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Share a Whiteboard with Remote Sites

About Sharing a 
Whiteboard

You can share a whiteboard 
to remote participants so that 
all participants can view the 
whiteboard presentation at 
the same time.

During a meeting, real-time 
synchronization is performed 
on whiteboard content, 
including layout, page, 
writing, erasing, and every 
action. 

1

2

Tap 

Share

.

Tap 

Stop Sharing

to stop sharing the current whiteboard.

Tap          .

3

Summary of Contents for V600R019C00

Page 1: ...Operation Guide V600R019C00 HUAWEI Board ...

Page 2: ...ging a Meeting Content Sharing Methods Preview Local Content Share Content with Remote Sites Cable Connection Share Content with Remote Sites Wireless Connection Use the AirPresence Key to Share Content Download and Install the AirPresence Mobile Client Configure the Projection Code Server for the AirPresence Mobile Client About This Document User Interface and Wake up Joining a Meeting Contents E...

Page 3: ...fications System settings common parameter settings and common troubleshooting methods Routine maintenance and security maintenance All functions and parameters on the web interface Product Description Configuration Guide Maintenance Guide Web Help If you would like to access more information visit http www huawei com and search for HUAWEI Board V600R019C00 You can also contact Huawei technical su...

Page 4: ... it is in sleep mode you can Touch the Board screen Press the Home button Say Hey Scotty if the voice assistant has been enabled Take a pen from its dock User Interface and Wake up Connect and share content Call Whiteboard collaboration Home button Settings Other apps End all running programs Pairing code Pen Site number Meeting schedule Pen ...

Page 5: ...PART 01 Join a Scheduled Meeting Join a Meeting Using a Meeting ID Joining a Meeting ...

Page 6: ...is about to start If a scheduled meeting has not arrived at its start time you are not allowed to join the meeting but can view it Q I cannot find the meeting notification box on the Board s home screen Why A The scheduled meeting has not arrived at its start time 1 Tap Schedules to view scheduled meetings When time is due you will be prompted to join the meeting Tap Join in the meeting notificati...

Page 7: ...ting Using a Meeting ID About Meeting IDs If you have a meeting ID you can dial it to join a meeting 1 Enter a meeting ID and tap Call 2 Optional When necessary enter a meeting s password in Secondary Dial 3 Tap ...

Page 8: ...PART 02 Create a Meeting Call a Single Site Call Multiple Sites Place a Call from Recents Holding a Meeting ...

Page 9: ...g a Meeting When you create a meeting a meeting ID is generated You can notify participants of the meeting ID to let them join the meeting by dialing this ID After you create a meeting you are the chair of the meeting You can also invite sites Tap 1 2 ...

Page 10: ...e Site You can search for a site by keyword If a site name is displayed in the search result you can tap to select it You can also select and call a site from Contacts 1 Tap the text box enter the site number or IP address and tap Call 2 Tap ...

Page 11: ...l About Calling Multiple Sites When you call multiple sites the default call parameter settings are used You can set the call parameters on the Board screen or web interface of the Board Tap 4 Optional Tap set parameters such as the meeting password and tap OK You can use the default settings ...

Page 12: ...ace a Call from Recents Tap Recents Find the site you want to call and tap About Recents Recents is a list of calls you have recently placed received or missed You can place a call from Recents Tap 1 2 3 ...

Page 13: ...Key to Share Content Download and Install the AirPresence Mobile Client Configure the Projection Code Server for the AirPresence Mobile Client Use the AirPresence Mobile Client to Share Content Download and Install the AirPresence PC Client Configure the Projection Code Server for the AirPresence Mobile Client Use the AirPresence PC Client to Share Content Control Content Sharing Reversely ...

Page 14: ...projection After it is paired with the Board and then plugged into a PC you can push the PC desktop to the Board in just one click AirPresence is a wireless projection client designed for endpoints It can be installed on a mobile device or PC You can use AirPresence to share content initiate calls join meetings control the speaker and microphone volume and pan or tilt cameras Selecting one content...

Page 15: ...n use the AirPresence Key or AirPresence For details see Use the AirPresence Key to Share Content Use the AirPresence Mobile Client to Share Content and Use the AirPresence PC Client to Share Content Page 1 of 2 1 2 About Previewing Local Content Before previewing local content ensure that the content source has been connected Tap ...

Page 16: ...le Connection Tap Share 1 2 About Sharing Connect Cable Connection Before sharing content ensure that the content source has been connected Tap Share 3 Tap the screen and then tap Edit the shared content and paste it to the whiteboard 4 ...

Page 17: ...ction Wirelessly connected content can be shared with remote sites Tap Share Use the AirPresence Key or AirPresence to share content For details see Use the AirPresence Key to Share Content Use the AirPresence Mobile Client to Share Content and Use the AirPresence PC Client to Share Content Page 1 of 2 3 ...

Page 18: ...resence Key into the USB port on the lower right side of the Board a Plug the AirPresence Key into the USB port on the PC b Install the AirPresence Key program on the PC Run the AirPresence Key installation program on the PC and complete the installation as instructed After the installation is complete a message is displayed indicating that the connection was successful and that you can press the ...

Page 19: ... to the Board A maximum of three mobile devices can be connected to the Board and can perform control operations If multiple control operations take place on the mobile devices the most recent one will take effect The AirPresence mobile client runs in Android 5 0 and later iOS 7 0 and later 1 2 3 Tap Tap Install AirPresence Use your mobile device to scan the QR code and install AirPresence as inst...

Page 20: ... Code Server is deployed Confirm this with the administrator has correctly registered with the SIP or H 323 server You need to configure the Projection Code Server address and port number on AirPresence first Tap Choose Projection Code Server Enter the address and port number obtained from the administrator and click Save Configure the Projection Code Server for the AirPresence Mobile Client ...

Page 21: ...Android device you can share PDF PNG JPG and BMP files Using AirPresence on an iOS device you can share PDF DOC DOCX XLS XLSX PPT PPTX PNG JPG and BMP files 1 2 Tap Share and select a file you want to share Tap Start AirPresence scan the QR code or enter the projection code AirPresence UI Board screen AirPresence UI ...

Page 22: ...e address box and press Enter About the AirPresence PC Client After AirPresence is installed on your PC you can use AirPresence to share the PC desktop or documents on the PC Before installing or using AirPresence on your PC ensure that your PC resides in the same LAN as the Board and is reachable to the Board The AirPresence PC runs in 32 64 bit Windows 7 SP1 8 1 10 32 64 bit OS X 10 7 10 11 ...

Page 23: ...5 6 Double click the icon to start AirPresence Click Download AirPresence Client and follow the on screen instructions to install the client Download and Install the AirPresence PC Client Page 2 of 2 ...

Page 24: ...ojection Code Server is deployed Confirm this with the administrator has correctly registered with the SIP or H 323 server You need to configure the Projection Code Server address and port number on AirPresence first Tap Choose Server Enter the address and port number obtained from the administrator and click Save Configure the Projection Code Server for the AirPresence Mobile Client ...

Page 25: ...PC Client to Share Content Page 1 of 2 1 Enter the projection code and click Connect to the Board in either of the following ways 1 Enter the IP address of the Board and click 2 Enter the projection code and click Connect ...

Page 26: ...Use the AirPresence PC Client to Share Content Page 2 of 2 2 Click Share Share the desktop and stop sharing Click Stop or Disconnect to stop sharing ...

Page 27: ...lient or AirPresence Key to share a PPT file you can perform operations such as View Stop Viewing Turn Page Edit Whiteboard and Enter the Split Screen Mode on the Board 1 To share content over a cable ensure that the PC and Board are connected through a USB Type A cable 2 After you share content over a cable or using the AirPresence PC client or AirPresence Key a lot of operations are supported Yo...

Page 28: ...es View a Site or Continuous Presence Broadcast a Site or Continuous Presence Change the Layout SVC Meeting Presenter View Change the Layout SVC Meeting PiP View Change the Layout SVC Meeting Gallery View Enable Focus on Speaker Call an Unconnected Site Disconnect a Site Mute One or All Sites Delete a Site Extend a Meeting Lock a Meeting Leave a Meeting ...

Page 29: ...the layout SVC meeting PiP view Change the layout SVC meeting gallery view Enable Focus on Speaker Call an unconnected site Call an unconnected site Disconnect or delete a site Mute one or all sites Mute or unmute the local microphone Lock a Meeting Extend a meeting Extend a meeting End or leave a meeting Leave a meeting About the Chair Only multi party meetings support chair control A participant...

Page 30: ...View the Participant List 1 2 Tap You can click the corresponding icon to control sites About Viewing the Participant List The chair and participants in a meeting can view the participant list ...

Page 31: ...Applying for Chair Control If there is no chair in a meeting you can apply for chair control A two party meeting does not support the chair role If a chair password is set when a meeting is created you need to enter the password when applying for chair control If you do not know the password ask the organizer of your meeting ...

Page 32: ... a Request Floor application to the chair site If the request is accepted the site can speak and starts being broadcast The microphones of all other sites are automatically muted The Request Floor operation is allows only when the chair site is using a TE30 TE40 TE50 TE60 or TX50 endpoint 1 2 Tap Request Floor Request Floor Tap ...

Page 33: ...you can invite the site You can search for a site by keyword and select the site You can also press Home to return to the home screen Tap Call On the Contacts tab select the sites you want to call Q I can t see the video sent by a site that was added successfully Why A The site is not connected 1 View the participant list to check whether the site is connected 2 If the site is not connected call i...

Page 34: ...vice simultaneously The layout determines the number and positions of the sites displayed in continuous presence mode Continuous presence is available only when a multi party meeting is being held For the participant who uses a TP triple screen telepresence system you can choose to view content displayed on any of the left center and right screens 1 2 Tap Tap View Site to view the site 3 Select th...

Page 35: ... presence Tap About Broadcasting a Site or Continuous Presence When the chair site broadcasts a site or continuous presence all other sites have to view it The chair site can choose to view other sites The chair site can broadcast any site including the chair site Tap Broadcast to broadcast the continuous presence ...

Page 36: ...he upper right corner of the large pane to view the site in full screen The layout mode automatically switches to the PiP view You can tap the site name in a small pane tap and choose to broadcast the site view the site in the large pane or disconnect the site To view all sites Tap and to browse sites Tap to go back In an SVC meeting if you do not need to view the local image tap More and disable ...

Page 37: ...e site in full screen The layout mode automatically switches to the presenter view You can tap the site name in a small pane tap and choose to broadcast the site view the site in the large pane or disconnect the site Tap 1 2 3 Select the PiP view Tap next to the name of the site in the large pane and choose to broadcast lock or disconnect the site ...

Page 38: ...a site is sharing content or whiteboard in a meeting You can tap in the upper right corner of a site in the gallery view to view the site in full screen The layout mode automatically switches to the PiP view Tap 1 2 3 Tap the arrow next to the site name Select the gallery view 4 Tap and choose to broadcast the site view the site in the large pane or disconnect the site ...

Page 39: ...g the loudest among multiple sites will be broadcast If no participant speaks at a volume higher than the specified threshold the original site is still broadcast To adjust the threshold for Focus on Speaker To adjust the threshold for Focus on Speaker log in to the web interface and choose Conference Conference Control Voice Activation For more information on voice activation sensitivity settings...

Page 40: ...Call an Unconnected Site 1 Tap next to an unconnected site 2 Tap About Calling an Unconnected Site Only the on premises network scenario supports calling an unconnected site ...

Page 41: ...sconnect a site that has joined a meeting After the site is disconnected the site automatically leaves the meeting In the on premises network scenario the disconnected site is displayed in the participant list as unconnected The chair site can call the site again For details see Call an Unconnected Site ...

Page 42: ...Muting Sites The chair site can mute a specific site or all sites If a site is muted the site cannot be heard by other sites Tap next to a site to mute its microphone Tap Mute All to mute the microphones of all sites except the chair site ...

Page 43: ...Delete a Site 1 2 Tap Tap next to a site About Deleting a Site The chair site can delete an unconnected site After the site is deleted it is not displayed in the participant list ...

Page 44: ...Extend a Meeting 1 2 Scroll up or down to select the desired extension time and tap OK Tap About Extending a Meeting You can extend a meeting ...

Page 45: ... Locking a Meeting The chair site can lock a meeting After the meeting is locked users cannot dial into the meeting but can be invited by the chair site Tap the switch next to Meeting Lock to enable it Lock a Meeting ...

Page 46: ... Ending or Leaving a Meeting The chair site can choose to leave a meeting or end it Leaving the meeting indicates that the chair site releases chair control and exits the meeting If the meeting has not ended you can join the meeting again as a participant from the meeting notification box on the home screen ...

Page 47: ... Whiteboard Content Lock and Unlock the Canvas Email Whiteboard Content Share a Whiteboard with Remote Sites Enter the Split Screen Mode Edit Modify Content in Split Screen Mode Share Content in Split Screen Mode Using Whiteboard Collaboration ...

Page 48: ...tap Delete to delete a whiteboard You can use a pen or your fingers to write draw and operate on the whiteboard You can go to Settings Whiteboard Background to select your desired whiteboard background color 1 2 Tap to create another whiteboard The current whiteboard still exists Tap or to scroll through existing whiteboards Tap to show the whiteboard management screen where you can search for or ...

Page 49: ...Lasso Circle an area to select all the content in it Then you can move delete or zoom in out on the selected area Canvas zoom For details see Lock and Unlock the Canvas Undo Undo the last action Redo Redo the last action you have undone Email Email whiteboards to recipients For details see Email Whiteboard Content Exit Exit the whiteboard 2 Tap select a pencil marker pen or writing brush and selec...

Page 50: ...vas About Locking and Unlocking the Canvas When the canvas is locked two persons can write on the same whiteboard 1 2 Tap With displayed you can drag move or resize the canvas Tap The icon changes to and the canvas is locked ...

Page 51: ... the Configuration Guide Web interface Setting Parameters on the Web Interface Common Configurations Setting General Information Board screen Setting Parameters on the Touchscreen Common Configurations Setting Mail Server Parameters Touch interface Setting Parameters on the Touch Common Configurations Setting Mail Server Parameters 1 2 Tap Edit a whiteboard and tap 3 Enter the recipient s email ad...

Page 52: ... participants so that all participants can view the whiteboard presentation at the same time During a meeting real time synchronization is performed on whiteboard content including layout page writing erasing and every action 1 2 Tap Share Tap Stop Sharing to stop sharing the current whiteboard Tap 3 ...

Page 53: ...e first app Only two apps can be displayed at once You can drag the vertical bar to adjust the display size The new app is displayed on the right by default 1 2 Press the Home button to return to the home screen 3 Tap Apps and select an app you want to open The apps are displayed in split screen mode Tap 4 ...

Page 54: ...n mode Tap a tool icon on the right to write or annotate over the content Tap Pin To Whiteboard to send the annotated content to the whiteboard on the left Tap to exit the editing mode Edit write draw and annotate on the whiteboard on the left On the toolbar at the bottom of the right pane tap to open the whiteboard 1 2 ...

Page 55: ... can share the two panes in split screen mode with remote sites However content in the two panes cannot be shared simultaneously Tap Share on the left to share the whiteboard with participants in real time Tap Share on the right to share the app with participants Tap Stop Sharing 1 2 ...

Page 56: ...ART 06 Controlling a Camera Control the Local Camera Local Collaboration Enable Voice Tracking Local Collaboration Control the Local Camera Remote Collaboration Enable Voice Tracking Remote Collaboration ...

Page 57: ...arrow keys to pan or tilt the local camera Tap to restore the camera to its initial position Tap to zoom in Tap to zoom out When the Board camera is at its widest angle arrow keys cannot be used to control the camera 1 2 3 Tap Settings Tap Camera Tap arrow keys and to adjust the camera ...

Page 58: ...ally tracks and shows a close up image of the person speaking If the Track when not in conference function is also enabled the system automatically tracks and shows a close up image of the person speaking no matter whether the person speaking is in a meeting 1 2 3 Tap Settings Tap Camera Tap the switch next to Voice Tracking 4 Tap the switch next to Track when not in conference ...

Page 59: ...the small window in the upper right corner or tap in that window to display it in full screen Tap in the small window to hide it Move the small window to any of the four corners When the Board camera is at its widest angle arrow keys cannot be used to control the camera 1 2 3 Tap More Tap Camera Tap arrow keys and to adjust the camera Alternatively double tap the video image and then adjust the ca...

Page 60: ...ically tracks and shows a close up image of the person speaking If the Track when not in conference function is also enabled the system automatically tracks and shows a close up image of the person speaking no matter whether the person speaking is in a meeting 1 2 3 Tap More Tap Camera Tap the switch next to Voice Tracking 4 Tap the switch next to Track when not in conference ...

Page 61: ...PART 07 Using the Intelligent Voice Assistant Enable the Voice Assistant Use the Voice Assistant ...

Page 62: ...Enable the Voice Assistant Tap the switch next to Voice Assistant 1 2 3 Tap Settings Tap Voice Assistant ...

Page 63: ...ention to the following Speak clearly and enunciate Stand or sit within 3 m of the Board Your voice assistant can Call sites in Contacts and online Note The site name cannot contain special characters such as and and the maximum length is 64 characters Join ongoing meetings Join meetings in Recents The Board can recognize words letters and digits Say Hey Scotty 1 2 Your voice assistant replies Hel...

Page 64: ...tronic Name Tag How Do I Enable Dual Screen Presentation View the Meeting Schedule What Should I Do If the Local Site Can t Be Heard by Remote Sites How Do I Adjust the Speaker Volume at the Local Site How Do I Unpair AirPresence or the AirPresence Key from an Endpoint FAQs ...

Page 65: ...ition before and during a meeting Three modes are available The automatic mode is used by default Background mode The endpoint performs facial recognition in the background and does not display the sign in window in full screen Automatic mode When the sign in time arrives the system automatically displays the sign in window in full screen When the meeting starts the system automatically switches t...

Page 66: ...1 2 Tap Settings How Do I Enable the Electronic Name Tag Tap Electronic Name Card Tap the switch to enable the electronic name tag 3 ...

Page 67: ...s 3 About the Dual Screen Mode Before using the dual screen mode ensure that another screen the second screen is connected and the dual screen function is enabled Before you enable dual screen presentation the Board displays the shared presentation and the second screen displays the site video In an SVC meeting the second screen displays the multistreaming layout that you set ...

Page 68: ...dule You can log in to the Board s web interface to schedule a meeting 1 2 View ongoing or scheduled meetings in the meeting notification box displayed on the Board s home screen Tap Schedules on the Board s home screen to view ongoing or scheduled meetings ...

Page 69: ...What Should I Do If the Local Site Can t Be Heard by Remote Sites About the Local Microphone If the local microphone is muted remote sites cannot hear the local site Tap ...

Page 70: ...t the Speaker Volume at the Local Site Drag the volume slider 1 2 Tap Settings About Adjusting the Speaker Volume at the Local Site If you have enabled your voice assistant you can say Hey Scotty increase the volume ...

Page 71: ...1 2 How Do I Unpair AirPresence or the AirPresence Key from an Endpoint Tap to delete the paired client 3 Tap Settings Tap Pairing ...

Page 72: ...are for your reference only Actual UIs may differ in appearance Copyright Huawei Technologies Co Ltd 2019 All rights reserved Website www huawei com Date 2019 06 20 Issue 05 To learn more visit the information center Scan QR Code or Click Here ...

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