacing the Drum...

Page 40: ...3 3 Parts Names and Their Functions 3 3 7 Before Making Copies or Faxing Chapter 3 Paper Feed Cassette Option only for NEFAX691 1 No Part Name Description 1 Tray2 Holds up to 500 sheets of paper...

Page 41: ...3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 30 62 22 54 14 46 25 57 17 49 09 41 26 58 18 50 10 42 31 63 23 55 15 47 29 61 21 53 13 45 27 59 19 51 11 43 32 64 24 56 16 48 28 60 20 52 12 44 08...

Page 42: ...For NEFAX671 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 18 19 20 21 22 Memory TX Auto RX Speaker Redial Pause Function Speed Dial Phone Book Resolution 30 29 27 25 24 23 26 28 30 22 14 25 17 09 26 18 10 31...

Page 43: ...n 11 10 Key Pad Use to enter the number of copies to be made and any other numeric date Used to enter text such as a name In the Fax mode use the key for tone transmission with pulse dialing and use t...

Page 44: ...G RX polling reception RELAY INITIATE relay initiation transmission CANCEL RESERV cancel queued job TX MODE transmission mode INTERNET FAX RX Only for NEFAX691 24 Speed Dial key Used to dial previousl...

Page 45: ...ber of copies Displays the currently specified number of copy pages and number of copy sets 4 Image density Displays the currently specified image density 5 Paper Displays the currently selected paper...

Page 46: ...he Manual Bypass Tray Custom paper size The paper setting for the Manual Bypass Tray is a custom paper size Dialing A fax number is being dialed Ringing The machine is being called Sending The documen...

Page 47: ...nning or sending or receiving data otherwise all scanned data or transmission data will be deleted The machine automatically enters the Energy Save mode 15 min after the last operation is performed Th...

Page 48: ...screen appears in the Display of the Control Panel The Initial mode screen appears at the beginning of all operations Factory default settings G Number of copies 1 G Image density TEXT Auto G Zoom rat...

Page 49: ...ings to their defaults 1 min after a print cycle has been completed or a key operation is performed Tip The length of time before the machine automatically resets itself can be set between 1 min and 5...

Page 50: ...ay Switching Only available for NEFAX691 If the tray runs out of paper while printing the machine will automatically switch to a different paper source and continue printing provided that the new tray...

Page 51: ...and letters symbols List of characters available with each key of the 10 Key Pad To switch the input mode of the 10 Key Pad between numbers and letters press the 123 ABC key Changing Input Mode Each p...

Page 52: ...cursor _ flashes alternately with the character at its current location Press the 6 key twice Press the 5 key once Press the 0 key once Press the 6 key 3 times Press the 3 key 7 times Press the key Pr...

Page 53: ...sh to delete and then press the No key G To change an entered character use the and keys to move the cursor _ below the character that you wish to change and then press the No key Next enter the new c...

Page 54: ...to 43 1 4 lb 91 g m2 to 163 g m2 OHP transparencies envelopes Paper Size A4 L B5 L A5 L 16K L Legal L Letter L Invoice L FLS 13 8 1 4 210 mm X 330 mm Custom Size Width 3 1 2 to 8 1 2 90 mm to 216 mm...

Page 55: ...hick or extremely thin G Folded curled wrinkled or torn paper G Paper that has been left unwrapped for a long period of time G Damp paper G Perforated paper or paper with punched holes G Extremely smo...

Page 56: ...re loading it G Do not load so much paper that the top of the stack is higher than the mark or exceeds the specified number of sheets G Push the paper guides firmly up against the edges of the paper G...

Page 57: ...ng envelopes press them down to make sure that all air is removed and make sure that the folds of the flaps are firmly pressed otherwise the envelopes may become wrinkled or a paper misfeed may occur...

Page 58: ...the paper into the tray so that the front side of the paper the side facing up when the package was unwrapped faces up 3 Slide the paper guides against the edges of the paper H If Legal size paper is...

Page 59: ...r with a different size or type is loaded various settings must be specified from the PAPER SOURCE SETUP menu in the Utility mode If the settings are not correctly specified paper size error may occur...

Page 60: ...the paper the side facing up when the package was unwrapped faces up 2 Slide the paper guides against the edges of the paper Note When paper is loaded into the Bypass Tray the paper size and type mus...

Page 61: ...awer for Tray2 2 Remove the drawer cover and then press down on the paper lifting plate until it locks into place 3 Load the paper into the drawer so that the front side of the paper the side facing u...

Page 62: ...feed or damaged original could result Place such types of originals on the Original Glass G Typing paper paraffin paper and other thin paper G Cards G Originals larger than Legal L or smaller than Inv...

Page 63: ...pages that the top of the stack is higher than the mark Be sure to adjust the document guides so that they are against the edges of the document otherwise the document may not be fed in straight 2 Sli...

Page 64: ...SULT TX RESULT REPORT Displays the transmission result report RX RESULT REPORT Displays the reception result report PRINT REPORT TX RESULT REPORT Prints the transmission result report RX RESULT REPORT...

Page 65: ...chine Status 3 32 Before Making Copies or Faxing Chapter 3 Checking the TOTAL PAGE Counts 1 Press the Status key 2 Press the Yes key 3 Press the and keys to check the TOTAL COUNT TOTAL SCAN TX PAGES o...

Page 66: ...play the desired transmission results to check them H In the transmission result screen TX indicates sent faxes and RX indicates received ones H If the No key is pressed twice while the transmission r...

Page 67: ...keys to select the report list that you wish to print and then press the Yes key After the specified report list is printed the main screen appears again Tip The reception transmission result reports...

Page 68: ...ons receptions Memory Data List This is a list of documents stored in the memory and waiting to be sent and documents specified for timer transmission batch transmission or polling reception The docum...

Page 69: ...ing settings specified for one touch dial keys are printed in numerical order of the keys Machine Status The current machine settings are printed Configuration Page The list of the printer settings is...

Page 70: ...edge of the paper A G A margin 1 4 4 mm at full size from the trailing edge of the paper B G A margin 1 4 4 mm at full size on both sides of the paper C For details on using the machine to print from...

Page 71: ...3 3 11 Print Area 3 38 Before Making Copies or Faxing Chapter 3...

Page 72: ...Making Copies Chapter 4 4 4Making Copies...

Page 73: ...al and make a basic copy of it 1 Position the original H Loading Originals into the Auto Document Feeder on page 3 30 2 Select the paper tray H Selecting the Paper on page 4 4 3 Specify the zoom ratio...

Page 74: ...number from 1 to 99 can be entered 6 Press the Start key This will start the print cycle H To stop the print cycle in mid operation press the Stop key H To cancel the print job press the No key or the...

Page 75: ...paper size and type are specified paper loaded into the Bypass Tray is given priority during feeding Manually Selecting the Paper Size 1 Position the original 2 Press the Paper key until the tray load...

Page 76: ...per into the Bypass Tray H Loading Paper into the Bypass Tray on page 3 27 3 The message shown at the right appears Press the No key 4 Pressthe and keys until the desired paper type is selected Tip Pr...

Page 77: ...aded If CUSTOM is not selected continue with step 10 H If CUSTOM is selected perform steps 7 through 10 Note If OHP was selected in step 4 the only paper sizes that can be loaded are A4 and Letter Tip...

Page 78: ...e from 90 mm 3 1 2 to 216 mm 8 1 2 When entering the paper size refer to the diagram on the right side of the screen to check which sides of the paper are the width and the length Tip Enter the value...

Page 79: ...r necessary settings H Specifying the Zoom Ratio on page 4 9 H Adjusting the Image Density on page 4 11 12 Using the 10 Key Pad enter the number of copies to be made and then press the Start key Tip T...

Page 80: ...ngs Description Fixed ratios The following optimum zoom ratios are available for making copies from commonly used original sizes to standard paper sizes 0 50 0 64 LT HL 0 78 LG LT 1 29 HL LT 1 54 HL L...

Page 81: ...ys until the desired zoom ratio is specified Pressing these keys change the ratio in x 0 01 increments Tip To quickly specify the desired zoom ratio select the nearest fixed ratio and then press the a...

Page 82: ...levels To reduce bleed throughs when copying newspapers and magazines press the key to select a lighter setting To reproduce faint colors in brighter parts of the image press the key to select a dark...

Page 83: ...etting cannot be selected 3 If you want to adjust the image density manually press the and keys to select the desired setting Tip The displays for manually selected image densities are shown at the ri...

Page 84: ...ng Settings for 2in1 Copies 1 Position the original Note Be sure to position the documents as shown in the illustration at the right 2 Press the 2in1 key and then check that the indicator lights up 3...

Page 85: ...d in order Note In order to sort the printed pages the Auto Document Feeder is required Finishing methods G Non Sort The copies are stacked on top of each other as they are made G Sort Documents conta...

Page 86: ...heck that the indicator lights up Note If the Sort indicator is not lit the Non Sort setting is selected 3 Make the other necessary settings H Selecting the Paper on page 4 4 H Specifying the Zoom Rat...

Page 87: ...4 4 6 Finishing Copies 4 16 Making Copies Chapter 4...

Page 88: ...Faxing Chapter 5 5 5Faxing...

Page 89: ...enter the rest of the number If this still fails to connect the call perform manual transmission p 6 4 To fax by entering the fax number directly using the 10 Key Pad 1 Press the Fax key to enter Fax...

Page 90: ...ial key For details on programming the one touch dial keys refer to Setting Up One Touch Dialing ONE TOUCH DIAL function on page 7 30 1 Press the Fax key to enter Fax mode 2 Load the document into the...

Page 91: ...5 5 1 Dialing 5 4 Faxing Chapter 5 5 Press the Start key The machine automatically starts scanning the document and sending the fax...

Page 92: ...ers refer to Specifying the Setting for SPEED DIAL on page 7 34 1 Press the Fax key to enter Fax mode 2 Load the document into the Automatic Document Feeder 3 If necessary change the Resolution settin...

Page 93: ...on programming one touch dial keys with a group of fax numbers refer to Specifying the Setting for GROUP DIAL on page 7 38 1 Press the Fax key to enter Fax mode 2 Load the document into the Automatic...

Page 94: ...an example the following procedure describes how to specify recipients using one touch keys then using the 10 Key Pad 1 Press the Speaker key 2 Press the desired one touch key and then press the Star...

Page 95: ...to Specifying the Setting for PROGRAM DIAL Only for NEFAX691 on page 7 41 1 Press the Fax key to enter Fax mode 2 Load the document into the Automatic Document Feeder This step is not necessary with p...

Page 96: ...4 Press the Phone Book key 5 Using the and keys select either LIST or SEARCH and then press the Yes key H If LIST was selected The list of programmed one touch dialing and speed dialing numbers is di...

Page 97: ...eed dial number For details on entering text refer to Entering Text on page 3 18 H From 1 to 10 characters can be entered 4 Press the Yes key The number of names beginning with the text entered in ste...

Page 98: ...and then try searching for different text 8 Press the Start key to begin scanning and sending the fax To redial the last recipient called 1 Press the Fax key to enter Fax mode 2 Load the document into...

Page 99: ...uper Fine or Super Fine Halftone setting may not be sent as specified and instead are sent with the Fine or Halftone setting If the Halftone or Super Fine Halftone setting is specified the fax may be...

Page 100: ...d the document face up 3 If necessary change the Resolution setting p 5 12 4 Using the 10 Key Pad enter the fax number of the recipient H The fax number of a previously programmed recipient can also b...

Page 101: ...n error the fax is not sent correctly the transmission result report is printed If the Memory Becomes Full While Scanning Fax Documents If the memory becomes full while scanning a document for memory...

Page 102: ...2 Press the key 3 Press the Yes key 4 Using the and keys display the desired transmission results to check them H In the transmission result screen TX indicates sent faxes and RX indicates received o...

Page 103: ...5 5 4 Checking Transmission Results 5 16 Faxing Chapter 5...

Page 104: ...Fax Transmission Reception Methods Chapter 6 6 6Fax Transmis sion Reception Methods...

Page 105: ...mory transmission refer to Basic Faxing on page 5 13 To specify Memory TX 1 Press the Fax key The machine enters Fax mode and the fax screen appears 2 Load the document to be faxed into the Automatic...

Page 106: ...p is sounded If the fax could not be sent the transmission result report is printed p 7 77 Direct Transmission If the Memory TX lamp is not lit the direct transmission is selected One page of the docu...

Page 107: ...xample if you wish to tell the recipient that you are sending a fax Note If the recipient s fax machine is set to receive faxes automatically automatic reception a beep is sounded without the recipien...

Page 108: ...number of the recipient can also specified using the keys in the Control Panel of this machine p 5 2 5 After finishing talking on the phone the recipient should press the necessary key to start recei...

Page 109: ...uch dial key with the batch transmission settings transmission time To fax using batch transmission 1 Load the document into the Automatic Document Feeder 2 If necessary change the Resolution setting...

Page 110: ...n be specified by using the one touch dial keys the speed dial numbers or group dialing by selecting from the phone book or by entering the fax number using the 10 Key Pad Tip With the result report p...

Page 111: ...en using group dialing Press the one touch dial key programmed with the desired group of fax numbers Press the Yes key and then specify the next recipient H When selecting from the phone book Press th...

Page 112: ...he recipients skip to step 9 8 The recipients specified in step 5 are displayed in the order that they were selected Check the recipient and then press the Yes key H To delete the displayed recipient...

Page 113: ...with a large number of pages at discounted calling times Note The time is set for a 24 hour period If the machine is not programmed with the current time p 7 79 the fax cannot be sent at the specified...

Page 114: ...ction key twice to select TIMER TX and then press the Yes key A screen appears allowing you to specify the transmission time 5 Using the 10 Key Pad enter the desired transmission time and then press t...

Page 115: ...transmission is compatible with F code transmission Machines compatible with F codes can be specified as recipients for mailbox transmission To fax using mailbox transmission 1 Position the document...

Page 116: ...ecipient is specified using a one touch dial key or a speed dial number also programmed with a SUB the SUB is displayed as the mailbox ID If necessary change the mailbox ID H If you wish to correct th...

Page 117: ...iation transmission a relay box must first be programmed at the relay station Note Relay initiation transmission is compatible with F code transmission Only machines that are compatible with relay bro...

Page 118: ...e 10 Key Pad enter the relay box ID H Enter the relay box ID 20 digits or less programmed at the relay station H If you wish to correct the ID press the No key and then enter the new number 7 Press th...

Page 119: ...30 polling transmissions can be programmed If the memory is full polling transmission cannot be set With polling transmission the recipient incurs the cost of the call To set up polling transmission...

Page 120: ...been deleted 6 Using the 10 Key Pad enter the 4 digit polling ID and then press the Yes key H If you do not wish to set a polling ID skip to step 8 H The polling ID can be set to any number between 00...

Page 121: ...Yes key If polling transmission has been set a screen appears allowing you to specify the polling ID 3 Using the and keys select either SINGLE or MULTI and then press the Yes key 4 Using the 10 Key P...

Page 122: ...ction key 2 Press the 8 key from the 10 Key Pad or Press the Function key 8 times to select CANCEL RESERV and then press the Yes key The details specified transmission time type of transmission of the...

Page 123: ...on FORWARD Fax forwarding H To check the recipient of the currently displayed transmission job press the key After checking press the Yes key to return to the previous screen 4 Press the Yes key to de...

Page 124: ...er to talk with the caller 2 After talking and the caller s fax machine sounds long beeps press the Start key The machine starts receiving the fax Were the long beeps not sounded by the caller s fax m...

Page 125: ...be retrieved after entering the corresponding mailbox ID confidential faxes can safely be sent and received For details on programming the mailboxes refer to Specifying the Setting for MAILBOX on page...

Page 126: ...o receive a fax using polling reception 1 Press the Function key 2 Press the 6 key from the 10 Key Pad or Press the Function key 6 times to select POLLING RX and then press the Yes key 3 Specify the f...

Page 127: ...rs continue with step 8 8 Press the Start key A message appears allowing you to select whether or not to check the fax numbers to be called 9 To check the numbers to be called press the Yes key H If y...

Page 128: ...ion Using the 10 Key Pad the following F codes can be set depending on the use F codes G SUB Specify when transmitting while using F codes G SID Specify when limiting the recipient caller with a passw...

Page 129: ...ption A maximum of 5 mailboxes can be set up Since a mailbox ID is required in order to retrieve documents received in the different mailboxes confidential faxes can safely be sent and received Refer...

Page 130: ...UB H A number up to 20 digits long can be entered for the SUB H To enter an SID continue with step 3 H If an SID will not be entered continue with step 4 3 Press the key and then use the 10 Key Pad to...

Page 131: ...6 6 3 Using F codes 6 28 Fax Transmission Reception Methods Chapter 6...

Page 132: ...Using the Utility Mode Chapter 7 7 7Using the Utility Mode...

Page 133: ...default settings for each copy function 5 FAX REGISTRATION Used to specify the default setting for each fax function 6 TX OPERATION Used to specify the default setting for TX operation 7 RX OPERATION...

Page 134: ...n 1 min and 240 min in 1 min increments The factory default setting is 15 min 3 DENSITY The scanning density when using the Auto Document Feeder can be adjusted Mode 1 For printing lighter copies of d...

Page 135: ...Pad press the key 1 to 7 for the MACHINE SETTING function that you wish to set H The MACHINE SETTING functions are as follows 1 AUTO PANEL RESET 2 ENERGY SAVE MODE 3 DENSITY 4 PRINT DENSITY 5 LCD CONT...

Page 136: ...Refer to Specifying the Machine Settings on page 7 3 2 Press the and keys to select either ON or OFF and then press the Yes key If OFF was selected MACHINE SETTING appears again Note If OFF was selec...

Page 137: ...he ENERGY SAVE MODE H Refer to Specifying the Machine Settings on page 7 3 2 Use the 10 Key Pad to specify the desired length of time until the machine enters Energy Save mode Tip The timer can be set...

Page 138: ...7 7 7 Using the Utility Mode Chapter 7 Specifying the Setting for DENSITY 1 Select the DENSITY H Refer to Specifying the Machine Settings on page 7 3 2 Press the and keys to select either Mode 1 or Mo...

Page 139: ...ode Chapter 7 Specifying the Setting for PRINT DENSITY 1 Select the PRINT DENSITY H Refer to Specifying the Machine Settings on page 7 3 2 Press the and keys to select one of the seven print density l...

Page 140: ...ode Chapter 7 Specifying the Setting for LCD CONTRAST 1 Select the LCD CONTRAST H Refer to Specifying the Machine Settings on page 7 3 2 Press the and keys to select one of the four display contrast l...

Page 141: ...the Utility Mode Chapter 7 Specifying the Setting for BUZZER VOLUME 1 Select the BUZZER VOLUME H Refer to Specifying the Machine Settings on page 7 3 2 Press the and keys to set the buzzer volume to...

Page 142: ...11 Using the Utility Mode Chapter 7 Specifying the Setting for INITIAL MODE 1 Select the INITIAL MODE H Refer to Specifying the Machine Settings on page 7 3 2 Press the and keys to select either COPY...

Page 143: ...SOURCE SETUP function that you wish to set H The PAPER SOURCE SETUP functions are as follows 1 TRAY1 PAPER 2 TRAY SETTING Tip To quit setting up the paper sources press the No key STOP SETTING appears...

Page 144: ...ing the Utility Mode Chapter 7 Specifying the Setting for TRAY1 PAPER 1 Select the TRAY1 PAPER H Refer to Setting Up the Paper Sources on page 7 12 2 Press the and keys until the type of paper loaded...

Page 145: ...fer to Setting Up the Paper Sources on page 7 12 2 Press the and keys to select a tray Note A tray can be selected only if the optional Paper Feed Cassette is installed 3 Press the Yes key 4 Press the...

Page 146: ...ust be entered ADMIN MANAGEMENT menu Note The registering and setup of the administrator access number should be performed by the service representative For details contact the service representative...

Page 147: ...3 From the 10 Key Pad press the key 1 for the ADMIN MANAGEMENT function that you wish to set H The ADMIN MANAGEMENT functions are as follows 1 REMOTE MONITOR 4 Using the 10 Key Pad enter the 6 digit...

Page 148: ...From the 10 Key Pad press the key 1 for the ADMIN MANAGEMENT function that you wish to set H The ADMIN MANAGEMENT functions are as follows 1 REMOTE MONITOR 4 Using the 10 Key Pad enter the 6 digit adm...

Page 149: ...ng Administrative Settings ADMIN MANAGEMENT menu on page 7 15 2 Press the 1 key from the 10 Key Pad to select TX FORWARD 3 Using the and keys select either ON or OFF and then press the Yes key Note If...

Page 150: ...for TX RESULT REPORT 1 Select the ADMIN MANAGEMENT H Refer to Specifying Administrative Settings ADMIN MANAGEMENT menu on page 7 15 2 Press the 2 key from the 10 Key Pad to select TX FORWARD REP 3 Usi...

Page 151: ...s ADMIN MANAGEMENT menu on page 7 15 2 Press the 3 key from the 10 Key Pad to select REMOTE MONITOR 3 Press the and keys to select either LIMITED or FULL or OFF 4 Press the Yes key H If LIMITED or OFF...

Page 152: ...turned on or the Panel Reset key is pressed can be set to AUTO MANUAL or PHOTO The factory default setting is AUTO 3 DENSITY LEVEL A A Auto The default Auto density level setting can be set to LIGHT...

Page 153: ...om the 10 Key Pad press the key 1 to 5 for the COPY SETTING function that you wish to set H The COPY SETTING functions are as follows 1 PAPER PRIORITY 2 DENSITY PRIORITY 3 DENSITY LEVEL A 4 DENSITY LE...

Page 154: ...he Setting for PAPER PRIORITY 1 Select the COPY SETTING H Refer to Specifying Copy Settings on page 7 21 2 Press the and keys to select either TRAY1 or TRAY2 Note In case optional 2nd Cassette is not...

Page 155: ...the Utility Mode Chapter 7 Specifying the Setting for DENSITY PRIORITY 1 Select the DENSITY PRIORITY H Refer to Specifying Copy Settings on page 7 21 2 Press the and keys to select either AUTO MANUAL...

Page 156: ...de Chapter 7 Specifying the Setting for DENSITY LEVEL A 1 Select the DENSITY LEVEL A H Refer to Specifying Copy Settings on page 7 21 2 Press the and keys to select one of the three print density leve...

Page 157: ...de Chapter 7 Specifying the Setting for DENSITY LEVEL M 1 Select the DENSITY LEVEL M H Refer to Specifying Copy Settings on page 7 21 2 Press the and keys to select one of the nine print density level...

Page 158: ...Using the Utility Mode Chapter 7 Specifying the Setting for OUTPUT PRIORITY 1 Select the OUTPUT PRIORITY H Refer to Specifying Copy Settings on page 7 21 2 Press the and keys to select either NON or...

Page 159: ...program a single one touch dial key with a maximum of 50 different fax numbers as one group Programming a one touch dial key with a group of fax numbers is convenient when documents are frequently sen...

Page 160: ...GISTRATION function that you wish to set H The FAX REGISTRATION functions are as follows 1 ONE TOUCH DIAL 2 SPEED DIAL 3 GROUP DIAL 4 PROGRAM DIAL Only for NEFAX691 5 BATCH TX 6 MAILBOX 7 RELAY BOX On...

Page 161: ...2 Press the 1 key from the 10 Key Pad to select ONE TOUCH DIAL 3 Press the one touch dial key that you wish to program H For NEFAX691 using the and keys to select the one touch dial key between 1 32 a...

Page 162: ...To enter an SID continue with step 8 H If an SID will not be entered skip to step 9 8 Press the key and then use the 10 Key Pad to enter the SID H A number up to 20 digits long can be entered for the...

Page 163: ...d with a group of fax numbers or a transmission reception function is pressed the message shown at the right appears To delete the programmed settings press the No key The FAX REGISTRATION menu appear...

Page 164: ...eted H If one touch dial number used in group dialing or program dialing is deleted it is also deleted from the corresponding group dialing or program dialing 6 Change the name fax number F codes SUB...

Page 165: ...e 2 key from the 10 Key Pad to select SPEED DIAL 3 Using the 10 Key Pad enter the 3 digit speed dial number ex 011 that you wish to program 4 Enter the name of the programmed number H For details on e...

Page 166: ...A number up to 20 digits long can be entered for the SUB H To enter an SID continue with step 8 H If SID will not be entered skip to step 9 8 Press the key and then use the 10 Key Pad to enter the SID...

Page 167: ...selected the settings programmed for the speed dial number are deleted and the speed dial input screen appears again H If you try to change the settings for a speed dial number used in group dialing...

Page 168: ...d H For details on making changes refer to Entering Text on page 3 18 H For details on changing the F codes SUB and SID or modem speed refer to p 7 30 7 When you are finished making changes press the...

Page 169: ...ey Pad to select GROUP DIAL 3 Press the one touch dial key that you wish to program H For NEFAX691 using the and keys to select the one touch dial key between 1 32 and 33 64 then press the Yes key 4 E...

Page 170: ...other group repeat steps 3 through 7 8 Press the No key to finish programming The FAX REGISTRATION menu appears again To change delete a programmed group of fax numbers 1 Select the FAX REGISTRATION H...

Page 171: ...press the Yes key H For details on making changes refer to Entering Text on page 3 18 The one touch dial names are displayed in the order that they were specified 7 To delete the displayed recipient...

Page 172: ...ogrammed G Broadcast transmission G Timer transmission G Mailbox transmission G Polling reception G Relay initiation transmission To set program dialing 1 Select the FAX REGISTRATION H Refer to Settin...

Page 173: ...at steps 3 through 5 7 Press the No key to finish programming The FAX REGISTRATION menu appears again To change delete a programmed broadcast transmission 1 Select the FAX REGISTRATION H Refer to Sett...

Page 174: ...ed 7 When you are finished making changes press the Start key H Other program dialing settings can be programmed or changed 8 Press the No key to return to the FAX REGISTRATION menu To change delete a...

Page 175: ...Pad to enter the correct time If you do not wish to change the transmission time press the Yes key The recipient is displayed 7 To change the recipient press the No key and then by using the one touc...

Page 176: ...was selected the specified recipient is displayed Continue with step 6 H If DELETE was selected the program dialing settings are deleted and the SELECT REGIST KEY screen appears again 6 To change the...

Page 177: ...the FAX REGISTRATION H Refer to Setting Up the Fax Registration on page 7 28 2 Press the 4 key from the 10 Key Pad to select PROGRAM DIAL 3 Press the one touch dial key 61 through 64 programmed with t...

Page 178: ...Pad The next recipient is displayed 7 When you are finished making changes press the Start key Other program dialing settings can be changed 8 Press the No key to return to the FAX REGISTRATION menu...

Page 179: ...ss the No key and then by using the one touch dial keys or the speed dial numbers or by entering the fax number using the 10 Key Pad specify a different recipient 7 Press the Yes key The relay box ID...

Page 180: ...set batch transmitting 1 Select the FAX REGISTRATION H Refer to Setting Up the Fax Registration on page 7 28 2 For NEFAX691 Press the 5 key from the 10 Key Pad to select BATCH TX H For NEFAX671 Press...

Page 181: ...ber or not programmed at all An error message appears 4 Using the 10 Key Pad enter the desired transmission time and then press the Yes key 5 Press the No key to return to the FAX REGISTRATION menu To...

Page 182: ...uch dial key programmed with the batch transmission setting that you wish to change H For NEFAX691 using the and keys to select the one touch dial key between 1 32 and 33 64 then perss the Yes Key 4 P...

Page 183: ...Press the 4 key from the 10 Key Pad to select BATCH TX 3 Press the one touch dial key programmed with the batch transmission setting that you wish to delete H For NEFAX691 using the and keys to selec...

Page 184: ...FAX REGISTRATION H Refer to Setting Up the Fax Registration on page 7 28 2 For NEFAX691 Press the 6 key from the 10 Key Pad to select MAILBOX H For NEFAX671 Press the 5 key from the 10 Key Pad to sel...

Page 185: ...is to be specified press the Yes key without entering anything The FAX REGISTRATION menu appears again To delete a mailbox 1 Select the FAX REGISTRATION H Refer to Setting Up the Fax Registration on p...

Page 186: ...ode Chapter 7 5 Using the 10 Key Pad enter the 4 digit mailbox ID and then press the Yes key H If you wish to change the ID press the No key and then enter the new number The specified mailbox is dele...

Page 187: ...BOX 3 Using the 10 Key Pad enter the relay box number H The relay box number can be set to any number between 0 and 9 4 Using the 10 Key Pad enter the 4 digit relay box ID and then press the Yes key...

Page 188: ...Y BOX 3 Using the 10 Key Pad enter the number of the relay box that you wish to delete 4 Press the No key A screen appears allowing you to enter the relay box ID 5 Using the 10 Key Pad enter the 4 dig...

Page 189: ...five settings between LIGHT and DARK For dark colored paper media select a setting towards LIGHT For faint or colored text select a setting toward DARK 2 RESOLUTION This function can be used to set t...

Page 190: ...1 Select the TX OPERATION H Refer to Selecting the TX OPERATION menu on page 7 58 2 Press the 1 key from the 10 Key Pad to select SCAN CONTRAST 3 Using the and keys select one of the five settings bet...

Page 191: ...ting other than H T was selected the TX OPERATION menu appears again 4 Using the and keys select the desired halftone setting and then press the Yes key H The halftone settings appear as follows STD S...

Page 192: ...ct of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or...

Page 193: ...e to automatic reception AUTO RX or manual reception MANUAL RX Automatic reception Automatically begins receiving after the set number of rings Manual reception Does not automatically receive the fax...

Page 194: ...that you wish to set H The RX OPERATION functions are as follows 1 MEMORY RX MODE 2 NO of RINGS 3 REDUCTION RX 4 RX PRINT 5 RX MODE 6 FORWARD 7 FOOTER 8 SELECT TRAY 9 CLOSED NETWORK Tip If at any tim...

Page 195: ...ON and then press the Yes key 4 Using the and keys to select the date for memory reception to begin and then press the Yes key 5 Using the and keys to select the date for memory reception to end and t...

Page 196: ...nter the time for memory reception to end and then press the Yes key 8 Using the 10 Key Pad enter the 4 digit password used to cancel memory reception and then press the Yes key H If no password is to...

Page 197: ...the RX OPERATION H Refer to Selecting the RX OPERATION menu on page 7 63 2 Press the 1 key from the 10 Key Pad to select MEMORY RX MODE 3 Using the and keys select OFF and then press the Yes key H If...

Page 198: ...ired number of rings and then press the Yes key H The number of rings can be set between 1 and 16 The RX OPERATION menu appears again Specifying the Setting for REDUCTION RX 1 Select the RX OPERATION...

Page 199: ...select RX PRINT 3 Using the and keys select either MEMORY RX or PRINT RX and then press the Yes key The RX OPERATION menu appears again Specifying the Setting for RX MODE 1 Select the RX OPERATION H R...

Page 200: ...nd then press the Yes key H If ON or ON PRINT was selected a screen appears allowing you to specify the forwarding location Continue with step 4 H If OFF was selected the RX OPERATION menu appears aga...

Page 201: ...keys select either ON or OFF and then press the Yes key The RX OPERATION menu appears again Specifying the Setting for SELECT TRAY 1 Select the RX OPERATION H Refer to Selecting the RX OPERATION menu...

Page 202: ...Setting for CLOSED NETWORK 1 Select the CLOSED NETWORK H Refer to Selecting the RX OPERATION menu on page 7 63 2 Press the 9 key from the 10 Key Pad to select CLOSED NETWORK 3 Using the and keys sele...

Page 203: ...e first screen of the Utility mode appears 2 From the 10 Key Pad press the 1 key No COMM SETTING Characteristic Description 1 TONE PULSE This function can be used to specify the dialing system If this...

Page 204: ...ed select either 10pps or 20pps and then press the Yes key The COMM SETTING menu appears again Specifying the Setting for LINE MONITOR 1 Press the Utility key eight times COMM SETTING appears 2 From t...

Page 205: ...access number or extension number is programmed in the key To specify the telephone wiring system 1 Press the Utility key eight times The first screen of the Utility mode appears 2 From the 10 Key Pa...

Page 206: ...automatically when the 60th transmission reception is reached The manufacturer s default setting is ON 2 RESERV REPORT If multiple recipients are specified for transmission such as with broadcast tran...

Page 207: ...IVITY REPORT 1 Select the REPORTING H Refer to Selecting the REPORTING menu on page 7 75 2 Press the 1 key from the 10 Key Pad to select ACTIVITY REPORT 3 Using the and keys select either ON or OFF an...

Page 208: ...Pad to select TX RESULT REPORT 3 Using the and keys select either ON or OFF and then press the Yes key The REPORTING menu appears again Specifying the Setting for RX RESULT REPORT 1 Select the REPORT...

Page 209: ...he 10 Key Pad press the key 1 through 3 for the INITIAL USER DATA function that you wish to set H The INITIAL USER DATA functions are as follows 1 DATE TIME 2 USER FAX NO 3 USER NAME Tip To quit chang...

Page 210: ...TIME H Refer to Selecting the INITIAL USER DATA menu on page 7 78 2 Using the 10 Key Pad enter the current time and date Enter the settings in the following order hours minutes year month and day 3 P...

Page 211: ...Data 7 80 Using the Utility Mode Chapter 7 Specifying the Setting for USER FAX NO 1 Select the USER FAX NO H Refer to Selecting the INITIAL USER DATA menu on page 7 78 2 Using the 10 Key Pad enter the...

Page 212: ...E 1 Select the USER NAME H Refer to Selecting the INITIAL USER DATA menu on page 7 78 2 Using the 10 Key Pad enter the user name for the machine H Each press of the 123 ABC key switches the input mode...

Page 213: ...7 7 11 Specifying Initial User Data 7 82 Using the Utility Mode Chapter 7...

Page 214: ...When a Message Appears Chapter 8 8 8When a Message Appears...

Page 215: ...MPTY Appears When the currently selected paper tray runs out of paper the message shown below appears and printing cannot continue Check the paper tray that has run out of paper and then supply paper...

Page 216: ...the paper the side facing up when the package was unwrapped faces up 3 Attach the Bypass Tray in its original position Loading Paper into the Bypass Tray 1 Load the paper so that the front side of th...

Page 217: ...out the drawer for Tray2 2 Remove the drawer cover and then press down on the paper lifting plate until it locks into place 3 Load the paper into the drawer so that the front side of the paper the sid...

Page 218: ...ible If you continue making copies printing the toner will be emptied and copies printing can no longer be made When the toner is empty the message shown below appears and making copies or printing ca...

Page 219: ...entative Before replacing the toner cartridge check that it is of the following type Toner Cartridge 101 B Do not use a toner cartridge of a different type Replacing the Toner Cartridge 1 Open the Fro...

Page 220: ...from the Drum Cartridge Note When separating the Toner Cartridge from the Drum Cartridge do not tilt the cartridge otherwise toner may spill Do not touch the PC drum under the flap of the Drum Cartri...

Page 221: ...ppears 8 8 When a Message Appears Chapter 8 5 Shake the new Toner Cartridge well 6 Remove the protective cover from the Toner Cartridge Note Do not touch the developer roller otherwise decreased image...

Page 222: ...ner Cartridge and then attach them together 8 Align the tab on the Imaging Cartridge with the rail in the machine and then install the cartridge Note Do not push in the Imaging Cartridge with excessiv...

Page 223: ...rs If the message shown below appears during printing and the machine stops operating a paper misfeed has occurred in a paper tray Follow the procedure described below to clear the misfed paper Cleari...

Page 224: ...Remove all paper from Tray1 Note Do not reuse paper that has been misfed 4 Reload the paper stack in the tray 5 Attach the tray removed in step 2 6 Reload the paper removed in step 1 7 Remove the cov...

Page 225: ...n the Message PAPER MISFEED Appears 8 12 When a Message Appears Chapter 8 9 Reload the paper stack into the drawer and then slide the drawer back into the Paper Feed Cassette 10 Open then close the Fr...

Page 226: ...printing and the machine stops operating a paper misfeed has occurred in the machine Follow the procedure described below to clear the misfed paper CAUTION The area around the Fusing Unit is extremely...

Page 227: ...PAPER JAM Appears 8 14 When a Message Appears Chapter 8 2 Remove the Imaging Cartridge 3 Grab both sides of the paper and then pull it out upward 4 Grab both sides of the paper and then carefully pull...

Page 228: ...per straight downward 5 Align the tab on the Imaging Cartridge with the rail in the machine and then install the cartridge Note Do not push in the Imaging Cartridge with excessive force if the cartrid...

Page 229: ...le scanning an original with the Auto Document Feeder and the machine stops operating a paper misfeed has occurred in the Auto Document Feeder Follow the procedure described below to clear the misfed...

Page 230: ...ocument Feeder Cover 4 Load the documents removed in step 2 back into the tray Note Replace the document page that was misfed according to the page number indicated in the Display If ORIGINAL DOC JAM...

Page 231: ...message shown below appears when paper is fed from that tray Check the message for the paper tray and the paper size to be fed and then load paper according to the corresponding procedure described be...

Page 232: ...Message PAPER SIZE ERROR Appears 8 8 19 When a Message Appears Chapter 8 3 Remove the Bypass Tray and then remove all paper from Tray1 4 Load the desired paper into the tray 5 Try performing the print...

Page 233: ...8 For the Bypass Tray 1 Remove all paper from the Bypass Tray 2 Load the desired paper into the tray 3 Select the setting for the type and size of paper that is loaded H Specifying the Size and Type o...

Page 234: ...r 8 8 7 When the Message MACHINE TROUBLE Appears If the message shown below appears some machine malfunction has occurred Contact your service representative Note When contacting the service represent...

Page 235: ...ine off then on again The scanned data should be cleared from the memory MACHINE TROUBLE SERVICE CALL C Some problem occurred in the machine Turn the machine off then on again If the error is still di...

Page 236: ...he size of the data for the received image has exceeded the capacity of the memory Retrieve all received faxes stored in the memory FILE FULL TX CANCEL While sending a fax the maximum of number of man...

Page 237: ...ctions on the E MAIL SETTING 2 menu p 9 28 Consult with the network administrator RECEIVE WRONG DATA XXXX Server An e mail message that cannot be printed by this copier was received For a file attachm...

Page 238: ...scan data the data could not be correctly uploaded to the FTP server Consult your network administrator for details MACHINE TROUBLE Some problem occurred in the copier Turn the copier off then on agai...

Page 239: ...sity p 4 11 Does the message TONER EMPTY or TONER NEAR EMPTY appear in the Display Change the Toner Cartridge with a new one p 8 6 The paper is damp Change the paper The printed output is too dark The...

Page 240: ...e tray The printed page is curled The paper that was used curls easily as with recycled paper Remove the paper from the paper tray turn it over and then load it again Change the paper The edge of the...

Page 241: ...turned on Check that the power cord is firmly connected and that the on side of the Power Switch has been pressed Is the contrast of the Display too light From the MACHINE SETTING menu of the Utility...

Page 242: ...7 59 There is a problem with the telephone connection or with the recipient s fax machine Check that this machine can make clean copies If it can try sending the fax again The fax received by the reci...

Page 243: ...ave the caller send the fax again The received fax is blank The toner is empty Replace the toner cartridge with a new one p 8 6 The caller sent the back of the fax pages Contact the caller Faxes canno...

Page 244: ...Correctly connect the telephone cord from the wall jack to the main unit Transmitting Check again after the transmission is finished After dialing the ringing cannot be heard The telephone dialing sys...

Page 245: ...8 8 11 When Faxing Is Not Performed Correctly 8 32 When a Message Appears Chapter 8...

Page 246: ...Internet Fax Network Scan Only with NEFAX691 Chapter 9 9 9Internet Fax Network Scan Only with NEFAX691...

Page 247: ...e them in an electronic filing system that makes it much easier to access the information The scanned images scan data are stored in TIFF or PDF format and can be sent to computers over a network Scan...

Page 248: ...1 Scan to E mail G The scan data is sent as TIFF or PDF e mail attachments to other computers on the network or over the Internet G This method requires that a mail server is available over the netwo...

Page 249: ...r FTP G The scan data is uploaded as TIFF or PDF files to the specified folder on an FTP server G This method requires that an FTP server is available over the network G The scan data can also be sent...

Page 250: ...AX691 Chapter 9 G In addition the system can be set to send to as many as 10 specified recipients notification of the FTP server address where the data was uploaded Mail server Intranet Internet Inter...

Page 251: ...iles attached to e mail messages and sends them to the desired Internet fax destination The Internet fax service that receives the e mail messages then prints the files when they are received G Since...

Page 252: ...must be connected to a phone line in order to use functions that require a phone line connection Scan to E mail Scan to Server FTP Internet Faxing Required environment for image data transmission Mai...

Page 253: ...grammed using the one touch dial group dial and speed dial functions 3 Function key Used to switch between different function setting screens Sending a Document to Multiple Destinations Broadcast Tran...

Page 254: ...g screens or lists 11 No C clear key Used to delete characters or numbers that have been entered in a setting field Used to return to the previous screen 12 Yes key Used to confirm settings 13 Error i...

Page 255: ...device control utility program provided by the HTTP server built into the network interface card This utility can be used with a Web browser as an interface for remotely controlling the copier and ne...

Page 256: ...ontrol panel of the copier For information on specifying these settings refer to Network Settings on page 9 21 Power Web Management Utility is accessed directly using a Web browser 1 Start up your Web...

Page 257: ...d in this chapter may differ from the actual screen display They are also subject to change without notice 2 4 5 3 1 1 Status display Displays the current status of the copier 2 Administrator password...

Page 258: ...nter the administrator password in the Admin Password box at the left of the screen 2 Click the Login button to log in to the Administrator mode 3 To log out click the Logout button Note The default p...

Page 259: ...o use this protocol the copier must be connected to the LAN with a network cable Connecting the LAN Cable Insert the connector on one end of the LAN cable into the network port marked LAN on the back...

Page 260: ...D ligths up when the network cable is connected correctly If this LED is not lit check the connection again even if the copier appears to be connected correctly If this LED is not lit when both ends a...

Page 261: ...Quick Overview of the Network Settings Function Description Internet Faxing Scan to E mail Scanto Server Setting Control Panel Power Web Manageme nt Utility 2 Required Unnecessary As necessary 2 Poss...

Page 262: ...server located outside your local network select DISABLE Consult your network administrator for details 2 2 E MAIL SETTING 1 SENDER NAME This function is used to specify the sender s name 2 2 1 2 2 E...

Page 263: ...age has been attached to the e mail message is inserted when scan data is sent as an e mail attachment 2 2 1 2 2 DEFAULT SUBJECT This function is used to specify the default subject line when sending...

Page 264: ...tion is used to specify the password associated with the account name used to log in to the POP3 server Consult your network administrator for details 2 2 2 AUTO RECEPTION This function is used to spe...

Page 265: ...t have been received 2 2 2 Power Web Management Utility Administrator mode Scan tab File Destination This function is used to specify the FTP destination used for Scan to Server FTP operations It is u...

Page 266: ...describes how to specify settings for the following functions G IP ADDRESS G SUBNET MASK G GATEWAY G DNS CONFIG Note Be sure to consult your network administrator before specifying any of the network...

Page 267: ...ppears H If SPECIFY is selected the screen for entering the IP address appears Go to step 5 Note AUTO is only available if there is a DHCP server on the network When AUTO is selected there is no need...

Page 268: ...key on the 10 key pad to select SUBNET MASK 2 Using the 10 key pad enter the subnet mask value H The illustration at the right is an example of a subnet mask address Consult your network administrato...

Page 269: ...itch of the copier to 2 then 1 to restart the copier Specifying the DNS Configuration 1 From the NETWORK SETTING menu in the Utility mode press the 4 key on the 10 key pad to select DNS CONFIG 2 Press...

Page 270: ...DER NAME G E MAIL ADDRESS G SMTP SERVER G SMTP PORT NO G SMTP TIMEOUT G TEXT INSERT G DEFAULT SUBJECT Tip If you wish to cancel a change to a setting before applying it press the No key Press the Yes...

Page 271: ...ou do not receive e mail on the copier enter the e mail address of the administrator 3 Press the Yes key The E MAIL SETTING 1 screen appears again Specifying the SMTP Server Address 1 From the E MAIL...

Page 272: ...he Yes key The E MAIL SETTING 1 screen appears again Specifying the Timeout Period for the SMTP Server SMTP TIMEOUT Function 1 From the E MAIL SETTING 1 menu in the Utility mode press the 5 key on the...

Page 273: ...on page 3 18 H Up to 20 characters can be entered for the default subject 3 Press the Yes key The E MAIL SETTING 1 screen appears again Specifying Other E mail Settings E MAIL SETTING 2 Menu The setti...

Page 274: ...name H The DNS settings must have been specified before the host name for the POP3 server can be specified H The illustration at the right is an example of a host name Consult your network administrat...

Page 275: ...3 18 H The timeout period can be set between 30 and 300 seconds 3 Press the Yes key The E MAIL SETTING 2 screen appears again Specifying the POP3 Account Name 1 From the E MAIL SETTING 2 menu in the...

Page 276: ...again Setting Up Auto Reception 1 From the E MAIL SETTING 2 menu in the Utility mode press the 6 key on the 10 key pad to select AUTO RECEPTION 2 Press the and keys to select ON or OFF and then press...

Page 277: ...Specifying Whether or Not To Print Header Information HEADER PRINT Function 1 From the E MAIL SETTING 2 menu in the Utility mode press the 8 key on the 10 key pad to select HEADER PRINT 2 Press the an...

Page 278: ...Description IP Address This function is used to specify the IP address for the copier Subnet Mask This function is used to specify the subnet mask used to access the network Default Gateway This funct...

Page 279: ...ject line when sending scan data as an e mail attachment Up to 20 characters Sender name This function is used to specify the sender s name when sending scan data as an e mail attachment Up to 20 char...

Page 280: ...ciated with the account name used to log in to the POP3 server Up to 32 characters Auto Reception This function is used to specify the time interval between 1 and 60 minutes for checking e mail when t...

Page 281: ...Remote Port Number of Proxy This function is used to specify the port number for the proxy server 1 to 65535 FTP Server Timeout This function is used to specify the length of time 5 to 300 seconds unt...

Page 282: ...tion Text Insert This function is used to specify whether or not text explaining that an image has been attached to the e mail message is inserted when scan data is sent as an e mail attachment Header...

Page 283: ...9 9 2 Getting Ready 9 38 Internet Fax Network Scan Only with NEFAX691 Chapter 9 Scan Tab File Destination Setting 1 Click a number in the File Destination List that does not contain a file destination...

Page 284: ...acters FTP Server Address This function is used to specify the host name or IP address of the FTP site where the scan data will be sent Up to 64 characters Directory This function is used to specify t...

Page 285: ...scan data is uploaded to an FTP server Notification Address This function is used to specify the e mail addresses up to 10 where e mail notifications should be sent Up to 64 characters Function Descr...

Page 286: ...nations can be added using the control panel of the copier or using Power Web Management Utility E mail Address Location Control Panel Power Web Management Utility 2 Can be added Cannot be added One t...

Page 287: ...For information on entering text refer to Entering Text on page 3 18 H Up to 20 characters can be entered for the recipient name 6 Press the Yes key 7 Enter the e mail address of the recipient H For...

Page 288: ...ress Example 011 5 Enter the recipient name H For information on entering text refer to Entering Text on page 3 18 H Up to 20 characters can be entered for the recipient name 6 Press the Yes key 7 Ent...

Page 289: ...ey where you wish to add a group dial setting 5 Press the and keys to select a GROUP DIAL number and then press the Yes key 6 Enter a group name and then press the Yes key H For information on enterin...

Page 290: ...his case the numbers of destinations specified for the one touch group dial key are added to the current group dial setting 9 Press the Start key when you have finished adding addresses H The settings...

Page 291: ...the copier can be specified 1 2 3 4 5 1 No One touch dial number 01 to 64 2 Name The name of the destination for the one touch dial setting 3 Destination address The address programmed for the one to...

Page 292: ...ity on page 9 10 2 Log in to the Administrator mode 3 Click One Touch Dial Setting in the menu on the Fax tab 4 Click the one touch dial number where you wish to add a new address The One Touch Regist...

Page 293: ...4 5 3 1 1 Index Click an index number to jump to the corresponding speed dial list 2 No Speed dial number 001 to 200 3 Destination Name The destination programmed with the selected speed dial number 4...

Page 294: ...lity on page 9 10 2 Log in to the Administrator mode 3 Click Speed Dial Setting in the menu on the Fax tab 4 Click the speed dial number where you wish to add a new address The Speed Dial Registration...

Page 295: ...to Using Power Web Management Utility on page 9 10 2 Log in to the Administrator mode 3 Click Group Dial Setting in the menu on the Fax tab 4 Click the group dial number where you wish to add a new a...

Page 296: ...ions specified for a group dial key To select a destination select the check box to the left of the destination in the list 6 Click the Apply button 1 2 3 1 Group Dial Name This function is used to sp...

Page 297: ...om the page displayed by clicking File Destination Setting in the menu on the Scan tab FTP servers can be specified for speed dial numbers on the copier 1 3 4 2 1 No Speed dial number 201 to 210 2 Des...

Page 298: ...gement Utility H Refer to Using Power Web Management Utility on page 9 10 2 Log in to the Administrator mode 3 Click File Destination Setting in the menu on the Scan tab 4 Click the speed dial number...

Page 299: ...guration on page 9 36 Remote Port Number This function is used to specify the remote port number 1 to 65535 if a proxy server is not being used Normally port number 21 is used Function Description Ena...

Page 300: ...nations registered on the copier download You can also upload a CSV file to the copier 1 3 2 1 Apply button Click this button to export to a CSV file the list of destinations programmed with one touch...

Page 301: ...tion of their transmission to the server In order to perform this operation an IP address SMTP server and e mail address must have already been specified To cancel a job while the document is being sc...

Page 302: ...t H Load the document with the surface to be scanned face up 3 Press the 123 ABC key 4 Press the keys on the 10 key pad to enter the e mail address and then press the Yes key The e mail address can al...

Page 303: ...ifying the addresses for additional recipients press the Yes key 8 Press the and keys to select the color mode COLOR or B W and then press the Yes key 9 Press the and keys to select the resolution 150...

Page 304: ...150 dpi 300 300 dpi or 600 600 dpi and then press the Yes key H The 600 600 dpi resolution cannot be selected if COLOR was selected as the scan mode in step 1 H To specify detailed settings for the s...

Page 305: ...of the scan image can be changed from the screen for selecting the document mode 1 Press the key in the screen for selecting the SCAN SIZE 2 Press the and keys to select the scan size and then press t...

Page 306: ...2 key on the 10 key pad to select IMAGE FORMAT 4 Press the and keys to select the data format TIFF or PDF and then press the Yes key The SCAN SETTING screen appears Specifying the Encoding Method 1 P...

Page 307: ...canning a document If the Start key is pressed within one minute of the message appearing the scan data for the pages that have already been scanned is sent If the auto document feeder is being used t...

Page 308: ...en specified For information on setting up one touch dial keys refer to Adding Destinations on page 9 41 1 Press the one touch dial key 01 to 64 programmed with the e mail address where you want to se...

Page 309: ...l setting must have already been specified For information on setting up speed dial numbers refer to Adding Destinations on page 9 41 1 Press the Speed Dial key and then use the 10 key pad to enter th...

Page 310: ...least one fax number is registered as a recipient with a group dial key that group dial key cannot be used with the Scan to E mail transmission In this case the message NOT E MAIL ADDRESS appears in...

Page 311: ...document to 1 Press the Phone Book key 2 Press the and keys to select LIST or SEARCH and then press the Yes key H If LIST is selected the detailed settings for the one touch dial keys and speed dial n...

Page 312: ...can be notified by e mail of the FTP server address where a file was uploaded This setting can be specified using Power Web Management Utility Refer to File Destination Setting on page 9 38 To cancel...

Page 313: ...eed dial number programmed with the FTP server address where you want to upload the scan data H Specify a speed dial number between 201 and 210 H An FTP server address can only be specified with a spe...

Page 314: ...n mode press the key H For information on specifying detailed settings refer to Changing the Scan Mode Settings on page 9 59 7 Press the Start key Scanning starts then the scan data is sent to the rec...

Page 315: ...scanning a document If the Start key is pressed within one minute of the message appearing the scan data for the pages that have already been scanned is sent If the auto document feeder is being used...

Page 316: ...nternet fax device at the receiving end before sending an Internet fax If the capabilities of the Internet fax device at the receiving end are unknown send the fax as Letter size inch models or A4 siz...

Page 317: ...the guides to the size of the document H Load the document with the surface to be scanned face up 3 If necessary adjust the fax resolution setting p 5 12 4 Press the 123 ABC key 5 Using the 10 key pa...

Page 318: ...ge will appear if the amount of free memory in the copier becomes low while scanning a document If the Start key is pressed within one minute of the message appearing the scan data for the pages that...

Page 319: ...nternet Fax Network Scan Only with NEFAX691 Chapter 9 9 5 2 Specifying the Destination Using Programmed Dialing The only transmission functions that can be used when an e mail address is selected are...

Page 320: ...nding a Document to Multiple Destinations Broadcast Transmission The same scan data can be sent to multiple destinations The maximum number of destinations that can be specified at one time is 274 Not...

Page 321: ...h NEFAX691 Chapter 9 9 5 4 Sending a Document at a Specified Time Timer Transmission A document can be scanned and stored in the copier s memory then sent at a specified time Note For information on u...

Page 322: ...Document Queued for Timer Transmission Of the e mail messages stored in the copier s memory and reserved for timer transmission a specific e mail message can be selected and deleted Note For informat...

Page 323: ...r POP3 password have not been specified correctly Refer to Specifying Other E mail Settings E MAIL SETTING 2 Menu on page 9 28 If the body of an e mail message contains HTML codes it cannot be printed...

Page 324: ...t to automatically retrieve messages or you want to check for messages immediately e mail can be checked manually Checking E mail Manually 1 Press the Fax key The copier switches to Fax mode and the f...

Page 325: ...Scan Only with NEFAX691 Chapter 9 4 Press the Yes key The copier checks the POP3 server for received e mail messages then begins to print any messages that have been received After checking for receiv...

Page 326: ...eria Document size Letter size inch models A4 size metric models or smaller Resolution Standard or Fine Encoding method MH 9 5 7 1 Using the Forwarding Function 1 Press the Utility key 2 Press the key...

Page 327: ...o forward and print the document ON PRINT is selected the received fax is forwarded to a destination and is also printed at the same time 5 The destination e mail address or fax number can be entered...

Page 328: ...ng the Transmission Reception Results The transmission results for up to 60 messages including sent and received faxes are recorded The copier is set to automatically print the activity report each ti...

Page 329: ...y 3 Press the and keys to display and check the desired transmission results H In the transmission results screen TX indicates result for sent messages RX indicates results for received messages H If...

Page 330: ...Miscellaneous Chapter 10 10 10Miscella neous...

Page 331: ...gth 5 3 4 to 14 148 mm to 356 mm Capacity Tray1 Plain paper recycled paper 250 sheets 20 lb 80 g m2 Exclusive paper cards 10 sheets OHP transparencies 5 sheets envelopes 1 sheet Bypass Tray Plain pape...

Page 332: ...ansmission FTP TCP IP Resolution 150 150 dpi 300 300 dpi 600 600 dpi Data Formats E Mail Format MIME Attached File Format TIFF PDF Cording Method MH MR MMR JPEG For Color mode fixed at JPEG Network Et...

Page 333: ...L Invoice L Custom size Width 5 3 4 to 8 1 2 Length 5 to 14 Capacity of Document Feed Tray 50 104g m2 13 28lb 30 pages plain paper 60 80g m2 16 20lb 50 pages plain paper 10 pages for special paper Po...

Page 334: ...ings 1 BROADCAST Recipients 2 TIMER TX Transmission time 3 MAILBOX TX Recipient mailbox ID and password 4 PRINT MAILBOX RX Mailbox ID 5 POLLING TX SINGLE MULTI polling ID and password 6 POLLING RX Cal...

Page 335: ...Cover Wipe the surface of the housing cover with a soft cloth dampened with a mild household detergent Control Panel Wipe the surface of the Control Panel clean with a soft dry cloth Note Incorrectly...

Page 336: ...Bi level Image Expert Working Group a subcommittee of the International Telecommunications Union ITU T Effective for transferring large amounts of data or high resolution image data such as halftones...

Page 337: ...257 mm 7 1 4 10 B6 128 mm 182 mm 5 7 1 4 Paper Format English Size Metric Size Legal 8 1 2 14 216 mm 356 mm Foolscap Government Legal 8 1 2 13 216 mm 330 mm Foolscap 8 13 203 mm 330 mm Foolscap 8 2 3...

Page 338: ...B6 0 86 A4 1 41 B5 1 22 A6 105 mm 148 mm 4 1 4 5 3 4 A4 2 00 A5 1 41 B5 1 73 B6 1 22 B5 182 mm 257 mm 7 1 4 10 A5 0 81 A6 0 57 B6 0 70 A3 1 64 A4 1 15 B4 1 41 B6 128 mm 182 mm 5 7 1 4 A6 0 81 A4 1 64...

Page 339: ...10 Miscellaneous Chapter 10 Zoom ratio Paper size Document size 1 inch 25 4 mm 1 mm 0 0394 inch Letter 8 1 2 11 215 9 mm 279 4 mm Invoice 0 64 Invoice 5 1 2 8 1 2 139 7 mm 215 9 mm Legal 1 54 Foolsca...

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