Konica Minolta bizhub 223 User Manual Download Page 1

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User’s Guide [Security Operations]

http://konicaminolta.com

Copyright

2010

A1UD-9610B-00

2010. 6

Ver. 1.00

A1UD-9610B-00 BK

Summary of Contents for bizhub 223

Page 2: ...trator Operations 2 1 Accessing the Administrator Settings 2 2 2 1 1 Accessing the Administrator Settings 2 2 2 1 2 Accessing the User Mode 2 4 2 2 Enhancing the Security Function 2 8 2 2 1 Items cleared by HDD Format 2 10 2 2 2 Setting the Enhanced Security Mode 2 10 2 3 Preventing Unauthorized Access 2 13 Setting Prohibited Functions When Authentication Error 2 13 2 4 Canceling the Operation Pro...

Page 3: ...ing the IP Address 2 90 2 20 2 Registering the DNS Server 2 91 2 21 NetWare Setting Function 2 92 Making the NetWare Setting 2 92 2 22 SMB Setting Function 2 93 Setting the NetBIOS Name 2 93 2 23 AppleTalk Setting Function 2 94 Making the AppleTalk Setting 2 94 2 24 E Mail Setting Function 2 95 Setting the SMTP Server E Mail Server 2 95 3 User Operations 3 1 User Authentication Function 3 2 3 1 1 ...

Page 4: ...1 12 E Mail Setting Function 4 20 4 2 PageScope Box Operator 4 21 4 2 1 Accessing the User Box 4 21 4 2 2 Creating a User Box 4 23 4 2 3 Changing the User Box properties user attributes account attributes 4 24 4 2 4 Accessing the User Box file 4 26 4 3 HDD TWAIN driver 4 27 Accessing from the HDD TWAIN driver 4 27 4 4 PageScope Direct Print 4 29 Printing through PageScope Direct Print 4 29 4 5 HDD...

Page 5: ...1 Security ...

Page 6: ... The machine gives an alarm message or an alarm sound peep when a wrong operation is performed or a wrong entry is made during operation of the machine No peep alarm sound is issued if a specific sound setting in Sound Setting of Accessibility Setting is set to OFF If the alarm message or alarm sound is given perform the correct operation or make the correct entry according to the instructions giv...

Page 7: ...Firmware version MFP Controller CheckSum indicated in the Ser vice Manual matches the values shown in the Firmware Version screen If there is a mismatch in the Firmware version number explain to the Administrator of the machine that upgrading of the Firmware is necessary and perform upgrading of the Firmware Set CE Authentication to ON and set the CE Password Check that Management Function Choice ...

Page 8: ...l of the Administrator By setting the Encryption Key the data stored in the HDD is encrypted thereby protecting the data in the HDD Note however that the Encryption Key does not prevent the HDD from being physically removed Make sure of a good operation control When the machine is to be discarded or use of a leased machine is terminated at the end of the leasing con tract the Overwrite All Data fu...

Page 9: ...rint Setting function Image files saved in Personal User Box Public User Box and Group User Box Image files of jobs in the queue state Image files other than Secure Print Document ID Print Document and User Box file Data files left in the HDD data space used as image files and not deleted through the general deletion operation Temporary data files generated during print image file processing Desti...

Page 10: ... only the Administrator knows the Administrator Password Encryption Key auth Password priv Password and WebDAV Server Password The Administrator must change the Administrator Password Encryption Key auth Password priv Password and WebDAV Server Password at regular intervals The Administrator should make sure that any number that can easily be guessed from birthdays em ployee identification numbers...

Page 11: ...l server connected to the LAN within the office in which this machine is installed to ensure operation control that achieves appropriate access control Security function operation setting operating requirements The Administrator should make sure of correct operation control so that the machine is used with the En hanced Security Mode set to ON Operation and control of the machine The Administrator...

Page 12: ... PageScope Web Connection or an application of various other types is used the password con trol function of the application stores the password that has been entered in your PC If you want the password not stored disable the password control function of the application When using the PageScope Web Connection or an application of various other types use one that shows or for the password entered I...

Page 13: ...ozilla Firefox 1 0 or later Linux Recommended is Netscape Navigator 7 02 or later Recommended is Mozilla Firefox 1 0 or later SSL encryption communication with confidentiality properly maintained can be achieved in image data trans mitted and received in any of the following applications PageScope Box Operator HDD TWAIN PageScope Direct Print HDD Backup Utility NOTICE SSL encryption communication ...

Page 14: ...tion The Overwrite All Data function clears the following items of data Items of Data Cleared Description User registration data Deletes all user related data that has been registered Account registration data Deletes all account track related data that has been registered Box registration data file Deletes all User Box related information and files saved in User Box Secure Print ID Password Docum...

Page 15: ...ous 1 Fax functions An optional Fax Kit is required for using fax functions Contact your Service Representative Bluetooth communication An optional Local Interface Kit is required for Bluetooth communication Contact your Service Representa tive ...

Page 16: ...2 Administrator Operations ...

Page 17: ...the PC A remote operation is being performed from an application on the PC There is a job being executed by the machine There is a reserved job timer TX fax redial waiting etc in the machine Immediately after the main power switch has been turned ON A malfunction code is displayed on the machine From the Control Panel 0 When accessing the Administrator Settings from the control panel if you have a...

Page 18: ...achine accepts no more Administrator Passwords because of unauthorized access for any sub sequent entry of the Administrator Password The machine is then set into an access lock state To cancel the access lock state settings must be made by the Service Engineer or turn off and then turn on the main power switch of the machine If the main power switch is turned off and on the access lock state is c...

Page 19: ...anel 0 The Administrator must first make User Authentication settings before he or she can access User Mode For details of the User Authentication see page 2 17 0 Do not leave the machine with the User Mode setting screen left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the User Mode 1 Touch User Name 2 Type admin in User Name Press the C k...

Page 20: ...ge appears saying that the machine accepts no more Administrator Passwords because of unauthorized access for any sub sequent entry of the Administrator Password The machine is then set into an access lock state To cancel the access lock state settings must be made by the Service Engineer or turn off and then turn on the main power switch of the machine If the main power switch is turned off and o...

Page 21: ...cess the Admin Mode once again 0 If an attempt is made to log on to the Admin Mode while a job is being executed the machine gives a message that tells that it is now impossible to log on to the Admin Mode Click OK and try logging on to the Admin Mode after the execution of the job is completed 0 Do not leave the machine with the Admin Mode setting screen left shown on the display If it is abso lu...

Page 22: ...zed access If a wrong Administrator Password is entered a predetermined number of times once to three times or more set by the Administrator of the machine a message appears saying that the machine accepts no more Administrator Passwords because of unauthorized access for any sub sequent entry of the Administrator Password The machine is then set into an access lock state To cancel the access lock...

Page 23: ...requirements The security function is thus enhanced in the Enhanced Security Mode The following settings must first be made before the Enhanced Security Mode is set to ON NOTICE First set the Encryption Key To set the Encryption Key HDD Format must first be executed Execution of the HDD Format clears various setting values For details of items that are cleared by HDD Format see page 2 10 If initia...

Page 24: ...ion Strength AES 256 3DES 168 RC4 128 DES 56 RC4 40 AES 3DES not to be changed to one containing strength lower than AES 3DES Automatically Obtain Cer tificates of S MIME No No not to be changed S MIME Encryption Method 3DES 3DES not to be changed to DES or RC 2 FTP Server ON OFF not to be changed SNMPv1 v2c Read Write en abled Only Read is enabled not to be changed SNMP v3 Security Level and auth...

Page 25: ...the machine 1 Call the Administrator Settings on the display from the control panel 2 Touch Security Settings CS Remote Care Usable Remote device setting disabled Function Name Factory Setting When Enhanced Security Mode is set to ON Items of Data Cleared Description Enhanced Security Mode Set to OFF Device certificate SSL certificate Deletes the device certificate SSL certificate registered in th...

Page 26: ...nd touch OK The following screen appears if the previously required settings are yet to be made by the Admin istrator of the machine Make the necessary settings according to the corresponding set procedure The following screen appears if the previously required settings are yet to be made by the Service Engineer Contact your Service Representative ...

Page 27: ...t off if there is no wait period between turning the main power switch off then on again the machine may not function properly Here is the sequence through which the main power switch and sub power switch are turned on and off Turn off the sub power switch Turn off the main power switch Turn on the main power switch Turn on the sub power switch If the Enhanced Security Mode is properly set to ON t...

Page 28: ...ter the machine is turned on again the access lock state of the Administrator Settings is canceled The Release Time Settings function allows the period of time after the lapse of which the access lock state of the Administrator Settings is canceled to be set in the range between 1 and 60 min The factory setting is 5 min For details of each mode see the table below NOTICE If the access lock state o...

Page 29: ... 6 Press the C key and from the keypad enter the time after the lapse of which the access lock state of the Administrator Settings is canceled Release Time can be set to any value between 1 min and 60 min in 1 min increments An input data error message appears when any value falling outside the range of 1 to 60 min is set Enter the correct Release Time In the Enhanced Security Mode Release Time le...

Page 30: ...ch is turned off and on User Account authentication Release Secure Print authentication Release User Box authentication Release SNMP authentication Release WebDAV authentication Release Performing Release Setting 0 For the procedure to call the Security Details screen on the display see steps 1 and 2 of page 2 13 0 Do not leave the machine with the setting screen of Administrator Settings left sho...

Page 31: ...ng the Operation Prohibited State 2 4 Select the function for which Prohibit Function as a result of unauthorized access is to be released 5 Touch OK This clears the unauthorized access check count of the specific function selected in step 4 ...

Page 32: ...OTICE Changing the Account Track setting erases all user and account information data that has previously been registered This changes all Personal User Boxes owned by the users who are deleted and all Group User Boxes owned by the accounts that are deleted to Public User Boxes If the password set for a particular box before this change does not meet the requirements of the Password Rules however ...

Page 33: ...e External Server Settings see page 2 19 5 Select Account Track and touch ON If the Account Track is not to be used go to step 7 6 Select Synchronize User Authentication Account Track and touch Synchronize When Do Not Synchronize is selected both User Authentication and Account Track are checked each time the machine is used 7 Touch OK 8 A message appears that prompts you to clear the use control ...

Page 34: ... 2 17 0 Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings 1 Call the User Authentication Account Track screen on the display from the control panel 2 Touch External Sever Settings 3 Touch the specific Sever Registration key in which no sever...

Page 35: ...OK 8 Touch OK 9 Make the necessary settings If the Sever Name is yet to be entered OK cannot be touched Be sure to enter the Sever Name A Sever Name that already exists cannot be redundantly registered 10 Touch OK 11 Touch Close If two or more External Servers have been registered select any desired server and touch Set as Default ...

Page 36: ...his machine when user authentication is enabled NOTICE The Administrator must first make User Authentication settings before setting the ID Print For details of the User Authentication see page 2 17 Setting ID Print 0 For the procedure to call the Administrator Settings on the display see page 2 2 0 Do not leave the machine with the setting screen of Administrator Settings left shown on the displa...

Page 37: ...e Settings 5 Touch ID Print Settings 6 Select ON 7 Touch OK If ON is set the document is stored as ID Print Document even if Print is selected on the printer driver side Even if OFF is set the document is stored as ID Print Document if ID Print is selected on the printer driver side ...

Page 38: ...ith System Auto Reset set to OFF the function causes the user to log off from the mode automatically Reference Processing of a specific job however takes precedence over the System Auto Reset function That is even if a predetermined period of time elapses during which no operations are performed once the pro cessing of the specific job has been started the System Auto Reset function does not cause...

Page 39: ... Reset can be set to a value between 1 min and 9 min variable in 1 min increments An input data error message appears when any value falling outside the range of 1 to 9 min is set Enter the correct System Auto Reset Time If no operations are performed for 1 min even with System Auto Reset set to OFF the function is activated to cause the user to log off from the mode automatically Press the C key ...

Page 40: ...ication that particular user name along with the External Server name is automatically registered in the machine No two User Names registered in an External Server may be alike If the user authentication method is changed between ON MFP and ON External Server the user information registered under the previous authentication method cannot be used under the new au thentication method If the user aut...

Page 41: ...tion Account Track 3 Touch User Authentication Settings 4 Touch User Registration 5 Select a specific User Registration key in which no user has been registered and touch Edit To delete a previously registered user or change a User Password touch the desired User Regis tration key ...

Page 42: ...s Touch Delete to delete the last character entered Touch Shift to show the upper case symbol screen Touch Cancel to go back to the screen shown in step 6 8 Touch OK If the entered User Password does not meet the requirements of the Password Rules a message that tells that the entered User Password cannot be used appears Enter the correct User Password For details of the Password Rules see page 1 ...

Page 43: ...me is yet to be entered OK cannot be touched Be sure to enter the User Name A User Name that already exists cannot be redundantly registered To suspend temporarily a registered user from using the machine touch Pause and select Stop Job If the account to which the user belongs is temporarily suspended from using the machine however selecting Continue Job does not allow the user to use the machine ...

Page 44: ...n the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode 1 Start PageScope Web Connection and access the Admin Mode 2 Select User Authentication Setting from the pull down menu of User Auth Account Track and click Display 3 Click New Registration To change a User Password click Edit and select the User Password is changed check box Then enter t...

Page 45: ...assword cannot be used appears Enter the correct User Password For details of the Password Rules see page 1 8 If the entered User Password does not match a message that tells that the User Password does not match appears Enter the correct User Password 6 Check the message that tells that the setting has been completed Then click OK To delete a previously registered user click Delete in step 3 Chec...

Page 46: ...t of 8 digits The password entered is displayed as or Reference A specific registered account may be temporarily suspended from using the machine or a suspended account may be allowed to use the machine again While an account is suspended from using the ma chine it cannot log onto the machine If a registered account to which a particular user belongs is sus pended from using the machine that parti...

Page 47: ...ion 5 Select a specific Account Registration key in which no account has been registered and touch Edit To delete a previously registered account or change an Account Password touch the desired Ac count Track Registration key To change an Account Password perform steps 6 through 8 6 Touch Password ...

Page 48: ... is yet to be entered OK cannot be touched Be sure to enter the Account Name An Account Name that already exists cannot be redundantly registered To suspend temporarily a registered account from using the machine touch Pause and select Stop Job If Stop Job is selected a user who belongs to that particular account is also temporarily suspended from using the machine 10 Touch OK To delete a previous...

Page 49: ...own on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode 1 Start PageScope Web Connection and access the Admin Mode 2 Select Account Track Settings from the pull down menu of User Auth Account Track and click Dis play 3 Click New Registration To change an Account Password click Edit and select the Password is changed check box Then enter t...

Page 50: ...Rules see page 1 8 If the entered Account Password does not match a message that tells that the Account Password does not match appears Enter the correct Account Password 6 Check the message that tells that the setting has been completed Then click OK To delete a previously registered account click Delete in step 3 Check the contents of registration on the confirmation screen and click OK then cli...

Page 51: ...name No two Personal User Box names registered in an External Server may be alike If a document is saved in the Copy mode Fax Scan mode User Box mode or from an external memory or Bluetooth terminal by specifying a User Box number that has not been registered the Personal User Box owned by the user who logged on through User Authentication is automatically registered To use the external memory fun...

Page 52: ...x Function 2 4 Touch Public Personal User Box 5 Touch New To delete a User Box select the desired user box key and touch Delete A confirmation message appears Select Yes and touch OK to delete the specified User Box 6 Select the User Box Type ...

Page 53: ... 38 2 10 User Box Function 2 When Personal is selected Change Owner is displayed Then select the desired owner name When Group is selected Change Account Name is displayed Then select the desired account name 7 Touch Password ...

Page 54: ... back to the screen shown in step 7 9 Touch OK If the User Box Type is set to Public set a User Box Password that meets the requirements of the Password Rules For details of the Password Rules see page 1 8 If the entered User Box Password does not match a message that tells that the User Box Password does not match appears Enter the correct User Box Password 10 Make the necessary settings A User B...

Page 55: ...screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode 0 For the procedure to change the user attributes account attributes and User Box Password see page 2 42 1 Start PageScope Web Connection and access the Admin Mode 2 Select Create User Box from the pull down menu of Box and click Display 3 Make the necessary settings ...

Page 56: ... Password that meets the requirements of the Password Rules For details of the Password Rules see page 1 8 If the entered User Box Password does not match a message that tells that the User Box Password does not match appears Enter the correct User Box Password If no Owner Name is entered a message appears that tells that no Owner Names have been en tered Enter the correct Owner Name If a user nam...

Page 57: ...re first to log off from the Administrator Settings 0 Changing the box type to Public nullifies the setting of the owner user or owner account 1 Call the User Box setting screen on the display from the control panel 2 Select the desired User Box key and touch Edit To change the User Box Type perform steps 3 through 6 To change the owner user or owner account perform steps 4 through 6 To change the...

Page 58: ...nction 2 4 Touch Change Owner if the Box Type is Personal and touch Change Account Name if the Box Type is Group 5 For Change Owner select the desired owner name For Change Account Name select the desired account name 6 Touch OK 7 Touch Password ...

Page 59: ...e the last character entered Touch Shift to show the upper case symbol screen Touch Cancel to go back to the screen shown in step 3 9 Touch OK If the User Box Type is changed to Public set a User Box Password that meets the requirements of the Password Rules For details of the Password Rules see page 1 8 If the entered User Box Password does not match a message that tells that the User Box Passwor...

Page 60: ...ave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode 1 Start PageScope Web Connection and access the Admin Mode 2 Select Open User Box from the pull down menu of Box and click Display 3 Enter the desired User Box Number and click OK ...

Page 61: ...er Box Setting Go to step 6 to change the User Box Password To delete a User Box click Delete User Box A confirmation message appears Click OK to delete the specified User Box 5 Click the User Box Owner is changed check box and change the user attributes of the box ...

Page 62: ...he User Box Password is changed check box and enter the User Box Password 7 Click OK If the User Box Type is changed to Public set a User Box Password that meets the requirements of the Password Rules For details of the Password Rules see page 1 8 If the entered User Box Password does not match a message that tells that the User Box Password does not match appears Enter the correct User Box Passwo...

Page 63: ...ord from the keyboard or keypad Press the C key to clear all characters Touch Delete to delete the last character entered Touch Shift to show the upper case symbol screen Touch Cancel to go back to the Security Settings screen 4 Touch OK If a wrong Administrator Password is entered a message that tells that the Administrator Password does not match appears Enter the correct Administrator Password ...

Page 64: ...assword again in Password Confirmation Press the C key to clear all characters Touch Delete to delete the last character entered Touch Shift to show the upper case symbol screen Touch Cancel to go back to the Security Settings screen 6 Touch OK If the entered Administrator Password does not meet the requirements of the Password Rules a message that tells that the entered Administrator Password can...

Page 65: ...to log off from the Administrator Settings 0 To prevent data from leaking as a result of reinstallation of the HDD on another machine a unique value that varies from one machine to another must be set for the encryption key 0 Do not set any number that can easily be guessed from birthdays employee identification numbers and the like for the Encryption Key Try to change the Encryption Key at regula...

Page 66: ...l characters Touch Delete to delete the last character entered Touch Shift to show the upper case symbol screen Touch Cancel to go back to the HDD Settings screen 6 Touch OK If the entered Encryption Key does not meet the requirements of the Password Rules a message that tells that the entered Encryption Key cannot be used appears Enter the correct Encryption Key For details of the Password Rules ...

Page 67: ...etween turning the main power switch off then on again the machine may not function properly Here is the sequence through which the main power switch and sub power switch are turned on and off Turn off the sub power switch Turn off the main power switch Turn on the main power switch Turn on the sub power switch 8 The following screen appears after the machine has been restarted 9 Call the Administ...

Page 68: ...ff if there is no wait period between turning the main power switch off then on again the machine may not function properly Here is the sequence through which the main power switch and sub power switch are turned on and off Turn off the sub power switch Turn off the main power switch Turn on the main power switch Turn on the sub power switch To set the Overwrite HDD Data go to step 13 13 Call the ...

Page 69: ...he setting change Perform HDD Format by following the steps below 17 A confirmation message appears Select Yes and touch OK Item Description Encryption Priority A different data overwrite method applies from Mode 1 or Mode 2 To set Overwrite HDD Data select Encryption Priority Overwrite Priority The data overwrite method can be specified Mode 1 Overwritten with 0x00 Mode 2 Overwritten with 0x00 Ov...

Page 70: ...itch is turned off then on again wait at least 10 seconds to turn it on after turning it off if there is no wait period between turning the main power switch off then on again the machine may not function properly Here is the sequence through which the main power switch and sub power switch are turned on and off Turn off the sub power switch Turn off the main power switch Turn on the main power sw...

Page 71: ... HDD Settings screen 3 Select Edit and touch OK If a wrong Encryption Key is entered a message that tells that the Encryption Key does not match appears Enter the correct Encryption Key 4 Enter the new 20 digit Encryption Key from the keyboard or keypad To prevent entry of a wrong Encryption Key enter the Encryption Key again in Encryption Passphrase Confirmation Press the C key to clear all chara...

Page 72: ...itch is turned off then on again wait at least 10 seconds to turn it on after turning it off if there is no wait period between turning the main power switch off then on again the machine may not function properly Here is the sequence through which the main power switch and sub power switch are turned on and off Turn off the sub power switch Turn off the main power switch Turn on the main power sw...

Page 73: ...write All Data takes about less than one hour in Mode 1 at the minimum and about 9 hours in Mode 8 at the maximum Setting the Overwrite All Data function 0 For the procedure to call the HDD Settings screen on the display see steps 1 and 2 of page 2 50 0 Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the ma...

Page 74: ... main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off if there is no wait period between turning the main power switch off then on again the machine may not function properly Here is the sequence through which the main power switch and sub power switch are turned on and off Turn off the sub power switch Turn off the main power switch Turn on the...

Page 75: ...e Certificate Setting 0 For the procedure to access the Admin Mode see page 2 2 0 Do not leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode 0 The key length set for the public key of the server generated in SSL certificate setting is 1024 bits 1 Start PageScope Web Connectio...

Page 76: ...lect Create and install a self signed Certificate and click OK 5 Make the necessary settings If data entered for each item does not meet the requirements a message appears that tells that the data entered is wrong 6 Click OK The certificate can now be registered ...

Page 77: ...e sure to make sure in advance that the device certificate has been registered in the machine For the procedure to register the device certificate see page 2 60 1 Start PageScope Web Connection and call the PKI Settings screen on the display 2 Click SSL Setting from PKI Settings menu 3 Set Mode using SSL TLS and Encryption Strength and click OK Select Admin Mode and User Mode for Mode using SSL TL...

Page 78: ...the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode 0 In the Enhanced Security Mode no certificates can be removed 1 Start PageScope Web Connection and call the PKI Settings screen on the display 2 Click Setting 3 Select Remove a Certificate and click OK 4 Click OK 5 Click OK and restart the machin...

Page 79: ... at the destination Set 1024 bits or more for the key length of the RSA public key for the certificate of each destination 2 15 1 Setting the S MIME Communication From the Control Panel 0 For the procedure to call the Administrator Settings on the display see page 2 2 0 Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessar...

Page 80: ... strong 3DES AES 128 AES 192 or AES 256 If the mail software being used does not support AES encrypted mail messages may be received but they cannot be decrypted Use AES compliant mail software or select the encryption method that is the strongest of all compliant with the currently used mail software Each encryption method represents the following Name encryption algorithm encryption key length 3...

Page 81: ... Do not leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode 1 Start PageScope Web Connection and access the Admin Mode 2 Select E mail Setting from the pull down menu of Network and click Display 3 Click S MIME from the E mail Setting menu ...

Page 82: ... received but they cannot be decrypted Use AES compliant mail software or select the encryption method that is the strongest of all compliant with the currently used mail software Each encryption method represents the following Name encryption algorithm encryption key length 3DES 3 key triple DES 168 bits AES 128 AES 128bit AES 192 AES 192bit AES 256 AES 256bit In the Enhanced Security Mode the se...

Page 83: ...with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode 1 Start PageScope Web Connection and access the Admin Mode 2 Select Address Book from the pull down menu of Store Address and click Display 3 Click New Registration To change the details of a previously registered destination click Edit ...

Page 84: ...mation is to be deleted select Deletion of Certification Infor mation Set 1024 bits or more for the key length of the RSA public key for the certificate of each destination 6 Make the necessary settings A number that already exists cannot be redundantly registered If Name and E mail Address have not been registered a message appears that tells that Name and E mail Address are yet to be entered Ent...

Page 85: ...Setting to be saved or the saved backup data to be restored Each of the auth password and priv password can consist of 8 to 32 digits The password entered for the authentication purpose appears as or on the display 2 16 1 Changing the auth password and priv password From the Control Panel 0 For the procedure to call the Administrator Settings on the display see page 2 2 0 Do not leave the machine ...

Page 86: ...ng Function 2 4 Touch Forward to show 2 3 and touch SNMP v3 Settings 5 Touch Forward to show 4 5 SNMPv3 Write Settings screen 6 Select auth password or auth password priv password of Security Level and touch Password Set ting 7 Touch Write auth ...

Page 87: ...new 8 digit or more auth password from the keyboard or keypad Press the C key to clear all characters Touch Delete to delete the last character entered Touch Shift to show the upper case symbol screen Touch Cancel to go back to the previous screen 9 Touch OK If the entered auth password does not meet the requirements of the Password Rules a message that tells that the entered auth password cannot ...

Page 88: ... three times or more set by the Administrator of the machine the machine is set into an access lock state rejecting any more logon attempts To cancel the access lock state perform the Release Setting by the Administrator of the machine 13 Enter the new 8 digit or more priv password from the keyboard or keypad Press the C key to clear all characters Touch Delete to delete the last character entered...

Page 89: ...o clear all characters Touch Delete to delete the last character entered Touch Shift to show the upper case symbol screen Touch Cancel to go back to the previous screen 16 Touch OK If the entered priv password does not match a message that tells that the priv password does not match appears Enter the correct priv password 17 Touch Close and OK ...

Page 90: ...d priv password in the boxes marked by the rectangle that is the Write side SNMP v3 Setting For the current password enter the MAC Address that is set in the machine To check the MAC Ad dress see step 7 of page 2 70 The entry of a wrong SNMP password auth password priv password is counted as unauthorized access if the Enhanced Security Mode is set to ON If a wrong SNMP password auth password priv ...

Page 91: ...he Password Rules a message that tells that the entered auth password or priv password cannot be used ap pears Enter the correct auth password or priv password For details of the Password Rules see page 1 8 If the entered auth password or priv password does not match a message that tells that the auth password or priv password does not match appears ...

Page 92: ...password priv password has been selected for Security Level the authentication information auth password priv password and data object ID that specifies the object to be changed value to be set etc to be transmitted are used for hashing and encryption The machine allows you to select either CBC DES or CBC AES for encryption For accessing the MIB use the MIB browser corresponding to the above encry...

Page 93: ...etting IP Address 1 3 6 1 4 1 18334 1 1 2 1 5 7 1 1 1 3 1 BOOT Protocol use setting 1 3 6 1 4 1 18334 1 1 2 1 5 7 1 1 1 6 1 BOOT Protocol Type 1 3 6 1 4 1 18334 1 1 2 1 5 7 1 1 1 7 1 DNS server address setting 1 3 6 1 4 1 18334 1 1 2 1 5 7 1 2 1 3 1 1 SMTP server address setting 1 3 6 1 4 1 18334 1 1 2 1 5 7 13 1 1 3 1 NetWare setting Print Server Name 1 3 6 1 4 1 18334 1 1 2 1 5 8 3 1 3 1 1 Print...

Page 94: ...olutely necessary to leave the machine be sure first to log off from the Administrator Settings 0 Unauthorized access could result if the WebDAV Server Password required for accessing the WebDAV Server is incorrectly set The Administrator of the machine should therefore make sure to set the appro priate password and control its operation so that the password is not leaked 0 The entry of a wrong We...

Page 95: ... Shift to show the upper case symbol screen Touch Cancel to go back to the screen shown in step 4 6 Touch OK If the entered WebDAV Server Password does not meet the requirements of the Password Rules a message that tells that the entered WebDAV Server Password cannot be used appears Enter the correct WebDAV Server Password For details of the Password Rules see page 1 8 If the entered WebDAV Server...

Page 96: ... it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode 1 Start PageScope Web Connection and access the Admin Mode 2 Select WebDAV Settings from the pull down menu of Network and click Display 3 Click WebDAV Server Settings from the WebDAV Settings menu 4 Click the pull down menu of WebDAV Settings and select ON 5 Click the Password is changed check box and e...

Page 97: ...red WebDAV Server Password cannot be used appears Enter the correct WebDAV Server Password For details of the Password Rules see page 1 8 If the entered WebDAV Server Password does not match a message that tells that the WebDAV Server Password does not match appears Enter the correct WebDAV Server Password 7 Check the message that tells that the setting has been completed Then click OK ...

Page 98: ...es or any other user boxes specified are used as saving destination user boxes NOTICE If the PC Fax RX Setting is made the TSI User Box Setting function cannot be used PC Fax RX Setting From the Control Panel 0 For the procedure to call the Administrator Settings on the display see page 2 2 0 Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it...

Page 99: ...the data is received with dial in number FAX input data is saved to the box as TIFF When a user deleted Specified User Box specified at Receiving User Box Destination the received data will be saved at print or forced memory inbox according to the conditions set for FAX receiving Also when a new box is assigned with the same box number after Specified User Box specified at Receiving User Box Desti...

Page 100: ...ecessary to leave the machine be sure first to log off from the Admin Mode 1 Start PageScope Web Connection and access the Admin Mode 2 Select Function Setting from the pull down menu of Fax Settings and click Display 3 Click PC Fax RX Setting from the Function Setting menu 4 Click the pull down menu of PC Fax RX Setting and select Allow 5 Make the necessary settings 6 Click OK 7 Check the message...

Page 101: ...r boxes of the machine set up for each transmitter TSI User Box Setting From the Control Panel 0 For the procedure to call the Function Setting screen on the display see page 2 83 0 Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings 0 When sa...

Page 102: ...ngs Confidential inbox or terminal box cannot be set as the distribution target When Box specified to save TSI is not available the data will be saved at print or forced memory inbox according to the condition set for Action when TSI User Box is not set Also when a new box is assigned with the same box number after Box set for the TSI is deleted the data will be stored at the newly assigned inbox ...

Page 103: ...f it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode 1 Start the PageScope Web Connection and call the Function Setting screen on the display 2 Click TSI User Box Setting from the Function Setting menu 3 Click the TSI User Box Setting check box 4 Make the necessary settings 5 Click OK 6 Check the message that tells that the setting has been completed Then...

Page 104: ...bizhub 423 363 283 223 2 89 2 19 TSI User Box Setting Function 2 9 Make the necessary settings 10 Click OK 11 Check the message that tells that the setting has been completed Then click OK ...

Page 105: ... and set the IP Address If Auto Input is selected for IP Application Method in step 4 select the means of acquiring the IP Address automatically from among DHCP Settings BOOTP Settings ARP PING Settings AUTO IP Settings and the like 6 Touch OK From PageScope Web Connection 0 For the procedure to access the Admin Mode see page 2 2 0 Do not leave the machine with the Admin Mode setting screen left s...

Page 106: ... Server Auto Obtain and DNS Domain Name Auto Retrieval the DNS Server Address and DNS Domain Name are automatically acquired 3 Touch OK From PageScope Web Connection 0 For the procedure to access the TCP IP Setting screen on the display see steps 1 and 2 of page 2 90 0 Do not leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the ...

Page 107: ... display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings 1 Call the Network Settings screen on the display from the control panel 2 Touch NetWare Settings 3 Make the necessary settings 4 Touch OK From PageScope Web Connection 0 For the procedure to access the Admin Mode see page 2 2 0 Do not leave the machine with the Admin Mode setting s...

Page 108: ... sure first to log off from the Administrator Settings 1 Call the Network Settings screen on the display from the control panel 2 Touch SMB Settings 3 Touch Print Settings 4 Touch NetBIOS Name 5 Enter the NetBIOS Name 6 Touch OK 7 Touch OK From PageScope Web Connection 0 For the procedure to access the Admin Mode see page 2 2 0 Do not leave the machine with the Admin Mode setting screen left shown...

Page 109: ...e display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings 1 Call the Network Settings screen on the display from the control panel 2 Touch AppleTalk Settings 3 Make the necessary settings 4 Touch OK From PageScope Web Connection 0 For the procedure to access the Admin Mode see page 2 2 0 Do not leave the machine with the Admin Mode settin...

Page 110: ... necessary to leave the machine be sure first to log off from the Administrator Settings 1 Call the Network Settings screen on the display from the control panel 2 Touch E Mail Settings 3 Touch E Mail TX SMTP 4 Make the necessary settings 5 Touch OK From PageScope Web Connection 0 For the procedure to access the Admin Mode see page 2 2 0 Do not leave the machine with the Admin Mode setting screen ...

Page 111: ...3 User Operations ...

Page 112: ...iver on the PC side and then specify ID Print The password entered is displayed as If the User Password does not cor respond to the User Name entered the ID Print Document is discarded without being saved Entry of a wrong User Password is counted as unauthorized access If a wrong User Password is entered a pre determined number of times once to three times or more set by the Administrator of the m...

Page 113: ...nt User Box even with the ID Print Setting function not set in the machine The following screen appears if the ID Print Setting function is set in the machine because doc uments are stored in the ID Print User Box even if Print is selected on the printer driver side 2 Enter the User Name from the keyboard or keypad Press the C or touch Undo to clear the value entered Touch Delete to delete the las...

Page 114: ...Name entered is en tered a predetermined number of times once to three times or more set by the Administrator of the machine a message appears that tells that authentication has not been successful for any subse quent operation for authentication The machine is then set into an access lock state rejecting any more logon attempts To cancel the access lock state the Administrator of the machine must...

Page 115: ...15 if User Authentication only has been set or Synchronize has been set for Synchro nize User Authentication Account Track 8 Touch Account Name 9 Enter the Account Name from the keyboard or keypad Press the C or touch Undo to clear the value entered Touch Delete to delete the last character entered Touch Shift to show the upper case symbol screen 10 Touch OK 11 Touch Password ...

Page 116: ...Account Password is entered a message that tells that the authentication has failed ap pears Enter the correct Account Password If the Enhanced Security Mode is set to ON the entry of a wrong Account Password is counted as unauthorized access If a wrong Account Password for the corresponding Account Name entered is entered a predetermined number of times once to three times or more set by the Admi...

Page 117: ...bizhub 423 363 283 223 3 7 3 1 User Authentication Function 3 The following screen appears if Account Track has been set ...

Page 118: ...nt Password If Synchronize has been set for Synchronize User Authentication Account Track successful authentication results from simply entering the User Name and User Password 5 Click Login If a wrong User Password or Account Password is entered a message that tells that the authenti cation has failed appears Enter the correct User Password or Account Password If the Enhanced Security Mode is set...

Page 119: ...bizhub 423 363 283 223 3 9 3 1 User Authentication Function 3 6 Clicking Logout will show the following screen Click OK to log off from the user operation mode ...

Page 120: ...ile you are in the user operation mode If it is absolutely necessary to leave the machine be sure first to log off from the user operation mode 1 Perform the user authentication procedure from the control panel and login procedure through Access or Login 2 Press the Box key 3 Touch the System User Box tab 4 Select ID Print User Box and touch Use File 5 Select the desired ID Print Document and pres...

Page 121: ...bizhub 423 363 283 223 3 11 3 1 User Authentication Function 3 6 To delete the document from the Box after the printing select Print Delete To leave the document as is select Print ...

Page 122: ...assword The User Password entered is displayed as or Performing Change Password From the Control Panel 0 For the logon procedure see page 3 2 0 Do not leave the machine while you are in the user operation mode If it is absolutely necessary to leave the machine be sure first to log off from the user operation mode 1 Log on to the user operation mode through User Authentication from the control pane...

Page 123: ...been successful for any subsequent operation for authentication The machine is now set into an access lock state rejecting any more logon attempts To cancel the access lock state the Administrator of the ma chine must perform the Release Setting Contact the Administrator of the machine 7 From the keyboard or keypad enter the new User Password that can consist of 8 to 64 digits To prevent entry of ...

Page 124: ...Then to make sure that you have entered the correct new password enter the new User Password once again 4 Click OK If a wrong User Password is entered in the Current Password box a message that tells that the User Password does not match appears Enter the correct User Password If the entered User Password in the New Password box does not meet the requirements of the Password Rules a message that t...

Page 125: ...d to the User Name entered the Secure Print Job is discarded without being saved Entry of a wrong User Password is counted as un authorized access If a wrong User Password is entered a predetermined number of times once to three times or more set by the Administrator of the machine the subsequent authentication operation is an access lock state and it is not possible to transmit the print job As a...

Page 126: ...n step 4 6 Touch OK If a wrong Secure Print ID is entered the desired Secure Print Document will not be displayed Enter the correct Secure Print ID 7 Select the desired Secure Print Document and touch Enter Password Two or more Secure Print Documents can be selected at the same time Touching Select All will select all Secure Print Documents having the same ID shown in the list 8 Enter the 8 digit ...

Page 127: ...s unauthorized access If a wrong Secure Print Password is entered a predetermined number of times once to three times or more set by the Administrator of the machine a message appears that tells that authentication has not been successful for any subsequent operation for authentication The machine is then set into an access lock state disabling access to the Secure Print Document To cancel the acc...

Page 128: ...tion purpose appears as or on the display When the Enhanced Security Mode is set to ON the number of times in which authentication fails is count ed Reference If a document is saved in the Copy mode Fax Scan mode User Box mode or from an external memory or Bluetooth terminal by specifying a User Box number that has not been registered the Personal User Box owned by the user who logged on through U...

Page 129: ...bizhub 423 363 283 223 3 19 3 4 User Box Function 3 4 Touch Create User Box 5 Touch Public Personal User Box 6 Touch New 7 Select the User Box type ...

Page 130: ...3 20 3 4 User Box Function 3 When Personal is selected Change Owner is displayed Then select the desired owner name When Group is selected Change Account Name is displayed Then select the desired account name 8 Touch Password ...

Page 131: ...l to go back to the screen shown in step 8 10 Touch OK If the User Box Type is set to Public set a User Box Password that meets the requirements of the Password Rules For details of the Password Rules see page 1 8 If the entered User Box Password does not match a message that tells that the User Box Password does not match appears Enter the correct User Box Passwords 11 Make the necessary settings...

Page 132: ...page 3 24 1 Log on to the user operation mode through User Authentication from the PageScope Web Connection 2 Click Create User Box of the Box menu 3 Make the necessary settings Be sure to enter the User Box Number User Box Name User Box Password and Retype User Box Password A User Box Number that already exists cannot be redundantly registered If Personal is selected from the User Box Type pull d...

Page 133: ...nter the correct User Box Password If no Owner Name is entered a message appears that tells that no Owner Names have been en tered Enter the correct Owner Name If a user name not registered with the machine is entered in the Owner Name box a message ap pears that tells that the Owner Name entered in the box is illegal Enter the correct Owner Name If no Account Name is entered a message appears tha...

Page 134: ...entered Touch Shift to show the upper case symbol screen Touch Cancel to go back to the screen shown in step 2 4 Touch OK If a wrong User Box Password is entered a message that tells that the authentication has failed ap pears Enter the correct User Box Password If the Enhanced Security Mode is set to ON entry of a wrong User Box Password is counted as unauthorized access If a wrong User Box Passw...

Page 135: ...appears if the Box Type is changed to Group Select the desired account name If the User Box Type is changed to Public set a User Box Password that meets the requirements of the Password Rules For details of the Password Rules see page 1 8 6 Touch Change Owner if the box type is Personal and touch Change Account Name if the box type is Group 7 For Change Owner select the desired owner name ...

Page 136: ...OK If a wrong User Box Password is entered a message that tells that the User Box Password does not match appears Enter the correct User Box Password If the Enhanced Security Mode is set to ON entry of a wrong User Box Password is counted as unauthorized access If a wrong User Box Password is entered a predetermined number of times once to three times or more set by the Administrator of the machin...

Page 137: ...e the last character entered Touch Shift to show the upper case symbol screen Touch Cancel to go back to the screen shown in step 9 13 Touch OK If the User Box Type is changed to Public set a User Box Password that meets the requirements of the Password Rules For details of the Password Rules see page 1 8 If the entered User Box Password does not match a message that tells that the User Box Passwo...

Page 138: ...lick OK If a wrong User Box Password is entered a message that tells that the authentication has failed ap pears Enter the correct User Box Password If the Enhanced Security Mode is set to ON entry of a wrong User Box Password is counted as unauthorized access If a wrong User Box Password is entered a predetermined number of times once to three times or more set by the Administrator of the machine...

Page 139: ...r Box Setting Go to step 6 to change the User Box Password To delete a User Box click Delete User Box A confirmation message appears Click OK to delete the specified User Box 5 Click the User Box Owner is changed check box and change the user attributes of the box ...

Page 140: ...t List and select the account from the registered account list Or directly enter in the Account Name box the previously registered Account Name If the User Box Owner is changed check box is not clicked the changes made will not be validat ed If the changes need to be made make sure that the User Box Owner is changed check box has been clicked To change the User Box Type click the User Box Type pul...

Page 141: ...pears Enter the correct User Box Password If no Owner Name is entered a message appears that tells that no Owner Names have been en tered Enter the correct Owner Name If a user name not registered with the machine is entered in the Owner Name box a message ap pears that tells that the Owner Name entered in the box is illegal Enter the correct Owner Name If no Account Name is entered a message appe...

Page 142: ...y to clear all characters Touch Delete to delete the last character entered Touch Shift to show the upper case symbol screen Touch Cancel to go back to the screen shown in step 3 5 Touch OK If a wrong User Box Password is entered a message that tells that the authentication has failed ap pears Enter the correct User Box Password If the Enhanced Security Mode is set to ON entry of a wrong User Box ...

Page 143: ... destination is to be specified through direct input for executing Fax or Fax TX from the con trol panel always check that the destination is correct to make sure that the data is sent to the cor rect destination To delete the file select the specific document from the Filing Settings tab and press Delete To save a file in External Memory select the specific document from the Filing Settings tab a...

Page 144: ...wrong User Box Password is entered a message that tells that the authentication has failed ap pears Enter the User Box Password If the Enhanced Security Mode is set to ON entry of a wrong User Box Password is counted as unauthorized access If a wrong User Box Password is entered a predetermined number of times once to three times or more set by the Administrator of the machine a message appears th...

Page 145: ...ns that can be per formed If Delete is selected in step 4 a confirmation message appears Click OK to delete the specified file 5 Select the document and perform the desired function File Type Functions that can be Performed Copy job files Print Move Copy Delete Send to other device Download to PC Print job files Print Move Copy Delete Send to other device Download to PC Scan job files Print Move C...

Page 146: ...e first to log off from the user operation mode 1 Call the Use Document screen to the display from the control panel 2 Touch the Send tab 3 Select the file to be sent and click Send 4 Select Communication Settings 5 Select E Mail Encryption and touch Close To select E Mail Encryption the Administrator of the machine must make the S MIME settings in advance If E Mail Encryption is selected after th...

Page 147: ... 223 3 37 3 4 User Box Function 3 6 Select the destination and touch Start or press the Start key To select the destination the Administrator of the machine must register the certificate with the des tination in advance ...

Page 148: ...4 Application Software ...

Page 149: ... LDAP protocol for a directory server such as Active Directory NOTICE Make sure that none of the general users of the machine will know the Administrator Password If the Administrator Password is forgotten it must be set again by the Service Engineer Contact your Service Representative 4 1 1 Accessing from PageScope Data Administrator 0 Do not leave the site while you are gaining access to the mac...

Page 150: ...dministrator Password entered is stored in the PC being used If you do not want the Administrator Password stored clear the Save check box If a wrong Administrator Password is entered a message appears that tells that there is a mismatch in the passwords Enter the correct Administrator Password If the Save check box is selected enter the 8 digit Administrator Password once again to make sure that ...

Page 151: ...gs must be made by the Service Engineer or turn off and then turn on the main power switch of the machine If the main power switch is turned off and on the access lock state is canceled after the lapse of time set for Release Time Settings When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off If there is no wait period between turning th...

Page 152: ...0 Do not leave the site while you are gaining access to the machine through PageScope Data Adminis trator If it is absolutely necessary to leave the site be sure first to log off from the PageScope Data Administrator 1 Access the machine through Authentication Settings Address Settings mode of PageScope Data Ad ministrator 2 Click Authentication settings 3 Click User authentication ...

Page 153: ...o the device If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection the machine displays a message that tells that the write operation has not been successful because of a device lock error Click OK and wait for some while before attempting to execute Export to the device again If there is a job being executed or a reserved job timer TX ...

Page 154: ...l User Boxes owned by the users who are deleted and all Group User Boxes owned by the accounts that are deleted to Public User Boxes If the password set for a particular box before this change does not meet the requirements of the Password Rules howev er no access can be made to the Public User Box to which that specific box was changed In this case the Administrator must first newly set a passwor...

Page 155: ... via the control panel or using PageScope Web Connection the machine displays a message that tells that the write operation has not been successful because of a device lock error Click OK and wait for some while before attempting to execute Export to the device again If there is a job being executed or a reserved job timer TX fax redial waiting etc in the machine the machine displays a message tha...

Page 156: ...tion and Account Track is selected in step 5 Synchronize is set for Synchro nize user authentication and account track If you want user authentication not synchronized with account track click to deselect Synchronize user authentication and account track and execute Export to the device once again ...

Page 157: ...ppears that tells that the User Name is yet to be entered Click OK and enter the User Name A User Name that already exists cannot be redundantly registered 5 Click OK 6 Click Export to the device If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection the machine displays a message that tells that the write operation has not been successf...

Page 158: ...sage appears that tells that the Account Name is yet to be entered Click OK and enter the Account Name An Account Name that already exists cannot be redundantly registered 5 Click OK 6 Click Export to the device If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection the machine displays a message that tells that the write operation has n...

Page 159: ...ccess to the machine through PageScope Data Adminis trator If it is absolutely necessary to leave the site be sure first to log off from the PageScope Data Administrator 1 Access the machine through Authentication Settings Address Settings mode of PageScope Data Ad ministrator 2 Click the Address settings expand button 3 Click Address book 4 Select the number to be registered and click Edit 5 Sele...

Page 160: ...Click Export to the device If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection the machine displays a message that tells that the write operation has not been successful because of a device lock error Click OK and wait for some while before attempting to execute Export to the device again If there is a job being executed or a reserved...

Page 161: ...e the site while you are gaining access to the machine through PageScope Data Adminis trator If it is absolutely necessary to leave the site be sure first to log off from the PageScope Data Administrator 1 Access the machine through Administrator settings mode of PageScope Data Administrator 2 Click the Administrator settings expand button 3 Click the Network expand button 4 Click SNMP 5 Click V3 ...

Page 162: ...riv password does not meet the requirements of the Password Rules Export to the device cannot be selected Enter the correct auth password or priv password For details of the Password Rules see page 1 8 If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection the machine displays a message that tells that the write operation has not been su...

Page 163: ...ageScope Data Administrator 2 Click the Administrator settings expand button 3 Click the Network expand button 4 Click DNS 5 Make the necessary settings for the DNS Server If the DNS Server Auto Obtain and DNS Domain Auto Obtain check boxes are selected the DNS Server Address and DNS Domain Name are automatically obtained 6 Click Export to the device If you have already logged on to the Administra...

Page 164: ...e Data Administrator 1 Access the machine through Administrator settings mode of PageScope Data Administrator 2 Click the Administrator settings expand button 3 Click the Network expand button 4 Click NetWare 5 Make the necessary settings 6 Click Export to the device If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection the machine disp...

Page 165: ...rator 1 Access the machine through Administrator settings mode of PageScope Data Administrator 2 Click the Administrator settings expand button 3 Click the Network expand button 4 Click SMB 5 Click NetBIOS Name of Setting list enter the NetBIOS Name 6 Click Export to the device If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection the m...

Page 166: ...ope Data Administrator 1 Access the machine through Administrator settings mode of PageScope Data Administrator 2 Click the Administrator settings expand button 3 Click the Network expand button 4 Click AppleTalk 5 Make the necessary settings 6 Click Export to the device If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection the machine ...

Page 167: ...ope Data Administrator 1 Access the machine through Administrator settings mode of PageScope Data Administrator 2 Click the Administrator settings expand button 3 Click the Network expand button 4 Click E Mail TX SMTP 5 Make the necessary settings 6 Click Export to the device If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection the mac...

Page 168: ...eave the site be sure first to log off from the PageScope Box Operator 1 Start the PageScope Box Operator 2 Double click this machine 3 Type the User Name and the 8 to 64 digit User Password If ON External Server is set for the authentication method select the desired external server 4 Click OK If a wrong User Password is entered a message that tells that the authentication has failed appears Ente...

Page 169: ...s once to three times or more set by the Administrator of the machine a message appears that tells that authentication has not been successful for any subsequent operation for authentication The machine is then set into an access lock state rejecting any more logon attempts To cancel the ac cess lock state the Administrator of the machine must perform the Release Setting Contact the Administrator ...

Page 170: ...ner box If Group is selected for the User Box Type enter the name of the account that owns the box in the Owner box 4 Click Create If the User Box Type is set to Public set a User Box Password that meets the requirements of the Password Rules For details of the Password Rules see page 1 8 If the entered User Box Password does not match a message that tells that the User Box Password does not match...

Page 171: ...er Box Password perform steps 7 through 9 5 Click OK If a User Box Password has been set the password confirmation screen appears Then enter the currently set 8 digit User Box Password and click OK If User Box Type is changed from Personal or Group to Public and if the User Box Password set for the Personal or Group User Box before this change does not meet the requirements of the Password Rules a...

Page 172: ...s Enter the 8 digit User Box Password which was set before the change of the password and click OK If the User Box Type is changed to Public set a User Box Password that meets the requirements of the Password Rules For details of the Password Rules see page 1 8 If the entered User Box Password does not match a message that tells that the User Box Password does not match appears Enter the correct U...

Page 173: ... format Study the following table for the relationship between the file format and operable functions The file saved in the User Box may be saved in your PC from PageScope Box Operator through drag drop File format Operable functions PDF Icon display thumbnail display detail display opening in a specific applica tion file acquisition file name change file deletion copy to another User Box move to ...

Page 174: ...d During the authentication procedure the User Password entered for the authentication purpose appears as on the display When the Enhanced Security Mode is set to ON the number of times in which authenti cation fails is counted Accessing from the HDD TWAIN driver 0 Do not leave the site while you are gaining access to the machine through the HDD TWAIN driver If it is absolutely necessary to leave ...

Page 175: ...tive Directory is set for the authentication method and if user authenti cation is successful the User Name not registered in the machine is automatically registered 6 Enter the desired Box No and 8 digit Box Password 7 Click OK If a wrong User Box Password is entered a message that tells that the authentication has failed ap pears Enter the correct User Box Password If the Enhanced Security Mode ...

Page 176: ... ON the number of times in which authentication fails is counted Printing through PageScope Direct Print 0 If the Edit Authentication Account Track for each drag and drop printing check box is not selected on the PageScope Direct Print main screen no authentication screen appears for drag and drop print ing Select the Edit Authentication Account Track for each drag and drop printing check box when...

Page 177: ...r the correct User Password or Account Password If the Enhanced Security Mode is set to ON the entry of a wrong User Password or Account Pass word is counted as unauthorized access If a wrong User Password or Account Password is entered a predetermined number of times once to three times or more set by the Administrator of the ma chine the machine is then set into an access lock state rejecting an...

Page 178: ... authentication procedure is displayed as When the Enhanced Security mode is set to ON the number of times in which authentication fails is counted NOTICE Make sure that none of the general users of the machine will know the Administrator Password If the Administrator Password is forgotten it must be set again by the Service Engineer Contact your Tech nical Representative 4 5 1 Backup 0 In Backup ...

Page 179: ...te To cancel the access lock state settings must be made by the Service Engineer or turn off and then turn on the main power switch of the machine If the main power switch is turned off and on the access lock state is canceled after the lapse of time set for Release Time Settings When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off If t...

Page 180: ... Backup folder name text box and click Next 8 To set a password for the backup file select the corresponding check box and type a password that consists of 1 to 64 digits in the box for Password for backup file and Password for backup file con firmation and then click Next 9 Check the data that has been set and click Start ...

Page 181: ...bizhub 423 363 283 223 4 34 4 5 HDD Backup Utility 4 10 Make sure that the backup procedure has been completed Then click Finish ...

Page 182: ...kup Utility 2 Select this machine and click Restore 3 Click OK 4 Click Browse and specify the destination in which the backup file is to be saved If a password has been set for the backup data type the password that consists of one to 64 digits set during Backup and click OK 5 Click Next ...

Page 183: ...ne a message appears that tells that the machine accepts no more Administrator Passwords because of unauthorized access for any sub sequent entry of the Administrator Password The machine is then set into an access lock state To cancel the access lock state settings must be made by the Service Engineer or turn off and then turn on the main power switch of the machine If the main power switch is tu...

Page 184: ...bizhub 423 363 283 223 4 37 4 5 HDD Backup Utility 4 9 Click OK Make sure that Restore procedure has been completed and then click Finish ...

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