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Lanier FAX 3320L, Operating Instructions Manual

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Lanier FAX 3320L Operating Instructions Manual Download Page 1

Operating Instructions

Basic Features

For safe and correct use of this machine, please be sure to read the Safety Information before you use it.

Getting Started

Faxing

Registering

Troubleshooting

1

2

3

4

StellaF16_combine_F-EN.book  Page 1  Monday, January 22, 2007  6:59 PM

Summary of Contents for FAX 3320L

Page 1: ...perating Instructions Basic Features For safe and correct use of this machine please be sure to read the Safety Information before you use it Getting Started Faxing Registering Troubleshooting 1 2 3 4...

Page 2: ...notation are employed in this manual With this machine refer to the inch version For good copy quality the supplier recommends that you use genuine toner from the supplier The supplier shall not be r...

Page 3: ...f the Power 19 Reading the Display 20 Reading the Display and Using Keys 20 Standby Display 21 Communication Display 21 Display Prompts 22 2 Faxing Transmission Modes 23 Switching between Memory Trans...

Page 4: ...41 3 Registering Own Name Fax Header Own Fax Number 43 Registering 44 Editing 46 Deleting 46 Quick Dial 48 Registering 48 Editing 50 Deleting 51 Quick Dial Key Label Dial label 52 Label paper 53 Spee...

Page 5: ...ng Paper in the Main Paper Tray 71 Adjusting Volume 72 Clearing Original Jams 74 Clearing a Copy Fax or Print Jam 75 Inside the Machine 75 Error Messages 77 When the Receive File Indicator is Lit 79 S...

Page 6: ...iv...

Page 7: ...unications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be d...

Page 8: ...charges exceed local or long distance transmission charges In order to program this information into your FAX machine you should com plete the following steps Follow the FAX HEADER programming procedu...

Page 9: ...manual the following important symbols are used R WARNING Indicates a potentially hazardous situation which if instructions are not followed could result in death or serious injury R CAUTION Indicate...

Page 10: ...ust might ig nite when exposed to an open flame Disposal can take place at our authorized dealer Dispose of the used toner cartridge in accordance with the local regulations Keep the machine away from...

Page 11: ...ized dealer Before moving the machine be sure to disconnect all external connec tions especially the power cord from the wall outlet Damaged power cords are a fire and electric shock hazard To disconn...

Page 12: ...ng the stain impossible During operation rollers for transporting the paper and originals revolve A safety device is being installed so that the machine can be operated safely But take care not to tou...

Page 13: ...isposal instructions Save these instructions IMPORTANTES MESURES DE S CURIT Certaines mesures de s curit doivent tre prises pendant l utilisation de mat ri al t l phonique afin de r duire les risques...

Page 14: ...sition shown below For safety please follow the instructions and handle the machine as indicated The inside of the machine becomes very hot Do not touch the inside Doing so could result in a burn High...

Page 15: ...e Specifications ENERGY STAR Program The ENERGY STAR Program encourages energy conservation by promoting energy efficient computers and other office equipment The program backs the development and dis...

Page 16: ...You can turn Energy Saving mode on or off with User Parameter When the ma chine is shipped Energy Saving Standby is selected on The machine enters Energy Saving mode when Nobody uses the machine for...

Page 17: ...eption in Energy Saving mode In Energy Saving mode documents that have been stored in memory are still sent and the machine can still receive messages When a message is received in Energy Saving mode...

Page 18: ...machine without following the instructions under this symbol Be sure to read the instructions all of which are described in the Safety Information section The statements above are notes for your safet...

Page 19: ...n tents of any files in memory Chapter 3 Other Transmission Features Explains about useful features for transmission You can find out about dial ing numbers easily Chapter 4 Reception Features Explain...

Page 20: ...14 Chapter 10 Installation Explains about installation considerations connecting to a telephone line and connecting the power Chapter 11 Appendix You can check the specifications for this machine...

Page 21: ...the Control Pan el 6 Front Cover Open this cover when changing the toner cassette and the photo conductor unit in side the machine 7 Main Paper Tray Load paper here 8 Paper Tray Unit Option You can l...

Page 22: ...aise the end fence to sup port large papers 2 Power Switch The power switch turns your machine on and off 3 Handset Option This permits voice communication 4 G3 Line Connector 5 External Telephone Con...

Page 23: ...y 6 Add Toner indicator Blinks when toner is about to runout and lights continuously when toner has run out 7 Load Paper indicator Lights when a paper tray is empty or the paper tray is not fully inse...

Page 24: ...gs 19 Help key Press the Help key when you want to print a help list 20 Resolution key Press to switch between Standard Auto Detail and Fine When the indicator is not lit Standard is selected 21 Halft...

Page 25: ...tandby display before you turn off the power switch or you unplug the power cord Fax files programed in memory will be de leted 12 hours or more after you turn off the power switch or you unplug the p...

Page 26: ...lect the period in Fax Reset Timer See p 62 Setting the Fax Reset Timer Advanced Features Reading the Display and Using Keys A Display for the machine status or currently selected function B Display f...

Page 27: ...t key remove the original If you have not set an original press the Cancel key If you are in User Tools mode press the User Tools key or the Cancel key Communication Display While the machine is commu...

Page 28: ...Getting Started 22 1 Display Prompts Depending on the situation the ma chine will show various prompts on the display Instructions and Requests Questions Selections Status...

Page 29: ...while scan ning It is convenient when you would like to send a document immedi ately and would like to check whether you have successfully connected with the other party s fax machine A fax document i...

Page 30: ...dicator of the Memory Trans key is lit Memory Transmission is selected Note You can set whether the machine is in Memory Transmission mode or Immediate Transmission mode right after the power is turne...

Page 31: ...iver does not use paper of the same size and direction as that of the original the fax image size may be reduced on output trimmed at the both edges or di vided into two or more sheets When sending an...

Page 32: ...placed in the Document Feeder see p 123 Originals Advanced Features A Adjust the document guide to match the size of your originals Align the edges of your originals and stack them in the Document Fe...

Page 33: ...er Fail ure Report Advanced Features Limitation If memory is full 0 appears on the display Memory Transmis sion is disabled Use Immediate Transmission instead Note Maximum number of Memory Transmissio...

Page 34: ...he correct number again Note When specifying a destination using a Quick Dial the destina tion is added even if you did not press the OK key Reference p 36 Dialing E Press the Start key The machine st...

Page 35: ...inal and the data will not be sent During Transmission Use this procedure to cancel a trans mission after the original has been scanned Note If transmission finishes while you are carrying out this pr...

Page 36: ...led even if you cancel the transmis sion The transmission may be sent before you can cancel it even if you start canceling the transmis sion before it is fully sent A Press the Job Information key and...

Page 37: ...ediate Transmission mode right after the power is turned on with the User Parameters The machine does not redial with immediate transmission A Check that the Memory Trans mission indicator is not lit...

Page 38: ...Faxing 32 2 Reference p 43 Own Name Fax Head er Own Fax Number After transmission the machine will return to standby display...

Page 39: ...ver Clear Modes key Note When you have already set the original you can also cancel the transmission by removing the original from the machine After the Start key is Pressed A Press the Clear Stop key...

Page 40: ...This resolu tion is twice as fine as Standard Fine 8 15 4 lines mm 200 400dpi Select for originals with very fine details or when you require the best possible image clarity This resolution is four ti...

Page 41: ...r original contains photographs or colored illustrations select Half tone to optimize image clarity Halftone Select Halftone to send an original containing a halftone image such as a photograph or a c...

Page 42: ...re C Enter the fax number with the number keys The digits appear on the display as you enter them Note If you make a mistake press the Clear Stop key and enter again If you wish to send this message t...

Page 43: ...nsert a pause in numbers stored in Quick Dials and Speed Dials Tone This function allows a machine con nected to a pulse dialing line to send tone signals for example if you want to use a special serv...

Page 44: ...You must store the destination s fax number in a Speed Dial beforehand Additionally you can store a name for the destination in Speed Dials Note To register edit or delete Speed Dial entries see p 54...

Page 45: ...cifying Groups differs according to the way they were programmed When programmed in a Quick Di al Press the Quick Dial key When not programmed in a Quick Dial Use the User Function Key Group Dial is a...

Page 46: ...When Specifying a Group with the Group key Make sure that the Memory Trans mission indicator is lit if not press the Memory Trans key to light it Note Group Dial is assigned to F4 as a default settin...

Page 47: ...then starts re ceiving Auto Select In this mode the machine rings a number of times You can answer the call while the machine is ring ing If you do not answer the call the machine automatically chang...

Page 48: ...Setup is displayed E Press the OK key F Press 0 or 1 until 5 Reception Mode is displayed G Press the OK key H Press 0 or 1 to select the recep tion mode I Press the OK key J Press the User Tools key...

Page 49: ...our machine is con nected to It will be printed on the header of every page you send Required in the USA Note In the USA law requires that your fax number be included in the fax Header Register the fa...

Page 50: ...s displayed E Press the OK key F Press 0 or 1 until 6 Fax Infor mation is displayed G Press the OK key Confirm that 1 Own Name is displayed H Press the OK key I Enter your Own Name Note If you want to...

Page 51: ...grammed O Press 0 or 1 until 3 Own Fax Number is displayed P Press the OK key Q Enter your Own Fax Number Note The format of the number is normally as follows Interna tional Dial Prefix Your Country C...

Page 52: ...displayed E Press the OK key F Press 0 or 1 until 6 Fax Infor mation is displayed G Press the OK key H Press 0 or 1 to select the item that you want to edit I Press the OK key J Press the Clear Stop k...

Page 53: ...Press 0 or 1 until 3 Setup is displayed E Press the OK key F Press 0 or 1 until 6 Fax Infor mation is displayed G Press the OK key H Press 0 or 1 to select the item that you want to delete I Press the...

Page 54: ...nt to this number Important We recommend that you print the Quick Dial list and keep it when you program or change fax num bers See p 54 Printing Re ports Lists Advanced Features Limitation When a reg...

Page 55: ...party s fax number and then press the User Function key that contains the Dial Op tion You can specify SUB or SEP SID and PWD See p 23 SEP Code Advanced Features or p 24 SUB Code Advanced Features H P...

Page 56: ...l key you want to edit Press a Quick Dial key or search using 0 or 1 G Press the OK key H Press the Clear Stop key and then reenter the fax number with the number keys Note If you make a mistake press...

Page 57: ...pro grammed in Quick Dial or Speed Dial to be printed on the fax when it is received at the other end See p 8 Label Inser tion Advanced Features M Press the OK key If you want to store another Quick...

Page 58: ...d name is deleted If you want to delete another Quick Dial key go to step F I Press the User Tools key to re turn to standby display Quick Dial Key Label Dial label You can print a template that can b...

Page 59: ...Quick Dial 53 3 Label paper AUG 21 2002 11 22AM...

Page 60: ...n faxes sent to this number Important We recommend that you print the Speed Dial list and keep it when you register or change a destina tion Limitation When a registered Speed Dial is be ing used for...

Page 61: ...to select the fax number you want to specify and then press the OK key I Press the OK key The fax number is programmed J Enter the Destination name Note If a destination name is already registered in...

Page 62: ...o edit 00 to 99 Enter the Speed Dial number with the number keys or search using 0 or 1 H Press the OK key I Press the Clear Stop key and then reenter a fax number with the number keys Note If you mak...

Page 63: ...ber go to step F O Press the User Tools key to re turn to standby display Deleting The following procedure describes how to delete fax numbers in Speed Dials Limitation If a registered Speed Dial is b...

Page 64: ...o delete 00 to 99 Enter the Speed Dial number with the number keys or search using 0 or 1 The Speed Dial number and the fax number or name are displayed H Press the OK key The programmed data fax num...

Page 65: ...roups a maximum of five can be stored in a Group key thus leaving the Quick Dial keys to be used more effectively Registering You can register the following items in a Group Destination fax numbers Gr...

Page 66: ...nt numbers A Press the User Tools key B Press 0 or 1 until 2 Fax Fea tures is displayed C Press the OK key Confirm that 1 Program Delete is displayed D Press the OK key E Press 0 or 1 until 5 Prog Gro...

Page 67: ...x number with the number keys Press a Quick Dial key Press the Speed Dial key and then enter a Speed Dial number I Press the OK key The destination is programmed J Press the 0 or 1 to select Add or Ex...

Page 68: ...number keys delete the desti nation you want to edit from the group and then program the new destination Editing a Group Name A Press the User Tools key B Press 0 or 1 until 2 Fax Fea tures is displa...

Page 69: ...was not N Press the OK key If you selected No go to step P Note If you want to edit a pro grammed Quick Dial key press the Quick Dial key and then the OK key O Press the OK key If you want to program...

Page 70: ...tination using one of the following three methods Enter the fax number with the number keys Press a Quick Dial key Press the Speed Dial key and en ter a Speed Dial number Note If you specify a Quick D...

Page 71: ...destina tion to the group go to step F V Press the User Tools key to re turn to standby display Deleting The following procedure describes how to delete a destination from a group When you delete a de...

Page 72: ...ey I Press 0 or 1 to select Yes J Press the OK key K Press 0 or 1 to select Delete L Press the OK key M Press 0 or 1 to display the desti nation you want to delete N Press the OK key To delete another...

Page 73: ...dby display To delete an entire group A Press the User Tools key B Press 0 or 1 until 2 Fax Fea tures is displayed C Press the OK key Confirm that 1 Program Delete is displayed D Press the OK key E Pr...

Page 74: ...or 1 to display 5 Prog Group Dial E Press the OK key F Enter the group number 1 to 5 G Press the OK key H Press 0 or 1 to select No and then press the OK key I Press the OK key J If you want to chang...

Page 75: ...same Quick Dial key one of the three letters printed on a Quick Dial key is displayed For ex ample when you press Quick Dial 01 the letter displayed changes in the order A B C A as you press the key...

Page 76: ...r move the cursor to the character right of the position you want to enter the character Now the inserted character is shown left of the cursor posi tion B Press the OK key Wild Cards When you registe...

Page 77: ...ing paper types and sizes that can be used see p 124 Pa per Advanced Features If you want to change the paper size see p 60 Changing the Paper Size Setting Advanced Features A Make sure that the main...

Page 78: ...the line con nects to the destination Key Tone Sounds when keys on the Control panel are pressed Alarm The sound to signal something go ing amiss A Press the User Tools key B Press 0 or 1 until 2 Fax...

Page 79: ...Adjusting Volume 73 4 I Press the OK key The volume is adjusted If you want to adjust another item repeat steps G to I J Press the User Tools key to re turn to standby display...

Page 80: ...ntrol Panel blinks and Clear Misfed Original S is dis played Perform the following procedure to clear the jammed original A Open the ADF cover B While pushing the release button lift the ADF unit C Re...

Page 81: ...ing printing To avoid inju ry when removing paper jams do not touch any parts other than those specified in this manual Note If paper jams occur in the optional paper tray unit see p 98 Clearing a Cop...

Page 82: ...Troubleshooting 76 4 C Pull out the jammed paper When paper is caught in the lower unit A Pull out the jammed paper D Close the right cover making sure it clicks firmly into place...

Page 83: ...Dial No is Not Pro grammed This Speed Dial number does not contain a number This Dest is Already Selected Either This number is already included in this Group The same destination was specified more t...

Page 84: ...ctly The toner cassette is not set correctly Toner is Almost Empty The toner cassette is nearly empty Copy Mode Locked Copy mode is disabled Enable it with the User Parameters Change ADF Maintenance K...

Page 85: ...blems that could have caused Substitute Re ception to take place and their solutions WhySubstituteReception Occurred Indication Status Solution Paper has run out B is lit red Load paper See p 71 Loadi...

Page 86: ...on Reference See p 113 Replacing the Toner Cassette Advanced Features Message appears blank at the other end The original was set upside down Set it properly Reference See p 25 Setting Originals You w...

Page 87: ...irectly 36 Using Groups 39 Using Quick Dials 37 Using Speed Dials 38 Dial label 52 Display 20 Document Feeder ADF 15 26 E Editing Fax Header 46 Groups 62 Own Fax Number 46 Own Name 46 Quick Dial 50 Sp...

Page 88: ...nit 15 Pause 37 Pause Redial key 17 Power Switch 16 Q Quick Dial 48 Deleting 51 Dialing 37 Dial label 52 Editing 50 Registering 48 Quick Dial keys 18 R Receive File Indicator 17 79 Reception Mode Sele...

Page 89: ...83 T Tone 37 Transmission Modes 23 Trans Option key 17 Troubleshooting 71 Error Messages 77 TTI Fax Header 43 U User Function keys 17 User Tools key 18 V Ventilation hole 16 Volume 72 W Wild Cards 70...

Page 90: ...84 EN USA H555 8200 MEMO...

Page 91: ...If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain unin terrupted service 7 If trouble is experienced with this equipment fo...

Page 92: ......

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