Icon Time Systems TOTALPASS Small Business Premium, User Manual

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Biometric Settings ......................................................................................................................................... 30
Accrual Settings (Upgrade Required) .................................................................................................... 30
Delete Employee’s Punches ...................................................................................................................... 30
Chapter 4: Using Biometric Fingerprint Entry ............................................................... 31
Overview ..................................................................................................................................................................................... 31
Time Clock Functions ................................................................................................................................... 31
Enrolling Employees Fingerprints Using Self Enroll ................................................................................................... 32
Biometric Settings ................................................................................................................................................................... 33
Biometric Settings by Employee .............................................................................................................. 33
System-wide Biometric Preferences ....................................................................................................... 33
Chapter 5: Clocking In and Out ....................................................................................... 35
Punching In and Out .............................................................................................................................................................. 35
Biometric Finger Scan Entry ...................................................................................................................... 35
Proximity Badge Entry ................................................................................................................................. 36
Web Punch Time Clock Entry.................................................................................................................... 36
Tracking Paid Breaks .............................................................................................................................................................. 37
Department Change (Punch In and Transfer)............................................................................................................... 37
Entering Tips, Job Numbers or Piece Counts ............................................................................................................... 38
Collecting Employee Inputs on an In Punch ....................................................................................... 38
Collecting Employee Inputs on an Out Punch ................................................................................... 39
Chapter 6: Departments and Supervisors ...................................................................... 40
Departments ............................................................................................................................................................................. 40
Customize Your Departments .................................................................................................................. 40
Assigning/Changing Departments ......................................................................................................... 41
Supervisors ................................................................................................................................................................................ 41
Setting Supervisor Permissions ................................................................................................................ 42
Assigning Employees to a Supervisor ................................................................................................... 42
Supervisor Login ...................................................................................................................................................................... 43
Chapter 7: Generating Reports ........................................................................................ 45
Reports Overview .................................................................................................................................................................... 45
Adding a Punch ............................................................................................................................................. 46
Adding Non-Work Hours (Holiday and Non-Worked) ................................................................... 47
Editing a Punch .............................................................................................................................................. 48
Viewing Additional Reporting Details ................................................................................................... 48
Punches from Failed Biometric Punch Verification .................................................................................................... 49
Using the Attendance Report ............................................................................................................................................. 50
Using the Timecard Report ................................................................................................................................................. 50
Using the Department Report ............................................................................................................................................ 51
Using the Timecards by Department Report ................................................................................................................ 51
Creating Custom Reports ..................................................................................................................................................... 52
Generating Reports on Custom Field Values – Labor Distribution ...................................................................... 53
Step 1: Set Up the Custom Field Title and Assignment .................................................................. 54
Step 2: Assign the Custom Field Value to the Employee ............................................................... 54
Step 3: Generate the Custom Report Using Create Report .......................................................... 54
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