Konica Minolta nizhub c250p User Manual Download Page 1

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User’s Guide [Security Operations]

Copyright

2005

4038-9506-00

http://konicaminolta.com

2007. 4

Ver. 1.02

Summary of Contents for nizhub c250p

Page 2: ...10 1 5 Miscellaneous 1 11 Password Rules 1 11 Precautions for Use of Various Types of Applications 1 11 Types of Data Cleared by Overwrite All Data Function 1 12 2 Administrator Operations 2 1 Access...

Page 3: ...ing the Encryption Key encryption word 2 37 Setting can be made only from the control panel 2 37 2 7 4 Changing the Encryption Key 2 42 Setting can be made only from the control panel 2 42 2 7 5 Makin...

Page 4: ...ection 2 67 3 User Operations 3 1 Secure Print Function 3 2 3 1 1 Accessing the Secure Print 3 2 Setting can be made only from the control panel 3 3 3 2 User Box Function 3 6 3 2 1 Setting the User Bo...

Page 5: ...Contents x 4 C250P c250P_security_E book 4...

Page 6: ...1 Security Chapter 1 Security c250P_security_E book 1...

Page 7: ...Controller 4038 0100 GM0 11 000 Compliance with the ISO15408 Standard When the EnhancedSecurity mode on this machine is set to ON more en hanced security functions are available The security functions...

Page 8: ...fol lowing steps Check that the Firmware version MFP Controller CheckSum checked with the Service Manual matches the Firmware version values indicated on the re port output If there is a mismatch in t...

Page 9: ...ineer should make a copy of this page and give the original of this page to the Ad ministrator of the machine The copy should be kept at the corresponding Service Representative for filing Product Nam...

Page 10: ...password entry operation prohibited condition the Adminis trator must perform the Release Setting When the Administrator performs the Release Setting for the operation prohibited condition a sound ope...

Page 11: ...e Print Authentication of Secure Print is successful Release of Prohibit Functions When Auth Error is executed The machine is restarted Box Authentication of User Box is successful Authentication for...

Page 12: ...iles stored by Secure Print Image files stored in User Box The following types of data stored in the HDD are protected when use of a leased machine is terminated at the end of the leasing contract the...

Page 13: ...the Public User Box shared among a number of users the User Box Password should be appropriately controlled so that it may not be leaked to anyone who is not the user of the Public User Box To Achieve...

Page 14: ...the machine is installed by using a switching hub and other devices to ensure that the packets are protected from unauthorized manipulation Provide an appropriate network control at all times to make...

Page 15: ...s Provide adequate control over the machine to ensure that only the Ser vice Engineer is able to perform physical service operations on the ma chine Provide adequate control over the machine to ensure...

Page 16: ...ntered in your PC If you want the password not stored dis able the password control function of the application When using the PageScope Web Connection or an application of various other types use one...

Page 17: ...ckup data restored Types of Data Cleared Description Box registration data file Deletes all User Box related information and files saved in User Box Secure Print Document ID Password file Deletes all...

Page 18: ...2 Administrator Operations Chapter 2 Administrator Operations c250P_security_E book 1...

Page 19: ...g performed from an application on the PC There is a job being executed by the machine Immediately after the main power switch has been turned ON A malfunction code is displayed on the machine 2 Note...

Page 20: ...cts any operation on the control panel Wait until the message disap pears before attempting to access the Admin Setting mode once again From the Control Panel 1 Press the Menu Select key 2 Press the k...

Page 21: ...authorized access If a wrong Adminis trator Password is entered a predetermined number of times once to three times set by the Administrator of the machine or more a message appears saying that the ma...

Page 22: ...Logout and OK You log off from the Public User mode 5 Click the Administrator radio button and Login 6 Enter the 8 digit Administrator Password in the Administrator Pass word box What is the Administr...

Page 23: ...itch off then on again the machine may not function properly What if you fail to log on to the Admin Setting mode If you have already logged on to the Admin Setting mode from the control panel or usin...

Page 24: ...K This allows you to log off from the Admin Setting mode 2 Note If you have logged on to the Admin Setting mode using the PageScope Web Connection and if you close the web browser without clicking Lo...

Page 25: ...is equipped with the optional Hard Disk HD 501 and Security Kit SC 503 To set the Encryption Key HDD Format must first be executed Execution of the HDD Format clears various setting values For details...

Page 26: ...Three times is set In association with Secure Document Access Method the method is changed from authenti cation using Secure Document ID and pass word Mode 1 to that using the password with the secur...

Page 27: ...ot leave the machine with the Admin Setting mode setting screen left shown on the display If it is absolutely necessary to leave the ma chine be sure first to log off from the Admin Setting mode Setti...

Page 28: ...Security 5 Press the Menu Select key 6 To enable EnhancedSecurity press the or key to select ON What is the factory setting for the EnhancedSecurity mode The EnhancedSecurity mode is factory set to OF...

Page 29: ...strator of the machine Make the necessary settings according to the corresponding set procedure The following message appears if the previously required settings are yet to be made by the Service Engi...

Page 30: ...50P 2 13 Administrator Operations Chapter 2 When the EnhancedSecurity is turned ON the word Sec appears on the lower right portion in the screen indicating that the machine is in the EnhancedSecurity...

Page 31: ...ils of each mode see the table below 2 3 1 Setting the Prohibit Setting 2 Note Do not leave the machine with the Admin Setting mode setting screen left shown on the display If it is absolutely necessa...

Page 32: ...15 Administrator Operations Chapter 2 3 Press the key to display Security Details 4 Press the key 5 Press the key to display Prohibit Func 6 Press the key Prohibit Setting appears 7 Press the Menu Se...

Page 33: ...perations Chapter 2 8 Press the or key to select Mode 2 9 Press the Menu Select key No of Tries appears 10 Press the Menu Select key 11 Press the or key to set the check count 12 Press the Menu Select...

Page 34: ...ication Release User Box authentication Release or turning OFF ON the main power switch SNMP authentication Release or turning OFF ON the main power switch 2 4 1 Performing Release Setting 2 Note When...

Page 35: ...K to Release appears 5 Press the or key to select the function for which the state of Prohibit Setting access lock state as a result of unauthorized access is to be canceled 6 Press the Menu Select ke...

Page 36: ...ter driver on the PC side and the specified User Box does not exist the User Box is auto matically created If such a User Box is automatically created the Admin istrator of the machine then sets a Use...

Page 37: ...strator Operations 2 20 C250P Administrator Operations Chapter 2 2 Click the Box tab 3 Click the Create User Box menu and then click the Public User Box radio button 4 Click the Next c250P_security_E...

Page 38: ...that the User Box Pass words entered cannot be used Click OK to go back to the screen of step 3 Perform steps 3 through 5 once again For details of Password Rules see Password Rules on page 1 11 What...

Page 39: ...in Setting mode setting screen left shown on the display If it is absolutely necessary to leave the ma chine be sure first to log off from the Admin Setting mode Setting can be made only from the Page...

Page 40: ...and click OK 5 Click the User Box Setting What steps should be performed to delete a User Box To delete a User Box click Delete User Box A message will then appear for confirming whether the specific...

Page 41: ...ens if the User Box Password entered does not meet the requirements of Password Rules If the User Box Password entered does not meet the requirements of the Password Rules a message appears that tells...

Page 42: ...s as on the display 2 6 1 Changing the Administrator Password 2 Note Do not leave the machine with the Admin Setting mode setting screen left shown on the display If it is absolutely necessary to leav...

Page 43: ...the Administrator Passwords Enter the correct Administrator Password If the EnhancedSecurity mode is set to ON entry of a wrong password is counted as unauthorized access If a wrong Adminis trator Pa...

Page 44: ...d entered does not meet the requirements of Password Rules The Administrator Password entered will be cleared if it does not meet the requirements of the Password Rules Enter the correct Administrator...

Page 45: ...happens if there is a mismatch in the Administrator Pass words If there is a mismatch in the Administrator Passwords the Admin istrator Password entered the second time is cleared Perform steps 9 and...

Page 46: ...cation numbers and the like for the HDD Password and Encryption Key Try to change the password at regular intervals Make sure that nobody but the Administrator of the machine comes to know the HDD Pas...

Page 47: ...gth of encryption For more de tails see Setting the Encryption Key encryption word on page 2 37 2 7 1 Setting the HDD Password 2 Note When the main power switch is turned off then on again wait at lea...

Page 48: ...C250P 2 31 Administrator Operations Chapter 2 3 Press the key to display HDD Setting 4 Press the key to display HDD Password 5 Press the Menu Select key 6 When Password appears press the Menu Select k...

Page 49: ...uirements of Password Rules The HDD Password entered will be cleared if it does not meet the requirements of the Password Rules Enter the correct HDD Pass word For details of Password Rules see Passwo...

Page 50: ...swords the HDD Password entered the second time is cleared Perform steps 9 and 10 once again 11 Make sure that a message appears prompting you to turn OFF the main power switch Now turn OFF and then t...

Page 51: ...rom the Admin Setting mode Setting can be made only from the control panel 0 For the procedure to call the HDD Password screen to the display see steps 1 through 4 of Setting the HDD Password on page...

Page 52: ...sword entered does not meet the re quirements of Password Rules The HDD Password entered will be cleared if it does not meet the requirements of the Password Rules Enter the correct HDD Pass word For...

Page 53: ...swords the HDD Password entered the second time is cleared Perform steps 7 and 8 once again 9 Make sure that a message appears prompting you to turn OFF the main power switch Now turn OFF and then tur...

Page 54: ...properly Do not leave the machine with the Admin Setting mode setting screen left shown on the display If it is absolutely necessary to leave the ma chine be sure first to log off from the Admin Setti...

Page 55: ...o clear the value entered 7 Press the Menu Select key What happens if the Encryption Key entered does not meet the re quirements of the Password Rules The Encryption Key entered will be cleared if it...

Page 56: ...igit Press the key to clear the value entered 9 Press the Menu Select key What if there is a mismatch in the Encryption Keys If there is a mismatch in the Encryption Keys the Encryption Key entered th...

Page 57: ...ars after the machine has been restarted 12 Call the Admin Setting mode to the screen from the control panel For the procedure to call the Admin Setting mode to the display see Accessing the Admin Set...

Page 58: ...setting values of different functions to the default values Set the EnhancedSecurity mode to ON again For the functions whose settings are reset to the de fault values see Items cleared by HDD Format...

Page 59: ...g off from the Admin Setting mode Setting can be made only from the control panel 0 For the procedure to call the Encryption Key screen to the display see steps 1 through 3 of Setting the Encryption K...

Page 60: ...ey entered does not meet the re quirements of the Password Rules The Encryption Key entered will be cleared if it does not meet the requirements of the Password Rules Enter the correct Encryption Key...

Page 61: ...smatch in the Encryption Keys If there is a mismatch in the Encryption Keys the Encryption Key entered the second time is cleared Perform steps 6 and 7 once again 8 Make sure that a message appears pr...

Page 62: ...tting mode setting screen left shown on the display If it is absolutely necessary to leave the ma chine be sure first to log off from the Admin Setting mode Setting can be made only from the control p...

Page 63: ...to confirm whether you want to change Priority Setting Press the Menu Select key 8 Make sure that a message appears prompting you to turn OFF the main power switch Now turn OFF and then turn ON the m...

Page 64: ...ear that confirms whether the HDD may be format ted or not Press the Menu Select key What happens when HDD Format is executed Executing HDD Format erases data in the HDD It is recommended that importa...

Page 65: ...perations 2 48 C250P Administrator Operations Chapter 2 14 Make sure that a message appears prompting you to turn OFF the main power switch Now turn OFF and then turn ON the main power switch c250P_se...

Page 66: ...s of items that are cleared by the Overwrite All function see Types of Data Cleared by Overwrite All Data Function on page 1 12 The HDD Overwrite Method offers the choice of eight different modes Mode...

Page 67: ...he Admin Setting mode setting screen left shown on the display If it is absolutely necessary to leave the ma chine be sure first to log off from the Admin Setting mode Setting can be made only from th...

Page 68: ...ey 8 Make sure that a message appears prompting you to turn OFF the main power switch Now turn OFF and then turn ON the main power switch 2 Note After the main power switch has been turned off give th...

Page 69: ...d can consist of 8 to 32 digits The password entered for the authentication purpose appears as or on the display 2 9 1 Changing the auth password and priv password 2 Note Do not leave the machine with...

Page 70: ...r Operations 2 C250P 2 53 Administrator Operations Chapter 2 4 Press the key to display SNMP 5 Press the key to display SNMP Setting 6 Press the key to display v3 Setting 7 Press the key c250P_securit...

Page 71: ...Chapter 2 8 Press the key to display Write Setting 9 Press the key 10 Press the key to display Security Level 11 Press the Menu Select key 12 Press the or key to select Auth or Auth Priv 13 Press the...

Page 72: ...leared if it does not meet the requirements of the Password Rules Enter the correct auth pass word For details of Password Rules see Password Rules on page 1 11 17 Press the Menu Select key 18 Press t...

Page 73: ...om PageScope Web Connection 0 For the procedure to access the Admin Setting mode see Accessing the Admin Setting mode on page 2 2 1 Start PageScope Web Connection and access the Admin Setting Mode 2 C...

Page 74: ...pens if the auth password and priv password entered does not meet the requirements of Password Rules If the auth password and priv password entered does not comply with the Password Rules a message ap...

Page 75: ...inistrator of the machine should perform the procedure for resetting the op eration prohibited state Detail If auth password has been selected for Security Level hashing is used for the authentication...

Page 76: ...hange the setting specify the corresponding object ID See the table be low for the setting items Setting Item Object ID Write User Name 1 3 6 1 4 1 18334 1 1 2 1 5 6 4 2 1 2 2 Security Level 1 3 6 1 4...

Page 77: ...ssary to leave the ma chine be sure first to log off from the Admin Setting mode From the Control Panel 0 For the procedure to call the Network Setting screen to the display see steps 1 and 2 of Chang...

Page 78: ...he PageScope Web Connection and call the Network screen to the display 2 Click the TCP IP Setting menu 3 Select Manual Setting from the IP Address Setting Method pull down menu 4 Enter the IP Address...

Page 79: ...ting screen left shown on the display If it is absolutely necessary to leave the ma chine be sure first to log off from the Admin Setting mode From the Control Panel 0 For the procedure to call the Ne...

Page 80: ...he Network screen to the display see steps 1 and 2 of Changing the auth password and priv password on page 2 52 1 Start the PageScope Web Connection and call the Network screen to the display 2 Click...

Page 81: ...the ma chine be sure first to log off from the Admin Setting mode From the Control Panel 0 For the procedure to call the Network Setting screen to the display see steps 1 and 2 of Changing the auth p...

Page 82: ...e display see steps 1 and 2 of Changing the auth password and priv password on page 2 52 1 Start the PageScope Web Connection and call the Network screen to the display 2 Click the SMB Setting menu 3...

Page 83: ...mode setting screen left shown on the display If it is absolutely necessary to leave the ma chine be sure first to log off from the Admin Setting mode From the Control Panel 0 For the procedure to cal...

Page 84: ...e Network screen to the display see steps 1 and 2 of Changing the auth password and priv password on page 2 52 1 Start the PageScope Web Connection and call the Network screen to the display 2 Click t...

Page 85: ...2 Administrator Operations 2 68 C250P Administrator Operations Chapter 2 c250P_security_E book 68...

Page 86: ...3 User Operations Chapter 3 User Operations c250P_security_E book 1...

Page 87: ...s The Secure Print password must be the one consisting of 8 digits and meeting the Password Rules requirements Any Secure Print the pass word for which does not meet the Password Rules requirements wi...

Page 88: ...made only from the control panel 1 Press the Menu Select key Job Operation appears 2 Press the key to display Secure Print 3 Press the Menu Select key 4 Press the and or key to enter the Secure Print...

Page 89: ...he number of copy sets to be produced Pressing the Cancel key will display a screen that prompts you to confirm whether you want to delete the Secure Print Document se lected Press the Menu Select key...

Page 90: ...sword is counted as unauthorized access If a wrong Secure Print Password is entered a predetermined number of times once to three times set by the Administrator of the machine or more a message appear...

Page 91: ...registered A user who accesses the User Box is authenticated through an 8 digit User Box Password The password entered for the authentication purpose ap pears as or on the display When the EnhancedSec...

Page 92: ...User Box radio button 6 Click the Next 7 Make the necessary settings Are there any precautions to be used when making settings Be sure to enter the User Box No User Box Name User Box Pass word and Re...

Page 93: ...Rules see Password Rules on page 1 11 What happens if there is a mismatch in the User Box Passwords If there is a mismatch in the password between that entered in the User Box Password box and that e...

Page 94: ...he User Box menu 2 Click the Open User Box menu and then click the Public User Box radio button 3 Click the Next 4 Enter the User Box No and User Box Password of the target User Box and click OK What...

Page 95: ...as not been successful for any subsequent operation for authentication The machine is then set into an access lock state To cancel the access lock state the Administrator of the machine must perform t...

Page 96: ...the Apply What if there is a mismatch in the Current User Box Passwords If there is a mismatch in the Current User Box Passwords a mes sage appears that tells that there is a mismatch in the Current U...

Page 97: ...d the Retype New User Box Password If there is a mismatch in the password between that entered in the New Password box and that entered in the Retype New Pass word box a message appears that tells tha...

Page 98: ...ions Chapter 3 3 2 3 Accessing the User Box and User Box file From the Control Panel 1 Press the Menu Select key Job Operation appears 2 Press the key 3 Press the key to display User Box 4 Press the M...

Page 99: ...a mismatch in the User Box Passwords a message ap pears that tells that authentication has not been successful The machine then prohibits entry of the User Box Password for 5 sec Enter the correct Use...

Page 100: ...ocument is selected a screen appears that allows you to set the number of copy sets to be produced Press the or key to set the number of copy sets to be produced Pressing the Cancel key will display a...

Page 101: ...Box Attribute Change on page 3 9 1 Access the target User Box from PageScope Web Connection 2 Select the target function Use utmost care not to specify a wrong User Box when executing Move Copy Docume...

Page 102: ...4 Application Software Chapter 4 Application Software c250P_security_E book 1...

Page 103: ...assword During the authentication procedure the User Password entered for the authentication purpose appears as on the display When the EnhancedSecurity mode is set to ON the number of times in which...

Page 104: ...the Web browser 2 Type the IP address of the PageScope Job Spooler server and click Enter This starts PageScope Job Spooler 3 Click English of Language 4 Click the Guest radio button of Login 5 Select...

Page 105: ...n Software Chapter 4 7 Select this machine from Device Model of Device List For Java mode the screen changes by double clicking For HTML mode the screen changes by clicking Click the Login 8 Click the...

Page 106: ...4 HTML mode 9 From the User Box list select the desired User Box For Java mode double click the desired User Box For HTML mode click the desired User Box 10 Enter the 8 digit User Box Password Java mo...

Page 107: ...d as unauthorized access If a wrong User Box Password is entered a predetermined number of times once to three times set by the Administrator of the machine or more a message appears that tells that a...

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