Microsoft 76H-00326 - Office Ultimate 2007 Training Manual Download Page 2

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Get up to speed with the

2007 Office system

Course contents

•

Overview: A new look to familiar programs

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Lesson 1: The new Office: Made for you

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Lesson 2: Answers to critical questions

Each lesson includes a list of suggested tasks and a set of
test questions.

Summary of Contents for 76H-00326 - Office Ultimate 2007

Page 1: ...Microsoft Office Training Get up to speed with the 2007 system Your company name presents...

Page 2: ...007 Office system Course contents Overview A new look to familiar programs Lesson 1 The new Office Made for you Lesson 2 Answers to critical questions Each lesson includes a list of suggested tasks an...

Page 3: ...ffice system program you ll see a lot that s familiar But you ll also notice a new look at the top of the window Menus and toolbars have been replaced by the Ribbon which contains tabs that you click...

Page 4: ...Get up to speed with the 2007 Office system Course goals See how the 2007 Office system has changed and why Use the Ribbon to do what you re used to doing See what the new file formats mean to you...

Page 5: ...Lesson 1 The new Office Made for you...

Page 6: ...007 Office system The new Office Made for you Yes there s a lot of change to familiar Microsoft Office programs But it s good change With the Ribbon commands and other tools you need are now exposed a...

Page 7: ...mands 1 2 3 Tabs sit across the top of the Ribbon Each one represents core tasks you do in a given program Groups are sets of related commands They remain on display and readily available giving you r...

Page 8: ...w do you get started In Word 2007 for example that s the Home tab It s got the commands that people use most commonly when they write documents font formatting commands Font group paragraph options Pa...

Page 9: ...organized Commands are organized by how they re used Frequently used core commands no longer have to share space with a range of remotely related commands on a menu or toolbar They re the ones that ge...

Page 10: ...time Others appear only when you need them in response to an action you take For example the Picture Tools in Word appear on the Ribbon when you insert a picture and they go away when you re done The...

Page 11: ...og Box Launcher appears in the lower right corner of a group This means more options are available for the group 1 2 On the Home tab click the arrow in the Font group For example to get to a less comm...

Page 12: ...the try undo try cycle You make a change it s not what you want and so you undo and keep trying until you get what you had in mind Now you can see a live preview of your choice before you make a selec...

Page 13: ...you familiar with the try undo try cycle You make a change it s not what you want and so you undo and keep trying until you get what you had in mind Now you can see a live preview of your choice befo...

Page 14: ...ds that aren t as quickly available as you d like You can easily add them to the Quick Access Toolbar Located above the Ribbon when you first start your Microsoft Office program the Quick Access Toolb...

Page 15: ...ou often use commands that aren t as quickly available as you d like You can easily add them to the Quick Access Toolbar Located above the Ribbon when you first start your Microsoft Office program the...

Page 16: ...your screen is set to high resolution and the program window is maximized If not things look different Low resolution If your screen is set to a low resolution a few groups on the Ribbon will display...

Page 17: ...so far applies if your screen is set to high resolution and the program window is maximized If not things look different Screen not maximized Some groups will display only the group names How Like th...

Page 18: ...pply heading styles in Word 3 Insert a picture into a Word document 4 Format text in Word using the Mini toolbar 5 Add a button to the Quick Access Toolbar in Excel and then delete one 6 Find more Exc...

Page 19: ...t up to speed with the 2007 Office system Test 1 question 1 The Paste Cut and Copy commands appear where on the Ribbon Pick one answer 1 On the last tab 2 On the first tab 3 On the Quick Access Toolba...

Page 20: ...he 2007 Office system Test 1 question 1 Answer On the first tab These commands are used frequently so they logically appear on the first tab of the Ribbon Of course you can add them to the Quick Acces...

Page 21: ...question 2 You move from a computer with a high screen resolution to one with a low resolution You don t see the commands in one group What do you do Pick one answer 1 Click the View tab 2 Click the...

Page 22: ...t 1 question 2 Answer Click the arrow on the group button If commands are not displayed either because of screen resolution or because the program window isn t maximized you can display commands in a...

Page 23: ...Lesson 2 Answers to critical questions...

Page 24: ...ions Now it s time to look beyond the Ribbon and see what else is new The Microsoft Office Button is new as are new keyboard shortcuts and new file formats for Word Excel PowerPoint and Access 2007 In...

Page 25: ...ce system What happened to the File menu The Microsoft Office Button appears in the upper left corner of the window in several Microsoft Office programs such as Word and Excel But the button offers mo...

Page 26: ...eads you to the program settings that control things like your preferences for correcting spelling In previous versions of Office programs you could set options in the Options dialog box which you ope...

Page 27: ...ntation or database you ll get a full colorful window to help you begin You can start with a blank or existing file as you re accustomed to doing Or to jump start your authoring work look on the left...

Page 28: ...you rely on the keyboard more than the mouse you ll want to know that the Ribbon design comes with new shortcuts There are shortcuts for every single button on the Ribbon Shortcuts often require fewer...

Page 29: ...w shortcuts also have a new name Key Tips The picture shows an example of using Key Tips to remove a heading style in Word Press ALT to make the Key Tips appear Press H to select the Home tab Press E...

Page 30: ...with CTRL are still intact and you can use them as you always have For example the shortcut CTRL C still copies something to the clipboard and the shortcut CTRL V still pastes something from the clipb...

Page 31: ...the command you re looking for there s help For Word 2007 Excel 2007 and PowerPoint 2007 there s a visual interactive reference guide to help you quickly learn where things are Animation Right click a...

Page 32: ...e system What if I can t find a command If you can t find the command you re looking for there s help For Word 2007 Excel 2007 and PowerPoint 2007 there s a visual interactive reference guide to help...

Page 33: ...What about the new file formats Word 2007 Excel 2007 and PowerPoint 2007 use new file formats Increased security for your files and reduced chances of file corruption Reduced file size New features Th...

Page 34: ...tension docx rather than doc If you save a file as a template the same applies You get the template extension of old with an x on the end for example dotx in Word If your file contains code or macros...

Page 35: ...rsions You may be the first in your group to get the 2007 Office system Or you may work with departments that need to use Office documents saved in an earlier format Don t worry you can still share do...

Page 36: ...r working with it in the 2007 version you may want to save the file By default the Save As dialog box saves a file created in a previous version as that same version As you save a Compatibility Checke...

Page 37: ...r PowerPoint versions 2000 through 2003 and the latest patches and service packs can open 2007 files Working with files from earlier versions Here s how When they open your document they will be asked...

Page 38: ...new file format in Access The new file format in Access 2007 accdb supports new product features For example Access supports the attachment data type which lets you store documents and files as compr...

Page 39: ...s use the mdb file format You can open and work with mdb files in Access 2007 if those files were saved in Access 2003 Access 2002 or Access 2000 However the new features in Access 2007 will not work...

Page 40: ...ade it to the accdb format What about the new file format in Access Version compatibility If you don t plan to use the database with earlier versions of Access and you do not use replication or user l...

Page 41: ...document in Word 2 Delete private information and comments from your document 3 Save your Word file as a different version 4 Check out your options in Excel 5 Use a keyboard shortcut in Excel Online...

Page 42: ...e 2007 Office system Test 2 question 1 Where is the first button that you click to get to the commands to open and save your files Pick one answer 1 On the first tab 2 In the upper left corner 3 At th...

Page 43: ...Get up to speed with the 2007 Office system Test 2 question 1 Answer In the upper left corner It s the Microsoft Office Button...

Page 44: ...Get up to speed with the 2007 Office system Test 2 question 2 To use a keyboard shortcut to select a tab on the Ribbon you first press which key on the keyboard Pick one answer 1 ALT 2 SHIFT 3 CTRL...

Page 45: ...Get up to speed with the 2007 Office system Test 2 question 2 Answer ALT This will display badges showing which key you press to access each tab...

Page 46: ...t up to speed with the 2007 Office system Test 2 question 3 Colleagues who do not have the 2007 Microsoft Office system can open your Word Excel and PowerPoint 2007 files Pick one answer 1 True 2 Fals...

Page 47: ...up to speed with the 2007 Office system Test 2 question 3 Answer True The 2007 Office system has many measures in place to help you share documents with people using earlier versions of Office progra...

Page 48: ...Get up to speed with the 2007 Office system Quick Reference Card For a summary of the tasks covered in this course view the Quick Reference Card...

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